posting_hotel_only_FAR-Part13-5-Sole-Source-JA_ACC_La_Palisse_v3.pdf

Version – March 2017 FOR OFFICIAL USE ONLY

Control No: 2019-003-A

AR Subpart 13.5 Simplified Procedures for Certain Commercial Items – Sole Source Justification and Approval

1. Contracting Activity: 414th Contracting Support Brigade, RCO-AFRICA

2. Description of Action: USARAF requests a firm-fixed price contract for Hotel Requirement The Government projects award for July 2019 and fiscal year 2019, OMA funds will be used.

An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Supplies/Services:

The requirement is for Sleeping rooms for 184 persons / 92 rooms per night (2 per room), to support the Engineer project near Gako as part of Shared Accord 19.

Dates: 11 – 31 August, 2019 / 20 nights Double occupancy Total number of rooms: 92 Number of total nights: 20

4. Authority Cited: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 (or 41 U.S.C. 1903 for Special Emergency Procurement) as implemented by FAR Subpart 13.5:

Unusual and compelling urgency Exclusive licensing agreements Industrial mobilization Other: Only one available source

5. Reason for Authority Cited:

There is a hotel in the general area of where the Engineer FTX will take place that has enough sleeping rooms to accommodate 184 personnel. There are other hotels in Kigali, but that would mean an increased travel time to and from the training location of 40 or more minutes each way; increase in transportation costs due to the increased distance traveled; and if all Soldiers could not be housed in the same hotel additional time delays and costs can be expected. This Hotel is approximately 20 minutes from the FTX training site.

6. Efforts to Obtain Competition: Market research was conducted by visiting the local area to determine if there were any additional hotels in the area; contacted the US Embassy – Kigali to inquire if they were aware of any additional hotels in the area; asked representatives from the Rwandan Defense Forces if they were aware of any other hotels in the area.

In accordance with FAR 5.202(a)(12) this action will not be synopsized.”

7. Actions to Increase Competition: Market research will continue to be conducted to identify potential sources for this service/supply. Market research will be conducted in the future to identify new suppliers through written, telephonic, internet, and in-person inquiries. The new acquisition will be competed to the fullest extent possible.

8. Market Research: Market research was conducted on 26 March 2019 by Planner, , by contacting the US Embassy to inquire about possible vendors; conducted an internet search to identify potential vendors; contacted Rwandan Defense Forces personnel to inquire about possible vendors; and conducted a site survey of the area to look for any potential vendors. There were no other vendors within a 45 minute drive to the exercise location.

9.Interested Sources: Per FAR 5.202(a)(12), this requirement was not synopsized and no other interested sources have been identified.

10.Other Facts: None

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Title:

12.Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Title: Logistics

13.Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: price analysis cost analysis IGCE audit: other: price paid by USARAF personnel that have stayed at the hotel within the past 12 months

As a part of this basis, certified cost or pricing data is not required because the item and/or services being acquired are considered commercial.

Title: Contracting Officer

14.Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Title: Contracting Officer