JA_15-268_OpenText_Data_Archiving_for_SAP_Solution_Redacted.pdf

Control No: 15-268 Contractor: ElM Plus, Inc.

Supply/Service: OpenText Data Archiving for SAP Solution Est. Dollar Value

Department of Army · Justification and Approval for Other than

Full and Open Competition

1. Contracting Activity: U.S. Army Contracting Command~ Rock Island (ACC~RI), Rock Island Arsenal, Rock Island, IL 61299-8000.

2. Description of Contract Action: This action will result in a Sole Source Time & Materials (T&M) services contract with ElM Plus, Inc., (ElM Plus) to design, develop and deploy a data archiving solution for structured and unstructured SAP and non~SAP data systems using Open Text Data Archiving for SAP Solutions and Open Text Extended Enterprise Content Management (ECM) for SAP software products. This requirement will support the Project Manager Army Enterprise Systems Integration Program (PM AESIP) and Product Manager (PdM) Global Combat Support System- Army (GCSS-Army), which are included in the Army Enterprise Resource Planning (ERP) landscape.

The SAP system at AESIP includes a Development (DEV), Quality Assurance (QAS) and Production (PROD) environment at Network Enterprise Center (NEC~ R) Redstone Arsenal, AL. ElM Plus professionals will lead the design, development and deployment of an enterprise data archiving solution for the AESIP· PROD environment at NEC-R. The estimated cost for this contract will be

The funding type that will be used for this procurement is FY15 Operations and Maintenance, Army (OMA). The base period of performance (POP) will be 20 April 2015 through 19 April 2016.

3. Description of Supplies/Services: PM AESIP requires the procurement of professional services from ElM Plus to design, develop and deploy an enterprise archiving solution of SAP and Non-SAP systems data using Open Text Data· Archiving for SAP Solutions and Open Text Extended ECM for SAP software products: This solution will be capable of moving structured and unstructured data from the SAP Enterprise Resource Planning (ERP), Enterprise Central Component (ECC), and the SAP Process Integration (PI) systems online databases to a Write Once Read Many (WORM) storage device. ElM Plus professionals will work with Government representatives and their engineers to deploy this solution on Sun and Hewlett Packard (HP)brand servers running SAP applications with Oracle databases at the NEC-R data center. PM-AESIP's plan is to start the data archiving effort with the SAP EGC system and then move to the SAP PI database system. ElM Plus will perform installation, configuration, testing, and scheduling of data archiving jobs, provide documentation, and then provide final transition knowledge sharing services to PM AESIP staff and component offices.

Contl'Ol No: 15-268

Supply/Service: Open Text Data Archiving for SAP Solution Est. Dollar Value

4. Authority Cited: .1 0 U.S.C. 2304(c)(1 ), as. implemented by FAR 6.;302-1, Only one responsible source and no other supplies or services will satisfy agency requirements.

5. Reason for Authority Cited: As described at FAR 6.302-1 (a)(2)(iii)(B), For DoD, NASA, and the Coast Guard, services may be deemed to be available only from the original source in the case of follow-on contracts for the continued provision of highly specialized services when it is likely that award to any other source would result in unacceptable delays in fulfilling the agency's requirements.

ElM Plus professional services are being procured to meet the requirement for data archiving in accordance with DoD 5015.2-STD, dated 25 April 2007, Electronic Records Management Software Applications Design Criteria Standard. Open Text Data Archiving for SAP Solutions and OpenText Extended ECM for SAP are the only archiving software products certified for use on SAP systems by SAP, Inc. Further, only Open Text Data Archiving for SAP Solutions and Open Text Extended ECM for SAP have been approved for use on the Army network by the Network Enterprise Command (NETCOM). Professional skills and expertise for'this effort requires Open Text Extended ECM for SAP Certification, and prior Army ERP experience working at major Department of Defense (DOD) ERP installations. ElM Plus professionals are Certified Open Text Extended ECM for SAP consultants and are highly qualified based on knowledge and expertise they gained from implementing a similar solution at Defense Logistics Agency (DLA) and Project Manager General Fund Enterprise Business System (PM GFEBS).

Control No: 15-268 ·

Supply/Service: OpenText DataArchivirig for SAP Solution Professional Services . . · ·· Est.DollarValue:-

6. Efforts to Obtain C~mpetition: ACC-RI will publish on the Federal Business Opportunities (FedBizOpps) website the synopsis of the proposed contract action as required by FAR 5.201. All responsible sources may s.ubmit a capability statement, proposal, or quotation, which the agency shall consider. Because this is a sole source action, effective competition is not applicable.

7. Actions to Increase Competition: PM AESIP is continually monitoring the marketplace in search of better hardwat,e, software and services to improve and enhance the Army's ERP system and also increase competition. The Government anticipates that subsequent to this current effort, a greater number of responsible sources will possess the unique and highly specialized capabilities necessary to support data archiving solutions specifically related to the Army ERP lands(,::ape.

