FAR-Part13.5-Sole-Source-JA_ALFS_17_Conference_and_Lodgin-signed.pdf

Control No:17-03

Contractor: UMODZI Park

Program/Equipment: Conference Package and Lodging

Version – MAY 2016 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR SUBPART 13.5 SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS – SOLE SOURCE JUSTIFICATION AND APPROVAL

Program/Equipment: United States Army Africa (USARAF) requires conference space, meals and lodging to co-host the African Land Forces Summit (ALFS) 2017.

Authority: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 as implemented by FAR Subpart 13.5.

Amount: $240,685.00

Prepared by: SSG Jenny Zuniga DSN: 637-7428 Contract Specialist Date:

Email: jenny.g.zuniga2.mil@mail.mil

Contracting Officer: SFC Michael France DSN: 637-7713 Contracting Officer Date:

Email: michael.g.france.mil@mail.mil

Requirements: Manuel Melendez DSN: 637-1691 G7 TREX Exercise Planner Date:

Email: manuel.r.melendez3.civ@mail.mil

Reviews: I have reviewed this justification and find it adequate to support sole source.

Program Manager:

Typed Name: Manuel Melendez

DSN: 637-1498

Signature: ______________________________ Date: ____________________

Legal Counsel:

Typed Name:

DSN:

Signature: _____________________________ Date: ____________________

Manuel Melendez 16 March 2017

Program/Equipment: Conference Package and Lodging

Version – MAY 2016 FOR OFFICIAL USE ONLY

FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items – Sole Source Justification and Approval

1. Contracting Activity: 414th CSB, RCO-Africa

2. Description of Action: United States Army Africa requests a firm-fixed-price contract with the UMODZI Park. The Government projects award for April 2017 and fiscal year 2017, Operations and Maintenance, Army funds along with Operation Readiness Funds will be used.

X An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Supplies/Services: This requirement is for a conference venue for 275 participants requiring a venue that can support at a minimum 12 different spaces simultaneously. Included in this requirement is lodging, upgraded internet and meals.

Period of Performance: 27 April - 16 May 2017 Total Value: $ 240,685.00

4. Authority Cited: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 (or 41 U.S.C. 1903 for Special Emergency Procurement) as implemented by FAR Subpart 13.5:

X Other: Pursuant to FAR 13.501(a)(2)(i)

5. Reason for Authority Cited:

(a) ALFS consists of General Officers (Chief of Staff equivalent) from 45 African countries, the US Chief of Staff participants along with their parties. The total expected participation in this event is 270 personnel. The venue required for ALFS needs a minimum of 12 different conference spaces simultaneously with two areas being capable of supporting 275 personnel. The Bingu Wa Mutharika International Conference Centre (part of the UMODZI Park) is the only facility in Lilongwe, Malawi with this capability. It is the only conference center. Other hotels in the area have conference rooms, but at the most can only support four rooms which cannot support this venue.

(b) Due to the fact that the Bingu Wa Mutharika International Conference Centre is part of the UMODZI park, the lodging that they can provide (90 rooms) and the meals will be part of this requirement.

(c) If this J&A is not approved, then the requirement would be solicited, but with the result of only the Bingu Wa Mutharika International Conference Centre being able to meet it. By following this route, no benefits are provided and it will only create a delay in the procurement. As the conference center is the only one available of this size, it is a sought after location by other parties. This requirement must be solidified as quick as possible to ensure availability during the required time period.

Program/Equipment: Conference Package and Lodging

Version – MAY 2016 FOR OFFICIAL USE ONLY

6. Efforts to Obtain Competition: During the initial planning event and the main planning event, market research was conducted by visiting as many locations as could be found to ensure that they did not have the required capabilities. The US Embassy was also contacted who stated that the Bingu Wa Mutharika International Conference Centre was the only conference center and the only location that could support this venue in Lilongwe, Malawi. In accordance with FAR 5.202(a)(12), this action will not be synopsized.

7. Actions to Increase Competition: Do to the economic basis of Malawi, additional large conference centers are not planned to be built. This means that there is not an ability to increase the competition for this requirement.

8. Market Research: Three different site visits were conducted to the area. During all of these, market research was done to verify the ability to promote competition. All three site visits determined that there were no other sources available.

9. Interested Sources: Per FAR 5.202(a)(12), this requirement was not synopsized and no other interested sources have been identified.

10. Other Facts: N/A

11. Technical Certification: N/A

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Manuel Melendez

DSN: 637-1691

Signature: _____________________________ Date: ____________________

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. The pricing is within the per diem rates. Per FAR 15.403-1(c)(3),this requirement is exempt from certified cost or pricing data.

This determination will be made using the following: price analysis cost analysis X IGCE audit: other:

16 March 2017 Manuel Melendez

Program/Equipment: Conference Package and Lodging

Version – MAY 2016 FOR OFFICIAL USE ONLY

As a part of this basis, certified cost or pricing data is not required because the item and/or services being acquired are considered commercial.

Typed Name: SFC Michael France

DSN: 637-7713

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: SFC Michael France

DSN: 637-7713

Approval Based on the foregoing justification, I hereby approve the procurement of conference space and lodging on a sole source basis pursuant to the authority of the Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 as implemented by FAR Subpart 13.5, subject to availability of funds, and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Michael Patterson Special Advocate for Competition

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