Attachment_0001_Statement_of_Work_(SOW).pdf

ATTACHMENT 0001 – STATEMENT OF WORK (SOW)

Contract Number:

Contractor:

Statement of Work (SOW) Title: Joint Project Manager for Elimination (JPM-E) Overarching

Research and Evaluation Program (OREP) – Non-Intrusive Assessment (NIA); System prototyping and agent identification; Technical support for novel related technologies;

Destruction/Treatment, and Decontamination Technologies

1.0 Scope

This SOW requires the Contractor to provide technical and logistical support to implement the

NIA and Advanced Surface Cleaning and Analytical Techniques, Treatment, and Decontamination portions of the JPM-E OREP, including:

a. Contract Management;

b. Fielded systems performance monitoring and improvements;

c. Technologies evaluation and demonstration (as needed and directed by the authorized

Government representative);

d. Technical meetings and presentation support;

e. Monitoring of emerging or developing technologies;

f. NIA of Weapons of Mass Destruction (WMD)/ Recovered Chemical Warfare Materiel

(RCWM);

g. Advanced surface cleaning, decontamination, surface analysis techniques and treatment;

and

h. Improved waste management practices that reduce waste volume, toxicity, and facilitate recycling, where practical.

1.1 Background

The Joint Program Executive Office for Chemical and Biological Defense (JPEO-CBD) established the JPM-E with the mission to develop, produce, test, and field the capabilities

(people, equipment, and training) required to conduct agent detection and destruction operations

(which assess, access, demilitarize, decontaminate, dispose and recover) worldwide in a safe, environmentally sound, and cost effective manner. Disposal of singularly recovered RCWM.

Support for disposing of large numbers of differing items from various sites is anticipated.

Variety, location, and deteriorated physical condition pose unique challenges for assessing and disposing of RCWM.

To support accomplishment of its mission, Recovered Chemical Materiel Directorate (RCMD) has tasked JPM-E to develop this OREP, which established requirements, goals, and approaches for supporting fielded technologies and for evaluating and developing additional technologies that will assist RCMD in meeting its mission goals.

In 2011, JPM-E/RCMD began investigating the Non-Intrusive Threat Detection System

(NITDS) as a potential supplementary tool for the Portable Isotopic Neutron Spectroscopy

(PINS) system. A three-phased program was established for this effort. The first phase was a

"Proof of Concept" effort. In this effort, the NITDS demonstrated that it could detect the key elements of interest to JPM-E and RCMD. The second phase was undertaken to demonstrate how viable the NITDS is by testing with known and unknown targets. The third phase, which this effort addresses is designed to develop systems that the Government can use to non-intrusively assess RCWM.

1.2 Objective

This SOW requires the Contractor to perform the functions listed in Section 1.0 to support all aspects of the JPM-E mission; including assessing, accessing, and treatment of RCWM, and disposing of treatment by-products in a safe, environmentally sound, and cost-efficient manner.

1.2.1 The OREP contract will be a two year contract. Prior to the end of the two years a decision will be made based on success criteria and a decision brief. If the Government decides, the following options will be exercised:

1.2.1.1 A two year option to build a ground mounted NITDS prototype. This system was developed by Northrop Grumman (NG) Corporation. NG’s address is 201 Electronics Blvd., Huntsville, AL 35824 (256-428-5577).

1.2.1.2 A two year option to build a modified trailer mounted NITDS prototype. This option will run concurrently with the option cited in 1.2.1.1.

1.2.1.3 Three one year options to continue the work as an independent evaluator. This option will also run concurrently with the options cited in paragraphs 1.2.1.1 and 1.2.1.2; and will continue for one additional year.

1.2.2 The base period of the OREP contract shall focus on modifying the material handling equipment of the NITDS so that it is compatible with up to a 12” Multiple Round Container

(MRC) (12” in diameter and 56” long, empty weighing 150 lbs and being able to contain up to

200 lbs). The contractor shall deliver a report on a fabricated a prototype of the modified material handling equipment and demonstrate this handling capability to the Government no later than 18 months after award of the contract.

2.0 Applicable Documents

Selected documents in Section 2.0 may be provided by the Government’s authorized representative with the request for proposal (RFP). Other documents will be available upon electronic request by the Contractor or will be furnished by the Government’s authorized representative. Referenced Government laws and regulations may be obtained via the internet.

2.1 Department of Defense (DOD) Acquisition Regulations

2.1.1 DOD Directive (DODD) 5000.1 Defense Acquisition, latest version

2.1.2 DOD Instruction (DODI) 5000.1 Defense Acquisition Policies and Procedures, latest version

2.1.3 DOD 5000.2M Defense Acquisition Management, latest version

2.1.4 Rights in Technical Data clauses of 48 Code of Federal Regulation C.F.R.) 252.227-7013;

10 United States Code (U.S.C.) 2320 (a)(2)(A); Defense Federal Acquisition Regulation

Supplement (DFARS) 227.71

2.2 Documentation and Reports

2.2.1 Army Materiel Command Pamphlet (AMCP) 715-5 Cost/Schedule Control Systems

Criteria Joint Implementation Guide, latest revision

2.2.2 Army Regulation (AR) 11-34, The Army Respiratory Protection Program, latest revision

2.2.3 AR 25-50, Preparing and Managing Correspondence, latest revision

2.2.4 AR 50-6, Chemical Surety, latest revision

2.2.5 AR 190-59, Chemical Agent Security Program, latest revision

2.2.6 AR 200-1, Environmental Protection and Enhancement, latest revision

2.2.7 AR 200-2, Environmental Effects of Army Actions, latest revision

2.2.8 AR 385-61, Toxic Chemical Agent Safety Program, latest revision

2.2.9 Department of Army Pamphlet (DA Pam) 385-61, Toxic Chemical Agent Safety

Standards, latest revision

2.2.10 DA Pam 385-64, Ammunition and Explosives Safety Standards, latest revision

2.2.11 Chemical Materials Activity (CMA) Quality Assurance Program Plan (QAPP) Revision 2

2.2.12 Chemical Stockpile Disposal Program (CSDP) Safety Design Requirements Manual, latest revision

2.2.13 CSDP Human Factors Engineering Criteria, latest revision

2.3 Other Documents

2.3.1 Draft Guidelines for Permit Applications and Demonstration Plans, United States

Environmental Protection Agency (USEPA), latest revision

2.3.2 Resource Conservation and Recovery Act (RCRA) of 1976 (Public Law 940-580 as amended, 42 USC 6901, et. seq.)

2.3.3 Hazardous and Solid Waste Amendments of 1984 (PL 98-616)

2.3.4 Clean Air Act (CAA) (Public Law 84-159 as amended; 42 USC 1857 et seq.)

2.3.5 Toxic Substances Control Act (TSCA) of 1976 (Public Law 94-469; 15 U.S.C. 26012629

et. seq.)

2.3.6 Detailed Program Plan and Methodology for Developing Alternative Technologies for

Chemical Demilitarization, latest revision

2.3.7 CMA Document Control System (DCS) User Account Form

2.3.8 CMA DCS User Guide, latest revision

2.3.9 Chemical Oxidation of Non-Stockpile Chemical Materiel

2.3.10 Neutralents Laboratory Scale Test Report – Phase 1C: German Traktor Rocket Fill

Material Second Draft, By Battelle Memorial Institute, June 2003

2.3.11 Non-Intrusive Threat Detection System Phase 1 Final and Evaluation Reports

2.3.12 Laser Decon Phase 1 and Phase 1B Final and Evaluation Reports

2.3.13 Final Alternative Explosive

2.3.14 Northrop EK-4 Report

2.3.15 Portable Isotopic Neutron Spectroscopy (PINS) System Stakeholder Survey Whitepaper

2.3.16 Phase 2A Test Evaluation Final Report

2.3.17 Final Blind Testing Non-Intrusive Threat Detection System (NITDS)/PINS Training

Material

2.3.18 Final NITDS Phase 2B Independent Evaluation Plan

2.3.19 Final Amendment No. 2 to Site Specific Health and Safety Plan (HASP)

2.3.20 Final Phase 2B HASP for Alabama Operations

2.3.21 OREP Blind Testing Report

2.3.22 Idaho National Laboratory (INL) Trip Report August 2015

2.3.23 Digital Radiography and Computed Tomography (DRCT) System Technology

Stakeholder Survey

2.3.24 Final Advancement in Agent Treatment and Waste Management Technologies

Whitepaper for the Non-Stockpile Chemical Material Project (NSCMP), OREP.

3.0 Requirements

The Contractor shall as an independent Contractor and not as an agent of the Government, provide the personnel and materials (except as furnished by the Government) necessary to carry out the SOW.

3.1 Contract Management and Program Support

3.1.1 The Contractor shall provide and perform all contract management activities/efforts to support and successfully administer and complete the requirements in this SOW.

3.1.2 Contract Management Plan. Within 15 days after contract award, the Contractor shall deliver a Contract Management Plan (D001). The plan shall describe the Contractor’s technical approach, work breakdown structure, deliverables, contract personnel, as well as methods for maintaining fiscal control (including an accrual plan), schedule control and, for meeting quality requirements. Thereafter, the Contractor shall deliver monthly reports as described in Section

5.0, D001 and Section 3.8.1. This plan shall be updated and delivered annually (as required) for the base period and each of the option years.

3.1.3 Contract Project Manager: The Contractor shall have a dedicated project manager for this contract.

3.1.4 Subcontracts: Upon consent of the Government’s authorized representative, the

Contractor shall contract with others for needed technology development and laboratory services.

3.2 Testing and Evaluation Support Elements

Testing and evaluation support elements are described in Sections 3.2.1 – 3.2.8. The Contractor shall perform the specific testing and evaluation support elements, including the corresponding deliverables, as required by a specific task or sub-task (Sections 3.3 and 3.4), which will also specify delivery dates. During the period of performance (POP) of this base contract effort the contractor shall assume that 5 test plans are required, with a typical test plan being approximately

50 pages long.

3.2.1 Work performed on earlier versions of the OREP has in some instances been proprietary.

Offerors bidding on this effort will be required to sign a non-disclosure agreement.

3.2.2 Test Plan

Test Plans shall be delivered each contract year and shall include the following:

1) Test objectives

2) Evaluation criteria

3) Identification of key parameters

4) Measured data recording requirements

5) Observational recording requirements

6) Sampling and Analysis Plan (SAP) requirements

7) Quality assurance (QA) requirements

8) Waste disposition requirements

9) HASP requirements

10) Overall schedule

11) Periodic communication and reporting requirements

12) Documentation requirements

The final deliverable, unless noted otherwise, is due 30 days after the draft, which allows 15 days for Government review and 15 days to finalize the Test Plan. These Test Plans shall be delivered in accordance with (IAW) D003 and D004.

