Energy_Management_and_Control_System_SOW_Final_05_05_16.pdf

Operations and Maintenance of the

Energy Management and Control System (EMCS) and

Utility Metering and Control System (UMCS)

Statement of Work (SOW)

Anniston Army Depot, AL

I. SYSTEM OVERVIEW

1.0 SCOPE:

The intent of the contract and this SOW is for the contractor to initially provide Operation and Maintenance (O&M) of the Energy Management and Control System (EMCS) and Utility Metering and Control System (UMCS), as well as, for the contractor to provide On The Job Training (OJT) to government personnel so that they can assume the day to day operations and maintenance of the system either all at once or incrementally.

The Contractor shall provide all supervision, personnel, tools, equipment, materials and supplies, parts, test devices, software support, transportation, lodging, travel expenses and other items necessary to provide onsite maintenance and service of the EMCS and UMCS and its components at Anniston Army Depot, AL.

The existing EMCS at Anniston Army Depot is based on programmable MicroZone II (MZII), LON works, and

Packaged Equipment Modules (PEM) controllers interfacing with Universal Network Controllers (UNC). These systems include hardware, software and field devices used to implement Anniston Army Depot’s EMCS.

The existing UMCS at Anniston Army Depot is based on MODBUS and pulse type meters (electric, gas, water and steam). The pulse meters provide pulse outputs to MicroZone II controllers. The controllers feed this data to the

UNC and subsequently to the Enterprise Server. Other meters interface directly to the UNC with via MODBUS protocol. The UMCS includes hardware, software and field devices used to implement Anniston Army Depot’s

Utility Metering program.

In buildings that have both EMCS and UMCS functions, the UNC is common to both.

2.0 RESERVED

3.0 SPECIFIC WORK TO BE ACCOMPLISHED:

In conjunction with the requirements of the basic contract the Contractor shall provide materials and labor required for implementing direct digital control of the HVAC equipment (EMCS) and the UMCS as outlined in SOW.

Work shall include:

a. Development of equipment installation engineering plans: The contractor shall prepare equipment installation plans in accordance with (IAW) manufacturer specifications, drawings and requirements of this statement of work.

b. Provide Hardware and Software: The contractor shall provide all new hardware and software associated with the service or maintenance of the system of the EMCS or UMCS IAW the requirements of the manufacturer specifications, drawings and Anniston Army Depot standards. All applicable DOD Secure Technical

Implementation Guide (STIG) and Information Assurance Vulnerability Management (IAVM) requirements and

Army accreditation and certification (networthiness) approvals. New hardware and software must be vetted and approved by the ANAD Directorate of Information Management (DOIM) Configuration Control Board (CCB).

c. Installation of Hardware and Software: All hardware and software shall be installed IAW original software developer’s published procedures and documentation and as required by the specifications in this

SOW. The contractor shall develop installation drawings when equipment is installed on the Depot.

d. The contractor shall provide training, up to four times per year, or within 30 days of the installation of new or updated equipment with the time and location to be scheduled by the COR for ANAD DPW

Engineering on all hardware and software installed for EMCS and UMCS systems at ANAD.

e. The contractor shall perform all testing, calibration and commissioning as specified and in accordance with EMCS and UMCS manufacturer requirements.

f. The contractor shall determine compatibility and interfacing of new equipment with existing equipment. All new and replaced equipment shall be compatible with the existing EMCS and UMCS systems.

g. The contractor shall prepare installation engineering drawings, wiring diagrams, procedures for field installation of all hardware and testing procedures, as defined by product manufactures’ standard published written testing procedures, when new or updated equipment is installed.

h. The contractor shall interface all data transmission equipment IAW manufacturer specifications, drawings and manufacturers’ published documentation. The contractor shall comply with all requirements of the Directorate of Information Management (DOIM) related to interface with the existing communication system.

i. Warranty: The equipment modification and/or upgrades, all its components, subsystems, data transmission system and all Contractor furnished software, shall be covered by the standard commercial warranty for the equipment installed. Warranty information shall be provided by the contractor to the Government in accordance with (IAW) CDRL A001.

j. The contractor shall provide technical support to ANAD DPW Engineering for OSI/PI software meter/energy data collection system of which EMCS is a subset. The contractor shall coordinate with ANAD DPW

Engineering and OSI/PI software technical representatives to achieve incorporation of all EMCS/UMCS outputs currently existing as of contract start date, into the OSI/PI software “dashboard” arrangement. The contractor shall provide a data flow diagram and a Configuration Management Plan IAW CDRL A016 that governs their system development, testing and quality assurance process. Any scripting or coding has to be scanned to identify unsecure coding and remediated to prevent security vulnerabilities in the code before loading on the government network. The contractor shall produce compliant scans or provide DOIM with the source code to run scans with their scanner

(which is currently HP Fortify). The code and scans must be approved by the ANAD DOIM CCB.

