PWS_for_MoI_Forensic_Support_2016_2017_draft.pdf

DRAFT

10 February 2016

PERFORMANCE BASED WORK STATEMENT (PWS)

FOR THE

RESOLUTE SUPPORT MISSION (RSM) PROVIDING

FORENSIC SUPPORT

TO THE

MINISTRY OF INTERIOR (MOI) IN GOVERNMENT OF THE ISLAMIC REPUBLIC

OF AFGHANISTAN (GIROA)

Part 1

General Information

1.0 General: This is a non-personal services contract to provide technical and analytical tools;

support to policy development, management, and administration, and improve the operation of systems supporting the forensic mission in Afghanistan.

1.1 Description of Service/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal service necessary to perform forensic advisor assistance as defined in this Performance Work

Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards of this contract.

1.2 Background: The Ministry of Interior (MOI) Criminal Technique Department (CTD) has two fully operating forensics laboratories, one located in Kabul (main) and the other in Herat.

The CTD forensics labs have the principal responsibility for processing and analyzing evidence utilized in intelligence operations, the prosecution in the judicial system, enhancing national security, military operations, and general criminal office cases in Afghanistan. These laboratories have the capabilities to perform document and media exploitation (DOMEX), firearm/tool marks analysis, latent/finger prints analysis, DNA analysis, chemical/toxicology analysis, Triage, and improvised explosive device (IED) exploitation.

1.3 Objectives: The objective of this services contract is to provide forensic mentoring, training, development support to the MOI CTD forensic labs. The contractor shall support the CTD from the Kabul main forensic lab. Specifically, the contractor shall provide well qualified personnel in the following forensic disciplines: DOMEX, Firearm/Tool Marks, Latent Prints, and

Chemical/Toxicology, and Case/Program Manager.

1.4 Scope: The contractor personnel shall be provided to enhance the operations and capabilities of the current CTD forensic labs, and guide the trained and untrained forensic scientists in actual case work to ensure quality control programs are developed and applied. These contractor personnel will facilitate accurate forensic reports that will be utilized in the Afghan intelligence, military, and legal systems. In general for the aforementioned services outputs may take the form of information, advice, opinions, alternatives, analyses, evaluations, recommendations, training and/or services to complement the Government’s technical expertise in accomplishing its mission. Specific details regarding the deliverables and the content are in Section 5.6, and in the

Technical Exhibit 1.

1.5 Period of Performance: The Period of Performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

NOTE: The FAR Clause 52.217-8 is included and will allow the Government the right to extend services for an additional six months, if necessary.

Total duration of contract performance may be up to 60 months.

1.5.1 The Contractor shall acknowledge, in writing, to the Contracting Officer and the COR, when each contractor personnel will arrive in Afghanistan.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which to measure if performance complies with the requirements of the contract. The quality control plan must be submitted for review and approval 60 days after the contract award. After review of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.6.2 Quality Assurance: The Government will evaluate Contractor performance under this contract in accordance with the Government’s Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractors have performed in accordance with the performance standards. It defines how the performance standard will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor shall be required to perform services on holidays:

New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas

Day.

1.6.4 Hours of Operations: The Contractor personnel shall assume that a typical OCONUS weekly work schedule for one full-time individual would consist of 60 hours; 6 days, 10 hour days, Saturday through Thursday. This Work Schedule has been established based on current and anticipated caseload requirements. However, the contractor shall be prepared to adjust his/her work hours to meet training demands. OCONUS personnel are considered to be “on-call” at all times and will only be paid for actual hours performing forensic advisory assistance.

1.6.5 Place of Performance: All contracted forensic examiners shall be deployed to Afghanistan and will serve under the authority of the U.S. CENTCOM Command. The Contractor shall provide personnel at the Kabul forensic lab, which is the primary location. Contractor personnel will also support the forensic lab in Herat and may be required to travel between the two locations as necessary due to case load and other training requirements.

1.6.6 Type of Contract: The Government will award a single Firm Fixed Price (FFP) contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a Security Clearance at time of proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254, DoD Contract Security Classification Specification.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work day, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All reference to keys includes key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The keys shall be secured in a lock box. The Program Manager shall be the only individual with access to the lock box. The Contractor shall immediately report any occurrence of lost or duplicated keys or key cards to the Contracting Officer. NOTE: For the purposes of this section, such keys issued will be for USG facilities.

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or performed re-keying.

When the replace of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1. 6.7.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall document all unauthorized personnel in the areas. If the Contractor continually permits unauthorized personnel in assigned work areas, the Contracting Officer will initiate the appropriate corrective action based on the information provided by the customer.

1.6.7.3 The Contractor shall establish and implement methods of ensuring that all lock combination are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality

Control Plan.

1.6.8 Post Award Conference/Periodic Progress Meeting: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these assessment meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor’s Performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These assessment meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimate or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the

Government: Forensic Case Manager, DOMEX, Firearm/Tool Marks, Latent Prints, and

Chemical/Toxicology expert personnel. Replacement of key personnel on site will be coordinated with the COR and Contracting Officer. Contractor personnel shall meet the requirements of the PWS.

1.6.11.1 Management Controls. The contractor shall provide a single point of contact (POC) for the management and oversight of this requirement order, within five (5) days of contract award.

This POC shall work directly with the COR for this requirement. The POC will be one of the contract individuals deployed in country (Afghanistan). The POC will be U.S. Government contact for any proposals or actions associated with this contract. This will include but not be limited to contract proposed changes with assigned personnel work schedules, overtime, travel, and address deployed personnel work or security concerns.

1.6.11.1.1 The POC shall ensure personnel are hired with the necessary clearances and skills for initial support at award and for timely replacement in Afghanistan (within 30 days) of personnel such that there is minimum impact on mission performance. In case of vacancy, the contractor shall invoice only for the percentage of time (days out of the month) the position is filled or starting when personnel arrive to the Afghanistan theater. Management of contractor performance on this task shall be documented in the Management Monthly Status Report

(MMSR). The Contractor’s Program Manager shall have experience and training commensurate with duties.

1.6.11.1.2 The POC shall work to establish a feedback mechanism, in partnership with the COR, for all deliverables required under this PWS. The Contractor’s POC shall develop process metrics, in partnership with the COR, that establishes quantified measurements.

1.6.11.1.3 The POC shall provide a Management Plan (MP), Weekly Status Updates, Management Monthly Status Report (MMRS), and Quarterly In-process Review (IRP). The MP shall describe the technical approach, organizational resources, and management controls to be employed to meet the cost, performance, and scheduled requirements throughout this PWS. The

Contractor shall utilize the MMRS to monitor the quality assurance, progress/status reporting, and program reviews applied to this PWS. The purpose of the Quarterly IPR is to illustrate quarterly trends and analysis based upon each sub-task.

1.6.11.1.4 The Forensic Case/ Program Manager must have the following qualifications:

-Minimum of a four year degree from an accredited college or university in forensic science, criminology, physical or natural science, or related field.

-Eight (8) years of work experience is acceptable in lieu of a four year degree.

-Five (5) years of experience in planning, scheduling, and completing analyses and evaluation of complex projects to assess the effectiveness of management and/or program operations.

-Five (5) years of experience in independently analyzing and evaluating the effectiveness of program operations in meeting established goals and objectives

-Five (5) years of experience in developing new or modified administrative program policies, regulations, goals or objectives

-Five (5) years of experience in researching and investigating new or improved business and management practices for application to large and complex agency programs or operations

-Five (5) years of experience in assessing current organizational program assignment and responsibilities through research, interviews, and observations, and experience supervising personnel.

1.6.11.2 Forensic Contract Support - The Government anticipates that the Forensic Contract

Support will be completed by Full Time Equivalent (FTE) performers. Forensic contract personnel will include one (1) Forensic Firearm and Toolmark Examiner/ Laboratory

Management expert; one (1) Forensic Latent Print/ Laboratory Management expert; one (1)

Forensic Chemical Examination expert; and one (1) Document and Media Exploitation

(DOMEX) expert.

The contractor shall provide the following contractor key personnel:

Forensic Case/ Lab Manager

Forensic Firearm and Tool mark Examiner Expert

Forensic Latent Print/Laboratory Management Expert

Forensic Chemical Examination Expert

Document and Media Exploitation (DOMEX) Expert

1.6.11.2.1 The contractor shall, within 30 days of contract award, deploy all personnel required for accomplishment of PWS effort.

1.6.11.2.2 The Contractor shall employ personnel experienced in forensic discipline and processes. These personnel shall support the U.S. Government and the Government of the

Islamic Republic of Afghanistan (GIRoA) forensic development missions.

1.6.11.2.3 The Contractor shall provide program support to include development of program plans, schedules, attendance at and provisions or oral briefings, development of implementation plans and other written documents that describe planned, ongoing, or future operations or tasks related to forensic development’s mission. The Contractor shall provide resumes to the KO and

COR for review.

1.6.11.2.4.1 The Forensic Firearm and Toolmark Examiner/Laboratory Management Expert shall have the following qualifications:

-A four year degree from an accredited college or university in criminal justice, criminology, biology, biochemistry, chemistry, physics, or related field. Eight years of work experience is acceptable in lieu of a four year degree.

-The mentor must have been formally trained in firearms and toolmarks examination at an American Society Crime Laboratory Directors/Laboratory Accreditation Board

(ASCLD/LAB) or ISO 17025 accredited laboratory

-A minimum of five (5) years experience working in an accredited laboratory conducting the full range of firearms and toolmarks work, including conducting examinations of lead and other metal fragments, bullets, ammunition components; conducting shot pattern and gunshot residue examination; conducting trajectory analysis; photographing firearms and related evidence

-The expert must have testified as an expert witness in either U.S. State or Federal

Court

-Must have experience in the collection, preservations, and processing of evidence and event reconstruction; must possesses working knowledge of the IBIS (NIBIN) system

-Must be a member in good standing of the Association of Firearms and Toolmark

Examiners (AFTE)

-Must possess five (5) years of experience as an instructor, teacher, or briefing senior officials

-Must be able to meet U.S. Government background/personnel security requirements and be able to maintain those requirements

-Successfully complete pre-deployment training and fitness requirements specified by the U.S. Department of Defense for working overseas

-Possess computer skills with Microsoft Word, PowerPoint, Excel, and Outlook, and

PhotoShop, and have the ability to plan, organize, build and present briefings.

1.6.11.2.5 The Forensic Latent/Finger Print Examiner Expert shall have the following qualifications:

-Minimum of a four year degree from an accredited college or university in forensic science, criminology, physical or natural science, or related field. Eight (8) years of work experience is acceptable in lieu of a four year degree.

-A minimum of five (5) years experiences working in an accredited laboratory conducting a full range of latent print analysis, which includes the detection, development, preservation, identification, and exclusion of friction ridge detail

-Proficiency in obtaining known inked prints and major case prints

-Possess working knowledge of the Henry Classification and National Crime

Information Collection systems, forensic photography, alternate light sources, chemicals/powders, and digital imaging technology

-Be a member in good standing of the International Association of Identification (IAI)

-Possess working knowledge of the Automated Fingerprint Identification System

(AFIS) and/or Automated Biometric Identification System (ABIS)

-Have testified as an expert witness in U.S. State or Federal Court; experience in the collection, preservations, and processing of evidence and event reconstruction

-Possess five (5) years of experience as an instructor, teacher, or briefing senior officials

- Must be able to meet U.S. Government background/personnel security requirements and be able to maintain those requirements

-Successfully complete pre-deployment training and fitness requirements specified by the U.S. Department of Defense for working overseas

1.6.11.2.6 The Forensic Chemical Expert shall have the following qualifications:

-Minimum of a Bachelor’s degree with a major in Natural Sciences, Toxicology, Biology, Chemistry and including a minimum of 24 semester hours of chemistry or analytical chemistry

-Possess a minimum of five (5) years experience as a forensic chemist in an

ASCLD/LAB or ISO 17025 accredited laboratory performing chemical analysis, identifying trace samples, and differentiating trace explosive and/or drug signature for contamination and background

-Possess a minimum of five (5) years of performing explosive and/or drug analysis using ion analysis or GC/MS, FTIR spectrometry, interpreting mass spectra, and compiling statistical data on laboratory tests and activities; the mentor must have testified as an expert witnesses in U.S. State or Federal Court

-Must have experience in the collection, preservations, and processing of evidence and event reconstruction

-Possess five (5) years of experience as an instructor, teacher, or briefing senior officials

-Must be able to meet U.S. Government background/personnel security requirements and be able to maintain those requirements

-Successfully complete pre-deployment training and fitness requirements specified by the U.S. Department of Defense for working overseas

1.6.11.2.7 The Document and Media Exploitation Expert shall have the following qualifications:

-Obtain formal training as a Certified Digital Forensic Examiner at an accredited state or federal organization

-Possess at least one of the following certifications: a) International Society of Forensic

Computer Examiners; b) Global Information Assurance Certified Forensic Analyst; c) Guidance

Software Computer Forensics; d) Department of Defense, Defense Cyber Investigations Training

Academy, or e) International Association of Computer Investigative Specialists

-Possess a minimum of three (3) years experience working in an ASCLD/Lab or ISO accredited laboratory conducting a full range of digital forensic analysis

-Completed at least two (2) digital exams within the last year

-Must have testified as an expert witness in either U.S. State or Federal Court

-Experience in the collection, preservation, and processing of evidence and event reconstruction

-Possess five (5) years of experience as an instructor, teacher, or briefing senior officials

-Be able to meet U.S. Government background/personnel security requirements and be able to maintain those requirements

-Successfully complete pre-deployment training and fitness requirements specified by the U.S. Department of Defense for working overseas

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as contractor employees to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor employees must also ensure that all document or reports produced by

Contractors are suitably marked as Contractors Products or that Contractor Participation is appropriately disclosed.

1.6.13 Contractor Travel: Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the

COR and the Procuring Contracting Officer.

1.6.13.1. Travel: All Key Personnel may be required to travel between Herat and Kabul.

Contractors will have access to MILAIR movement, subject to requirements for contractors.

MILAIR movement in country is preferable due to need for contractors to be armed. Any additional travel, both within the U.S. and overseas, shall be required for customer support.

Contractor shall seek and receive approval from the COR prior to departing on any TDY. A travel reimbursement “line of account CLIN” shall be established to support required mission related contractor travel. All travel shall be in accordance with the Joint Travel Regulations

(JTR). The Contractor will provide all supporting documentation to include COR/PCO concurrence and approval along with support receipts. This documentation must be included with the contractor’s invoice submission into Wide Area Workflow (WAWF) system. NOTE:

No security shall be provided to contractor personnel during periods of contractor travel.

1.6.13.2 Deployment: All contractor personnel shall be deployed for a period of one year (365 days) duration, or for the period covered by this contract or until further modification of this contract. The one year (365 days) is inclusive of mobilization period, any leave taken, and demobilization period.

1.6.14 Other Direct Costs: All in-theater travel shall be approved by the Battlespace Owner and

COR. The contractor may be responsible for providing all life support items for all employment associated with the contract, (i.e. - food, water, medical attention, safety equipment, transportation, etc.). The Contractor may pay for rent, lease, purchase or sustainment of personal cell phones or computers for contractor personnel. The Contractor may bill the government for 1 round-trip from Washington D.C. to Kabul Afghanistan (for purposes of mobilization and demobilization), which includes per diem, lodging, ground transportation and airfare per key individual. The Contractor may bill the government for vehicle lease costs, which includes fuel and vehicle maintenance. The Contractor may bill for communication equipment, cell phones, office equipment, and computers, for key personnel. The contractor may bill for forensic equipment maintenance, forensics supplies and forensic equipment. In addition, the Contractor may bill the government for 1 additional round-trip from Kabul to Washington D.C. for purposes of R&R leave. During R&R leave per diem, lodging, and ground transportation costs are not permitted to be billed to the government.

1.6.14.1 Contractor Vehicles: Vehicles used by contractor and subcontractor personnel in the course of their duties shall not be painted or marked to resemble U.S./Coalition or host nation military and police force vehicles.

1.6.14.2 Vehicle or equipment licenses: Contractor personnel shall possess the required license to operate all its vehicles or equipment necessary to perform the contract in the designated operational area. Contractor personnel may be required to drive its vehicles inside and outside the perimeter of their duty location. All contract personnel are required to possess a valid and current US state driver's license. If they are required to drive a military vehicle a license will be issued in accordance with USFOR-A policy at the supported installation, camp or safe house.

1.6.15 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g. cost or pricing information, budget information or analysis, specification or work statements, etc.) or perform evaluation service which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR

Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The

Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the

Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Disclosure of Information: Performance under this contract may require the Contractor to access data and information sensitive to the U.S. Government agency, another nation’s government, other government contractors and or/contracts, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the U.S. Government of other entities. Neither the Contractors, nor Contractor personnel, shall divulge or release information developed or obtained in the course of contract performance, expect to authorized U.S. Government personnel or upon written approval of the

Contracting Officer and/or COR. The Contractor shall not use, disclose or reproduce any information other than as specified in this work statement or through approved work policies.

Any questions on the release of information or doubt of a person’s authority requesting the information shall be addressed to the COR. Contractor personnel are required to read and sign

SF 312, Non-Disclosure Agreement, prior to performance on this contract.

1.6.18 Access and General Protection/Security Policy and Procedures: Contractors and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures provided by government representative(s). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation

Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters- Department of the Army (HQDA) and/or local policy. In addition to the changes otherwise authorized by the changes clauses of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the U.S. Government may require changes in contractor security matters or processes.

1.6.19 Uniforms: Contractor personnel are not authorized to wear any type of military uniform.

The contractor may choose to designate a company uniform or dress code, but the government does not require it and will not fund the purchase of such company uniforms.

1.6.20 Replacement Personnel: If at any time during the period of performance, contractor personnel are not able to continue work through no fault or direction of the government, the contractor shall replace them within 30 days at no additional cost to the government. The

Contractor must provide a written plan on how the Contractor plans to address the workload while replacing the Key Personnel.

1.6.21 Remains Processing: In accordance with Department of Army (DA) guidance and Air

Mobility Command (AMC) policy, remains of contractor personnel will be handled the same as remains of military personnel, and will be collected and transported to Kuwait. The government will notify the contractor to coordinate movement of remains back to home of record and to ensure proper notification of the next of kin.

1.6.22 Interpreter Support: The contractor shall be responsible to provide sufficient interpreter support for the experts to complete all specific tasks required under the contract. Interpreters must be available at all times mentors are present and working. Interpreters must be proficient in

Dari and Pashtu. There is no requirement for specific nationality of the interpreters, other than they must be in the country legally. Interpreters must be able to pass the counter-intelligence screening requirements of the Resolute Support. Temporary interpreter support (maximum of 3 interpreters) will be available for up to 2 months after the mentors are on-site in Kabul.

Interpreters are not subject to the requirement for personnel to have a security clearance as any classified information with be shared directly between RS personnel and contracted personnel with a security clearance. At no time will interpreters’ duties require access to classified material.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Specified in the PWS.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 The GIRoA shall furnish work space and provide forensic equipment to perform the mission assigned under this contract.

3.2 The GIRoA or Government shall furnish basic office furniture, to include desks, chairs, file cabinet, wastebasket, and worktable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all office supplies necessary to fulfill this contract, to include printer, copier, rulers, paper, stationary, writing instruments, printer cartridges, paper tablets, paper clips, Post-it Notes, tape, stapler/staples, scissors, white-out, tacks, coffee maker, coffee filters, refrigerator (if desired).

4.2 Security Clearance: The Contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial

Security Clearance Office. The DD 254 is provided as an Attachment. An individual with an interim clearance will be acceptable provided the case is open and in the process of adjudication.

4.3 Contractor Vehicles: Vehicles used by contractor and subcontractor personnel in the course of their security duties shall not be painted or marked to resemble U.S./Coalition or host nation military and police force vehicles.

4.4 Materials and Support: The Contract shall provide the following:

4.4.1 Contractors on Overseas Assignments: The U.S. Government will provide contractor employees the following logistics requirements unless specifically excluded by the appropriate

Status of Forces Agreement (SOFA) or their U.S. Government contract in accordance with the

JTR These include: Status of Forces Agreement (SOFA) status for technical experts, Uniformed

Services Identification and Privilege Card, Purchase of passports and required travel VISAs, as required, Full Commissary privileges, the exchange services, military postal service privileges, motor vehicle operator’s permits, medical services on a reimbursable basis, dental services for emergency care-on a reimbursable basis, mortuary services- on a reimbursable basis, moral, welfare, and recreation facilities, armed forces recreation center facilities (on a space available basis), legal assistance (on a space-available basis), military air, billeting and messing facilities

(for which the contractor will reimburse the US Government).

Billeting: All Contractor personnel are to be provided living space comparable to that provided to military and DoD civilians. That may be a tent with cots and shower and toilet facilities.

Contractors will be placed along with military personnel in living containers or hardstand buildings and assigned quarters based on equivalent grade, when facilities are available.

Deployed support personnel are to be granted access to military facilities and be provided billeting on secure facilities, when facilities are available. In the event that Government provided billeting is not available, the contractor is authorized to lease a suitable billeting facility comparable to that provided to military and DoD civilians within the Green Area in Kabul. Such lease expenses must be approved by the Contracting Officer, and shall be invoiced as a monthly expense. Total costs shall not exceed the funds on contract provided for the leased facility. The facility must provide appropriate Government approved security and force protection measures.

Facility security will be monitored by the COR, as the Government liaison with US Forces, to address force protection issues. Travel to and from secure facilities shall be in accordance with

Government policy regarding movement on and off government installations.

4.4.2 Deployment Planning, Execution, and Personnel Support: The Contractor shall perform all necessary actions to prepare contractor personnel for deployment to Afghanistan. This shall include, but is not limited to, preparation and provisions to Government documentation containing mandatory personal information so that contractors may obtain, or be provided, a

Letter of Introduction and Authorization, Invitation Travel Authorization, Geneva Convention

Common Access Card (CAC) and other necessary documentation required for deployment.

4.4.3 The Contractor shall perform necessary planning to ensure that its employees are properly prepared and equipped with necessary personal protective gear, including weapons (if necessary), for deployment on a schedule that satisfies Government requirements.

4.4.4 The Contractor shall maintain accurate records of all mandatory documentation due dates to ensure its employees’ documents and approvals do not prematurely expire and are kept current to meet requirements of the Government.

4.4.5 The Contractor shall maintain accurate records pertaining to the whereabouts and status of all OCONUS Contractor personnel, and the records should mirror that of the SPOT system.

4.4.6 Mobilization Processing: In accordance with DA guidance, all U.S. contractor personnel deploying to the Afghanistan Theater of operations are required to process through the Civilian

Replacement Center operated by Training and Doctrine Command (TRADOC) at various military installations in the U.S. The Government Contracting Officer will provide a Letter of

Authorization to contractor personnel validating their contractual employment and authority to process for deployment at the CRC, as well as their authorized GS Equivalence grade. The contractor shall coordinate directly with the CRC to schedule attendance. This processing will provide the following, and therefore these items will not be included as part of government support in this contract. Costs associated with Mobilization are billable to the US Government, to include the following: transportation from Home of Record to CRC (if not included in paid

CRC site), per diem in accordance with the JTR, CRC training costs if other than a Government facility, Background Checks, VISAs (if required). Rental cars while at CRC are not authorized.

The contractor must maintain a Mobilization Plan and shall bear all responsibility for deploying manpower into a “point of entry” (POE) into Afghanistan. The Contract shall be 100% operational no later than 30 days after contract award.

4.4.6.1 Organizational clothing and individual equipment (OCIE): Chemical Defensive

Equipment (CDE), to include protective mask, chemical suits, decontamination kits, and training on their proper use. (NOTE: Recent changes in the Afghanistan theater protective posture may change the requirement for personnel to deploy with CDE, but the CRC will follow the latest guidance.)

4.4.6.2 Common Access Card (CAC), which is the DoD identification card. The card will include the GS Equivalency grade for contract employees, as well as the Geneva Convention category. The CAC will be coded to the time of deployment stated in the contract.

4.4.6.3 Medical Screening, at Contractor’s expense, to include dental pantograph, all required immunizations required for Afghanistan, DNA sampling, and HIV screening, and any other requirement for operations within Afghanistan, as well as specific medical briefings pertinent to conditions in Afghanistan.

4.4.6.4 Normal procedure is for the contract personnel processing through the CRC to deploy directly from the CRC site to the Afghanistan Theater through use of one of the available Aerial

Port of Demarcation (APODs) on military chartered aircraft. Contractor may choose to seek a waiver to this requirement and allow the contract personnel to travel via commercial air to meet urgent schedule and support requirements.

4.4.6.4.1 If the government provides a waiver to military charter flights, cost of commercial transportation is allowable under the contract. If the contractor chooses to send its employees commercially without a government waiver, the government will not reimburse costs for this travel.

4.4.6.4.2 Upon arrival in theater, contractor personnel shall register with the AMC civilian support cell located at the arriving Aerial Port of Demarcation (APOD). This allows AMC to initiate accountability of the contract personnel in theater, and to coordinate with the sponsor unit for transportation and escort of contractor personnel to the place of duty.

4.4.7 Leave: Contractor personnel serving in Afghanistan for one year are eligible to participate in the Army R&R program, but will be given last priority behind military and DoD Civilian personnel. Therefore, the contractor may include costs to provide commercial travel to and from

Afghanistan to the U.S. for one leave period of no more than 14 continuous days (21 days including travel time). Only transportation costs to/from home of record during this travel are permitted to be billed to the government. It is expected that only 1 member be on R&R leave at a time. If more than one person is on leave at a time, then the contractor will be expected to backfill.

4.4.7.1 Schedule for leave must be coordinated and approved by the POC before arrangements are made. The contractor is not required to provide a replacement worker during this approved leave period.

4.4.7.2 The Contractor shall ensure that leave schedules of deployed personnel are planned and managed to ensure continuity of operations at MOI Forensic Laboratories to maximum extent possible. The Contractor shall advise the Government in writing prior to approving any leave of its deployed personnel unless such leave is classified as emergency leave. The Government will not be approving or disapproving leave for contractor personnel. All unofficial travel (not directed by the Government) will be conducted at the expense of the Contractor or the Contractor employee (i.e., vacation travel and travel accomplished during non-duty time). The Contractor’s employees shall be permitted use of Air Mobility Command (AMC) space available airlift when departing or returning to their worksite, but AMC will charge the Contractor for travel. If the

Contractor’s employees use this service, the Government assumes no liability for ensuring work schedules are met. The Contractor’s employees shall be permitted to contact and use commercial agencies to arrange Rest and Relaxation (R&R) travel.

4.4.7.3 Emergency Leave will be granted following the same procedures used by the military.

Immediate emergency leave shall be granted to contractor personnel following official notification and validation by the Red Cross. Emergency leave taken by contractor personnel will be substituted for allowable regular leave. If emergency leave exceeds the allowed 21 day regular leave period, or if regular leave has already been taken, the government will not pay hourly salaries for the additional leave time. If emergency leave is expected to exceed 21 days, the contractor shall provide replacement personnel to fulfill the requirements of the contract.

4.4.8 Property: The contractor shall comply with the property accountability guidance provided under FAR Clause 52.245-1, Government Property and FAR Clause 52.245-1 Alt 1. The contractor is to provide to the PCO and COR a Property Control Plan for the control of

Government Property for review and approval. The Contracting Officer will review and provide either comments or a concurrence on the plan. Any changes to the Property Control Plan will be coordinated with the PCO and COR and the PCO will provide a response in the form of either comments or a concurrence. The contractor will notify the PCO and COR prior to any disposal of any Government Owned personal property. The PCO will provide the necessary disposal guidance and instructions to the contractor. No disposal of Government Owned property is to occur prior to the contractor receiving a letter of instruction from the PCO.

4.4.9 Demobilization Process: The contractor is required to submit a demobilization plan to the

Contracting Officer at a minimum of 30 days prior to the end of the contract performance period or when requested by the Contracting Officer. Elements of the Demobilization plan shall include: travel from AOR to CRC, travel from CRC to Home of Record (if not included in CRC training costs), per diem IAW JTR while at CRC. Rental cars while at CRC are not authorized.

Members will be required to submit CAC while at CRC. Travel from the AOR shall be through the use of one of the available Aerial Port of Demarcation (APODs) on military chartered aircraft. The contractor may seek a waiver to this requirement. If a waiver is granted, cost of commercial transportation is allowable under the contract. If the contractor chooses to send its employees commercially without a government waiver in advance, the government will not reimburse the costs for this travel.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Service. This forensic laboratory work guiding the activities of Ministry of Interior

(MOI), Afghan National Police (ANP) forensic scientists. Work includes planning, directing, coordinating, training, and mentoring the work of the Afghan Scientists in one of several forensic disciplines: firearm/toolmark, latent prints, DOMEX, and chemical analysis.

5.2 Forensic Advisory Assistance to the MOI: The advisor(s) will assist the MOI in mentoring the forensic scientists in implementing new techniques and methods of forensic analysis. Duties include mentoring the development, modification and establishment of laboratory processes and procedures related to the casework in various laboratory disciplines; developing and recommending laboratory policies, and advising Afghan MOI Forensic Criminal Technique

Department in evidence collection, logging, processing, and storage of evidence.

5.2.1 Plans, organizes, and mentors the casework of forensic scientists engaged in scientific analyses of evidence gathered in support of national security and criminal…