W56ZTN-17-T-0018-0003.pdf

W56ZTN-17-T-0018

0011050875-0003

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0003 is issued to provide answ ers to additional questions received concerning W56ZTN-17-T-0018. See continuation page.

Section 4.4 of the PWS is updated. Changes are noted in track changes.

Offeror's shall acknow ledge all amendments issued w ithin the cover letter submitted w ith the quote or by signing and returning a copy of each Amendment w ith their submittal.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Aug-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W56ZTN-17-T-0018

X 9B. DATED (SEE ITEM 11)

11-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Aug-2017

CODE

ACC-APG - GARRISON DIVISION (W56ZTN)

ACC-APG GARRISON DIVISION

6001 COMBAT DRIVE

ABERDEEN PROVING GROUND MD 21005

W56ZTN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

Question 1) Ref 3.5.2, is the design review described an environmental impact review? Is a traditional professional engineer’s design review required?

Answer: This is not an environmental impact review and a traditional professional engineer's design review is not required. This is a more general review focusing on highlighting areas where the Environmental Division's environmental specifications should be incorporated into an in-progress design.

Question 2) Ref 3.5, Could you please give an example of a typical environmental design review? With a 150 reviews listed could you give us a sense of the amount of time that is spent on one typical design review?

Answer: The time can vary based on specific projects, but the Government would anticipate approximately 800 hours going into design reviews and 800 hours going toward developing and documenting the design review process with the various design participants (the 2nd bullet).

NOTE: An example review, including the SOW that was reviewed is attached with Amendment 0003.

Question 3) Ref 4.4, Based on historical info what are the professional backgrounds and levels of the 4 research analysts listed?

Answer: Bachelor degree in environmental discipline with 2+ years of professional experience.

Question 4) Would fewer more senior staff (+15) be considered to support the scope tasks listed 3.0 instead of junior level staff (+2yrs) described in Factor #1?

Answer: The short answer is yes.

The Government considers this to be a performance-based acquisition and is not purchasing FTEs. This is not a time-and-materials contract or level-of effort contract and the Government will not be incorporating proposals into the resultant award. It is up to the contractor to staff accordingly throughout the period of performance to successfully perform the contract in accordance with the PWS. The evaluation criteria in FAR 52.212-2 requires submittal of resumes so the Government can verify minimum qualifications, but it does not require a specific number of resumes or personnel to be submitted. NOTE: After award, should the actual workload begin to differ significantly from the projected and historical information provided in the PWS, the contractor should notify the Contracting Officer and an equitable adjustment will be considered.

Question 5) Does Factor #3, similar projects section have a page limit? Should Factor #3, be included within the two page cover letter limit?

Answer: No page limitation was initially given by the Government for this factor. FAR 52.212-2 is updated to specify a limit of 10 pages. Factor 1 does not have a page limit. The Factor 2 page limit is increased to 10 pages.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

Pollution Prevention Program Support Aberdeen Proving Ground, MD

1.0 BACKGROUND

1.1 General. Pollution Prevention (P2) is the Army’s preferred approach, where timely and cost-effective, to achieve and maintain compliance with environmental laws and regulations.

The Aberdeen Proving Ground (APG) Pollution Prevention (P2) Program focuses on using environmentally sound solutions as the preferred method to achieve and maintain compliance and to reduce the compliance burden. P2 is accomplished by implementing cost-effective approaches to pollution source elimination, reduction, or waste minimization.

P2 encompasses those activities which reduce the quantity of hazardous, toxic, or industrial pollutants at the source by changing the production, industrial, or other waste generating process. P2 is not limited to hazardous pollutants released to air, water, and land, but also includes activities to encourage the reduction of the amounts of non-hazardous commercial and household wastes.

1.2 Pollution Prevention Opportunity Assessments (PPOAs). A PPOA is a tool used to define the specific characteristics of a single operation or activity that creates environmental impacts (e.g., wastes, releases or toxic chemicals to the environment, energy/water usage, habitat destruction). Specifically, the pollution prevention opportunity assessment is a systematic evaluation of a process or operation to:

1.2.1 Characterize all aspects of the process or operation, including process flow, waste generation patterns, material and power consumption, costs, manpower, and reliance on toxic chemicals.

