W564KV-16-T-0003-0001_NTV.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. To modify the time of delivery for NTV’s.

2. The contractor shall supply all requested Non-Tactical-Vehicles no later than fifteen (15) days after contract aw ard IAW para 5.1.18 of the SOW.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Nov-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W564KV-16-T-0003

X 9B. DATED (SEE ITEM 11)

27-Oct-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Nov-2015

CODE

TCC-KAISERSLAUTERN

KO DIRECTORATE OF CONTRACTING

UNIT 23156

09054 APO

UNITED STATES (THE)

W564KV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W564KV-16-T-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

STATEMENT OF WORK

Non-Tactical Vehicle Lease and Maintenance Contract for Ukraine

1. GENERAL: The government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) supply contract to provide SUV's and passenger vans within Ukraine.

1.1 Description of Supplies/Introduction: The contractor shall provide all equipment and transportation necessary to provide a maximum number of non-tactical vehicles within Ukraine in accordance with the ordering clause. The contractor shall perform to the standards in this contract. Vehicles acquired under this contract shall be 4x4 SUV's and passenger vans. The primary purpose of these vehicles is to provide transportation of personnel and equipment over long distances. Vehicles will only travel in the Ukraine. The passenger van requested passenger occupancy is nine (9).

1.2 Background: The US and Ukrainian Army shall conduct a joint training mission at the International Peacekeeping and Security Center (IPSC) near L’viv, Ukraine. US Soldiers in Ukrainian training areas require transportation assets to support training initiatives with the host nation.

1.3 Objectives: The objective of this contract is to provide a sustainable and economical NTV fleet as required to US Soldiers training in Ukraine while building host nation rapport and stimulating the local economy. The contract assures allies of the U.S. commitment and resolve in the region.

1.4 Scope: This requirement is to provide the Government with leased Non-Tactical Vehicles (NTV). The contractor(s) must provide vehicles no later than (NLT) five (5) days after contract award. The vehicles must be fully mission capable in accordance with Section 5, Vehicle Condition and Acceptance. The contractor will be responsible for scheduled routine maintenance and unscheduled maintenance of the vehicles if contracted for by the customer. The Vehicle Lease Price List will be incorporated into the contract. The contract will include delivery, insurance, and a mission capable NTV fleet. Details on the scope of the NTV requirements are outlined in Section 5.

1.5 Period of Performance: The period of performance shall be: twelve (12) months.

Base Period: twelve (12) months.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure vehicle maintenance is performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective supplies. The contractor’s quality control program is the means by which he assures that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

1.6.3 Recognized Holidays: N/A

1.6.4 Hours of Operation: The contractor is responsible for conducting business as necessary in order to meet the requirements outlined in this SOW. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW. The contractor must provide a contact number with 24-hour availability for emergency maintenance issues.

1.6.5 Type of Contract: The government intends to award an indefinite delivery indefinite quantity (IDIQ) contract for twelve (12) months. Fixed Price orders will be issued under the terms, conditions, and pricing of this IDIQ. The Contracting Officer will execute and issue Task Orders. Non pre-priced items, if any, will be negotiated on a task order by task order basis.

1.6.6 Antiterrorism/Force Protection:

1.6.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.8 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall provide a reliable contact number and be able to respond to Government inquiry within 24 hours of inquiry. The contract manager must be capable of speaking and reading English.

1.6.10 Contractor Travel: The Contractor will be required to travel to surrounding training areas in order to deliver NTVs, conduct maintenance, and meet with the contracting officer as necessary.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. OPERATIONAL SECURITY (OPSEC). The process of identifying critical information and subsequently analyzing friendly actions attendant to military operations and other activities to (a) identify those actions that can be observed by adversary intelligence systems, (b) determine indicators that hostile intelligence systems might obtain that could be interpreted or pieced together to derive critical information in time to be useful to adversaries, and (c) select and execute measures that eliminate or reduce to an acceptable level the vulnerabilities of friendly actions to adversary exploitation.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that maintenance services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). NA

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORK DAY. The number of hours per day the Contractor provides maintenance services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FMC Fully Mission Capable HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With KO Contracting Officer NMC Not Mission Capable OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PAX Personnel PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary SOW Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USG United States Government NTV Non Tactical Vehicle

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Fuel: The U.S. Government (USG) will be responsible for providing fuel for all vehicles. There are no minimum fuel requirements upon Return of vehicles to the contractor.