4.0 INFORMATION SUPPORT AND DOCUMENTATION:

4.1 All required technical data shall be delivered IAW the requirements, quantities and schedules set forth in this SOW.

4.2 The Contractor shall be responsible for making notes and preparing reports for all meetings, trips or other communications by the Contractor or his representative on matters relative to this contract. These reports shall be submitted in electronic Microsoft Word or PDF format to Anniston Army Depot within five working days of the event IAW CDRL A002.

5.0 PROSECUTION AND COMPLETION OF WORK:

5.1 The Contractor’s Project Manager shall be responsible for complete coordination of all work under this service contract. All work shall be accomplished with adequate internal controls and review procedures put in place by the Contractor to eliminate conflicts, errors and omissions and ensure technical accuracy.

5.2 The Contractor’s Project Manager shall have a minimum of five years of experience directly managing a computer based Energy Management System, and must have successfully managed at least one project comparable in complexity and magnitude to the project described in this statement of work. Other key positions must be staffed with qualified personnel who have at least five (5) years of experience in the function areas for which they are proposed.

6.0 SAFETY COMPLIANCE REQUIREMENTS:

6.1 Site Specific Accident Prevention Plan (AAP). The Contractor shall prepare and submit to Anniston

Army Depot for review and acceptance a Site Specific Accident Prevention Plan (Health and Safety Plan) per

ANADR 385-1-1. The Accident Prevention Plan shall include Activity Hazard Analysis for the project. The

Contractor’s Accident Prevention Plan must be submitted and accepted by Anniston Army Depot prior to starting any installation activities at the site. The Accident Prevention Plan with Activity Hazard Analysis shall be submitted to Anniston Army Depot by cover letter from the Contractor. All work shall be performed IAW Safety Regulation

ANADR 385-1-1. The Contractor shall coordinate with the facility representatives or facility contractor, on first aid, emergency phone numbers, response plans, site evacuation plans, evacuation drills, etc IAW CDRL A003

6.2 Contractor Accident Reporting Requirements. Accidents involving personal injury/illness or property damage shall be reported to the appropriate Anniston Army Depot authority. After the notification, an Accident Investigation

Report shall be prepared and submitted to the COR IAW CDRL A004 for all lost work day cases, accidents where three or more persons are admitted to a hospital, a fatality, a permanent total disability or a permanent partial disability.

II. SOW ADDITIONAL CLARIFICATIONS

1. DESCRIPTION OF SERVICES.

The Contractor shall ensure proper environmental conditions and operation of metering devices are maintained in the EMCS and UMCS facilities, while minimizing energy costs and consumption.

1.1. Basic Services:

1.1.1. The Contractor shall provide maintenance and repair services of all items listed in this statement of work. The contractor shall provide all necessary personnel, tools, and test equipment required to accomplish this work. Impacts on facility operations shall be minimized or eliminated when performing contract requirements. The contractor shall notify the COR of work requiring a loss of services no less than two business days prior to beginning any such work.

1.1.2. Contractor shall maintain, on a building-by-building basis, a demarcation listing of all components.

Demarcation list shall indicate the full extent of the contractor’s responsibility plus any additions to the EMCS and

UMCS that may require modifications. An updated copy shall be delivered each month to the COR IAW CDRL

A005

1.1.3. The contractor shall maintain all Network 8000 and Enterprise Server Software devices at Anniston Army

Depot including those not connected to the central system. Repairs shall incorporate updates as applicable. All

Network 8000 and I/A Niagara repairs shall be completed by factory authorized personnel. The following list of components is representative but not all inclusive:

Part Number Description Manufacturer

UNC-520-2 NETWORK CONTROLLER 10/100 MBIT TAC AUTOMATION

ENCL-MZ800-WAL ENCLOSURE FOR MZ2 & MNL-800-W TAC COMPONENTS

PEM-1 PACKAGED EQUPMENT MODULE TAC AUTOMATION

VER-H600 CIR CT SPLIT CORE VERIS

VC75 75MA PWR SUPPLY BAPI

R436 ELEC. LOW DIFFERENTIAL PRESSUR TAC COMPONENTS

HD3XVSTC RH Duct 3%,5/10VDC, Temp 1k Pt VERIS

PAM-1 INT RELAY TAC

PWX04S Nema 4 Rated, LCD, 0-100P VERIS

RIBXXF ENC Solid-Core Transducer, 0-1 FDI

AF24 2POS 24VAC ACT BELIMO

AF24-SR MOD DPR ACT BELIMO

BA/T1K-1-F"-BB TEMP TRANSMITTER BAPI

E112-800 CURRENT SWITCH, 5-200A; N.O. VERIS

LF24 SPRING RETURN DAMPER ACTUATOR BELIMO AIR CONTROLS

LU13 ULTRASONIC LEVEL TRANSMITTER KELE

MA41-7153-502 DURADRY ACT 2 POS SR TAC COMPONENTS

MS40-7153 DIR MT DMP OPR PROP SR 24V 133 TAC COMPONENTS

RIBMU1C AO to DO RELAY FDI

RIBT242B 2 IN 1 PWR REL FDI

RIBU1-C RIB RELAY FDI

RPTR-FIBER FIBER OPTIC REPEATER TAC AUTOMATION

TA876-N5 ALARM HORN TORK

TS-5811 ROOM SENSOR W/CLASSIC COVER TAC COMPONENTS

TS-6821 DUCT/IMMERS SENSOR 8" 1K@32F TAC COMPONENTS

TS-8422 22' AVG SENSOR 1 K OHM BALCO TAC COMPONENTS

TSMN-90220-850 10K THRMSTR 11K SHNT&PRGM JACK TAC COMPONENTS

BA/BSF2-11M-25D00CG RM T&H SENSOR WITH SP & OVR BAPI

TS-5851 OUTSIDE AIR SENSOR 1K@32F TAC COMPONENTS

H8436VBS-XXX Energy Meter, Three Rope CT, 200 Amp VERIS

ST100L-XXXXXXX Gas Flow Meter FCI

PM750 POWER METER SQ D

LPIV-08-CS-L-110-LT Steam Meter NICE INSTRUMENTENST

LU29-XX Ultrasonic Level Meter FLOWLINE

1.1.4. The contractor is not responsible for maintaining of Ethernet data transmission media between buildings, and repair or replacement of fiber optic data transmission media between buildings. The contractor is responsible for the repair or replacement of any interior or exterior data transmission media equipment that has been installed specifically for ASD, Modbus or BACnet communications.

1.1.5. Contractor shall maintain, on-site, the most current set of as-built drawings possible. The drawings shall reflect all changes to the EMCS and UMCS made by the contractor on this contract or reported and identified to the contractor by other sources.

1.1.6. In the event of major failure of any EMCS or UMCS equipment where repair is not covered under this statement of work, the Contractor shall provide, within 48 hours of discovery of the failure, notification to ANAD

DPW Engineering of the nature and extent of the failure, proposed corrective measures, and an estimate of the costs of the repair IAW CDRL A006 Repair work shall not proceed until authorized by the Contracting Officer.

1.2. EMCS and UMCS SYSTEM

1.2.1. EMCS and UMCS System Maintenance: Contractor shall provide comprehensive maintenance for the EMCS and UMCS and all associated monitor and control points, up to but not including final controlled elements. Final elements such as fans, fan coil units, control valves, heat exchangers, pumps, and variable speed drives will be the responsibility of others.

1.2.2. Contractor shall utilize EMCS and UMCS equipment resources and provide information as required to assist other service technicians (ANAD and/or contractor) in troubleshooting malfunctions and failures in equipment controlled or monitored by the EMCS and UMCS. This shall include field visits, configuring the EMCS and UMCS software, and producing logs, trends, and graphs. Maintenance and repair of the EMCS and UMCS shall include, , host computer(s), Enterprise Server Software and controller firmware, printers, communications equipment, communications cable, control panels, sensors, transmitters, signal wiring, relays, and actuators used to enable the

EMCS and/or UMCS to effectively control or monitor HVAC equipment and utilities. After completing repairs that affects the integrity of the EMCS and UMCS system, the Contractor shall test the equipment and/or system. The

Contractor shall correct deficiencies that are found before bringing the equipment or system on line. Repair and testing shall be accomplished during normal duty hours unless specified otherwise by the Contracting Officer.

EXCLUSIONS:

The following items are wholly excluded from this SOW and are expected to be repaired, replaced, or performed as applicable, by other support contractors:

1. Instrument Air compressors, dryers or regulators and associated piping and pneumatic tubing for any use.

2. Variable Frequency Drives

3. Starters and HOAs

4. Fire alarm system components including smoke and heat detectors and interlocks

5. Intrusion Detection systems and security interlocks

6. Combustion controls, water level controls and other self-contained controls for Boilers and Hot Water generators.

7. Process Controls of any type including controls in the Water Treatment Plant, and Central

Energy Plants. Monitoring controls tied into Enterprise Server (where existing) shall be covered.

8. Instrumentation for local systems not covered

9. Electrical control systems

10. Fuel control systems

11. Air Filters or replacement of same

1.2.2.1. The Contractor shall replace any existing failed pulse type electric meter that is currently tied into the

UMCS with a new Veris H8436VBS meter, flexible “rope” type current transformers (CTs) and associated Modbus devices and connect this new meter to the utility billing program.

1.2.2.2. The Contractor shall perform maintenance consisting of verification and modification to the EMCS and

UMCS as necessary for optimal efficiency and performance. Major repairs (as described in Section II.7.1.2) are part of the SOW and shall be accomplished under a separate

CLIN Item within the contract. The Contractor shall provide IAW CDRL A015, install, and configure updates and additions to software/firmware in UMCS equipment as required.

1.2.2.3. The Contractor shall verify proper operation of the EMCS and UMCS devices upon notice of failure by operators or others, and when identified during scheduled maintenance. This includes software maintenance, DDC controllers, Network Controllers, Metering Devices, EMCS and UMCS control panels and all wiring, sensors and control devices.

1.2.2.4. The Contractor shall perform scheduled and corrective system maintenance as well as quarterly central

EMCS and UMCS software and hardware updates as applicable. Scheduled maintenance shall be by facility.

