ATTACHMENT04Notices.pdf

ATTACHMENT 04

NOTICES FOR LINE ITEM 0001

RFQ SOLICITATION W52P1J-17-T-3000

INSTRUCTIONS FOR SUBMITTALS

Each Vendor shall provide the following documents for a full evaluation of its offer. Failure to submit the required documents may result in a Vendor's offer not being considered for award:

A. PRICING: Vendor(s) shall insert the proposed unit prices and extended prices in ITEM NO (CLIN) 0001, with and without FAT costs. The extended amount must equal the whole dollar unit price multiplied by the number of pounds. Note: The Government does not recognize digits past the hundredths decimal position (.01) when calculating currency figures or summations. Vendors shall therefore adjust their computerized calculation software (i.e. Excel) accordingly.

B. PRE-AWARD QUALIFICATION: The Government recommends that Vendors interested in submitting FAT samples for qualification testing IAW the SOW should ship their samples to the following address as soon as possible:

McAlester Army Ammunition Plant ATTN: Treaver Price, QAT, Bldg 152 1C Tree Road McAlester, OK 74501

NOTE: If a FAT sample is submitted for testing, please notify the contracting office via e-mail to michael.e.perez24.civ@mail.mil.

C. COMPLETE SUBMITTAL: Vendor(s) shall submit a completed, signed and dated copy of their

SF1449 solicitation to this ACC-RI office. Vendors shall also submit company letterhead to indicate that the individual who signs the Vendor's quotation submittal is a corporate officer who has been specifically authorized to bind the Vendor’s firm to a Purchase Order contract.

D. ALL VENDORS MUST SUBMIT VIA E-MAIL: Proposals/ bids/ quotes shall be submitted electronically by e-mail. The solicitation must be filled out completely and signed by an authorized representative. The completed solicitation shall be scanned, included as an attachment, and e-mailed to the address provided in this solicitation. All e-mailed quotes and attachments must be in Adobe Acrobat (.pdf) format and the solicitation must be submitted in its entirety along with any amendments -- including vendor attachments, drawings, or supporting documents -- by the specified date and time, in order to be considered for award. This instruction takes precedence over any other direction for FBO vendor proposal/bid/quote submittal.

NOTE: Proposals/ bids/ quotes WILL NOT be accepted for this solicitation through the FBO web site.

NOTE: Quotations received after the solicitation closing date and time shall be considered LATE and WILL NOT be considered for award.

FIRST ARTICLE TEST (FAT) REQUIREMENT:

Prior to award, first-time or not previously approved vendors are required to produce a FAT sample for inspection and testing in accordance with SOW Section 3. The Government may also require a manufacturing site visit and inspection of the Vendor’s quality control processes and ability to meet the contract delivery schedule. FAT inspection shall be performed by the Government, prior to award of the contract and prior to production, at a location acceptable to the Government. FAT inspection shall be performed on samples which have been produced with equipment and procedures normally used in production and manufactured in accordance with requirements detailed in SOW Section 3.

FAT inspection shall be valid only on the contract under which it is granted, unless extended by the Government to cover other contracts. Any production prior to Government acceptance of the FAT sample is at the contractor’s risk.

The size of the submitted FAT sample shall be one kilogram (approximately two Pounds).

A Certificate of Analysis (IAW SOW Section 7.a) shall be submitted with the required product sample.

MAILING ADDRESS FOR FAT SAMPLE SUBMITTALS:

McAlester Army Ammunition Plant ATTN: Treaver Price, QAT, Bldg 152 1C Tree Road McAlester, OK 74501

NOTE: If a FAT sample is submitted for testing, please notify the contracting office via e-mail to michael.e.perez24.civ@mail.mil.

VENDOR QUESTIONS & GOVERNMENT RESPONSES: This ACC-RI office is the exclusive liaison/middleman for any and all correspondence between vendors and the McAlester Army Ammunition Plant (MCAAP). Vendors are not authorized to contact MCAAP under any circumstances. Any questions that vendors have about the status of their FAT submittals shall be directed to this ACC-RI office, preferably via e-mail to the following ACC-RI contract specialist: michael.e.perez24.civ@mail mil

Upon receipt of any vendor questions that apply to FAT, the above-named point-of-contact will acknowledge receipt of vendor questions and then refer those questions to MCAAP for review and response to this ACC-RI office. Then, this ACC-RI office will provide the MCAAP responses to the inquiring vendors.

Reference the following PACKAGING & SHIPPING REQUIREMENT INFORMATION:

-Product shall be packaged in closed clear plastic bags.

-A dessicant pack shall be placed inside each closed plastic bag.

-Each closed plastic bag shall be placed inside a new 3 to 5-Gallon Plastic Bucket with Lid.

-Each loaded Bucket will be 100 Pounds or less.

-Stack Buckets two deep on a normal pallet.

-10 Buckets per pallet.

-Pallets shall be sturdy, shrink-wrapped and banded with either steel or plastic to prevent shifting during transportation.

PACKAGING & MARKING: Product shall be packaged and marked IAW SOW Section 5.

See also SOW Section 3.2 Loaded Container Characteristics and solicitation clause 52.0000- 4026 Standard Practice for Commercial Packaging.

Additional Marking Instructions:

Mark all correspondence, parcels, packing slips, and invoices with the following items to ensure prompt and complete payment:

A. Contract/Purchase Order Number B. Purchase Request (PR) Number (use W44W9M619301N0)

Supplemental Packing Instructions:

To expedite your payment, all shipments under this contract, and applicable orders, shall be accompanied with packing lists or delivery tickets which shall contain the following information:

A. Name of Supplier B. Contract/Purchase Order Number, CLIN, and PR Number C. Date of Contract/Purchase Order D. Itemized list of supplies to include Nomenclature, Quantity, and Unit of Issue

REQUIRED PRE-SHIPMENT DOCUMENTATION: Prior to each contract shipment, the contractor shall e-mail a COA, a COC, a MSDS and a Hazard Warning Label to the following individuals – NLT one week (7 calendar days) prior to the intended shipment date:

treavor.price.civ@mailmil kasandra.l.smart.civ@mail.mil michael.e.perez24.civ@mail.mil

Once the submitted documentation has been reviewed and verified by the customer to meet the specifications set forth in Section 3 Table I, the customer will notify the contracting officer and the contracting officer shall then notify the Vendor in writing to proceed with shipment to the designated location:

McAlester Army Ammunition Plant Attention: Mr. Greg Clifton 1 C Tree Road Building 8 McAlester, OK 74501

The total quantity of 90,000 Pounds shall be delivered to the address above.

DOCUMENTATION REQUIREMENTS FOR ALL CONTRACT DELIVERIES: All contract deliveries shall include the following items:

- Packing List IAW 52.0000-4002

- Certificate of Conformance IAW 52.246-15 and SOW Section 7.b

- Certificate of Analysis IAW SOW Section 7.a

- MSDS IAW 52.223-3

- Hazard Warning Label IAW 252-223-7001

- Material Inspection and Receiving Report IAW 252.246-7000.

AUTHORITY OF GOVERNMENT REPRESENTATIVE

The Contractor is advised that contract changes, such as engineering changes, will be authorized only by the Contracting Officer or his/her representative, in writing, and in accordance with the terms of the contract. No other Government representative, whether in the act of technical supervision or administration, is authorized to make any commitment to the Contractor or to instruct the Contractor to perform or terminate any work, or to incur any obligation. Project Engineers, Technical Supervisors, and other groups are not authorized to make or otherwise direct changes which in any way affect the contractual relationship of the Government and the Contractor.

PROFESSIONAL REFERENCES: Vendors shall submit six (6) professional business references with their quotations. Two of the 6 references shall have independent and first-hand knowledge of your firm’s financial health. Your firm’s independent CPA and commercial/corporate accounts banking manager are highly recommended as ideal professional financial references.

The other four submitted references shall have first-hand experience with your firm within the context of formal contractual relationships. For each of all 6 professional references, include all of the following information:

- The individual's name and current job title

- The company's name, address and (if applicable) CAGE code

- The VERIFIED electronic 'email' address and office telephone number

- A brief description of the relevant contract work experience

- If applicable, a brief description of your business relationship (length and type of relationship to your firm)

For non-financial references, also include:

- Specific contract numbers and respective periods of contract performance

(END OF NOTICES)