PWS_REVISED-Unidirectional_flushing.docx

PERFORMANCE WORK STATEMENT (PWS)

Unidirectional Flushing EA Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide unidirectional hydrant flushing services throughout the Edgewood Area.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform unidirectional hydrant flushing as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Army Public Health Command (APHC) has given DPW a unidirectional flushing plan that needs to be implemented to insure clean water is supplied to buildings throughout the cantonment of Edgewood. Due to the age of the infrastructure, flushing must occur on a weekly basis.

1.3 Objectives: To implement APHC unidirectional flushing plan

1.4 Scope: CONTRACTOR shall execute APG’s program to unidirectional flush the water distribution system, create a deliverable database in a suitable format that is compatible with APG’s current GIS/Database system platform. This work essentially consists of the locating of hydrants for all flushing sequences which will be provided on a map provided by the Government. This process will be performed in a way that allows their positions and processes to be documented and readily re-creatable by APG personnel upon demand. Operate/exercise each located required main line valve to ensure its ability to operate and close completely upon demand. Fire hydrants requiring additional work (requiring backhoe excavation) to make them fully operational shall be listed and the list given to the COR or designee. Minor repairs to valves and/or hydrants may be required which will be repaired/replaced by CONTRACTOR at the Government’s discretion and billed accordingly. The final report is due within thirty days after project completion. Weekly reports will be delivered to the COR or designee on Monday mornings. Reports shall list work performed the previous week: sections flushed, water used and other information requested by the COR. CONTRACTOR shall provide the services in a safe, efficient and professional manner. The CONTRACTOR shall provide their own tools and vehicles to execute this scope.

1.4.1 VALVES: To increase the water main velocity without opening additional hydrants (to conserve water), specific valves (identified in the flushing plan) will be closed prior to flushing as per APG’s Unidirectional Plan. These valves will be documented by the contractor to insure that all valves are re-opened at the end of each day.

1.4.2 PRESSURE READINGS: CONTRACTOR will use accurate pressure gauges to determine that the required velocities are achieved during the flushing process. CONTRACTOR shall provide written proof that the pressure gauges used are calibrated to industry standards, i.e. annual, semi-annual etc.

1.4.3 CUSTOMER FLUSHING PRESS RELEASE: CONTRACTOR will assist with developing notification for Public Affairs Office that briefly explains the Unidirectional Water Main Flushing program. The notification must be approved by the COR. CONTRACTOR will assist in developing a press release to explain the Unidirectional Water Main Flushing program and the affected areas. The COR will forward to APG Public Affairs Office who will send the notification via social media and APG newspaper. The notification is to alleviate customer concerns about the discolored water found in the base water distribution system. COR will be responsible for notifying PAO on a weekly basis of where the contractor will be flushing that week.

1.4.4 The CONTRACTOR will not be held responsible for possible valve or hydrant failures during operation, damage done to the water system during water main flushing (i.e. water leaks, discolored water, turbidity, etc.), or damage to the APG’s individual water customer unless neglectful operations by CONTRACTOR such as high water pressures due to unsafe operation.

0. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year – August 1, 2017 Option Year I – August 1, 2018 Option Year II – August 1, 2019

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program within the first 14 calendar days to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan by the contracting officer, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Documentation and Communication:

- CONTRACTOR’S field crew will meet, as agreed, with COR to go over areas of the Unidirectional Flushing program.

- Atlas Corrections and Notations: CONTRACTOR will document needed corrections on GIS maps. The documentation will be included in the final report to aid APG in making corrections to their existing GIS files.

- At the end of each day, or as requested, a written list of broken or inoperable fire hydrants or mainline valves will be given to the COR. Critical fire hydrants/valves that may be subject to breakage will be discussed with the COR as far as operation of the valve PRIOR to exercising the valves on the hydrant to prevent loss of fire protection.

- Information collected by the CONTRACTOR and other information provided by APG shall be regarded as CONFIDENTIAL and will not be shared without written permission from the APG.