General Inspection and repair of communication surge devices, hubs, routers and surge devices shall be done annually. Calibration of every Input/Output (I/O) point on the EMCS and UMCS shall be on a rotating basis with a minimum of 10% done on a monthly basis. Calibration shall be accomplished by comparing the actual value measured in the field with that displayed on an Enterprise Server terminal. Proper operation verification shall be accomplished by observing that the final element or controlled equipment state is consistent with commands issued.

Any updates shall be captured in the Monthly Report of Work Performed (CDRL A001)

1.2.2.4.1. The Contractor shall verify communications from field interface devices back to the

UNC and proper operation of end devices in buildings during calibration.

1.2.2.4.2. A written report of discrepancies shall be furnished IAW CDRL A007 to EMCS COR within one (1) week after calibrations are completed. The Contractor shall provide a deficiency list (service orders) within 24 hours of a facility calibration to the base maintenance contractor to correct all maintenance and repair issues noted in the calibration procedure.

1.2.3. The Contractor shall provide technical support, as needed, to ANAD DPW Engineering for the OSI/PI software system on existing ANAD servers, design of energy “dashboard” templates per building, as well as integration of EMCS/UMCS within PI, to include status alarms, process book functions andreporting. etc. The

Contractor shall ensure that all EMCS/UMCS metering data, required by ANAD DPW Engineering, is routed to the

SQL server or other data storage device required by OSI/PI in order to populate building energy “dashboard” templates.

1.3.1. Anniston Army Depot shall retain access to the system and shall set policy on access rights.

1.3.2. EMCS and UMCS software provides automatic procedures for HVAC and metering controlling interfaced equipment as well as for logging consumption. These procedures are termed "Application Programs".

The following is a list of outputs that the program is capable of producing. The contractor shall have the ability to extract these from the program.

Time of Day Program Function

Electrical Demand Limit

Power Demand Statistics

Damper/Enthalpy Control

Heating/Cooling Reset Optimizing

Cooling Tower Profile

Chiller Control

Chiller Profile

Energy Totaling

Tenant Billing Package

Script Procedures

Modbus Protocol Interface software

ADEM Boiler Performance Report

1.3.3. Contractor shall maintain the security of all EMCS and UMCS and field device installed software. If for any reason software is lost or destroyed, the Contractor shall restore it at no additional cost to Anniston Army Depot.

Contractor's use of EMCS and UMCS capability for permanent storage of software is permitted only to the extent that other functions are not restricted. Contractor shall maintain a backup of all software programs and database. The backup shall be no more than four weeks old at any time and will reside with the ANAD DOIM organization located in Building 363.

1.3.4. Contractor shall modify system graphics to reflect all field, database, and software changes accomplished under this contract. System graphics shall be uniform throughout the system.

1.3.5. Contractor shall keep all software current and firmware compatible and update firmware when required by

Schneider Electric.

1.3.6. SOFTWARE RELEASE PLANNING: Before installation of a major (annual requirement) software release, the Contractor’s software support representative and Anniston Army Depot will review such items as features, specific enhancements, changes made in the new release, and how the changes may affect a particular operation.

Jointly, the Contractor’s software support representative and the Anniston Army Depot shall develop a software release implementation plan to minimize disruption of the system.

1.3.7. ON-SITE ASSISTANCE: The Contractor is responsible for responding to problems reported by ANAD personnel or the EMCS/UMCS within 7 business days. Responding requires contractor personnel to be on site and have the problem diagnosed within 7 business days. If the contractor’s staff cannot resolve a problem within 30 consecutive days due to issues wholly within the contractor’s control, additional resources shall be obtained at the

Contractor’s expense, including utilizing subcontractors or other outside technical help. The contractor shall not be responsible for repair delays caused by ANAD actions or lack thereof. The authorized hours of coverage for on-site assistance are from 0700 to 1630 hours, Monday through Friday, excluding normal off Fridays and Federal holidays.

1.3.8. The contractor shall document and forward system and building control modifications for

COR information, review, and/or concurrence action, IAW CDRL A008 within 3 business days of identification that such a modification is required.

1.4. SCHEDULING OF SERVICES

1.4.1. The Contractor shall submit a scheduled maintenance tasks report IAW CDRL A009, including the frequency to be performed, to Anniston Army Depot. The schedule shall indicate the month and days in which tasks are to be performed. All schedules shall be coordinated through and approved by the Anniston Army Depot.

1.4.2. The Contractor shall perform scheduled maintenance tasks during the Anniston Army Depot’s normal work hours. All scheduled maintenance tasks and repair work will be coordinated with the EMCS COR to limit any conflict during operational hours. Upon advance approval by the COR, and at no additional cost to Anniston Army

Depot, the duty schedule for Contractor personnel may be adjusted to perform after-hours preventive maintenance.

1.4.3. SCHEDULED MAINTENANCE: Contractor shall schedule any repairs to the EMCS and UMCS that require shut down of equipment or interruptions to facilities. The majority of the scheduled maintenance shall be performed where the equipment is located.

