W51AA124Q0073.pdf

SEE ADDENDUM

( No Col lect Cal ls )

W51AA124Q0073 17-Apr-2024

b. TELEPHONE NUMBER

570-615-6627

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 30 Apr 2024

5. SOLICITATION NUM BER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

( SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t . Use Only)

23.

CODE 10. TH IS ACQUISI TION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W51AA19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAM E

DEAN BERKOVICS

2. CONTRACT NO. 3 . AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLI CI TATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52. 212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRI ATION DATA

1. REQUISITION NUMBER

20.

ADDI TIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52. 212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDI NG ANY ADDITI ONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO I TEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THI S DOCUMENT AND RETURN

% FOR:SET ASI DE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG TOBY HANNA DIVI SION (W51AA1)

11 HAP ARNOLD BLVD

TOBY HANNA PA 18466

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DI SCOUNT TERMS11. DELIVERY FOR FOB DESTI NA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLIC ITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$34,000,000

NAICS:

811210

X

OFFER DATED

29. AW ARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWI SE IDENTIFI ED ABOVE AND ON ANY

COPI ES TO ISSUI NG OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN- OWNED

SM ALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF60

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEI VED INSPECTED

32b. SIGNATURE OF AUTHORI ZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATI VE

32e. MAILI NG ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORI ZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FI NALPARTIALCOMPLETE

36. PAY MENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHI P NUMBER

PARTI AL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAY MENT

41b. SIGNATURE AND TITLE OF CERTIFYI NG OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC 'D (YY/ MM/DD) 42d. TOTAL CONTAI NERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ADDENDUM

1. This Solicitation, W51AA1-24-Q-0073, is in accordance with FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures, and therefore will utilize simplified procedures for soliciting competition, evaluation, award documentation and notification that comply with FAR 13. This requirement is a 100% Total Small Business Set-Aside.

2. The Army Contracting Command (ACC), APG, Tobyhanna Division, Tobyhanna, PA 18466, intends to solicit and award a hybrid firm fixed-price (FFP) and time and materials (T&M) services contract for these services located at Tobyhanna Army Depot, Tobyhanna PA 18466, in accordance with (IAW) the attached Performance Statement of Work (SOW).

3. To receive an award, the company must have an active registration in the System for Award Management (SAM) https://www.SAM.gov with no active exclusions and have no debt subject to offset. Prospective offerors must be found to be responsible in accordance with FAR 9.1.

4. Parties interested in responding to this Request for Proposal (RFP) shall complete a standard form (SF) 1449 http://www.forms.gov, blocks 5, 12, 17a, 17b, 19 thru 24, 30a, and 30b; and 30c. The offer must be signed by a company official authorized to contractually bind the company.

5. BASIS FOR AWARD & EVALUATION CRITERIA: Award evaluation and basis for award will be performed in accordance with FAR 52.212-2, Evaluation-Commercial Items, located in the clause section of the solicitation.

Award will be Best Value to the Government using a Trade-off process for Technical, Past Performance and Price.

Offerors are cautioned that any award may not necessarily be made to the lowest offered price. Proposals shall be submitted and award made by the Government on an all or none basis. Therefore, proposals are solicited on that basis only.

6. TYPE OF CONTRACT: Any resultant award will be a Hybrid contract with Firm-Fixed Price (FFP) and Time & Materials (T&M) Contract Line Items (CLINs). All approved emergency repair work will be invoiced against the T&M line item at the single, fully loaded labor rate, proposed in Attachment 1 – Proposed Pricing Sheet. Any resultant award will be a single award only.

7. QUESTIONS: Offerors are advised to submit any questions regarding this Solicitation in writing as soon as practical, but no later than five (5) calendar days prior to Solicitation response date (shown in block 8 of the SF1449), to the contract specialist via email at dean.m.berkovics.civ@army.mil. Answers will be consolidated and posted to www.sam.gov only in the form of Questions and Answers or, if required, an Amendment to the Solicitation. Questions received after this time may not be answered.

8. PROPOSAL SUBMISSION: Proposal, along with all Proposal Requirements noted below, must be emailed to dean.m.berkovics.civ@army.mil by the closing date/time in order to be acepted.

Submission Document:

A. Contractor Proposal B. Signed SF1449 (#4 above) C. Three (3) Past Performance References (FAR 52.212-2) D. All Signed Amendments if applicable E. Offeror’s submitted Proposed Pricing Sheet (Attachment 1)

9. Offerors shall prepare and submit their proposals and supporting documentation referencing Solicitation “W51AA1-24-Q-0073” via email to: dean.m.berkovics.civ@army.mil, in accordance with the submission requirements listed in Clause 52.212-1 Instructions to Offerors and Clause 52.212-2 Evaluation of Commercial Items. As stated therein, failure to follow the instructions may render the proposal non-responsive. The

Government is not responsible for any proposal that was not received in the contract specialist’s email Inbox identified above by the time and date specified for receipt of offers, to include any type of firewall delays. Offerors are advised to transmit their complete proposal in enough time to ensure it is received in the contract specialist’s email Inbox identified above by the time and date specified for receipt of proposals. Proposals or parts of proposals received after the time and date specified for receipt of proposals will be considered Late.