1.2.2 Define the impacts that the process and related wastes have on the air, water, and land

1.2.3 Assign related costs and liabilities with specific wastes and management practices.

The information documented in the PPOA is then used to identify, refine, and plan the implementation of pollution prevention technologies or practices that will reduce the environmental impacts associated with the process.

1.3 Environmental Specifications. An internal Directorate of Public Works (DPW) document that details environmental requirements across media areas that must be considered and/or incorporated into design, construction, renovation, and demolition projects. This document is updated annually and/or when a significant regulatory change has occurred.

1.4 APG Commuter Center. The mission of the APG Commuter Center is to inform APG commuters of alternative commuting options by providing information, guidance and rideshare matching services. Additionally, the Commuter Center manager also advocates for alternative commuting opportunities at APG, such as commuter buses and shuttles. The APG Commuter Center began as a local government partnership with Harford County in 2013 with a 15-month grant through the Department of Defense (DoD) Office of Economic Adjustment. It was initiated as the result of an APG traffic study recommendation to reduce the number of single-occupancy vehicles commuting to APG.

1.5 The Transportation Working Group (TWG): The TWG was created to meet an Executive Order directive to reduce greenhouse gas emissions. It meets quarterly to address transportation issues affecting APG. The TWG reports to the Garrison Commander and often has regional attendees.

2.0 APPLICABLE DOCUMENTS

The following documents (the version shown or the most recent issue) form part of this Performance Work Statement (PWS). In the event of a conflict between these documents and the contents of this PWS, the most stringent federal, state, or local law/regulation shall prevail.

2.1 42 U.S. Code §6901 et seq, Resource Conservation and Recovery Act, Section 6002, 21 Oct 76.

2.2 USC, 42 U.S. Code §13101, Pollution Prevention Act of 1990, amended 31 Dec 02

2.3 U.S. Army Regulation AR 200-1, Environmental Protection and Enhancement, 13 Dec

2.4 Memorandum, Under Secretary of Defense for Acquisition, Technology, and Logistics, subject: Updated Green Procurement Program (GPP) Strategy, 2 Dec 08.

2.5 Executive Order (EO) 13693, Planning for Federal Sustainability in the Next Decade, 19 Mar

3.0 SCOPE

All services related to this contract shall be provided on site at the Aberdeen and Edgewood areas of APG unless otherwise specified by the Government. The contractor shall provide the following support to the P2 Program:

3.1 Training/Outreach.

3.1.1 Training: The contractor shall provide the following training:

3.1.1.1 Hazardous Waste Generator Initial Class. This class is provided by

DPW’s Hazardous Waste Branch on a regular basis. The contractor shall present one (1) segment of the class, approximately 30 minutes in duration. For proposal purposes, the contractor shall assume that six (6) classes shall be conducted throughout the course of the year (based on historical information). The course shall address P2 Techniques (i.e.

policy/procedural change, material reuse, material substitution, inventory controls, process efficiency improvement, equipment modification, improved housekeeping) in relation to APG activities. The existing slides will be made available as a guide, however, it is the contractor’s responsibility to tailor and edit the slides accordingly in order to satisfy the PWS and Government mission requirements (see section 3.1.2).

3.1.1.2 Government Purchase Card Class. This class is provided by the U.S.

Army Contracting Command (ACC) on a monthly basis. The contractor shall present one (1) segment of the class, approximately 30 minutes in duration. For proposal purposes, the contractor shall assume that twelve

(12) classes shall be conducted (based on historical information). The course shall address Federal and APG specific green procurement requirements as they apply to Government purchase card holders. The existing slides will be made available as a guide, however, it is the contractor’s responsibility to tailor and edit the slides accordingly in order to satisfy the PWS and Government mission requirements (see section 3.1.2).

3.1.1.3 Environmental Officer Training. This class is provided by DPW’s Integration Branch. The contractor shall present three (3) segments of the class, approximately 30 minutes in duration combined. For proposal purposes, the contractor shall assume that four (4) classes shall be conducted based on historical information. The course shall include a general overview of P2, Green Procurement, and commuter assistance options, including mission, objectives, compliance requirements, services provided by the DPW Pollution Prevention Program, and introduction to the APG Commuter Center. The existing slides will be available as a guide, however, it is the contractor’s responsibility to tailor and edit the slides accordingly in order to satisfy the PWS and Government mission requirements (see section 3.1.2).

3.1.1.4 Green Procurement Awareness. This class is provided by request of the Pollution Prevention Manager. The duration of this class shall be approximately 30 minutes. For proposal purposes, the contractor shall assume that four (4) classes shall be conducted (based on historical information). The course shall address Federal and APG specific green procurement requirements (e.g. EPA’s Comprehensive Procurement Guidelines (CPG), EPA’s ENERGY STAR, EPA’s WaterSense, EPEAT, USDA BioPreferred program, EPAct, Safer Choice, EPA’s Significant New Alternatives Program (SNAP)). The existing slides will be made available as a guide, however, it is the contractor’s responsibility to tailor and edit the slides accordingly in order to satisfy the PWS and Government mission requirements (see section 3.1.2).

3.1.2 Presentation Materials Management

3.1.2.1 The contractor shall update existing training slides (referenced in

Sections 3.1.1.1-3.1.1.4) as needed, to adhere to current regulations (see Section 2.0) and improve usefulness to trainees. For proposal purposes, the contractor shall assume four (4) updates (based on historical information). The contractor shall submit slide updates to the P2 Program Manager within five (5) working days of the scheduled course. Updates will be approved by the P2 Program Manager prior to being used in a training.

3.1.3 Outreach events:

The contractor shall support the following events:

3.1.3.1 Installation Earth Day/Arbor Day Event (one (1) event (approximately four

(4) hours); annually in April)

3.1.3.1.1 If the Installation hosts an Earth Day/Arbor Day event, the contractor shall develop an age appropriate activity to engage attendees (e.g. game, contest, hands-on activity) and demonstrate a facet of reducing environmental impact.

Historically the primary attendees have been school age children. The contractor shall submit the activity proposal to the P2 Program manager within 30 days of the event for approval. The contractor shall demonstrate the event for the P2 Program manager 10 business days prior to the event.

The activity will be approved by the P2 Program Manager prior to being presented.

3.1.3.1.2 The contractor shall staff the activity/information table during the event and manage the activity developed in Section 3.1.3.1.1.

3.1.3.1.3 If the Installation does not host an Earth Day/Arbor Day event, the contractor shall plan to conduct an independent small scale activity (e.g. an Earth Day oriented article in the APG News or an information table staffed in an approved high visibility area). Approval will be coordinated through the Pollution Prevention Program Manager. Small scale is defined as an activity(s) that requires no more than approximately twenty (20) contractor hours to prepare for and staff.

3.1.3.2 P2 Week (three (3) events (approximately four (4) hours each); Third (3rd) Week in September);

3.1.3.2.1 If the Qualified Recycling Program (QRP) hosts P2 Week activities, the contractor shall support the effort. Support activities shall include tasks such as logistics planning and event staffing. For proposal purposes, the contractor shall assume planning meetings and activities will take approximately eighty (80) hours. Historically, there have been 3 activities that occur during P2 Week: an Enviro-fair (four (4) hours), a yoga class (four (4) hours), and a 5k (four

(4) hours)

3.1.3.2.1.1 If the QRP does not host any events for P2 week, then the contractor shall develop and conduct a small scale outreach event that promotes pollution prevention. Small scale is defined as an activity(s) that requires no more than approximately twenty (20) contractor hours to prepare and staff.

3.1.3.3 Newcomers Orientation (approximately two (2) hours, quarterly)

3.1.3.3.1 The contractor shall manage an outreach table providing information about commuting options at Newcomers Orientations. The table will be provided by the organizers of the Newcomers Orientation and the information specified in Section 3.6.1 shall be made available during the event.

3.1.4 Other Events (approximately two (2) hour, quarterly)

3.1.4.1 The contractor shall prepare and brief presentations on pollution prevention, green procurement, and/or commuting options at venues such as staff meetings or other outreach venues (e.g. organizational safety day, APG Town Hall). The contractor shall submit briefing slides to the P2 Program Manager within five (5) working days of the scheduled presentations. Slides will be approved by the P2 Program Manager prior to being used in a training.

3.2 Pollution Prevention Opportunity Assessments (PPOAs)

3.2.1 The contractor shall complete a PPOA that evaluates the feasibility of installing outside trash compactors in high volume and areas that currently have outside waste bins in both the Aberdeen and Edgewood areas.

3.2.2 The report shall document the environmental impacts, costs, benefits, drawbacks, and challenges of the existing process in comparison to the proposed technology substitution.

3.2.3 The contractor shall submit the draft report to the P2 Program Manager 180 days after contract award date.

3.2.4 The P2 Program Manager will submit comments to the contractor for incorporation into the final report within 10 business days of receiving the draft report from the contractor.

3.2.5 The contractor shall submit the final report in Microsoft Word to the P2 Program Manger 210 days after the award date.

3.2.6 The contractor shall provide all calculations and support data with the final report.

3.2.7 The contractor shall complete research comparing products and processes including return on investment (ROI) calculation(s), life cycle assessment(s) (LCAs), safety impacts, and health impacts.

3.2.7.1 ROIs measure the percentage return on a particular investment. ROI is used to measure profitability for a given amount of time.

3.2.7.2 LCAs assess environmental impacts associated with all the stages of a product's life from cradle to grave (i.e., from raw material extraction through materials processing, manufacture, distribution, use, repair and maintenance, and disposal or recycling).

3.2.7.3 Equipment/material evaluations shall present data for at least three (3) products competing in the same product category.

3.3 Pollution Prevention Consultations

3.3.1 The contractor shall respond to inquiries received by DPW’s Environmental Division for pollution prevention assistance. For proposal purposes, assume twenty-five (25) inquiries will be received by telephone or email requesting assistance in evaluating products or processes for environmental impact. Based on historical data, a Safety Data Sheet (SDS) will have to be obtained for the product in question and environmentally preferable alternatives researched. A general summary of the evaluation shall be provided to the person making the inquiry. The Pollution Prevention Program Manager shall be copied on all consultation correspondences.

3.3.2 The contractor shall attend the hazardous and solid waste and hazardous material management subcommittees to identify any pollution prevention issues and answer pollution prevention related questions. For proposal purposes, assume that each of the two subcommittee meets bimonthly for one and a half (1.5) hours.

3.4 Environmental Specification Update (approximately 20 pages)

3.4.1 The contractor shall coordinate with the DPW Environmental Division’s subject matter experts (SMEs) to update the Division’s Environmental Specifications document. The most recent Environmental Specifications and SME lists will be provided by the DPW Environmental Division Environmental Compliance Branch Chief.

3.4.2 The contractor shall track SME requested reviews versus completed reviews, as well as SME responses. The response tracking document shall be submitted with the draft Environmental Specifications (see Section 3.4.3).

3.4.3 The contractor shall submit the draft Environmental Specifications document and response tracker to the Environmental Compliance Branch chief 180 days after contract award date.

3.4.4 The Environmental Compliance Branch Chief will submit comments to the contractor for incorporation into the final Environmental Specification draft within 10 business days of receiving the draft from the contractor.

3.4.5 The contractor shall submit the final Environmental Specifications document in Microsoft Word to the Environmental Compliance Branch Chief 210 days after the award date.

3.5 Environmental Design Reviews (approximately 150 reviews)

3.5.1 The contractor shall serve as a liaison between the DPW Environmental Division

(ED) and Engineering and Construction Division (ECD) for design reviews.

3.5.2 The contractor shall develop and document the design review process with the various design participants.

3.5.3 The contractor shall review construction, demolition, and renovation design packages submitted from ECD to ED. The review shall be based on environmental requirements (local, state, and federal), to include pollution prevention requirements, and shall provide impact comments to ensure these requirements are included and environmental impacts have been identified.

3.5.4 The contractor shall incorporate, as needed, parts or all of the Environmental Specifications document (see section 3.4) into the design review.

3.6 Commuter Support:

3.6.1 The contractor shall maintain a table of information at the APG Recreation

Centers (located at Aberdeen and Edgewood areas (AA and EA)) including MARC timetables, commuter bus schedules, vanpool company brochures (e.g.

Enterprise Rideshare), Maryland Transit Administration (MTA) rider guides and service maps, Maryland commuter tax incentives, Guaranteed Ride Home brochures, business cards for the APG Commuter Center (provided by the contractor) and point of contacts (POCs) for vanpool companies, and flyers for any upcoming events. MTA brochures are obtained from MTA employees.

Vanpool company information is obtained from the individual vanpool companies (e.g. Enterprise Rideshare). Guaranteed Ride Home information is obtained from local rideshare coordinators.