1.5. VERIFICATION TESTS: After completion of any repairs conducted under the contract, a verification test from the controlled device (fan, pump, temperature reporting device, etc) to the EMCS and UMCS terminal at the

Enterprise Server shall be performed by Contractor to verify operation of the repaired portion of the EMCS or

UMCS. Prior to the test, all repaired or replaced components shall be calibrated to the standard typical for the type of device.

1.6. SYSTEMS MODIFICATIONS: System modifications are considered new construction and will not be included in this document.

1.7. DOCUMENTATION: Contractor shall keep records and logs of each task as listed in this statement of work.

Maintaining of the records and logs shall be as indicated below.

1.7.1. All reports, logs, and drawing shall be available to the EMCS COR in an electronic format using Microsoft

Access, Microsoft Visio, Microsoft Excel, Microsoft Power Point, Microsoft Word or Adobe Acrobat Document

PDF format. All scheduling, reports, logs, analyses, recommendations and notifications shall be distributed by email. Reports and logs shall be attachments in a usable form, such as Microsoft Excel, that is easily viewed and manipulated by the user. Other documents shall be Microsoft Office word processor attachments. Simple notifications shall be in email format.

1.8. CONTRACTOR RESPONSIBILITIES FOR FACILITIES USAGE: All areas where equipment is serviced on-site shall be left in a clean, neat, safe, and orderly condition. To prevent safety hazards, no equipment shall be left pulled out or apart at the end of the workday. All equipment under repair shall be secured at all times.

1.9 CONSERVATION of UTILITIES: The Contractor shall make sure employees practice utility conservation. The

Contractor shall be responsible for operating under conditions that prevent the waste of utilities to include, as a minimum: (1) Lights shall be used only in areas where work is actually being performed and (2) Employees shall not adjust mechanical equipment controls for heating, ventilation and air conditioning systems, unless designated.

2. ANNISTON ARMY DEPOT FURNISHED PROPERTY AND SERVICES

2.1.GENERAL: In connection with this contract, Anniston Army Depot will provide for use by the Contractor the following property or services.

2.1.1. In Building Number 91, a minimum of one (1) cubicle space, up to two (2) cubicle spaces, as allowed by permission of Engineering Division Chief, for staff; in Building number 339, a minimum area of warehouse space necessary to store spare parts, as agreed upon by the COR, Contractor, and Real Property Officer;

2.1.2 Sufficient utilities (electrical, water and sewer) at no cost to Contractor;

2.1.3 Standard US Army and Anniston Army Depot forms;

2.1.4. Office furniture, to include desks, chairs, and filing cabinets.

2.1.5. Refuse collection from outside refuse containers

2.2 USE OF ANNISTON ARMY DEPOT PROPERTY AND SERVICES: Anniston Army Depot property and services made available under this contract shall be for use only in the performance of this contract.

2.3 Contractor shall be responsible for all items of Anniston Army Depot equipment throughout the period they are in his possession. Contractor shall be responsible for any damage to Anniston Army Depot owned equipment and property and shall replace or repair any property damaged due to the fault of Contractor or Contractor personnel. All such replacement or repair shall be at Contractor's expense. The Contracting Officer shall approve all repairs.

3. CONTRACTOR FURNISHED PROPERTY

3.1. CONTRACTOR FURNISHED EQUIPMENT (CFE): Only items identified as GFE elsewhere shall be furnished by Anniston Army Depot. The Contractor shall provide all non-GFE items required in the performance of this contract.

3.2. The contractor shall furnish all necessary personnel, supplies, parts, materials, tools, support equipment and services, and vehicles required to perform this contract in accordance to its terms and conditions, except for those items and services specifically stated as Anniston Army Depot furnished.

3.3. Contractor provided parts and materials shall be new or certified rebuilt to provide reliable operation. Parts and material shall be standard off-the-shelf products of manufacturers regularly engaged in the production of such parts or materials.

3.4. Contractor provided Network 8000 components that are new, rebuilt, or repaired shall be the latest revision or model and shall be compatible with existing system.

3.5. Contractor shall provide a stock of on-site spare parts of each type and in sufficient numbers. Spares shall be provided for all devices as necessary to avoid system down time. Numbers of spares on hand shall increase as warranted by failure rates and when deemed necessary by the Contracting Officer. Anniston Army Depot will reimburse the Contractor for major item parts under the Major Repairs contract line item as described in II.7.1.2.

The Contractor will obtain at least three quotes for the parts or provide rationale as to why this number of quotes could not be obtained in its estimate. Written approval from the Contracting Officer must be obtained before executing a major repair.

3.6. Miscellaneous supplies (fuses, wire nuts, tape, connectors, wire labels, etc.) shall be solely provided by the contractor as needed.

3.7. Spare parts shall be stocked within 30 days of Contract award date.

3.8. Contractor shall furnish all tools, test instruments, and equipment needed within 15 days of contract start date.

3.9. Contractor shall be responsible for calibration of meters and test equipment used in the performance of this contract. Temperature measuring instruments shall be maintained within +/- 2oF. Contractor shall ensure all tools used by contractor employees on site are in good repair, in safe operating condition and calibrated semiannually.