8. Market Research: Market research, in accordance with FAR Part 10, was conducted by PM AESIP during the period 1 July 2014 through 30 November 2014.

Market research was initiated by conducting technical meetings with the manufacturers of the Open Text and SAP software products. Open Text Data Archiving for SAP Solutions and Open Text Extended ECM for SAP are the only archiving software products certified for use on SAP.systems by-=urther, only OpenText Data Archiving for SAP Solutions and Open Text E~M for SAP have been ;r.;;d the Network Enterprise Command (NETCOM).

icated they are qualified to design, develop and ep an en arc lution of SAP and Non-SAP systems data using Open Text Data Archiving for SAP Solutions and Open Text Extended ECM for SAP software products. However, they d.on.ot po. ssess·the experie~ne re uired to deploy an archiving solution within the DoD or the Army's ERP enclave.

indicated that if they were hired, they would subcontract the war o us, nc. (ElM Plus), which is their only Open Text Global Partner that not only currently possesses the necessary qualifications, but also has experience performing the data archiving services for both DoD ERP and Army ERP environments. ·

To further ratify the results of the initial market research by PM AESIP, a Sources Sought Notice was posted to the FedBizOpps website on 20 April 2015 with a response due date of 01 May 2015. This sources sought notice was to conduct a market survey of interested parties in industry that may have capabilities and past experiences to respond to and comply with the overall requirements of the statement of work contained within the sources sought. ?Ja.A.ESIP performed a technical evaluation of the responses received. Of th~esponses received to the notice, only ElM Plus detailed its past experience of performing data archiving utilizing Open Text Data Archiving for SAP Solutions and Open Text Extended ECM for SAP $.elutions as well as indicated it has Certified Open Text Extended ECM for SAP consultants. ElM Plus was also the only respondent to specifically detail its experience implementing a data archiving solution within DoD ERP installations including Army ERP environments.

Supply/Service: OpenText Data Archiving for SAP Solution Est. Dollat' Value

9 .. Interested Sources: T.o date, no other sources have expressed a written interest in this requirement.

10. Other Facts:

a. Procurement History: N/A

b. Acquisition data availability: The specific nature and magnitude of each data archiving task cannot be firm,ly defined currently. It is not possible for the program office to describe in precise detail or by definite drawings and specifications the nature of the work to be done; only the ultimate objectives and scope of work can be outlined. By gaining information and experience during performance of this requirement, the Government may be able to review similar requirements packages in the future for sufficient clarity and definitiveness lending itself to full and open competition.

c. Unusual ~nd compelling urgency: N/A

d. Subcontracting competition: ElM Plus is the prime contractor with the unique and highly specialized capabilities necessary to achieve successful completion of this effort. Also, ElM Plus is a self-certified small disadvantaged business concern.

ElM Plus will not be subcontracting any portion of this effort.

11. Technical Certification:

I certify that the supporting data under my cognizance which are included in this justification are accurate and complete to the best of my knowledge and belief.

12. Requirements Certification:

I certify that the supporting data under my cognizance which are included in this justification are accurate and complete to the best of my knowledge and belief.

13. Fair and Reasonable Cost Determitiation:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. An Independent Government Estimate will be the basis for determining fair and reasonable cost. In accordance with FAR 15.403-4, certified cost or pricing data will not be required as~ed dollar. value for this contract action falls below the current threshold of-

Typed Name: Lisa M. Digney Title: Contracting Officer

Supply/Service: Open Text Data Archiving for SAP Solution Professional Services Est. Dollar Value

14. Contracting Officer Certification: I certify that this justification is accurate and complete · · to the best of my knowledge and belief.

Typed Name: Lisa M. Digney Title: Contracting Officer

Contt·ol No: 15-268

Supply/Service: Open Text Data Archiving for SAP Solution · Est. Dollar Value

Approval

Based on the foregoing justification, I hereby approve the procurement of services relating to OpenText Data Archiving for SAP Solutions and Open Text Extended Enterprise Content Management (ECM) for SAP software products from ElM Plus, Inc., on an other than full and open competition basis, as described above pursuant to the authority of 10 U.S.C 2304(c)(1), subject to availability of funds, and provided that the services and/or supplies herein described have otherwise been authorized for acquisition.

Signature:

DIGNEY.LISA.M.138

8352708

Lisa M. Digney Contracting Officer

OlgHaly signed by DIGNEY.LISA.M.1388352708 ON: c .. us, o .. u.s. Govemment,ou=~Do[), ou=PKI, OU=USA,cn=DIGNEV.LISAM.1388352708 Dale:2015.05,1810:10:33-0S'OO'