3.6.2 The contractor shall be onsite at the APG AA Recreation Center information table Tuesday-Thursday, 1100-1300hrs.

3.6.3 The contractor shall work with commuters to find alternatives to driving to work.

For proposal purposes, the contractor shall assume that anybody who commutes to APG to work has the potential to find alternatives to riding to work alone, regardless of distance. Commuters who are interested in exploring commuting options are identified by phone inquiries initiated by the commuter and interest expressed to the contractor at APG Commuter Center table at the Aberdeen Area Recreation Center or other APG sponsored events (e.g. Newcomers’ Orientation and onsite Travel Fairs).

3.6.4 The contractor shall maintain an Excel database of those people who they have contacted to help match commuters with others in their area. The database shall contain the following information for each contact: date; name; email; phone number; starting commute location (i.e. city and state); ending commute location (i.e. Aberdeen or Edgewood area); general work hours (e.g. nights and weekends, 9 hour alternating work schedule (AWS)); method of contact (e.g.

Newcomer’s Orientation, Recreation Center, email); information sought (e.g.

vanpool, carpool, train); are they currently registered in commuter connection/Guaranteed Ride Home; do they receive the Army Mass Transit Benefit (MTB) subsidy; date of follow-up (if applicable); and additional comments (if applicable). This database shall be submitted to the Contracting Officer Representative (COR) electronically monthly as part of the monthly report (see Section 3.8).

3.6.5 The contractor shall maintain an Excel database of their POCs and corresponding subject matters for the Maryland Transit Authority (MTA);

Enterprise Vanpool; and Harford County (i.e. Mr. John Smith, MTA, POC to order time tables). This Excel database shall be submitted to the COR electronically monthly as part of the monthly report (see Section 3.8) whenever it is updated.

3.6.6 The contractor shall maintain an Excel database containing information about active vanpools at APG. The database shall contain the following information:

The start date; vanpool coordinator’s name, email, and starting location (e.g.

Perryville, MD, train shuttle, New Jersey, Delaware); number of riders and number of vacancies; date of termination (if applicable). This Excel database shall be submitted to the COR electronically monthly as part of the monthly report (see Section 3.8) whenever it is updated.

3.6.7 The contractor shall conduct one (1) traffic count during high volume traffic hours (i.e. 6-9am) to determine the number of carpools at APG. Volunteers will be used to evaluate the AA 22, AA 715, EA 24, and EA Wise gates. The contractor shall identify and coordinate with the volunteers and with the Directorate of Emergency Services (DES) for this event. In FY 16, volunteers were from DPW Environmental and Master Planning Divisions. The contractor shall submit the number of single occupancy vehicles, carpoolers, vanpools, motorcycles, bicycles, and “other” entering the Installation through the previously cited gates to the P2 Manager within two business days of traffic count completion.

3.7 Transportation Planning:

3.7.1 The contractor shall assist in the planning of the quarterly APG TWG meetings

(approximately 1.5 hours each). The Directorate of Public Works (DPW) Master Planning Division (MPD) is the POC for the TWG.

3.7.1.1 The contractor shall email the annual schedule for the TWG meetings to participants of the TWG and the BOID (Business Operations/Integration

Division) for distribution. The distribution list will be provided to the contractor by the DPW-MPD POC.

3.7.1.2 The contractor shall send email reminders (to include the agenda) two (2) weeks prior to meeting participants.

3.7.1.3 The contractor shall reserve the meeting space for the TWG by submitting a written request to the building’s facility manager.

3.7.1.4 The contractor shall collaborate with the DPW- MPD POC to develop the agenda for the TWG meetings, to include discussion topics and speakers.

3.7.1.5 The contractor shall develop and present briefings for the TWG meetings (no longer than 30 minutes and in PowerPoint format).

3.7.1.6 The contractor shall provide meeting minutes for each TWG meeting to the DPW-MPD POC (in Word format).

3.7.2 The contractor shall act as an advocate for transportation issues in and around APG, by attending public meetings and planning forums with surrounding municipalities, counties, State government, and the DPW-MPD TWG to identify transportation related concerns (infrastructure issues: roadway capacity, traffic control devices, economic development impacts, etc.). The contractor shall provide comments on transportation designs/projects related to tranportation oriented development, or formally prepared traffic studies related to residential/commercial/industrial development which generate high-volume traffic adjacent to APG. For proposal purposes, the anticipated level of effort is approximately 1,000 hours.

