RFI_Mobile_Safety_Shoe_Truck.docx

RFI / Sources Sought – Mobile Safety Shoe Truck

REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT

Blanket Purchase Agreement (BPA) Market Research Agency: Tobyhanna Army Depot (TYAD), Department of the Army Office: Army Contracting Command (ACC) Notice Type: Request for Information (RFI) / Sources Sought Subject: Mobile Safety Shoe Truck Services

1.0 PURPOSE

The U.S. Army Contracting Command (ACC) is issuing this Request for Information (RFI) as part of its market research to identify companies with the interest and capability to provide Mobile Safety Shoe Truck services. These services are critical to ensuring Department of the Army personnel and contractors at Tobyhanna Army Depot and supported locations have timely, on-site access to properly fitted personal protective equipment (PPE) safety footwear that meets applicable occupational safety standards.

The information gathered from this RFI will be instrumental in determining the final procurement strategy, including whether this requirement may be set aside for small businesses (in full or in part) or procured through full and open competition. The Government anticipates the possibility of executing one or more pre-priced Blanket Purchase Agreements (BPAs). All small business set-aside categories will be considered. The Government may at its discretion follow-up with interested sources on a one-on-one basis to conduct further market research.

DISCLAIMER

THIS REQUEST FOR INFORMATION IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP) TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

2.0 BACKGROUND

Properly fitted safety footwear is a fundamental component of workplace safety programs for industrial, maintenance, logistics, and manufacturing personnel. Tobyhanna Army Depot maintains a large civilian and military workforce engaged in activities that require ASTM-compliant protective footwear (steel-toe, composite-toe, metatarsal protection, electrical hazard, and related variants).

Traditional off-site procurement of safety shoes creates logistical challenges, lost productivity, sizing errors, and delayed compliance. A Mobile Safety Shoe Truck model brings a fully stocked fitting and issuance capability directly to the worksite, enabling accurate measurement, immediate try-on, professional fitting, and rapid issue or exchange of compliant footwear.

In coordination with Army Contracting Command (ACC), Tobyhanna Army Depot (TYAD) is seeking to understand commercial capabilities for providing scheduled and on-demand mobile safety footwear services. Primary objectives include ensuring continuous safety compliance, minimizing employee time away from productive work, optimizing delivery and inventory responsiveness, and maintaining strict quality and documentation standards.

3.0 CAPABILITY REQUIREMENTS

The Government requires Mobile Safety Shoe Truck services capable of supporting periodic and as-needed on-site visits. The initial requirement focuses on service at Tobyhanna Army Depot, Pennsylvania, with potential expansion to additional supported locations within the Northeast region. All supplied footwear and services must conform to the standards and capabilities outlined below.

3.1 Service Model & Operational Requirements

• Provide a self-contained mobile unit (truck, trailer, or specialized vehicle) configured as a professional safety footwear fitting and supply center.

• Unit must include adequate interior space for fitting stations, seating, inventory storage, and customer service, with climate control suitable for year-round Northeast Pennsylvania weather or the ability to off-load inventory to an indoor location on the installation for fitting employees.

• Capable of supporting scheduled recurring visits (e.g., monthly or quarterly) and responsive on-demand visits with reasonable lead time.

• On-site services must include professional foot measurement, style consultation, try-on, fitting verification, and immediate issuance of compliant footwear.

• Ability to process exchanges, warranty claims, and special orders for hard-to-fit sizes or specialty styles.

• Maintain sufficient on-board inventory to service anticipated demand without frequent stock-outs; provide a mechanism for rapid replenishment.

3.2 Footwear Specifications & Standards

• All safety footwear supplied must meet or exceed ASTM F2413 (current version) requirements for impact and compression resistance, and applicable additional protections (EH – Electrical Hazard, SD/ESD – Static Dissipating, PR – Puncture Resistant, etc.) as selected by the wearer and authorized by the requiring activity.

• Offer a broad range of styles suitable for industrial, warehouse, outdoor, and administrative environments, including steel-toe and composite-toe options, waterproof and non-waterproof, various heights (shoe, 6-inch, 8-inch boot), and both men’s and women’s sizing.

• Provide full size runs (typically men’s 5–16 and women’s 5–12, including half sizes and multiple widths where available).

• Footwear must be new, first-quality commercial products from reputable manufacturers; no seconds, irregulars, or previously worn items.

3.3 Quality Assurance, Documentation & Compliance

• Maintain documented quality processes for inventory control, lot/serial tracking where applicable, and verification of ASTM compliance labeling.

• Provide each issued pair with appropriate documentation (size, style, ASTM markings, date of issue) suitable for the installation’s PPE tracking requirements.

• Comply with all applicable federal, state, and local vehicle safety, commercial driver’s license, and business licensing requirements for mobile retail/service operations.

