W51AA124Q0073 P0002.pdf

W51AA124Q0073

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The Purpose of this Amendment 0002 to Solicitation W51AA1-24-Q-0073 is to:

-Update the PWS to ref lect changes to section 3.10.

-Update PWS Attachment 2-HASS and ESS Tables-Schedules to reflect change to serial number on TYAD Assett # BU247.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Apr-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W51AA124Q0073

X 9B. DATED (SEE ITEM 11)

17-Apr-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Apr-2024

CODE

ACC-APG TOBYHANNA DIVISION (W51AA1)

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466

W51AA1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

HASS & ESS SERVICE CONTRACT

1.0 GENERAL

1.1 This is a non-personal services contract to provide Preventative Maintenance, emergency repair and annual calibrations to all Highly Accelerated Stress Screening (HASS), Environmental Stress Screening (ESS) equipment and Vacuum Ovens (VO) located at Tobyhanna Army Depot. The Contractor shall perform routine scheduled preventative maintenance, maintain current calibration annually on select equipment and respond to unscheduled/emergency repair calls, when requested. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. A government Contracting Officer’s Representative (COR) will be assigned for contractor’s main point of communication.

1.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform services.

1.2.1 Objectives: The preventative maintenance and emergency repair services described in this PWS is intended to keep associated equipment within calibration status and equipment running to their optimal level as to minimize down-time.

1.3 Scope: The contractor shall provide preventative maintenance, annual calibrations and Unscheduled/Emergency Repairs on equipment and areas identified in this PWS. For Governments accounting, and to aid the COR in processing payment applications all work shall be identified under one of the following categories.

1.3.1 GROUP 1 -Preventative Maintenance and Calibration <Firm Fixed Price>

1.3.1.1 (Group 1) Equipment Included:

TAG LOCATION CONTRACTOR

CALIBRATION

REQUIRED

CAL EXPIRATION

DATE

CA9129 1B5 YES 2-14-25

TY004780 1B5 YES 2-14-25

SS260/VV125 1B5 YES 10-4-25

TY00263 1B1 NO

TY02736 1B1 NO

TY04781 1B1 NO

TY00018 1B1 NO

17147 1B5 NO

1.3.2 GROUP 2 -Preventative Maintenance and Calibration <Firm Fixed Price>

1.3.2.1 (Group 2) Equipment Included:

REQUIRED

CAL EXPIRATION

DATE

TY02856/BPQ-

109/BPQ-110

1A NO

M2986/S9215 1A YES 2-8-25

TY02643 1B2 NO

TY03513 1B2 NO

BU288 1B3 NO

UU934 1A YES 2-10-25

BU995 1A NO

LP602 1A NO

TY00947 1B2 YES 2-8-25

TY19928 1B2 NO

BU247 1A NO

TY00893 1A YES 7-13-24

TY10953 1A YES 7-13-24

TY10952 1A YES 7-13-24

TY10999 1A YES 7-13-24

XXXXX 1A

(install in process)

NO

1.3.3 GROUP 3 -Preventative Maintenance and Calibration <Firm Fixed Price>

1.3.3.1 (Group 3) Equipment Included:

REQUIRED

CAL EXPIRATION

DATE

TY04729 1C-6 YES 12-7-24

TY09420 4A YES 12-10-24

TY21961 1A EASL YES 12-7-24

CA8155 B4-B5 NO

BM519 72 NO

CA5412 1BB5 NO

1.3.4 Unscheduled/Emergency Maintenance <Time & Material>

1.3.4.1 Any and all equipment referenced in PWS.

1.4 Period of Performance: The period of performance shall be for one (1) Year of 12(twelve) consecutive months starting at the award of the contract plus 2 (two) option years.

1.4.1 Preventative Maintenance to be performed at frequency identified in section below.

1.4.2 Calibration to be completed Annually without lapse

1.4.3 Unscheduled/Emergency Maintenance shall be exercised as needed and upon request of COR.

1.4.4 ANY work outside this scope, in excess of contract value or extension beyond period of performance shall require Contract Modification. Only the Contracting Officer (KO) may issue a Contract Modification.

1.5 Times of Performance: All work on government installation shall be coordinated through the COR with response times as later defined in this PWS. Except for Emergency Maintenance, all work shall be performed during normal duty hours in accordance with scheduling mutually acceptable to the COR and the Contractor. Normal duty hours are 7:00 AM thru 4:30 PM, Monday thru Friday, excluding Federal holidays, and regular days off (as prescribed by TYAD operation calendar).

1.5.1 Exceptions may be made for emergency repairs as off duty hour’s may be required. This will be handled on a case-by-case basis, but in no instance shall the response and completion time extend beyond the requirements listed in Section

4.0 below.

1.5.2 Offeror shall identify rates for premium duty hours of service.

1.6 Areas of Coverage include all assets listed above and listed within attachments.

1.6.1 See Attachments for clean room locations and equipment specifics.

1.6.1.1 PWS Attachment 1- Location Map of Equipment

1.6.1.2 PWS Attachment 2- HASS & ESS Tables/Schedules

2.0 PREVENTATIVE MAINTENANCE & CALIBRATION <FIRM FIXED PRICE >:

2.1 ROUTINE PREVENTATIVE MAINTENANCE.

2.1.1 For preventative maintenance activities, the contractor shall budget and include in his proposal all time, mileage, per diem expenses and expendable items such as miscellaneous lubricants, cements, cleaners, and similar common hardware such as miscellaneous screws, nuts, bolts etc. considered part of the general repair and maintenance service. The contractor shall include associated costs of the replaceable wear items such as filters and bets to assure compliance with the replacement schedule indicated in the preventative maintenance schedule.

2.1.2 Preventative Maintenance Services for all machines shall be performed SEMI- ANNUALLY. Upon award immediately schedule first preventative maintenance service with the COR. Recurring service intervals shall be no sooner than 5 months but shall not exceed 7 months to assure equipment is properly maintained.

Routine service consists of adjustment and replacement of components due to normal wear and tear. Preventative maintenance shall be scheduled through the

COR and shall be coordinated at least 7 days in advance. Improperly coordinated schedule may result in contractor’s inability to perform.

2.1.3 Refer to Attachments for comprehensive list and locations of equipment requiring preventative maintenance services. Serviced equipment includes HASS/ESS chamber systems, Electro-Dynamic, Slip and Repetitive Shock Vibration Systems as well as Vacuum Ovens.

2.1.4 Maintenance shall be tailored to target specific items as recommended by original equipment manufacturers (OEM) and to reduce downtime due to equipment failure. Include services as recommended by OEM in conformance with the manufactures recommended and published preventative maintenance procedures and recommendations. Routine maintenance shall cover all systems and associated ancillary components of the system comprising the HASS/ESS

2.1.5 Contractor shall budget and include in his proposal all time, mileage, per diem expenses and expendable items such as miscellaneous lubricants, cleaners, fluids, and similar common hardware such as miscellaneous screws, nuts, bolts etc. considered part of the general repair and maintenance service.

2.1.6 In addition to OEM maintenance procedures, perform the added services and measurements as noted.

2.1.6.1 Inspect accelerometer cable leads regularly for abnormal ware. Also, make sure to check the insulation of the T/C for abnormal ware. Replace when needed.

2.1.6.2 Verify proper function of the safety control devices. Replace any items that may be damaged or worn.

2.1.6.3 Check the product safety temperature trip point’s high/low to verify that the product safety trips at the temperature set.

2.1.6.4 The electrical compartments shall be inspected, cleaned of any foreign debris, and vacuum out if necessary.

2.1.6.5 Measure current draw of the major components and record for future reference to determine if there is any irregularity.

2.1.6.6 Inspect pneumatic vibration pistons for tightness and retightened if necessary to OEM specified torque.

2.1.6.7 Inspect all fasteners located within the test area itself (as well as on the bottom of the pneumatic pistons where applicable) are secured and none missing. Tighten any loose and replace any missing fasteners.

2.1.6.8 Inspect airlines for leakage damage and tightness.

2.1.6.9 Check chamber observation lights for flicker or non-illumination. Replace if needed.

2.1.6.10 Check the door safety switches.

2.1.6.11 Check O2 monitors either integral or remote where applicable.

2.1.6.12 Check seals and gaskets on the doors, floors, and ports for adequate sealing. Remove any foreign material that may be embedded in the gasket. Worn or damaged gasket must be replaced.

2.1.6.13 Inspect all blower fans and other motors along with set screws for tightness.

2.1.6.14 Verify any customer/government installed mounting fixtures are secured to table and all fasteners provided. Re-torque and document all values.

2.1.6.15 Inspect LN2 system including all field applied insulation.

2.1.6.16 Clean the pneumatic pistons using OEM procedures. If performance is lacking clean the inside of the cylinder and piston.

2.1.6.17 For HASS/ESS chamber systems with cascading refrigeration systems follow OEM schedules and provide additional leak check of refrigerant system, verify refrigeration safety switch operation and confirm specifications, including oil pressures, on both high and low stage are verified and documented in reports.

Solenoid valves are to be inspected and findings are recorded.

2.1.6.18 Inspect and tightened accordingly all electrical connections. All voltage and amperage readings shall be reported.

2.1.6.19 Clean air-cooled condensers

2.1.6.20 Where humidity systems present clean all injectors, socks, canisters etc. Measure and report resistance values on the electric humidity heaters. Where vacuum systems present replace vacuum pump oil, inspect and report amperage on vacuum pumps.

2.1.6.21 Run test system and provide proof of preventative maintenance per machine via a written report.

2.2 CALIBRATION

2.2.1 Calibration Services for select machines shall be performed ANNUALLY.

Upon award and concurrent with the first preventative maintenance service, inspect equipment to assess the equipment calibration expiration dates.

Scheduled calibration through the COR and coordinate at least 7 days in advance of service.

2.2.1.1 Refer to Section 1.0 as well as attachments for comprehensive list and locations of equipment requiring calibration.

2.2.1.2 The contractor shall include annual calibration of ONLY the systems identified in the attachment as “System Calibration by Contractor” and as indicated in the matrix list in (section 1.0).

2.2.1.3 Those items identified as “Calibrated by USATA” are NOT part of the contractor’s requirement to calibrate under this firm fixed price CLIN.

2.2.1.4 Follow manufacture’s procedures for calibrating each required component (i.e. accelerometers, temperature controllers and similar) to provide a completely calibrated HASS/ESS system.

2.2.1.5 Upon completion of calibration, apply label to asset as well as individual components requiring calibration. Indicate date of calibration, signature of calibration technician and date of calibration expiration.

2.2.1.6 Calibration will not be considered complete until documentation is received by COR in the form of a calibration certificate. Certificates will only be accepted from contractors who are ISO/IEC 17025 recognized and accredited. All calibration shall be certified within the contractor’s scope of registration. See Reports/Documentation (section 4.0) of this PWS for additional reporting and certificate delivery requirements.

3.0 UNSCHEDULED/EMERGENCY MAINTENANCE <TIME & MATERIAL>

3.1 Although the preventative maintenance portion of the contract is tailored to target specific items of routine maintenance, the unscheduled/ emergency maintenance portion is less specific. Therefore, any and all items, equipment and ancillary support and equipment located within or attached to the asset shall be eligible to receive emergency repairs. In the event repair of equipment is determined to be beyond economic repair, replacement shall be considered an alternative to repair provided sufficient funding exists on the CLIN.