1.6.4 Recognized Holidays: Contractor will not schedule work on the following Federal Holidays:

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700-1600 hrs. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Place of Performance: The work to be performed under this contract will be performed on the southern cantonment of APG, also known as Edgewood Area. It is the intent of the Government to provide office space to the Contractor to serve as a centralized area for meetings and briefings.

1.6.7 Type of Contract: The government will award a firm-fixed price type contract

1.6.8 Security Requirements: Contractor personnel performing work under this contract must be able to obtain and maintain Contractor identification (ID) badges. Contractors/Contractor employees and subcontractors, who will require unescorted access onto APG while performing contractual work, shall be required to present and display Government-issued Contractor Identification Badge in order to gain and exercise unescorted entry onto APG.

NOTE: This identification badge is required in addition to the photographic security badge. The photographic security badge cannot be used to gain entry onto APG.

NOTE: Foreign Nationals CANNOT obtain contractor ID badges for unescorted access to APG, Aberdeen and Edgewood Areas.

1.6.8.1 The prime contractor shall identify in writing one (1) individual who will be the point of contact (POC) for the coordination of security and contractor identification badges for his/her employees, subcontractors or anyone else needed to perform contractual work under this contract. Prior to any individual requesting security or contractor identification badges, the contractor's POC shall notify the Security Office, Building 4304 at 410-306-1150. The security requirements are in accordance with those of APG’s security office.

1.6.8.2 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.9 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.9.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.9.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The follow personnel are considered key personnel by the government: contract manager and field leader. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700-1600, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.13 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contactors should wear proper identification when in Government buildings.

1.6.14 PHASE IN PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the first 14 calendar days of the phase in period. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1. Services the Government will provide: Assistance getting the program started. Providing the format for reporting.

2.2 Facilities the Government will provide: Department of Public Works (DPW) will provide office space for the contractor. This will be a minimal space and will be unfurnished. Contractor is responsible for any furniture.

2.3 Utilities: The Government will provide electric and water service at the building. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

2.4 Equipment: The Government will not be providing any equipment to execute this contract.

2.5 Materials the Government will provide: Unidirectional Flushing Plan

· Furnish all maps, atlases, (two copies) and records to properly conduct the Unidirectional Flushing program. Digital copies of the map (AutoCAD, ArcView) will be provided if available.

· Make available, on a daily basis, staff with a working knowledge of the water system to help with inoperable or difficult to operate fire hydrants and with general water system information. This APG employee will not assist the CONTRACTOR on a full time basis.

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

3.2 Materials: The Contractor shall furnish the proper tools to execute the scope of this contract.

3.3. Equipment: The Contractor shall furnish the proper equipment to execute the scope of this contract.

PART 4

SPECIFIC TASKS

4. Specific Tasks:

4.1. Basic Services. The contractor shall provide services for unidirectional flushing.

4.2. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) (Army Regulation) AR 420-1 and the Unified Facilities Criteria (UFC) 3-230-02

5.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. (Army Regulation) AR 420-1 and the Unified Facilities Criteria (UFC) 3-230-02

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

1. Attachment/Technical Exhibit List:

0. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

0. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

0. Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

PRS # 1.

The contractor shall provide service personnel to execute the unidirectional flushing plan which includes approx. 456 hydrants throughout the Edgewood Area. Contractor shall provide weekly reports to the COR.

The contractor provided service is required to comply with AR 420-1 and the Unified Facilities Criteria (UFC) 3-230-02, which require that a systemic flushing plan of water distribution lines be developed and that the systemic flushing plan of water distribution lines provide adequate scouring velocities.

PRS # 2

The contractor shall provide service personnel to execute the unidirectional flushing plan which includes approx. 456 hydrants throughout the Edgewood Area. Contractor shall provide weekly reports to the COR.

The contractor provided service is required to comply with AR 420-1 and the Unified Facilities Criteria (UFC) 3-230-02, which require that a systemic flushing plan of water distribution lines be developed and that the systemic flushing plan of water distribution lines provide adequate scouring velocities.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

MS Word or EXCEL whatever is preferred by COR.

ATTN:

Robert.w.warlick2.civ@mail.mil

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY