SOW-Generator_Maintenance-Rev_1-dtd12-18-2017.pdf

STATEMENT OF WORK

BLUE GRASS ARMY DEPOT GENERATOR MAINTENANCE & REPAIRS

Revision #1

Date: December 18, 2017

The Contractor shall provide all labor, materials, equipment and supervision required to perform maintenance and repairs for various makes and models of generators (includes all aspects of the generator operation and natural gas/diesel/propane engines) and uninterruptable power supplies (UPS) at the Blue Grass Army Depot (BGAD) in accordance with the following:

ANNUAL GENERATOR SERVICE

Generator sets are to have one PM (preventative maintenance) services performed per year at 12-month intervals. Manufacturer warrantee/minimum requirements are those stated for each generator make and model. Contractor shall follow the stated operations and maintenance recommendations advertised for each individual generator. Evaluation of the contractor’s performance against these manufacturer recommendations will be made by monthly quality assurance checks and noted in the overall operational performance over the life of the contract. Each generator set is to have a complete inspection to include measurement of output and a written report submitted to the Contracting Officer after each annual inspection. Additionally, the Contractor shall provide maintenance records for all services provided for each generator, portable generator, and UPS/UBS system annually. Report is due no later than 15 days after service and/or inspection of each generator, the contractor shall provide any reports, a list of recommended repairs, if any, and the estimated cost of the proposed repair.

No repairs, excluding requirements identified in scheduled services, may be performed without prior approval from the Contracting

Officer/COR. The first annual service shall commence within 30 days of contract award and be completed no later than 60 days from contract award. The following annual service provided the option year is exercised shall be conducted one year after the original plus or minus 15 days from the date of the first annual service. See the “Generator List” for location, size and type of generator.

Annual service shall include engine oil and filter change, fuel filter change, changing the antifreeze with a mixture that ensures protection to -25°F, lubricating all lube points, load test of battery, adjusting all belts, inspecting hoses, replacing any necessary hoses, clean and service batteries, check voltage and record, check battery charger, check engine heater, block heater hoses and check for any leaks. Contractor shall also test run generators under load for 30 minutes for those denoted “Load Test” on the generator list. For all non-portable generators, the building to which each generator services will suffice as the load bank for testing. Load testing of generators shall only be performed on a Friday during the work week. No other day is authorized to have load tests performed without prior approval from the Contracting Officer/COR. Annual service shall also include inspection of automatic transfer switch, voltage sensors and condition of trickle charger. Contractor shall inspect automatic transfer switch to verify generator is performing a weekly self-test properly. Gas pressure on LPG and NG units shall be checked along with cleaning regulator and vents during the annual service. Changing the coolant filter and flushing the cooling system shall be performed once every two years during the length of the contract. Ensure that the transfer to backup power will occur.

The total amount of time allocated to complete annual services once the cycle has begun is 30 days.

Battery Changes

During the term of the contract, the contractor shall replace all generator batteries that are more than 3 years old (as determined from the battery’s identifying information/data plate) with a new heavy duty battery in kind. Contractor shall submit battery specifications to the Contracting Officer/COR for approval prior to installation to ensure this requirement is met.

The labor and materials for replacing/changing batteries shall be charged against the time and materials line item of the contract. The contractor shall be responsible for the proper disposal of all batteries changed as a result of this contract. All old batteries shall be properly removed from Blue Grass Army Depot. No batteries or hazardous materials may be stored on the installation. The

Contractor shall provide environmental, health and safety training to ensure compliance with all federal, state, local and installation laws or regulations. Contractor shall also provide to the Contracting Officer/COR all MSDS sheets regarding all chemicals/materials to be used in conjunction with this contract upon contract award. The Contractor shall coordinate the dates services are scheduled in advance with the Contracting Officer/COR. Preventive maintenance services will be conducted during normal hours of operation, whenever possible. The generators covered by this statement of work are listed on the attached worksheet. An additional line item is included for breakdown repairs (time & materials) which are not considered a part of routine preventive maintenance. There is no minimum amount guaranteed, only actual expenses and time may be billed under this line item and the contractor must supply documentation for labor and materials charged against this line item with their invoice.