3.2.3 HASP

When required by a task or sub-task, the Contractor shall assist or prepare a HASP that is appropriate for the hazardous materials handled and the operations conducted during the testing.

It is anticipated that a HASP shall be required each contract year (IAW D005, D006, D007 and

D008 as applicable).

3.2.4 Evaluation Plan

The Evaluation Plan shall include:

1) Evaluation criteria

2) Identification of data to be evaluated including data tables and figures

3) Evaluation report format.

It is anticipated that an Evaluation Plan shall be required each contract year and delivered IAW

D009 and D0010.

3.2.5 Permitting and Authorization

The Contractor shall evaluate permits and authorizations obtained for testing at non-

Governmental test sites, assist in curing deficiencies (if any), and document acceptability. Final review shall be prepared and documented as required by a specific task or sub-task.

3.2.6 Feed Materials

The Contractor shall assist in specifying and procuring non-agent feed materials and associated test durations for demonstrations. The Contractor may recommend additional types and quantities of simulated agent (or media-e.g. soil) to be tested with the rationale for consideration by the Government. This shall be included in the Test Plan.

3.2.7 SAP

The Contractor shall assist or prepare SAPs, as required by individual sub-tasks. In those instances where the Contractor bears primary responsibility, Draft and Final SAPs shall be IAW applicable subsections of Sections 3.3, 3.4, 3.5 and of Section 5. Typically, a SAP includes:

1) Establishing the requirements for sampling and analysis of solid, liquid and gaseous effluents identifying sample type, number, frequency, and Method Detection Limits.

2) Establishing the requirements for sampling and analysis of selected process streams for key process parameters identifying sample type, number and frequency.

3) Providing analyses independent of the technology provider.

3.2.8 Testing

When required in an evaluation sub-tasks, the Contractor shall contract with technology developers to provide hardware and expertise; and shall contract with independent laboratories, as needed. This shall include:

1) Negotiate Engineering Design Study SOW; procure and manage subcontracts.

2) Evaluate test according to the individual Evaluation Plan and recommend a path forward.

3) Provide guidance to the Technology Provider. When needed, (working with Technology

Provider) prepare a Draft Test Report that documents all tests, evaluation, and demonstration phases.

4) Assure that government comments are incorporated into the Final Test Report.

For estimating purposes the contractor shall assume the specific tests for the base year center on the NITDS. For each option year Section 3.5 of this SOW shall be consulted.

3.2.9 Final Report and Technical Data

As required by a subtask in Sections 3.3, 3.4, or 3.5 the Contractor team shall provide a final report. The final report shall include (but not be limited to) objectives, approach, details of work done, results, and the resulting technical data package. Technical data shall be defined in accordance with the non-commercial; fully Government funded data package. Technical data shall be defined in accordance with the non-commercial; fully Government funded provisions of the Rights in Technical Data clauses of 48 C.F.R. 252.227-7013; 10 U.S.C. 2320 (a)(2)(A);

DFARS 227.71 and delivered without restrictions unless otherwise agreed during the negotiating phase of the contract. The Contractor shall deliver a final report each year of the contract or as required. For each contract year, the contractor shall also deliver data/reports in their native format (e.g. Computer Aided Design, Inventor, Word, Excel, etc.) as applicable. For the report on the fabricated prototype of section 1.2.2, the Contractor shall deliver a report and a video demonstration of the handling capability to the Government no later than 18 months after award of the contract. See deliverable D011 in Section 5.0.

3.2.10 Independent Evaluation Report.

The Contractor shall evaluate developments of hardware and software systems and prepare a draft and final summary evaluation report with recommendations. Recommendations shall include whether and what additional testing is required and an estimated cost/schedule. The

Contractor shall deliver a final report each year of the contract or as required.

3.3 Fielded Systems Performance Monitoring and Improvement

3.3.1 Monitor Performance and Evaluate Improvements of NIA Systems. The Contractor shall act as the government’s independent evaluator in cooperation with technology developer in the development, adaption and/or testing of fielded system components, such as neutron generators

(PINS 3DT R&D efforts), x-ray generators (DRCT efforts), support platforms for instruments and items that are being imaged, detectors, shielding, software, etc. As an independent evaluator, the Contractor shall:

-Read and comment on written and verbal reports;

-Investigate software configuration management/quality control of existing non-intrusive systems supported by INL and Northrop Grumman (NG);

-Participate in establishing priorities for further work;

-Witness tests and demonstrations; prepare and submit reports which document the testing and evaluate results IAW Section 5.0, D011.

-Perform reviews of NIA and notify the NIA team (Government and technology provider(s) of needs for corrective action, as such needs are found), IAW Section 5.0, D005.

The Contractor shall deliver IAW Section 5.0, D012 each year as required.

3.3.2 Conduct periodic surveys of stakeholders on the performance; desired modification and added capabilities of fielded systems. Organize survey results into whitepapers, including prioritized recommendations for updates and improvements. Contractor’s response to the RFP shall propose a final schedule for surveys and whitepapers. For estimating purposes, assume one survey for each major, fielded system (currently PINS and DRCT), IAW Section 5.0, D013, and

D014. Section 2.0 Applicable Documents should be consulted by the Contractor (specifically

2.3.15 and 2.3.23).

3.4 Assessment and Treatment Technologies Evaluation and Demonstration

3.4.1 NITDS. The Contractor shall provide technical, procurement, and logistical support for further developing, evaluating, and demonstrating the high energy neutron activation system and procedures in development by NG Information Systems, Defense Systems, and Defense Systems

Division. This includes testing existing equipment in a ground mounted configuration to quantify the levels of spectral interferences.

The OREP base contract will be two years with the following priced options:

3.4.1.1 A two year option to build a ground mounted NITDS prototype contingent upon base year concept test results, and/or three one year options for continuation with work as an independent evaluator. Both options are contingent upon progress demonstrated during the base year concept test results. The three one year options may be awarded even if the ground or trailer mounted NITDS efforts are not considered for future work. The ground and trailer mounted systems are not contingent on the independent evaluator work in the option years.

3.4.1.2 A two year option to procure and install a new/modified detector and support equipment into a trailer mounted NITDS prototype, based upon performance results in the base year effort.

3.4.1.3 The base two year contract of the OREP contract shall focus on modifying the material handling equipment of the NITDS so that it is compatible with up to a 12” MRC (12” in diameter and 56” long, empty weighing 150 lbs and being able to contain up to 200 lbs). The contractor shall deliver a report on a fabricated prototype of the modified material handling equipment and demonstrate that to the Government no later than 18 months after award of the contract. These deliverables shall be delivered IAW with D022 and D028.

3.4.1.4 The base two year contract of the OREP contract shall also focus on evaluating the concept of a ground based version of the overall system. Utilizing existing equipment, a ground mounted concept shall be developed and tested as part of the base year effort (paragraph 3.4.1).

This testing shall be designed to determine the type of spectral interferences that are created by the ground mounted version of the modified material handling equipment design. In addition, a cost of fabrication and the types of material handling equipment (e.g. fork lift, man-portable) shall be estimated for the ground based concept. This information shall be delivered within the two year base contract. These deliverables shall be delivered IAW with D022 and D028.

3.4.1.5 The contractor shall deliver two concept drawing packages reflecting equipment layouts and general fabrication specifications for a modified trailer mounted NITDS and a ground mounted NITDS, NLT 18 months after the base contract award. Upon government evaluation of these drawings, which shall include a cost estimate for each option discussed in paragraphs

3.4.1.1 and 3.4.1.2, the government will provide direction on which options (if any) will be exercised. These deliverables shall be delivered IAW with D022 and D028.

3.4.1.6 The contractor shall perform upgrades to the software of the current NITDS to eliminate interferences due to the ground mounted version of the NITDS. The contractor shall assume the software upgrades require no more than 1200 hours. After the software upgrades have been completed and successfully tested, the software shall be delivered to the Government. If the contractor is not successful in upgrading the software, the Government will review the effort and make a decision concerning whether or not this effort should be continued.

All NITDS development, demonstration, evaluation, and implementation efforts shall be completed by the Contractor within the overall POP contained in Section 10.0. At the end of the

POP, the Government will review the Contractor to determine if the success criteria for this effort have been achieved.

3.4.1.7 Procurement and Project Management

3.4.1.7.1 Work Performance Plan: The Contractor shall deliver a NITDS Work Performance

Plan (D015). The Work Performance Plan shall comply with 3.1.2 and may be included as part of the overall Contract Management Plan.

3.4.1.7.2 Procurement Activities: RFP, IAW D016; NG Proposal (responding to RFP), IAW

D017; Subcontract (Government consent), IAW D018. In addition to describing the proposed scope performance, the proposal shall identify any Technical Data (See Sections 3.2.8 and

3.4.1.2.3.7) that NG proposes to deliver to the Government with restricted markings.

3.4.1.7.3 Deliverables shall be inspected and accepted by the Government IAW Section 10.0.

The Contractor may propose additional deliverables, along with a schedule of deliverables, using

Section 5.0 as a template.

3.4.2 Required documentation: The base 2 year NITDS effort shall be defined in the contractor’s proposal and shall include:

3.4.2.1 Draft Test Plan IAW 3.2.2 and within 20 days after award of the subcontract (DAS);

Final Test Plan within 20 days after the draft, IAW Section 5.0, D003 and D004.

3.4.2.2 Draft HASP IAW 3.2.3 and within 20 days after award of the subcontract (DAS); Final

HASP within 30 days after the draft, IAW Section 5.0, D005 and D006. In addition, a draft and final HASP shall be required for work conducted at the Edgewood Area of Aberdeen Proving

Ground (APG). The delivery date for this HASP shall be IAW Section 5.0, D007 and D008.

3.4.2.3 Draft Evaluation Plan, IAW 3.2.4 and within 15 days after receiving the draft test plan.

Final Evaluation Plan within 15 days after the Final Test Plan, IAW Section 5.0, D009 and

D010.

3.4.2.4 NITDS Spectral Library: Targets (chemical warfare agents or simulants, contained in over packed munitions surrogates) shall be used to assess the ground mounted NITDS concept and other systems under this effort. Targets for concept system’s blinds testing shall be supplied by the Government. Concept system evaluations using targets containing Chemical Weapons

Convention (CWC)-Schedule 1 material shall be conducted at APG or other government facility.

The contractor shall update and maintain the spectral library as required based upon work done under the base two year effort and/or any options awarded. The Spectral Library Report shall be delivered IAW D019.

3.4.2.5 Preparation for Operations at APG in fiscal year 2018 (FY18) (priced option) for ground mounted concept and modified trailer mounted NITDS systems.

3.4.2.6 Coordinate with government Risk Management for approval of system design, operation specifications and procedures in FY18.

3.4.2.7 Coordinate (with appropriate Government Organizations) approval(s), training, transport, and storage of equipment on APG in FY18.

3.4.2.8 Schedule and participate in Pre-Operational Surveys.

3.4.2.9 Evaluate and demonstrate, at APG, NITDS concept design performance on identifying content of simulated recovered chemical warfare materiel (Army-supplied, blinded targets, consisting of over-packed chemical munitions surrogates, containing “unknown” or simulated

CWA.

3.4.2.10 Demonstrate and evaluate the identification of “unknowns” by NITDS during proposed

Blinds Testing of system concepts in FY18 and FY19.

3.4.2.11 Reports: Contractor in cooperation with subcontractor shall provide reports as follows:

3.4.2.12 Weekly – written and verbal progress reports (D020);

3.4.2.13 Interim Progress Report, date to be proposed (D021);

3.4.2.14 Technical data package (D022), delivered after spectral library augmentation and prior to targets/blinds demonstration at APG (D022).

3.4.2.15 Draft final report (D023);

3.4.2.16 Final report (D024);

3.4.2.17 Draft Evaluation Report (D025);

3.4.2.18 Final Evaluation report (D026); and

3.4.2.19 Closeout Conference (D027).

3.4.2.20 The contractor shall propose a delivery schedule for reports and include in the Section 5 table of deliverables.

3.4.2.21 The Contractor shall plan to do assessments at APG-EA or other government facilities on RCWM, see under 2.0 Applicable Documents, Section 2.3.14. The Contractor shall assume that 10 items shall be assessed at up to three facilities.

3.4.3 Evaluation, Demonstration and Testing of Other, New Technologies

The Government may determine to pursue additional phases or additional evaluation, testing, demonstration, or other development of technologies that are subsequently identified or specified based on ongoing activities/efforts, literature research, or other recommendations. As appropriate, the Government will generate the corresponding SOW language and will request from the Contractor the required cost and technical proposal and schedule. The contract will be modified by the Government’s Contracting Officer (KO) once both parties have reached a negotiated agreement for the additional activities/efforts. Once modified, the Contractor shall perform the additional activities/efforts, as negotiated, in accordance with the corresponding

SOW (D028). All additional activities/efforts shall be completed by the Contractor within the overall POP contained in Section 10.0. For estimating purposes the Contractor shall assume that each year testing or demonstrations or the development of technologies shall occur.

3.5 Special Studies

The Contractor shall as determined by the Government’s authorized representative conduct special studies as needed to address unforeseen issues, IAW Section 5.0, D029. Each study will be defined by the authorized Government representative and an estimated cost provided prior to initiating work. Studies on the Detonation of Ammunition in a Vacuum-Integrated Chamber

(DAVINCH), the Static Detonation Chamber (SDC), the Transportable Detonation Chamber

(TDC), the EDS and Soil Remediation may be required. For purposes of this proposal, the

Contractor shall assume 800 hours. The Contractor shall anticipate performing a Special Study each year of the contract and also in each additional option year.

3.6 Meetings and Conferences Participation/Support

3.6.1 The Contractor shall host and attend NIA weekly teleconferences, participate in progress reviews, and attend other meetings and conferences, as requested/approved by the Government’s authorized representative. The Contractor, IAW Section 5.0, shall provide draft minutes, using as a guide, within three (3) days of a meeting and using as a guide, draft notes within five (5) days of conferences attended as part of the contract requirements (D030/D031). The

Government’s authorized representative shall approve minutes before they are formally distributed. The Contractor shall assume for bidding purposes that these meetings and conferences shall occur each year of the contract.

3.6.2 Presentation of technical papers and briefings to inform the public and technical community regarding the status of JPM-E technology evaluations, testing, and implementation shall be performed by the Contractor, as requested by the Government’s authorized representative. The Contractor shall assume for bidding purposes that a presentation shall occur each year of the contract.

3.7 NIA Technologies Monitoring

3.7.1 Monitor Applicable NIA and Surface Cleaning Advancements: Within 140 days after contract award, the Contractor shall perform a literature search of advances in NIA technologies, such as DRCT, neutron activation, and/or procedures relevant to the RCMD mission that potentially will improve safety, accuracy, throughput, cost, or environmental concerns. The

Contractor shall prepare and submit a whitepaper summarizing findings and recommending whether or not further evaluation is appropriate, IAW Section 5.0, D032. The Contractor shall assume 100 hours per year for this effort.

3.7.2 Monitor Advancements in Treatment and Waste Management Technologies: Within 140 days after contract award, the Contractor shall perform a literature search of technologies and/or procedures that potentially will improve the destruction of RCWM and the treatment of resulting waste streams. Such improvements may include enhanced human and environmental safety;

increased treatment accuracy and throughput; reduced cost; more cost efficient by-product management, including increased resources through recycling. The Contractor shall prepare and submit a whitepaper summarizing findings and recommending whether or not further evaluation is appropriate, IAW Section 5.0, D033. The Contractor shall assume 100 hours per year for this effort.

3.8 Cost, Manpower, and Technical Performance Reporting

3.8.1 On a monthly basis the Contractor shall report the integrated cost and schedule status, manpower, and technical performance of work progress, IAW Section 5.0, D034. The

Contractor shall input the needed information monthly into the Integrated Planning and

Management System (IPMS). The Contractor shall report costs against the Work Breakdown

Schedule (WBS) developed in Section 3.1.2.

3.8.2 The Contractor shall complete Contractor Manpower Reporting Requirement in accordance with the below guidance/instruction:

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The

Contractor is required to completely fill in all the information in the format using the following web address: https://Contractormanpower.army.pentagon.mil. The required information includes:

(1) Contracting Office, KO, Contracting Officer’s Representative (COR);

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by the reporting period;

(4) Contractor name, address, phone number, email address, identity of Contractor employee entering the data;

(5) Estimated direct labor hours (including subcontractors);

(6) Estimated direct labor hours paid this reporting period (including subcontractors);

(7) Total payments (including subcontractors);

(8) Predominant Federal Service Code (FSC);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the

Contractor with its UIC for the purposes of reporting this information);

(11) Locations where the Contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas locations, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of Contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor will also provide the estimated total cost (if any), for each applicable task, incurred to comply with this reporting requirement. This requirement shall also apply to all future task orders issued under the basic contract. Reporting period for each applicable task order will be the POP not to exceed 12 months ending 30 September of each Government FY, and must be reported by 31 October of each calendar year. Contractors may use a direct extensible

Markup Language (XML) data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s systems to the secure web site without the need for separate data entries for each required https://contractormanpower.army.pentagon.mil/ data element at the web site. The specific formats for the XML direct transfer may be downloaded from the website.”

3.9 Significant Activity Reports

The Contractor shall report, as required, significant activities (D035), briefly summarizing actions taken, progress, and recommendations for resolution of unresolved issues. Reports of the previous week’s Significant Activities shall be submitted, electronically only, on the first working day of the week.

4.0 QA

The Contractor shall implement a QA program that meets the requirements of the current RCMD

QAPP. The Contractor’s QA Project Plan for this contract shall be submitted as a stand-a-lone document. (D002)

5.0 Deliverables

Draft deliverables shall be made as shown in the following table. Final deliverables, unless otherwise noted, shall be made 45 days after the draft, which allows 30 days for Government review and 15 days to finalize the report. The Government review of draft deliverables will be within 15 days after receipt of the draft document.

Technology/Area Section Seq # Delivery Title

Contract Management 3.1.2 D001 15 DAA Contract Management Plan

Contract Management 4.0 D002 20 DAA Quality Assurance Plan

Fielded NIA Systems 3.29 and

3.3.1

D011 10 DAT Test/Demonstration Report

Fielded NIA Systems 3.3.1 D012 TBD Corrective action notification and evaluator summary (as needed)

Fielded NIA Systems 3.3.2 D013 180 DAA PINS Stakeholder Survey

Fielded NIA Systems 3.3.2 D014 225 DAA X-Ray/DRCT Stakeholder

Survey

NITDS Phase 3 3.4.1.7 D015 15 DAA Work Performance Plan

NITDS Phase 3 3.4.1.7.2 D016 20 DAA RFP

NITDS Phase 3 3.4.1.7.2 D017 50 DAA Subcontract Proposal (NG)

NITDS Phase 3 3.4.1.7.2 D018 80 DAA NITDS Phase 3 Subcontract

(Gov consent)

NITDS Phase 3 3.2.2 and

3.4.2.1

D003 20 DAS Draft Test Plan

NITDS Phase 3 3.2.2 and

3.4.2.1

D004 40 DAS Final Test Plan

NITDS Phase 3 3.2.3 and

3.4.2.2

D005 20 DAS Draft HASP – Phase 3 at NG

Facility

NITDS Phase 3 3.2.3 and

3.4.2.2

D006 50 DAS Final HASP – Phase 3 at NG

Facility

NITDS Phase 3 3.2.3 and

3.4.2.2

D007 TBD Draft HASP – Phase 3 at

APG

NITDS Phase 3 3.2.3 and

3.4.2.2

D008 TBD Final HASP – Phase 3 at

APG

NITDS Phase 3 3.2.4 D009 35 DAS Draft Evaluation Plan

NITDS Phase 3 3.2.4 D010 55 DAS Final Evaluation Plan

NITDS Phase 3 3.4.2.4 D019 TBP NITDS Spectral Library

Report

NITDS Phase 3 3.4.2.12 D020 TBP Weekly Progress Report

NITDS Phase 3 3.4.2.13 D021 TBP Interim Progress Report

NITDS Phase 3 3.4.2.14 D022 TBP Technical Data Package

NITDS Phase 3 3.4.2.15 D023 TBP Phase 3 Draft Final Report

NITDS Phase 3 3.4.2.16 D024 TBP Phase 3 Final Report

NITDS Phase 3 3.4.2.17 D025 TBP Phase 3 Draft Evaluation

Report

NITDS Phase 3 3.4.2.18 D026 TBP Phase 3 Final Evaluation

Report

NITDS Phase 3 3.4.2.19 D027 TBP Phase 3 Closeout Conference

New Technologies 3.4.3 D028 TBP Testing of New Technologies

Special Studies 3.5 D029 TBD Letter report (s)

Meetings/Confer 3.6.1 D030 3 DAC Meeting Minutes

Meetings/Confer 3.6.1 D031 10 DAC Conference Notes

Literature Searches 3.7.1 D032 140 DAA Whitepaper – Adv in NIA and Surface Decon

Literature Searches 3.7.2 D033 140 DAA Whitepaper – Adv in Waste

Treat & Manage

Monthly Report 3.8.1 D034 Monthly Status Report

Significant Activity

Report

3.9 D035 TBD Significant Activities

Summary

DAA = Days after award of contract or specific task

DAS = Days after award of Subcontract

DAT = Days after completion of test or demonstration

DAC = Days after conference or meeting

TBD = to be determined

TBP = Individual deliverables and delivery dates to be proposed by the Contractor

Notes:

1. The Contractor’s proposal may rearrange and expand assignment of delivery order (DO) numbers as deemed useful or convenient.

2. One hard copy of Final Plans and Reports shall be submitted to the Government’s authorized representative at JPM-E along with an electronic version. All other deliverables shall be delivered electronically only. At the conclusion of the test and evaluation effort electronic versions of all final plans, final reports, and permit reviews, shall be provided on a Compact Disc (CD) to the Government’s authorized representative at JPM-E.

3. The addresses for the aforementioned office symbols are as follows:

a. JPM-E:

Joint Project Manager for Elimination

Project Manager for JPM-E

SFAE-CBD (Mr. Leonard Rowe)

Bldg. E4525, 4585 Hoadley Road

Aberdeen Proving Ground, MD 21010-5424

Email: leonard.c.rowe4.civ@mail.mil

b. CCRC-AD:

U.S. Army Contracting Command – Rock Island

CCRC-AD (Mr. Brian Murphy)

3055 Rodman Avenue

Building 60, 3rd Floor SE

Rock Island, IL 61299-8000

Email: brian.j.murphy5.civ@mail.mil

6.0 Government Furnished Information and/or Assistance

The Contractor will be afforded access to copies of any document, plan, schedule, or other material available and required in the execution of its work. The Contractor shall obtain, complete, and submit in writing: a request to the Government for the purpose of granting its designated user(s) access to required documents. The Government will create an account and issue a user identification and password based on the access level as required. The Contractor shall make arrangements with the JPM-E Chief Information Officer to attend training on the use of the system. The Government will provide the Contractor and Technology Providers access to and use of its facilities to perform any required testing.

7.0 Hazard Information

The Contractor may be required to enter facilities that handle both hazardous and chemical surety material. Contractor personnel shall be able to wear protective respirators. All contact with hazardous material shall be in accordance with the HASP developed under Section 3.1.7.

8.0 Travel Requirements

In the course of this SOW, Contractor personnel shall be required to travel. For proposal purposes, the Contractor should assume the following trips, or shall identify in their proposal specific differences in their travel assumptions.

Task Activity Destination No. People Duration

Trips

3.3.1 NIA-NITDS Edgewood, MD 2 2 2 days

mailto:brian.j.murphy5.civ@mail.mil

3.3.1 NIA-

NITDS/PINS

Edgewood, MD 3 1 5 days

3.2 WMD Tech

Eval

Edgewood, MD 1 1 1 day

3.2 WMD Tech

Eval

Pine Bluff, AR 3 1 1 day

3.4 Meeting

Support

Denver, CO 3 1 2 days

3.4.1 NIA – NITDS Huntsville, AL 2 1 2 days

3.3 NIA Albuquerque, NM 1 1 3 days

3.4 NIA- NITDS Chicago, IL 1 1 2 days

3.3 WMD Tech

Eval

Lexington, KY 1 2 3 days

3.3 WMD Tech

Eval

Pueblo, CO 1 2 3 days

9.0 SPECIAL TRAINING REQUIREMENTS (ANTITERRORISM (AT), ACCESS AND

GENERAL PROTECTION/SECURITY, OPERATIONAL SECURITY (OPSEC)):

9.1 AT

AT Level 1 Training. If applicable, all Contractor and subcontractor employees requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable, and annually thereafter. The Contractor shall submit certificates of completion for each affected Contractor and subcontractor employee to the COR (or to the KO, if a COR is not assigned) within 30 calendar days after completion of training by all employees and subcontractor personnel and annually thereafter (as applicable). AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at

9.2 Subcontractor Employees

Subcontractor employees with an area of performance within an Army controlled installation, facility, or area shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost

Marshall Office, Director of Emergency Services, or Security Office. Contractor and subcontractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

https://atlevel1.dtic.mil/at

9.2.1 iWATCH Training: If applicable, the Contractor shall provide all Contractor and subcontractor employees with an area of performance within an Army controlled installation, facility, or area training on the local iWATCH program (training standards provided by the requiring activity AT Officer (ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract start date or report date for new employees. The results will be reported to the COR no later than

(NLT) 30 calendar days after contract award.

9.2.2 Contractor Employees Who Require Access to Government Information Systems: If applicable, all Contractor and subcontractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DOD Information Assurance

(IA) Awareness Training prior to receiving access to the information system(s) and then annually thereafter.

9.2.3 IA / Information Technology (IT) Training: If applicable, all Contractor employees and associated subcontractor employees must complete the DOD IA Awareness Training before issuance of network access and annually thereafter. All Contractor employees working IA/IT functions must comply with DOD and Army training requirements in DODD 8570.01, DOD

8570.01-M, and AR 25-2 within six (6) months of employment.