3.2 Emergency repairs will be executed through an on-call basis. Since failure cause may often be unknown, the use of this task is inclusive to all items associated with the production equipment scheduled in this PWS, including equipment’s ancillary support devices. This may include vacuum jacked VJ- LN2 piping and ancillaries associated with the HASS/ESS or associated with supporting the HASS/ESS. Additionally, depending on the extent of the repair, re-calibration may be required prior to returning the asset into service. Therefore, any calibration or re-calibration services needed shall be available through this line item. In general, phone trouble shooting is not acceptable unless it is to gather additional information on the problem. As this effort will vary on case-by-case basis, the contractor will provide a written estimate to the Government for approval prior to performing any repair work

3.3 For any unscheduled or emergency repairs the contractor shall obtain authorization from the COR prior to performing any unscheduled/emergency repair work. If upon either contractor routine maintenance activities or upon request of the COR after a repair is deemed necessary, the contractor shall provide a Remediation Estimate (RE) for repairs. The Remediation Estimate (RE) shall be sent to the COR for evaluation and decision to; proceed, not proceed or proceed as modified. Repairs will be limited to funds allocated in the Unscheduled/ Emergency Maintenance line item and will not be exceeded over the course of this contract without formal written contract modification. Any increase beyond contract value or work outside of this PWS/scope of work will require Contracting Officer (KO) or Contract Specialist (KOS) determination as fair and reasonable. ONLY the KO can issue formal contract modifications.

3.4 For this contract line item, the hourly rates charged to the Government as well as the response time shall follow one of the following categories:

3.4.1 Emergency Maintenance

3.4.2 Unscheduled Maintenance

3.5 The Contractor shall have available a 24 hour phone number (answering machine or answering service) to take emergency calls. Unscheduled maintenance requests shall be requested through the Contractors normal business number. Response time begins when the Government places the call to the Contractor's authorized emergency phone number. The contractor shall supply the authorized emergency number to the COR as soon as the base contract is awarded. Acceptable timeframes are identified below.

3.6 Emergency Maintenance: The contractor shall, upon notification by the COR, respond to emergency calls (and be on site to investigate) within forty-eight (48) hours of being notified.

Once the Contractor has investigated the repair requirements, he/she shall provide a Remediation Estimate (RE) to the COR within twenty-four (24) hours of visiting site. In no case shall a RE submitted after seventy-two (72) hours of initial notification be acceptable.

3.6.1 Critical production assets which may be subject to emergency repair service include:

3.6.1.1 TYAD Asset # CA9121

3.6.1.2 TYAD Asset # TY004780

3.6.1.3 TYAD Asset # TY00018

3.6.2 Several parts for the “Critical Production Assets” are retained in TYAD repair “stock” for the sole purpose of reducing downtime. The parts cabinets may be accessed thru the COR or alternate POC (TYAD Equipment Maintenance Leader) assigned by the COR.

Parts list inventory must be maintained for configuration management and any parts given to the contractor for emergency use DO NOT require replacement by the Contractor. The Government will restock repair part if needed. The contractor however shall identify quantity, part name, part numbers and serial numbers of parts obtained from TYAD stock. Refer to attachments cited.

3.6.2.1 PWS Attachment 3- List of Hanse VTC-16 Stock Spare Parts

3.6.2.2 PWS Attachment 4- List of Thermatron AST Stock Spare Parts

3.6.2.3 PWS Attachment 5- List of Thermatron RS-36 Stock Spare Parts

3.7 Unscheduled Maintenance: The contractor shall, upon notification by the COR, respond to unscheduled calls (and be on site to investigate) within seven (7) business days of being notified. Once the Contractor has investigated the repair requirements, he/she shall provide a Remediation Estimate to the COR within three (3) business days of visiting site.

3.7.1 As this maintenance is less critical, the time to complete the actual repair shall be dependent on the severity of damage and availability of parts. Estimated not to exceed completion shall be identified in the Remediation Estimate and be agreed to based on acceptance of the contractors RE proposal.

3.8 All Remediation Estimates (RE’s) shall include all labor hours anticipated to execute the repair;

include the number of employees, number of days to complete the effort, travel, and schedule to complete based on authorization to proceed date and contractor’s other workload. Contractor shall ONLY be compensated for actual work hours performed at the governments site in accordance with record and COR signed “Daily Tickets” (section 4.0).

3.9 All Remediation Estimates (RE’s) shall include detailed list of replacement parts and or materials required above and beyond the routine maintenance scope. If time is of the essence, material may be estimated at a not to exceed value. Under no circumstances will the material estimate be increased without RE revision and subsequent COR approval.

3.10 Vendor shall be compensated for materials and parts. Detailed list shall be provided and shall include manufacture part numbers along with a copy of the vendors estimate when required to procure the parts. This information shall be required in order for COR to evaluate the costs proposed in comparison to “market value”. For record and payment approval purposes, the contractor shall submit parts invoices supporting costs attached to payment application in the Wide Area Work-Flow (WAWF) system request. The contractor shall be allowed a 15% mark-up for overhead of procuring the parts. The overhead factor SHALL APPLY TO PARTS ONLY. The contractor shall submit invoices supported with documentation and any other invoices for materials showing their cost along with any allowable handling charges clearly excluded from the labor hour rate through WAWF to the COR for validation purposes prior to any payments being authorized.

3.10.1 The contractor shall replace defective parts only after verification of need has been determined by COR.

3.10.2 When the Contractor and COR determines that a part needs repair, overhaul, modification or replacement and the work cannot be performed "on post"; the part(s) shall be forwarded by the contractor at his expense to his facility for repair, overhaul or modification. After a fair and reasonable price has been determined, the COR will notify the contractor as to when he/she is authorized to commence with the repair, overhaul, modification, or replacement of the item.

3.10.3 All labor & material shall charge against the Time & Material CLIN and shall be expensed at a pre-negotiated rate (the “labor rates” submitted at the time of solicitation). If specialist or sub-contractor is required, the Contractor shall base his hourly rate on one of the categories identified previously.

3.10.4 Contractor shall NOT be compensated for additional travel time. Travel rates shall be included as part of the RE and limited to per-round-trip rate proposed at the time of bid.

All travel and incidental, meals, lodging, etcetera and other ancillary expenses shall be factored into the amount proposed by the contractor at the time of contract award.

When contractor is preparing proposed round-trip travel cost, it is the governments expectation that GSA milage rates are used in base year and escalated appropriately for option years. Additionally travel time/mileage be based on google maps or similar and contractor shall not include additional time for meals in route or unexpected traffic delays. Contractor shall be compensated only at the fixed round trip travel rate originally proposed and agreed to upon award of contract.

3.10.5 The contractor is to be paid only for the actual Labor and Material/Parts used in the repair as verified by the COR. This amount cannot exceed the Remediation Estimate proposed/agreed to.

3.10.6 For payment applications and any other invoices, the contractor shall submit supporting documentation for materials showing their cost along with any allowable handling charges. Materials shall be clearly excluded from the labor hour rate. The COR will validate actual labor hours on site prior to any payments being authorized.

4.0 REPORTS/DOCUMENTATION:

4.1 Daily Ticket (“Record of Service”): At the conclusion of each visit, a preliminary “Record of Service” report shall be prepared, and it shall be signed by the COR or designated representative prior to leaving the installation. The service call report may be handwritten and shall identify what activities were performed along with the names of technicians and duration of services for the activity. The technician with signature authority of the contractor shall sign and date the report to attest that work was performed in accordance with actions claimed in the report. Falsification of reports shall be grounds for contract termination. Leave copy of report with COR for record. Service Tickets shall include the following, as a minimum:

4.1.1 Dates and time of arrival and completion

4.1.2 Name of technician performing service

4.1.3 Description of maintenance performed, and parts used to repair.

4.1.4 Equipment nomenclature and model number of equipment serviced in the space.

4.1.5 Problems detected, problems corrected, and problems identified by cause.

4.1.6 Location for government representative concurrence signature.

4.2 Formal Service Reports: Within 7 calendar days of service completion the Contractor shall prepare and submit to the COR a detailed report summarizing services provided. Reports shall be a typed document and submitted/attached in WAWF to the Contractor’s payment request. Payment applications will not be processed without service reports which shall include the following, as a minimum:

4.2.1 Copy of the hand written service call report (w/ Government concurrence signature).

4.2.2 Dates and time of arrival and completion/departure.

4.2.3 Service technicians travel time to/from site.

4.2.4 Name of person performing service.

4.2.5 Description of service/Preventative Maintenance performed, and parts used for service.

4.2.6 Equipment nomenclature and model number and serial number of equipment serviced in the space.

4.2.7 Copy of invoice or receipt for parts used in the maintenance/repair.

4.2.8 Equipment nomenclature and model number of test and measurement equipment used during the maintenance.

4.2.8.1 Test equipment must be calibrated with NIST traceable and ISO 17025 accredited standards. Certification record must accompany reports.

4.2.9 Problems detected, problems corrected, and problems identified by cause not isolated. Recommendations for corrective measures if applicable. Corrective actions to be funded from the emergency/unscheduled maintenance (Time and Material) portion of the contract.

4.3 Unscheduled/ Emergency Service Reports: Provide all information requested in the routine report but in addition provide the following:

4.3.1 Paragraph narrative of services requested by COR.

4.3.2 Physical condition report including repairs made.

4.3.3 Copy of the repair proposal accepted by COR prior to commencement of work.

4.3.4 Detailed list of replacement parts and or materials required beyond the routine maintenance scope. Materials and parts list shall be provided and shall include parts manufacture and part numbers along with a copy of the vendors receipt where the contractor procured the parts.

4.3.5 Pre-negotiated Unit Price for labor (dollars per hour) stated in original contract.

4.3.6 CLIN to which service is to be drawn. Previous balance available on CLIN, amount deducted for the associated service and balance available for future services.

4.4 Calibration Reports: For annual asset certification, include equipment nomenclature and model number of equipment used in calibration.

4.4.1 Contractor/organization shall include a copy of the Contractor’s certification and include a letter/statement from the Contractor attesting to compliance with

ISO/IEC17025.

4.4.2 If the Government has a “TMDE” label on the asset, record and correlate that label information with the Government’s Asset number listed.

4.4.3 Provide certification sheet listing where the test is performed, the date tested, and the name of the technician who performed the testing and reports, and the company name/address/phone number. Also, include credentials and certification authority.

Certificate must include at a minimum:

4.4.3.1 Test date and company

4.4.3.2 Report number

4.4.3.3 TYAD asset number and location (i.e. TY01234, Building 1B-Bay 5)

4.4.3.4 Equipment model and serial number

4.4.3.5 Tests performed methods and equipment used results and changes made.

4.4.3.6 A listing of the test equipment used by the certifying company, model numbers, serial numbers, and calibration dates, and calibration certificates.

4.4.4 Provide calibration certificate in hard copy and PDF format along with installing calibration label on the asset. DO NOT mail in calibration certificates or labels for government to apply.

4.4.4.1 Contractor shall provide and affix calibration label on asset indicating calibration authority, calibration date and calibration expiration date.

Remove expired calibration label and return to COR.

4.4.4.2 Contractor shall provide and place hard copy of calibration certificate on asset for display/record. Remove expired calibration record and return to COR.

4.4.4.3 Send PDF copy of calibration report to COR for record and submit within 3 days of calibration.

4.5 Format of Remediation Estimate Proposal: Prior to commencement of any emergency or unscheduled maintenance/repair or any non-routine calibration services, the Contractor shall obtain COR approval in terms of written acceptance of Contractors’ “Remediation Estimate” as further identified below.

4.5.1 The RE shall include the following at a minimum:

4.5.1.1 Date and sequential number of RE (RE-001, RE-002, etc.).

4.5.1.2 Manufacturer, model and serial number of assets requiring repair.

4.5.1.3 Contract Number and CLIN for proposed funding source.

4.5.1.4 Diagnosis and recommended repair procedure.

4.5.1.5 Provide location for COR to sign/date authorizing Contractor to proceed.

4.5.1.6 Schedule to execute and complete repair or service.

4.5.1.7 Estimated number of man-hours required to complete the repair.

4.5.1.8 Include travel proposed for RE. Contractor will be compensated for travel time at the round-trip rate agreed to at the time of award. Travel time shall be based on google maps or similar and contractor shall not include additional time for meals in route or unexpected traffic delays, lodging, incidental expenses etcetera.

4.5.1.9 List of all anticipated parts or components needed for repair or not to exceed (NTE) material estimate.

4.5.1.9.1 Identify the parts and cost associated for each to be provided by the Contractor.

4.5.1.9.2 Identify (if applicable) any parts the Contractor wishes to take from “TYAD stock”. Available TYAD stock parts identified in PWS.

4.5.2 Remediation Estimates may be submitted and approved based on estimated not- to-exceed (NTE) labor time and material. The contractor will only be compensated for actual time and material utilized for the repair. Under no circumstances, will attempts to invoice for time or material more than the NTE values be considered.

4.6 Additional Documentation for Payment Requests: In addition to requirements identified elsewhere in this PWS/Contract regarding electronically payment applications submitted in WAWF; each payment request shall include a copy of the following documentation. Payment applications will be rejected without accompanying documentation below. These attachments will serve as documentation of service being performed:

4.6.1 Contractor shall prepare and attach a copy of the agree to not to exceed remediation estimate (RE-00x).

4.6.2 Contractor shall prepare and attach a copy of the signed “Daily Tickets.”

4.6.3 Contractor’s standard “Invoice” for services shall also be attached. The Invoice shall be typed, number assigned and dated by the Contractor. The Invoice shall reiterate what activities performed along with respective costs for the activity.

4.6.4 For parts replaced or furnished as spare, the Contractor shall include manufactures product data and specifications for the components. General product data with multiple model specifications is NOT acceptable; the specific model product data shall be identified on the product data sheets and non-applicable information “crossed out”.

5.0 GENERAL ACCEPTANCE

5.1 Upon successful installation and demonstration of the service or repair, COR (or designated Government personnel) will sign the record of service indicating physical work performed and accepted as applicable.

6.0 FINAL ACCEPTANCE

6.1 Task acceptance will occur upon processing of payment application in Wide Area Workflow (WAWF). Contractor must submit supporting documentation/white papers described previously for work to be considered complete. All documentation shall be directed to the COR. Final acceptance/payment application approval in WAWF will be consider final acceptance of the task.

6.2 Upon completion of all tasks, processing of all payment applications and coinciding with the conclusion of performance period, Final Acceptance will be given to the Contractor if all terms of the contract have been completed to the satisfaction of the COR.

7.0 WARRANTY

7.1 The Contractor shall warrant all materials and workmanship for a period of one calendar year from the date of Task or Final Acceptance as applicable. Acceptance will be based on the date of the WAWF invoice acceptance by the COR. The Contractor shall have sole responsibility and accountability for all warranty items and time periods.

8.0 SAFETY

8.1 Follow general radiation hazard safety procedures for the installation.

8.2 Prior to soldering, welding, torch cutting, and all forms of burning and use of open flame the Contractor shall be responsible to obtain a Burn Permit from the TYAD Fire Department. The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

8.3 See the attachment for additional safety information and requirements.

8.3.1 PWS Attachment 6- Service or Equipment Installation Contractor Safety

Standards for TYAD.

9.0 ENVIRONMENTAL

9.1 Contractor shall supply Safety Data Sheets (SDS) sheets for all HAZMAT to COR prior to performance of work.

9.2 The Contractor shall not use fossil-fueled vehicles and fossil-fueled equipment inside the bays and buildings. Only electric vehicles and electric equipment are permissible. If fossil-fueled vehicles or fossil-fueled equipment must be used due to the non-availability of an electric-powered alternative the Contractor shall notify the COR a minimum of 3 working days in advance of its use to permit notification of the appropriate personnel and time for use. Use of fossil-fueled equipment shall be used by the Contractor only during off-shifts, holidays and weekends when no Government personnel will be in the area.

9.3 Removal of Contractor Materials. The Contractor shall remove from the work site prior to the acceptance of work by the Government, all materials not identified to remain in place, including excess paints, building materials, and equipment purchased by the Contractor for the execution of this project.

9.4 Storage of Materials and Equipment. Government furnished storage facilities are not available to the Contractor in the vicinity of the work site. The Contractor shall provide suitable storage facilities as required, located as approved by the COR, if the Contractor intends to leave materials and equipment in the work area overnight or on weekends. The security of the Contractor's property or his personnel's property shall be the full responsibility of the Contractor. The Government will accept no liability in case of loss due to fire or theft.

9.5 Availability of Utility Services. The Government will furnish water and power in the quantity not to exceed the amount necessary for the normal execution of the work, at the nearest available outlet. The Contractor shall make all piping and wiring connections thereto and shall extend the services to the site of the work. On completion of the work, the Contractor shall remove all such temporary connections and any removed or damaged portions of the Government services at the points of connection shall be repaired or replaced.

9.6 Other Utilities: The Contractor shall make arrangements to obtain all utilities not furnished by the Government, at the Contractor’s expense.

9.7 The Government will not provide refuse facilities. The Contractor will be required to dispose of all garbage and other waste materials generated by his work at a licensed off- site landfill.

9.8 See the attached Standard Specifications for Projects under the National Environmental Policy Act for additional information and requirements.

9.8.1 PWS Attachment 7- Standard Specifications for Projects

Under the National Environmental Policy Act

10.0 SECURITY/ INDUSTRIAL SECURITY (AT/OPSEC)

10.1 A TYAD A Local 648-C form for all personnel to include sub-contractors working under this contract shall be completed and submitted at least 10 days prior to requiring access to TYAD in order to allow sufficient time to process security information. No Contractor personnel or subcontractor personnel will be permitted access to TYAD unless prior written approval is received from the TYAD Security. Background security approval shall remain in place throughout contract period of performance up to two years. Once individual is approved for access, daily temporary access badges will be assigned by security.

10.2 All security-training certificates shall be provided to the Contracting Officer’s Representative

(COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent prior to entering site.

10.3 Refer to attachment section for antiterrorism (AT) and other related protection matters to include, but not limited to: AT, Operations Security (OPSEC), cyber security, physical security, law enforcement, intelligence, and foreign disclosure.

10.4 Antiterrorism and OPSEC contract requirements applicable to this SOW and further defined in attachment and referenced by clause include:

10.4.1 AT Level 1 Training

10.4.2 iWATCH Training

10.4.3 Mass Warning Notification System (MWNS)

10.4.4 Operational Security (OPSEC) Training-Level 1 OPSEC Awareness

10.4.5 Access and general protection/security policy and procedures

10.4.6 All contractors shall comply with adjudication standards and procedures using the

National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB)

10.5 The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583.

10.6 See attachments including the TYAD Security Requirements for additional information and requirements.

10.6.1 PWS Attachment 8- TYAD Security Requirements

11.0 PWS ATTACHMENTS:

11.1 PWS Attachment 1- Location Map of Equipment

11.2 PWS Attachment 2- HASS & ESS Tables/Schedules

11.3 PWS Attachment 3- List of Hanse VTC-16 Stock Spare Parts

11.4 PWS Attachment 4- List of Thermatron AST Stock Spare Parts

11.5 PWS Attachment 5- List of Thermatron RS-36 Stock Spare Parts

11.6 PWS Attachment 6- Service or Equipment Installation Contractor Safety

Standards for TYAD. (dated May 2023)

11.7 PWS Attachment 7- Standard Specifications for Projects Under the National

Environmental Policy Act

11.8 PWS Attachment 8- TYAD Security Requirements

(End of Summary of Changes)