3.2 Drivers: The U.S. government will be responsible for providing drivers for all vehicles.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall provide specified vehicles and all services required to keep the vehicles in a safe, operational condition. Vehicles will be delivered within the timeframe agreed to in this contract and must meet the minimum acceptance criteria provided herein.

4.2. Insurance: The contractor will carry full insurance (no deductible to the U.S. Government) to cover the cost for replacement or repair parts, collisions, and accidentals. The government will not be held liable for claims generating from any of the above.

4.3. Equipment: The Contractor shall provide all maintenance for the NTV fleet with no interruption in capability to the U.S. Government. On-call replacement vehicles will be required for any inoperable vehicle that can't be driven for more than a 24 hour period. The Contractor is solely responsible for the good repair of the vehicle(s) used to complete the terms of this SOW. The Contractor must comply with all local safety regulations and be able to perform all work as outlined in this SOW.

4.4. Records: The Contractor should maintain records of transactions with the U.S. Government and, upon request, make such records available to the COR within a 24 hour period.

4.5. Vehicles: See Section 5.1 for specific maintenance criteria the NTV fleet must meet.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Non-Tactical Vehicles. The contractor shall provide all maintenance of the NTV fleet in accordance with the requirements below:

5.1.1. The Contractor shall provide all labor, materials, equipment, and services incidental to support this vehicle requirement.

5.1.1.1. Vehicles acquired under this contract will be 4x4 SUV's and passenger vans. The primary purpose of these vehicles is to provide transportation of personnel and equipment over long distances. Vehicles will only travel in the Ukraine.

5.1.2. When the vehicles are issued they shall be no more than two (2) years old from the date of manufacture at the beginning of the period of performance. Vehicles shall not have any reflective or distinctive markings.

5.1.3. Vehicle Condition. All vehicles delivered will be safe and serviceable in accordance with manufacturer’s specifications. Vehicles shall be provided in good working conditions and without any visible damage that could potentially degrade the safety of the vehicles. Both the interior and exterior shall be free of excessive soil, rust, and damage, and without excessive wear and tear. Vehicles shall be clean and serviceable at the time of delivery, and will be inspected by the Contracting Officer Representative (COR).

5.1.4. Air Conditioning/Heater. Vehicles shall have fully functioning air conditioning and heaters. Vehicles shall have serviceable seatbelts for the driver and passengers. Vehicles shall have serviceable lights (interior and exterior), windshield wipers, horn, parking brake.

5.1.5. Kilometres. The U.S. Government requires 5000 kilometres of usage per month for each vehicle throughout the lifespan of the contract.

5.1.6. Fluids (including fuel) will be full at initial delivery and after maintenance services. The vehicles will be Diesel Fuel Only.

5.1.7. Toll. The U.S. Government shall be responsible for all tolls incurred from use of the vehicles.

5.1.8. Delivery. The contractor shall provide all vehicles (and subsequent delivery of replacement vehicles) to locations determined by the contracting officer. The contractor shall provide all vehicles to the Yavoriv International Peacekeeping and Security Center for initial pick up. All vehicles will be delivered to the U.S. Government with a full tank of diesel fuel. The COR and contractor will coordinate for the return of the vehicles.