Contractor will provide an calibration report (CDRL A0xx)

3.10. Contractor shall provide any telecommunications equipment required under this contract.

3.11. MAINTENANCE VEHICLES: Contractor shall provide all transportation conveyances required for performance. All contractor vehicles in continuous use shall be identifiable by displaying the contractor’s company name and meet all other requirements necessary for operation in the ANAD Ammunition Limited Area (ALA) and

Controlled Area (CA).

3.12. ANNISTON ARMY DEPOT RESPONSIBILITY: Anniston Army Depot shall not be responsible in any way for damage to Contractor's supplies, materials or equipment or to Contractor's employees' personal belongings brought into the building or onto the grounds due to fire, theft, accident or other disaster.

4. GENERAL INFORMATION

4.1. QUALITY CONTROL. Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practice for operation and maintenance of EMCS and UMCS related systems. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. An acceptable program shall include, but not be limited to, the following:

4.1.1. An inspection system covering all services stated in this statement of work. It must specify the areas to be inspected both on a scheduled and unscheduled basis, how often inspections will be accomplished, and approximate time to complete the inspection. The Contractor shall submit the monthly inspection schedule to the COR by the last workday of the preceding month.

4.1.2. The methods for identifying and preventing deficiencies in the quality of service performed before the level of performance becomes unsatisfactory.

4.1.3. A file of all inspections conducted by Contractor and the corrective action taken IAW CDRL A010. This documentation shall be made available to the EMCS COR at all times during the term of the contract.

4.2. HOURS OF OPERATION/MANNING REQUIREMENTS.

4.2.1. OPERATING HOURS: Normal maintenance and operating hours for the employees shall follow the Normal

Duty Day defined as from 0700 to 1630 hours, Monday through Friday, excluding normal off Fridays and Federal holidays.

4.3. OPERATIONAL EMERGENCIES: During emergencies, such as, but not limited to, any environmental, health and safety hazardous situation, broken or shut off HVAC equipment, pipes, components, etc., which has actually and/or potentially cause a facility to be unable to comply with OSHA or EPA and any other regulatory agency’s regulation, law, or requirement, and/or result in damage to equipment or the facility; the Contractor shall immediately report the situation to the EMCS COR. If temporary EMCS or UMCS modifications can fully or partially resolve the situation, those changes shall be made at the direction of the EMCS COR. The following buildings HVAC systems shall be deemed as Operation Emergencies regardless if the meet any of the requirements noted above: Building 7 – Operations Center, Building 363– Emergency Operations Center, and Building 363 –

Computer Room

4.4. ENVIRONMENTAL/SAFETY/SECURITY REQUIREMENTS.

4.4.1. ENVIRONMENTAL REQUIREMENTS:

4.4.1.1. The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations and standards regarding environmental requirements and maintain all environmental records and documentation. In the event environmental laws/regulations/ requirements change during the term of this contract, the Contractor shall comply with such law/regulation as changed.

4.4.1.2 .If such compliance imposes additional cost to the contractor; a modification cost proposal shall be submitted with full justification for additional cost to the Contracting Officer.

4.4.1.3 Contractor will appoint one employee as lead employee on environmental concerns.

Typical environmental protection measures to be regarded as standard practices include, but are not limited to, air emissions, proper disposal of equipment and material used in the performance of this contract. All environmental issues will be logged in the project log or daily production report IAW CDRL A011. Environmental protection matters will be coordinated with the designated Anniston Army Depot representative and all hazardous materials will be turned over to the Anniston Army

Environmental group for proper disposal.

4.4.1.4. Material Storage and Use. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and material handling.

4.4.1.5. Environmental and Hazardous Material Handling. The Contractor shall ensure all environmental and hazardous material handling/waste used or generated by any contractor personnel is turned over to the Anniston

Army Depot Environmental group for proper disposal.

4.4.2. SAFETY PROGRAM:

4.4.2.1. The Contractor shall develop and maintain a current safety program plan describing procedures and plans for preventing accidents and for preserving the life and health of contractor and Anniston Army Depot personnel performing or in any way involved with the performance of this contract.

4.4.2.2. Have procedures to record and report promptly to the COR all available facts relating to each instance of damage to Anniston Army Depot property or injury to either Anniston Army

Depot or Contractor personnel.

4.4.2.3. Immediately secure and protect any accident scenes or wreckage until release by the accident investigative authority through the COR.

4.4.2.4. Cooperate and assist Anniston Army Depot personnel in conducting an accident investigation.

4.4.2.5. The Contractor shall provide DRK copies and post the Material Safety Data Sheets

(MSDS) on any and all chemicals used in operation, maintenance and/or repair in an OSHA approved binder in the

EMCS and UMCS office.

4.4.2.6. A copy of the contractor's safety plan IAW CDRL A012 shall be provided to the Contracting Officer for approval prior to commencement of performance and updated with the approval of the

Contracting Officer as changes occur.