3.7.3 The contractor shall provide creative short and long term solutions for transportation shortfalls, such as a limited train schedule and the lack of an on-post shuttle biannually.

3.7.4 The contractor shall represent APG’s commuter interests at regional transportation meetings (approximately six (6) per year) which includes representatives from the surrounding counties and Maryland and Delaware transportation authorities and the Maryland State Highway Administration. For proposal purposes, the contractor shall assume that short briefings concerning transportation at APG shall be presented.

3.7.5 The contractor shall conduct two (2) traffic studies: one (1) in October and one (1) in June. These traffic studies shall evaluate the following locations: APG-AA Route 715 & Route 22, APG-EA Route 755 & Route 24. They shall be conducted from 6:00 AM to 10:00 AM and 3:00 PM to 7:00 PM.

3.7.6 The contractor shall review the APG Vehicular Transportation/Parking Policy (approximately 20 pages) to ensure the policy is consistent with Army and private industry standards and best practices; the contractor shall provide their comments and recommendations in an Excel spreadsheet with the comments tracked by page and paragraph.

3.8 Monthly Report:

3.8.1 The contractor shall submit a report of the previous month’s activities, obstacles, and accomplishments by noon of the first workday of the succeeding month. The report shall contain the following sections:

3.8.1.1 Contract name: Self explanatory

3.8.1.2 Contract number: Self explanatory

3.8.1.3 In Progress Review (IPR) Period: previous calendar month and year

3.8.1.3.1 Activities during current reporting period. This section shall include:

3.8.1.3.1.1 Ongoing projects and

3.8.1.3.1.2 Milestone reached and dates

3.8.1.3.1.3 Meetings attended or held, POCs, and dates

3.8.1.3.1.4 Trainings conducted and dates

3.8.1.3.2 Activities planned for the next reporting period. This section shall include:

3.8.1.3.2.1 Projects that will be worked on

3.8.1.3.2.2 Anticipated milestones and dates

3.8.1.3.2.3 Scheduled meetings and dates

3.8.1.3.2.4 Scheduled trainings and dates

3.8.1.3.2.5 Issues: This section shall include:

3.8.1.3.2.6 Any factors negatively impacting accomplishing

contract activities

3.8.1.4 Database Updates:

3.8.1.4.1 Rider and potential ride contacts (see 3.6.4)

3.8.1.4.2 APG Commuter Center Team POCs (see 3.6.5)

3.8.1.4.3 Vanpool Information (see 3.6.6)

4.0 SUPPORTING INFORMATION

4.1 Contracting Officer’s Representative (COR):

The COR will be identified by separate letter after contract award is made.

4.2 Deliverable Media Requirements: The contractor shall provide all deliverables in both “hard copy”, and on electronic media (formats compatible with MS Office applications).

4.3 Report Format: All reports (e.g., publications, operating procedures, etc.) developed, to include routine reports and special requests developed by the contractor or subcontractors, shall be submitted to the Government for dissemination. The contractor shall ensure that reports are written, designed, and edited to meet the standards of the Government Printing Office Manual (http://www.gpo.gov/fdsys/pkg/GPO-STYLEMANUAL- 2008/pdf/GPO-STYLEMANUAL-2008.pdf), latest edition of Webster’s Unabridged Dictionary, and other general and specialized references and dictionaries to be specified by the Government.

4.4 Key Personnel and Qualifications: This is a Lowest Price Technically Acceptable (LPTA) award. The following factors will be evaluated to determine offeror’s technical acceptability.

The contractor must be found technically acceptable in all factors in order to be considered for award. A furnished copy all resume(s), certificate(s) and any other pertinent supporting documentation shall be submitted with the proposal as proof of qualification. Failure to submit proof of qualification will result in a rating of Technically Unacceptable. The key personnel specified in this contract are considered to be essential to work performance. By submitting a proposal the proposer agrees and acknowledges that it will provide for the duration of the project, the full complement of staff required to perform the work of the project, including the specific individual(s) identified in its proposal. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the contractor), the contractor shall notify the Contracting Officer (KO) and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the contractor or Government.