5.1.8.1. Vehicle Acceptance. The government will only be liable for damages caused by negligence of U.S.

Government personnel. Before inspection and acceptance of the vehicle a joint contractor/government inspection shall be performed on all vehicles and equipment before acceptance. The inspection shall be documented on a “Vehicle Inspection Initial Delivery and Acceptance” checklist with photos and both parties will retain a copy. A copy of the contractor’s warranty will be provided upon delivery of the vehicle. All discrepancies must be fixed prior to final acceptance.

5.1.9. The contractor shall comply with all applicable local safety standards. Additionally, each vehicle shall have the following:

i. Rear View Mirror

ii. Windshield Wipers

iii. Front and Rear Windshield Defogger

iv. Functioning Door Locks For Every Door

v. Parking Brake

vi. One Spare Tire

vii. Tire Jack

viii. All Interior And Exterior Lights (Functioning)

ix. Registration and valid license plate

x. Snow chains

xi. Jumper cables

xii. Emergency kit (warning triangles, first aid kit)

xiii. Navigation System

xiv. Heating and AC

5.1.10. Maintenance. The contractor shall perform both scheduled and unscheduled maintenance. The Contractor shall provide all parts, labor, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear, such as (but not limited to): windshield wipers, tires, headlights, filters, fluids, and lubricants. At a minimum, the Contractor shall perform scheduled and unscheduled maintenance at a facility that is in keeping with terms and conditions for contract award. The US Government will not be responsible for any maintenance or expenses associated with the maintenance for any vehicles.

The contractor shall provide unscheduled maintenance in order to maintain the vehicles at full mission capability for any immediate repairs required that would cause safety concerns. Unscheduled maintenance is unpredictable maintenance, not classified as maintenance required because of fair wear and tear as defined below, that has not been previously planned or programmed but requires prompt attention. The customer may contact the contractor to troubleshoot or recover any disabled vehicle. The customer may also contact the contractor to repair any safety issues noted by the user.

Scheduled Maintenance involves the following:

- Change engine oil and replace oil filter.

- Perform multi-point inspection

- Rotate and inspect tires; check wheel end play and turning noise

- Inspect and lubricate all non-sealed steering linkage, ball joints, suspension joints, half and drive shafts and u-joints

5.1.11. Cleaning. After the initial issue of the vehicles the USG will be responsible for the cleanliness of the vehicles.

5.1.12. Recovery. Upon notification, the Contractor shall recover disabled vehicles within 24 hours and provide a serviceable replacement vehicle. The service shall be available 7 days a week, 24 hours a day.

5.1.13. Replacements. Replacement vehicles shall be provided for all vehicles that are out of service or exceed 80,000 kilometers. Vehicle replacements for a disabled vehicle shall occur no longer than 24 hours from notification. All replacement vehicles shall be of the same specification as the vehicle being replaced and in accordance with the specifications listed in this SOW.

5.1.14. Legal Compliance. The Contractor shall be responsible for compliance with all pertinent local laws concerning the rental or lease of motor vehicles.

5.1.15. Insurance. The Contractor is responsible for all third party claims of property damage resulting from operation of the Contractor’s vehicles by the U.S. Government. The Contractor shall maintain public liability and property damage insurance during the period of performance at a level sufficient to cover all claims for injury and/or damage referenced above. The cost of parts and labor for maintenance on damages resulting from operator negligence shall be submitted through the Contracting Officer for consideration of payment.

5.1.16. Permits. Without additional cost to the USG, the Contractor shall obtain all permits, licenses, and appointments required for this contract; all documents shall be in compliance with applicable local and country laws.

All vehicles will be registered to enter and operate within Ukraine.

5.1.17. Drivers. The Contractor will not be responsible for proving drivers for the duration of this contract. The Contractor shall not place a restriction on the type of or number of drivers. However, the vendor will be responsible for the delivery and retrieval of all vehicles in the contract.

5.1.18. Delivery. The contractor shall supply all requested Non-Tactical-Vehicles no later than fifteen (15) days after contract award.

(End of Summary of Changes)