9.3 OPSEC

If applicable, per AR 530-1, all Contractor and subcontractor employees must complete Level 1

OPSEC awareness training within 30 calendar days of contract start date, or report date for new employees, and annually thereafter. The Contractor shall report results to the COR or KO NLT

30 calendar days after contract award, and annually thereafter (as applicable).

10.0 Government Inspection/Acceptance

The inspection of the Contractor’s efforts under this SOW will be conducted in accordance with the applicable clause(s) contained in the subject contract, Section E, and with the requirements specified in this SOW. The efforts under this contract will be accepted in accordance with the requirements specified in the contract SOW.

The Government review, inspection, and acceptance of deliverables required in this contract will be determined in accordance with the requirements of this SOW, applicable deliverable number, and the corresponding deliverable specification. Documents required by this contract shall be prepared and delivered as required by Section 5. Following Government review, submittals/deliverables will be accepted by the Government’s authorized representative or returned to the Contractor for correction/resubmittal.

11.0 POP

The Contractor shall complete each identified activity/effort within the time constraints identified in Sections 3.0 and 5.0. Special studies and modifications will each have their specific

POP determined and will be accomplished within the overall POP. The overall contract POP is

24 months after contract award. All activities/efforts under this contract shall be completed by the Contractor within 24 months after contract award.

Upon successful completion of the base contract, a two year priced option to build a modified trailer mounted NITDS and a ground mounted NITDS prototypes may be awarded. These options will have a POP of 24 months and shall run concurrently.

In addition, three 12 month options to run concurrently, with one additional year, with the modified trailer mounted NITDS and the ground mounted NITDS may also be awarded to continue the work as an independent evaluator.

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0701-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.

B. EXHIBIT

C. CATEGORY:

TDP TM OTHER X

D. SYSTEM/ITEM

OREP NIA/Tech Support

E. CONTRACT/PR NO.

F. CONTRACTOR

1. DATA ITEM NO.

D001

2. TITLE OF DATE ITEM

Contract Management

3. SUBTITLE

Contract Management Plan

4. AUTHORITY (Data Acquisition Document No.

DI-MGMT-80555A

5. CONTRACT REFERENCE

3.1.2

6. REQUIRING OFFICE

JPM-E

7. DD 250 FEQ

No

9. DIST STATEMENT

REQUIRED

B

10. FREQUENCY

As Required

12. DATE OF FIRST SUBMISSION

15 DAA

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

8. APP CODE

N/A

11. AS OF DATE

13. DATE OF SUBSEQUENT SUBMISSION

See Block 16 DRAFT

Final

Req Repro

16. REMARKS

A. Contractor may use its own format within the guidelines of this document specifications.

Document shall be legible and reproducible on standard 8.5” x 11” paper, with electronic copy supplied via email as appropriate. All attachments shall be referenced and included with the report.

B. The deliverable shall include other Government agencies involved with efforts associated with this contract.

C. This plan describes the Contractor’s organization, assignment of functions, duties, and responsibilities, management procedures and policies, and reporting requirements for the conduct of this contract. This plan shall include:

A cover sheet which includes the Contractor’s name and address, the contract number, the system or program, the date of the report, the period covered by the report, the title of the report, either the serial number of the report or the deliverable number, the security classification, and the name of the issuing Government activity.

A summary which includes a brief statement of the overall organizational approach to managing the contract, and the corporate support provided by the organization to accomplish all objectives.

A table of contents and index

Organizational structure

Supporting narrative describing corporate structure

Functional relationships

Responsibilities

Participating elements and subcontractors

Contracted effort management

Organizational chart identifying key personnel and decision makers

Definition of lines of control and authority

Contractor/Government interface and conflict resolution guidelines

Subcontractor interface and conflict resolution guidelines

Methodology

Technical approaches (as applicable)

Task management

Property management

Planning

Logistics & maintenance

Training

Operations

Documentation

SFAE-CBD (JPM-E) 2 2

15. TOTAL 2 2 0

G. PREPARED BY

Leonard C. Lowe

H. DATE

14 Jan 2016

I. APPROVED BY

J. DATE

DD FORM 1423-1, FEB 2001 PREVIOUS EDITION MAY BE USED. Page __1__ of __1__ Pages

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0701-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the above address. Send completed form to the Government Issuing

D. SYSTEM/ITEM

D002

Quality Assurance Project Plan

(QAPP)

QA/QC Report

DI-MGMT-80555A

5. CONTRACT REFERENCE

Section 4.0

6. REQUIRING OFFICE

JPM-E

7. DD 250 FEQ

No

9. DIST STATEMENT

REQUIRED

B

10. FREQUENCY

As Required

12. DATE OF FIRST SUBMISSION

20 DAA

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

8. APP CODE

Final

A. The requirements of this plan may be tailored with written approval from the COR (to be included with the submitted final document). This plan shall be reviewed and revised as necessary.

B. The Contractor shall prepare this plan in accordance with the current CMA QAPP, and use ISO 9001 guidelines for quality programs. The QA/QC system described by this document shall also include an implementation schedule and methodology description. The Contractor shall not commence activities prior to QAPP Government approval.

C. The Government reserves the right to conduct periodic QA Audits for the life of the contract.