Redacted_JA_W564KV-14-D-0003_0046_P00002.pdf

Control No: T-18-J-019

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: 409th CSB TCC

2. Description of Action: Out of scope modification of Task Order (T.O.) 0046 for contract #W564KV-14-D-0003 sole source to current contractor.

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number _______________________________ Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________ Order #_______ against a single award IDC Contract

Modification # P00002 to Task Order 0046 Contract W564KV-14-D-0003

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds:

FY: 2017

Name of Proposed Contractor(s) and Address:

Ecolog Logistics Gmbh In Der Steele 14 40599 Dusseldorf German

Brand Name Buy: Yes No

3. Description of Services or Supplies: The current T.O., 0046, contracts for 4,380 sets (1 set=8.5 hours) of personnel to perform cook duties as described in contract W564KV-14-D-0003. The contract assumed 12 military personnel to be on duty during DFAC operations; however, due to Exercise Saber Strike 2018, military personnel will not be on hand to support the DFAC and therefore, the contractor will need to increase their staff to cover the military personnel shortage. An increase of 376 sets (8 additional cooks per day) is required in order to provide enough cooks to maintain service. The Period of Performance (PoP) for this increase will be from 24 May 2018 to 9 July 2018 for a cost of at FY 17 exchange rate of 0.899.

X

X

X

X

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

The current contract anticipates a reasonable military presence to conduct DFAC operations along with the augmentation by contractor personnel.

The incumbent contractor, Ecolog Logistics Gmbh is experienced in the cook services requirement and has Lead Cooks already in place that will be used to oversee the additional 8 cooks per day. It would be more expensive to bring in a new contractor with additional costs for supervision, program management and inexperience for the 47 day surge in requirement. In addition, Ecolog Logistics Gmbh has contractor employees in a nearby location that are available and already meet contract requirements to work for this short term surge.

No other Contractor has or can be made to have the essential qualifications to meet the government’s requirements or specified delivery date of 24 May 2018 since this would require a RFP issued in a short timeline and the contractor would be required to provide experienced employees with all of the health certificates and base access requirements met.

Approximately 1,200 meals a day are required to be served to support the current personnel on Katterbach Kaserne. If the additional contracted cooks are not provided to the DFAC, personnel on Katterbach Kaserne may not be able to handle the current meal count.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202(a)(12).

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: Market research was not completed due to the immediate nature of the requirement. The current contractor already has staff working for this contract at this location and at other locations that the contractor can use too, immediately, increase the staff at the Katterbach location without the potential of long lead time of getting staff on-board.

8. Other Facts: The contract W564KV-14-D-0003 was initially awarded with a base year of 1 June 2014 to 31 May 2015 and two twelve month option periods. FAR Clause 52.217-8 option for the period of 1 June 2017 to 30 Nov 2018 was exercised and Task Order 0046 was awarded as part of the FAR Clause 52.217-8 option period. Task Order 0046 was awarded on 11 September 2017 for a 12 month period beginning 30 September 2017.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis of same/similar type contracts.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.