AUTOMATIC TRANSFER SWITCH (ATS) TESTING

ATS testing is required at a minimum every 3 months and during major testing/servicing of each generator. Contractor shall note each testing date and result on the corresponding monthly report.

GENERATOR SELF-EXERCISES

Generators are currently programmed to exercise every two-weeks. Contractor shall ensure that each generator self-exercises according to the pre-programming. Contractor is responsible for changing dates and times of programmed self-exercises upon the request of the COR/Contracting Officer. As a rule of thumb, the dates and times of programmed self-exercises should occur on non-standard work days and/or off-hours.

MONTHLY GENERATOR REPORTING

The Contractor shall provide to BGAD Contracting monthly generator reports providing hour meter readings from the non-resettable hour meter on each unit as well as the date and time that each reading was recorded. Monthly reports are required for all installation generators and portable generators. Portable generator readings shall be reported regardless of whether they are in service or not.

These inspection reports shall be submitted to the Contracting Officer located in building S-14.

PORTABLE GENERATOR MONTHLY SERVICE

Portable generators shall be inspected, test-started and load-tested once a month with an annual service of once per year. Monthly inspections shall include assuring all of the fluid levels are correct, that batteries are in good working condition and fully charged, and all generator systems are functioning correctly. Monthly load tests can may be accomplished at the DPW Storage Yard electrical connection terminals, where portable generators are stored when not in service. Annual service shall be accomplished at the location the generator may be in use on the installation.

ROUTINE/URGENT/EMERGENCY REPAIRS

Should a generator or UPS system experience mechanical/electrical failure, the Contracting Officer/COR will determine whether the repair of the failed generator or UPS system is routine, urgent or an emergency. If repair of the failed generator or UPS system is considered routine, the Contractor will be notified and shall be on-site within 3 days from the day of notification to repair the equipment. If repair of the failed equipment is considered urgent, the Contractor will be notified and shall be on-site within 24 hours to make repairs. If repair of the failed generator or UPS system is considered an emergency the Contractor will be notified and shall be on-site within 2 hours to repair the generator or UPS system. Contractor shall maintain a record of all repairs for each generator/UPS system. Records of repairs shall be submitted annually to BGAD Contracting in conjunction with the annual reports.

SCHEDULED MAINTENANCE

Contractor is to provide Contracting Officer/COR with a minimum 24-hour advance notice prior to performing scheduled services.

GENERATOR TECHNICIAN MINIMUM CERTIFICATIONS

At a minimum, the contractor shall employ at least one certified master electrician to service installation generators and UPS systems.

Non-master electrician technicians are allowed to service generators and UPS systems under the supervision of at least one certified master electrician.

CURRENT INVENTORY:

The table below outlines the current list of generators and UPS systems in service at Blue Grass Army Depot for services under this contract. This list may change throughout the life of the contract to include new systems, replacement systems, and removal of systems.