4.4.3. SECURITY:

4.4.3.1. PHYSICAL SECURITY: The Contractor shall be responsible for safeguarding all

Anniston Army Depot property provided for contractor’s use. At the close of each work period, Anniston Army Depot facilities, equipment and materials shall be secured.

4.4.3.2. KEY CONTROL: The Contractor personnel will not be issued any keys to access any restricted areas at

Anniston Army Depot. If the Contractor requires access to a locked area in the performance of this contract, access shall be obtained by the EMCS COR.

4.5. CONTRACTOR LOCKS: Contractor shall be allowed to use and control his own locks on personal items such as PPE, tools, test equipment, and confidential items. All locked items are subject to inspection when required by

Anniston Army Depot.

4.6. CONTINGENCY PLANS: The Anniston Army Depot must plan, in advance, how it will meet mission requirements in the event of national emergency, natural disaster, or severe weather Anniston Army Depot must be able to react to such events without undue delay. Sudden or unusual events could result in a severe impact upon contractor performance and contract requirements. As an aid to properly plan for such events, Contractor shall provide input to the Contracting Officer for the development and implementation of emergency plans. Additionally, Contractor shall provide input for testing, evaluating, and validating referenced plans.

5. SPECIAL QUALIFICATIONS

5.1. PERSONNEL: The acquisition is performance based; therefore, the Government will not specify the number of contractor personnel. The Contractor will be required to have sufficient personnel assigned at ANAD full time to respond to all maintenance and service needs.

5.2 ORGANIZATIONAL POINT OF CONTACT (POC): Contractor shall designate a member of their management staff as the primary POC to discuss technical matters and respond to telephone calls from Anniston Army Depot.

5.3 SERVICE TECHNICIANS: Service technicians for the EMCS and UMCS shall be qualified individuals who have demonstrated knowledge and competence in the operation and repair of a centrally located computer controlled

TAC I/A Network 8000 DDC system and more specifically a large (in excess of 15,000 points) UMCS, EMCS, or

SCADA system. Employees shall have a minimum of two years HVAC experience and be able to analyze Network

8000 and Enterprise Server displays to resolve operational problems related to software, hardware, utilities, and facility equipment.

5.3.1. Contractor employees shall have a minimum of five years of experience working directly with EMCS and

UMCS solid-state digital equipment. Evidence of graduation from a technical course of instruction in mechanical, electrical, electronic, or instrumentation field of study may be substituted in lieu of experience.

5.3.2. Contractor employees must be familiar with the Network 8000 and Enterprise Server systems and have completed the following course taught by the system manufacturer or the system manufacturer’s local field office.

EMCS Technician(s)

Network 800 MicroZone II

Network 8000 LCM/GCM Programming

I/A Series R2 Engineering

ASD R2 Integration

UMCS Technician(s)

Network 800 MicroZone II

I/A Series R2 Engineering

ASD R2 Integration

Vykon Energy Suite

I/A Tenant Billing Suite

5.3.3. Contractor employees must have the ability to operate the installed EMCS and UMCS during the performance of field maintenance, calibration, and troubleshooting.

5.4 Contractor shall provide the EMCS COR with written certification IAW CDRL A013 that all personnel performing services under this contract meet or exceed the requirements set forth in paragraph as applicable prior to contract start date and within five (5) working days after new personnel are added to Contractor's staff.

5.5 Contractor shall not hire any person whose employment would create a conflict of interest because of duties under another employer.

5.6 Contractor shall furnish, to the Contracting Officer, the name and phone number of the three POCs at least five

(5) days before the contract commences. The Contracting Officer shall be notified within one day whenever changes are made.

5.7. The Contractor shall ensure and document IAW CDRL A014 that contract personnel have received any federally/state mandated training as appropriate. This documentation shall be made available to the COR or

Contracting Officer as needed.

5.8. Continuity of Services. To ensure continuity of essential service, the successful offeror shall be prepared to fully commence work on the start date of this contract, and should not assume that Anniston Army Depot or previous contractor employees will be available to guide or specifically orient each Contractor employee.

6.0 ECONOMICALLY REPAIRABLE

6.1 A component, part or item is considered economically repairable for the purposes of this contract if the cost to repair the component, part or item is less than one-half (1/2) its current replacement cost, as conclusively determined by the Contracting Officer or designated representative.

7.0 EXTENT CLASSIFICATIONS

7.1 Maintenance and repair work shall be classified by extent as either Minor or Major. All Major work shall be authorized by the Contracting Officer prior to starting the maintenance and/or repair except as required to secure and eliminate potential or actual dangerous conditions.

7.1.1. Minor Repair work shall be defined as maintenance and repair work requirements where the cost of any single

(each) event or instance of maintenance replacement or repair is limited to a total costs (labor and material) of

$500.00 for EMCS or UMCS. When the work exceeds the limit, the work shall be processed as a “Major Repair”.