• Personnel operating the mobile unit and performing fittings must be trained in proper measurement and fitting techniques for protective footwear.

3.4 Ordering, Pricing & BPA Considerations

• Ability to accept orders under a pre-priced BPA structure (fixed unit prices for common styles/sizes or catalog-based pricing with agreed discounts).

• Support Government Purchase Card (GPC) transactions and invoicing through Wide Area Workflow (WAWF) as required.

• Provide transparent pricing that includes footwear, professional fitting service, and mobile unit deployment (or clearly separate line items).

• Willingness to establish and maintain a BPA with an estimated ordering period of multiple years, subject to availability of funds and actual requirements.

4.0 REQUESTED INFORMATION (CAPABILITY STATEMENT OUTLINE)

Interested parties are requested to submit a capability statement package in bullet format, addressing the following key sections:

4.1 Company Profile

Provide the following administrative details:

• Organization name and full corporate address.

• Primary points of contact (POCs), including name, title, email address, telephone number, and FAX (if applicable).

• Website URL.

• CAGE code and Unique Entity ID (UEI) number (if registered in SAM.gov).

• Business size status and socio-economic classifications (e.g., Small Business, HUBZone, SDVOSB, WOSB, 8(a)).

• Type of ownership and a brief description of primary business focus.

• Anticipated administrative/management structure if significant subcontracting or teaming is proposed.

• Does your firm accept the Government Purchase Card for ordering and payment?

• Does your firm invoice in Wide Area Workflow (WAWF)?

4.2 Technical & Operational Capabilities

• Description of the mobile unit(s) available or planned for this requirement (vehicle type, interior configuration, inventory capacity, climate control, accessibility features).

• Geographic coverage area and ability to service Tobyhanna Army Depot (Tobyhanna, PA) on a recurring and on-demand basis.

• Typical lead time required to schedule a visit and ability to respond to urgent requests.

• Inventory management approach: depth of stock carried on the truck, replenishment cycle, and ability to special-order non-stock items.

• Range of safety footwear styles, brands, sizes, and protective features routinely offered.

• Process for professional fitting, measurement tools used, and training of fitting personnel.

• Any value-added services (e.g., on-site foot health consultation, orthotic compatibility, recycling of old footwear).

4.3 Past Performance & Experience

• Relevant experience providing mobile safety footwear or similar on-site PPE fitting/supply services to federal, state, or commercial industrial customers.

• Examples of prior or current BPAs, IDIQs, or standing agreements for similar services (include customer name, period of performance, and approximate volume if releasable).

• Any experience supporting Department of Defense or other federal installations.

4.4 Pricing Approach (Non-Binding)

• General approach to pricing under a potential BPA (e.g., catalog pricing with discount, fixed price per pair by category, separate mobilization fee, etc.).

• Indication of whether volume discounts or multi-year price locks would be available.

• Note: Detailed price lists are not required at this stage; high-level methodology is sufficient.

4.5 Additional Information

• Any other capabilities, innovations, or constraints the Government should consider when developing the acquisition strategy.

• Interest in a site visit or virtual capability briefing (optional).

5.0 PRIMARY GOVERNMENT POINTS OF CONTACT

The following individual serves as the primary technical and program points of contact for Tobyhanna Army Depot (TYAD) regarding this market research effort.

Lead Safety & Occupational Health Office POC:

Noah Stagliano Email: noah.b.stagliano.civ@army.mil

6.0 SUBMISSION INSTRUCTIONS

Responses to this RFI/Sources Sought notice must be submitted electronically to the Lead Safety &Occupational Health Office POC at the email addresses listed in Section 5.0.

Submission Deadline: No later than October 08, 2026, at 4:00 PM Eastern Time.

Subject Line: Please reference “RFI – Mobile Safety Shoe Truck Services – TYAD” in the email subject line and on all enclosed documents.

Page Limit: Submissions must be limited to ten (10) 8.5 x 11-inch pages (excluding cover page and any clearly marked proprietary appendices).

Format: Submissions must be in Adobe PDF or Microsoft Word format, utilizing a font size no smaller than 10 point.

Content Style: Documentation must be submitted primarily in bullet format. No phone or email solicitations regarding the status of a subsequent RFP or BPA solicitation will be accepted prior to its official release.

Proprietary Information: Any proprietary information, trade secrets, or sensitive commercial data must be minimized and MUST BE CLEARLY MARKED on a page-by-page basis. All data received marked or designated as corporate or proprietary will be fully protected from release outside the Government.

Disclaimer: All received submissions become the property of the United States Government and will not be returned. The Government is not liable for, nor will it pay for, any costs, efforts, or information associated with preparing responses to this planning notice. Do not submit classified material.

— END OF RFI —

Page 1 of 2 | UNCLASSIFIED | For Market Research Purposes Only