Location Manufacturer Model #

Year of Mfg SN Fuel Type

Load Test Required

Bldg S-1 Olympian 98A02118S unknown 2041296 Natural Gas Yes

Bldg S-10 Olympian G12U3 unknown 118717/01 Natural Gas Yes

Bldg S-11 Olympian G20F3 unknown OLY00000TNGF00627 Natural Gas Yes

Bldg 165 Olympian G50F3 unknown OLY00000HNFS02531 Natural Gas Yes

Bldg 218 Olympian G100F1

2001 G0435A/001 Natural Gas Yes

Bldg 219 Kohler 80R02J81 unknown 290793 Diesel Yes

Bldg 213 Olympian G60F1

2000 F0827A/001 Natural Gas Yes

Bldg S-43 Olympian G75F3S

2004 OLY00000ANFC01363 Natural Gas Yes

Bldg 1660 Caterpillar G3406 unknown unknown Natural Gas Yes

Bldg 31930 Olympian G80F3 unknown OLY00000ENFC01089 Natural Gas Yes

Gate 12/Bldg TBP01 Caterpillar C4.4 unknown CAT00C44KD4B01913 Natural Gas Yes

Lake Vega Dam Olympian

G130LG2 -

130KW

2009 unknown Natural Gas Yes

F Area Cable Hut 80 Caterpillar/Olympian G60F3

2002 OLY00000JNFC00726 Natural Gas Yes

Cable Hut 75 Olympian G10U3S

2001 G0436A/001 Natural Gas Yes

LP 54/Cable Hut 79 Olympian G10U3S

2003 OLY00000KNGZ00574 Natural Gas Yes

Bldg 212/Cable Hut 76 Olympian G10U3S

2003 OLY00000PNGZ00573 Natural Gas Yes

Bldg S-56 Olympian G60F3

2004 OLY00000ENFC0205 Natural Gas Yes

Bldg 230 (Waste Water Treatment Plant) Olympian G130LG2

2014 OLY00000GXC02921 Natural Gas Yes

Gate R-2 (Truck Gate) Olympian G75F3S

2004 OLY00000CNFC01918 Natural Gas Yes

East of Intersection Rt-120 and Rt-3 (Lift Station) Olympian G3406NA-201

2005 CBM00216 Natural Gas Yes

East of Intersection Rt-12 and Rt- 3 (Lift Station) Olympian G30F3-40.2

2550 OLY00000VNFS02153 Natural Gas Yes

North of Rt-2 and East of CLA (Lift Station) Olympian G30F3-40.2

2005 OLY00000HNFS02318 Natural Gas Yes

Bldg 1159 Olympian G45F3S

225 OLY00000HNFS01685 Natural Gas Yes

Gate R-1 Olympian G35F3S

2007 OLY00000VNGC00917 Natural Gas Yes

Bldg 52770 Olympian GL100LGZ

2009 OLY00000GXC00313 Natural Gas Yes

Water Plant (Bldg 228) Olympian G125G1

2008 OLY00000ENGG00675 Natural Gas Yes

Main Gate (behind S-49) Kohler 50REOZJC

2009 2252824 Diesel Yes

Gate 3 Kohler 50REOZJC

2009 2252823 Diesel Yes

Portable Generator Olympian XQ60-6

2010 16MPF10248D053446 Diesel No

Generator Olympian XQ100

2010 16MPF11228D052231 Diesel No

Generator Olympian XQ100

2010 16MPF11298D052338 Diesel No

Gate 12 ACB Caterpillar CAT125-6 unknown CAT0066CN6D00365 Natural Gas Yes

Intersection of Rte 12 and Rte 13 at large Antenna Generac SG0035AG035

2014 912921 Natural Gas Yes

Bldg 31960 Olympian G10U35 unknown OLY00000ENGZ00908 Natural Gas Yes

Bldg 1661 Olympian G80LG2

2012 GXCO1554 Natural Gas Yes

Bldg 31910 Olympian G150LG2

2011 GXC01507 Natural Gas Yes

Bldg 50628 Caterpillar DG50-2

2016 CAT0DG60KNB500126 Natural Gas Yes

Bldg 31930 Eaton UPS system

20 kVa 9355-30

? 314KXX01 N/A Yes

END OF SCOPE OF WORK

Bldg 1660

10 kVa 9155-10

? BE451FBB03 N/A Yes

Gate 12 ACB Ametek UPS system

15 kVa 3DPP015

2007 S923370111 N/A Yes

Bldg S-18

18 kVa 93E-60/40

2014 41610140176 N/A Yes

Bldg 218 APC UPS system

120 kVa 0G-PDRPP

2009 PI0950130071 N/A Yes

Bldg 218 APC UPS system

80 kVa AP9215RM

2008 5A0836T01504 N/A Yes