7.1.2. Major Repair work shall be defined as maintenance and repair work requirements where the total cost (labor and material) of any single (each) instance of major maintenance or repair is more than $500.00. Major Repair work shall be authorized by the Contracting Officer prior to starting the repair or maintenance. Requests for Major

Repairs shall be made to the Contracting Officer’s Representative (COR) and required repair parts greater than

$500.00 shall be itemized on the Major Repair request. The major repair parts shall be expensed against a separate

Time and Materials CLIN designated for Major Repairs, and only actual cost of the parts shall be expensed on an as needed basis.

III. EMCS AND UMCS MAINTENANCE SAMPLE TASKS LIST

1.0. EMCS AND UMCS MAINTENANCE AND REPAIR SERVICES:

Perform EMCS and UMCS control maintenance, troubleshooting, repair, overhaul, modification, testing, calibration, and installation of the various mechanical, electrical, electronic, and pneumatic instruments and equipment that make up the existing EMCS and UMCS.

Calibrate each sensor connected to the EMCS and UMCS system. Anniston Army Depot and installation base support contractor shall be notified by email of any device in need of replacement or repair and generate an appropriate work order for action by the installation base support contractor.

Make minor repairs to end devices connected to the EMCS and UMCS, such as tightening a wire connection.

Perform minor repairs on systems costing less than $500 in its aggregate per repair.

Perform major repairs on systems greater than $500.00 upon approval from the Contracting Officer.

Calibrate the positioning controls for dampers, valve actuators, etc. Anniston Army Depot and installation base support contractor will be notified by email of any local controls actuator that is out of tolerance and in need of replacement or repair and technician will generate an appropriate work order for action.

Biannual calibration of OAT’s

Provide ongoing software training for both ANAD and Contractor EMCS and UMCS personnel.

Others shall be allowed in training as deemed necessary by Anniston Army Depot.

Provide annual Network 8000 system software updates as they become available.

Necessary patches or fixes shall be installed ASAP.within two days.

TABLE OF CONTENTS FOR DELIVERABLES

ITEM #

SPEC

SECTION REPORT/DOCUMENT DUE TO WHOM

1 1.1.1

EXISTING CONDITIONS REPORT

FOR UMCS & EMCS

30 DAYS AFTER

CONTRACT AWARD CO & COR

2 1.1.3

BUILDING EQUPMENT LIST AND

OUR RESPONSIBILITIES FOR

MAINTENANCE THEREIN

30 DAYS AFTER

CONTRACT AWARD CO & COR

3 1.1.6 UPDATES TO AS-BUILT

1ST MONTH

6TH MONTH

12 MONTH COR

4 4.2.2.3 REPORT OF DISCREPANCIES MONTHLY COR

5 1.2.2.4 CALIBRATION REPORT MONTHLY CO & COR

6 1.3

SOFTWARE MAINTENANCE

SUPPORT PLAN

BEFORE CONTRACT

START DATE CO & COR

7 1.4

EQUIPMENT MAINTENANCE

SCHEDULE MONTHLY CO & COR

8 2.1 INVENTORY OF ALL GFE

15 DAYS AFTER

CONTRACT AWARD CO & COR

9 3.1.6

INVENTORY OF ALL CFE - THIS

WILL BE A LISTING OF

WHOLESALE CONTROLS

INVENTORY

30 DAYS AFTER

CONTRACT AWARD CO & COR

10 4.1 QCP, SOPS WITH TASK LIST

BEFORE CONTRACT

START DATE CO & COR

11 4.6

POC FOR ENVIRONMENTAL

CONCERNS

BEFORE CONTRACT

START DATE CO & COR

12 4.6 ENVIRONMENTAL PLAN

30 DAYS AFTER

CONTRACT AWARD CO & COR

13 4.6.2 SAFETY PLAN

30 DAYS AFTER

CONTRACT AWARD CO & COR

14 4.6.3.2

PHYSICAL SECURITY PLAN, KEY

CONTROL

30 DAYS AFTER

CONTRACT AWARD CO & COR

15 4.8

OPERATIONAL CONTINGENCY

PLAN

30 DAYS AFTER

CONTRACT AWARD CO & COR

16 5.0 CONTRACTOR POC(S)

5 DAYS BEFORE

CONTRACT CO & COR

17 5.2.0 ORGANIZATIONAL POC

30 DAYS AFTER

CONTRACT AWARD CO & COR

18 5.3.2

ON SITE COORDINATOR AND

ALTERNATE

30 DAYS AFTER

CONTRACT AWARD CO & COR

19 5.3.2

SOFTWARE SUPPORT

REPRESENTATIVE

30 DAYS AFTER

CONTRACT AWARD CO & COR

evel. Recommend system with manufacturer’s complaints exceed 6 improvements to the recommended procedures per month – Anniston manufacturer. Site license terms and Army Depot will use

Conditions are met. 25% inspection to

Lot size is the number of identify the extent of

Actions required during non-conformance)

Month.

ENVIRONMENTAL,

SAFETY AND SECURITY

COMPLIANCE

Comply with all OSHA 100% compliance with Anniston Army Depot 5% and Anniston Army Depot federal, state and local will use 100% safety requirements. Standards. Performed in inspection of accordance with compliance approved SOP and safety plan.