At a minimum, four (4) Research Analysts are considered to be essential to the work being performed by this contract based off historical information.Historically, four (4) Research Analysts have been required to successfully perform the effort, but the Government is not requiring exactly four (4) individuals. The research analystsResearch analysts shall possess (at a minimum) a bachelors degree and have at least two (2) years of experience in pollution prevention, commuter issues, and conducting outreach/education events.

4.5 Direction:

The contractor shall accept directions only from the KO or the duly authorized COR.

Requests or desires of the Users or Using Agency made directly to the contractor shall be immediately brought to the attention of the COR. Any changes to the project scope or other provisions of this Statement of Work must be authorized in writing by the KO.

Hours of Operation:

The contractor is expected to adhere to standard business hours (6:30 AM –6:30 PM, Monday through Friday). Operations outside of standard business hours require prior approval from the COR or the KO. The Government will provide four (4) primary work spaces: three (3) in Building 4304, DPW (to include computer, desk, chair, and phone) and one(1) in the Aberdeen Area Recreation Center (to include table and chair). The contractor shall maintain office hours at the Aberdeen Recreation Center from 11am-1pm Tuesday through Thursday. For work hours falling outside of the Recreation Center time range, the contractor is expected to operate out of Bldg. 4304.

Federal Holidays: The contractor is not required to provide all services on the following federal holidays. Any of the holidays falling on a Sunday shall be observed on the following Monday. The Federal holidays are:

New Year’s Day January 1 Martin Luther King’s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

5.0 ACCOUNTING FOR CONTRACTOR SERVICES:

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates The contractor shall ensure ALL contractor labor hours including subcontractor, at all levels/tiers, labor hours required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor and all subcontractors, at all levels/tiers, providing direct labor under this contract shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at usaf.pentagon.saf-aq.mbx.cmra-help-desk-dod@mail.mil

6.0 OPSEC REQUIREMENTS:

6.1 Anti-Terrorism (AT) Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

https://jkodirect.jten.mil/html/COI.xhtml?course_prefix=JS&course_number=-US007-14 This training must then be completed on an annual reoccurring basis for the duration of the contract.

6.2 Access and General Protection/Security Policy and

Procedures. The contractor and all associated subcontractors’ employees shall comply with https://jkodirect.jten.mil/html/COI.xhtml?course_prefix=JS&course_number=-US007-14 applicable installation, facility, and area commander installation and facility access and local security policies and procedures. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, DES, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Personnel who need access to APG must possess one of the following forms of Identification: DoD Common Access Card, DoD Teslin Identification Card (Retiree or Family Member), or an identification card from another Federal Agency that meets the Requirements of HSPD-12. Contractors who are enrolled in the Rapid Gate Program must be approved for access to APG for the Rapid Gate ID Card to be valid for APG. Companies wishing to enroll in the Rapid Gate Program must contact EID Passport for information on how to enroll. All other personnel without one of the above forms of identification must process through the Visitor Center. If escorting a foreign national the foreign national must process through the Visitor Center. All personnel must have a valid state driver’s license, state issue identification card or Department of State work authorization card. All drivers must have valid vehicle registration or rental vehicle agreement for the vehicle they driving. All visitors will be vetted in accordance with Army Access Control policy. Companies or COR’s will ensure they have processes in place to immediately collect CAC or other government issued ID’s when the individual is terminated from employment or no longer requires access to the Installation.

These will be turned in to the Military Personnel Office Directorate of Human Resources, building 4305 room 161 for destruction. In the case of Lost or stolen ID an MP/Police Report/Statement or a memorandum from the contractor’s COR, COTR or TASS Trusted Agent (TA) must be provided to the Military Personnel Office Directorate of Human Resources describing the date, place and circumstances of the loss or theft. The Military Personnel Office will disable lost CAC and upload supporting documentation issued by COR, COTR, or TASS. The loss or theft of an ID must be reported on the same day it occurred. All personnel issued a government ID are personally responsible for safeguarding it to prevent its loss or theft. The ID should remain in direct possession of the individual to whom it was issued at all times or secured in a personal residence. Under no circumstances is it to be left unattended in vehicles or public spaces or lent to a second party. An ID may not be copied by businesses to allow employees to receive discounts nor can it be worn in badge holders outside of official DOD facilities where it is visible to casual observers.

6.3 OPSEC, Security and iWATCH Briefing. Must be completed by all contractors and associated subcontractors. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Police Desk. Due to computer access challenges, this training will be provided via hard copy to each individual involved with this contract. This training shall be completed within seven (7) calendar days of contract award and seven (7) calendar days of new employees’ commencing performance, with the results reported to the COR (or to the contracting officer, if a COR is not assigned) no later than seven (7) calendar days after contract award. This training must then be completed on an annual reoccurring basis for the duration of the contract. Included in the training is an Installation watch card which should be cut out and retained by the contractor, it identifies what to report and the phone numbers for the Police Desks at APG.

6.4 Security and Identification Badges. Identification and security badges shall be obtained as soon as contract is awarded. Contractor personnel performing work under this contract shall complete a National Agency Check with Inquiries (NACI) and background check in order to obtain a Common Access Card (CAC). Contractor ID badges and security badges can be obtained through Bldg 4304 at the security office. When applying for the badges, furnish the contract number and expiration date to the Security Clerk. Once badges are obtained, the contractor shall provide the COR with a list of the employee’s full name, type of badge, badge number and the expiration date. As changes occur an updated list shall be sent to the COR.

6.5 General.

6.5.1 The company performing the services must be a US Owned company, and staff performing these services must be US citizens.

6.5.2 The contractor shall be a subject matter expert, shall have good institutional knowledge, shall be a full-time employee, and shall be available during normal business hours.

6.5.3 All work under this contract shall be performed in a safe manner in accordance with all applicable safety regulations.

6.5.4 All site visits shall be conducted using appropriate personal protection equipment

(PPE).

6.5.5 All deliverables shall be property of the government.

6.5.6 All information provided to the contractor by the Army to include building and infrastructure plans and other data remains the property of the US Army and must be returned to the Army upon completion of the contract. No copies are to be retained by the contractor or provided to third parties without prior written approval.

Any waste to include printed copies or electronically stored data must be properly disposed of in accordance with Army standards and may not be disposed of in the regular waste or recycling stream.

6.5.7 Any material related to the performance of the contract that the contractor desires to release to the public domain must undergo an OPSEC review by the Intelligence and Security Division prior to being released. This includes but is not limited to information used by the contractor for advertising purposes, for use in publishing articles in professional journals or display on websites. The contractor will fully comply with all requirements of the Installation OPSEC Policy.

6.5.8 Any vehicles provided by the contractor operated on APG may not be equipped with camera equipment that has recording capabilities.

6.5.9 Any contractor personnel who are required to take photos on APG in the performance of their duties are required to be approved and receive training through the Intelligence and Security Division. To request this training contact the Intelligence and Security Division at 410-278-3187.

7.0 PERIOD OF PERFORMANCE: The performance period of this contract shall be 365 days after the award date.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Award will be made to the offeror who is technically acceptable for all factors and who offerors the lowest total price.

The following factors shall be used to evaluate offers:

Factor 1. A furnished copy all resume(s), certificate(s) and any other pertinent supporting documentation shall be submitted with the proposal as proof of qualification for all proposed personnel.

Key personnel of Research Analyst with a bachelor's degree and a minimum of two (2) years' experience in pollution prevention, commuter issues and conducting outreach education events. See PWS for full requirements of personnel.

Factor 2. Cover letter demonstrating Offeror having at least two years of experience in pollution prevention, commuter issues, and conducting outreach education events. Experience must have been performed with the past 5 years. No more than 2 10 pages

Factor 3. Offeror shall provide a minimum of two (2) and no more than four (4 ) past performance projects similar in dollar value (greater than $100,000) and scope (as outlined in PWS) and performed or substantially performed within the past 5 years. Offerors shall provide contract numbers, brief summary of SOW/PWS, Government or client POC contact information, dollar values, and period of performance.

Page limitation is 10 pages.

The Government may consider a wide array of information from a variety of sources, but is not compelled to rely on all the information available.

The Government may use data provided by the offeror in its proposal and data obtained from other sources, including data in Government files (eg. CPARS) or data obtained through interviews with personnel familiar with the contractor and their current and past performance.

Data used in conducting past performance assessments shall not extend past five years prior to the issue date of the RFP, but may include performance data as a prime.

Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the RFQ Unacceptable Proposal does not clearly meet the minimum requirements of the RFQ

Past Performance Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)