10. Offerors shall not submit any assumptions, terms, conditions, caveats, or exceptions with proposals. All concerns shall be addressed and resolved by submitting questions by the date specified in this RFP. No assumptions, terms, conditions, caveats, or exceptions submitted with proposals in response to RFPs will be accepted or incorporated into the awarded contract.

11. Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All offerors are advised to acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of the amendment with their proposal.

12. The Government is not responsible for any costs incurred for contractor’s time or materials expended in preparing a proposal for this solicitation.

13. The Offeror shall complete the pricing spreadsheet titled "Attachment 1 - Proposed Pricing Sheet". Pricing not submitted utilizing Attachment 1 – Proposed Pricing Sheet, may not be considered.

14. The minimum acceptable acceptance period for offers is ninety (90) days from the date specified in Block 8, on Page 1 of the SF1449.

15. Wage Rates can be found on the Service Contract Act side of WWW.SAM.GOV. The services to be performed fall under the authority of the service contract act unless otherwise exempt by the Contracting Officer.

Department of Labor (DOL) Service Contract Act Wage Determination No: 2015-5797, Revision No.: 24, Dated:12/26/2023 is provided at Attachment 2 to this solicitation.

16. DISCUSSIONS

The Government intends to award without discussions. Offerors should provide their best, complete proposal upon initial submission. The Government reserves the right to hold discussions with one or more offerors if deemed necessary by the Contracting Officer.

17. RFQ ATTACHMENTS:

The following documents are attached:

Attachment I - Proposed Pricing Sheet Attachment II - Service Contract Wage Rate Determination

508 COMPLIANCE:

Offeror must also meet the applicable accessibility standards at 36 CFR part 1194 per FAR 39.2, Section 508 of theRehabilitation Act of 1973 (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance BoardElectronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Information may be found at the following websites:

Section 508. http://www.section508.gov Section 508 – Electronic and Information Technology. 21 December 2000, http://www.usdoj.gov/crt/508/508law.pdf Desktop and Portable Computer (1194.26). 1 August 2001, http://www.accessboard.

gov/sec508/guide/1194.26.html.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

HASS & ESS SERVICE CONTRACT

1.0 GENERAL

1.1 This is a non-personal services contract to provide Preventative Maintenance, emergency repair and annual calibrations to all Highly Accelerated Stress Screening (HASS), Environmental Stress Screening (ESS) equipment and Vacuum Ovens (VO) located at Tobyhanna Army Depot. The Contractor shall perform routine scheduled preventative maintenance, maintain current calibration annually on select equipment and respond to unscheduled/emergency repair calls, when requested. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. A government Contracting Officer’s Representative (COR) will be assigned for contractor’s main point of communication.

1.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform services.

1.2.1 Objectives: The preventative maintenance and emergency repair services described in this PWS is intended to keep associated equipment within calibration status and equipment running to their optimal level as to minimize down-time.

1.3 Scope: The contractor shall provide preventative maintenance, annual calibrations and Unscheduled/Emergency Repairs on equipment and areas identified in this PWS. For Governments accounting, and to aid the COR in processing payment applications all work shall be identified under one of the following categories.

1.3.1 GROUP 1 -Preventative Maintenance and Calibration <Firm Fixed Price>

1.3.1.1 (Group 1) Equipment Included:

TAG LOCATION CONTRACTOR

CALIBRATION

REQUIRED

CAL EXPIRATION

DATE

CA9129 1B5 YES 2-14-25

TY004780 1B5 YES 2-14-25

SS260/VV125 1B5 YES 10-4-25

TY00263 1B1 NO

TY02736 1B1 NO

TY04781 1B1 NO

TY00018 1B1 NO

17147 1B5 NO

1.3.2 GROUP 2 -Preventative Maintenance and Calibration <Firm Fixed Price>

1.3.2.1 (Group 2) Equipment Included:

REQUIRED

CAL EXPIRATION

DATE

TY02856/BPQ-

109/BPQ-110

1A NO

M2986/S9215 1A YES 2-8-25

TY02643 1B2 NO

TY03513 1B2 NO

BU288 1B3 NO

UU934 1A YES 2-10-25

BU995 1A NO

LP602 1A NO

TY00947 1B2 YES 2-8-25

TY19928 1B2 NO

BU247 1A NO

TY00893 1A YES 7-13-24

TY10953 1A YES 7-13-24

TY10952 1A YES 7-13-24

TY10999 1A YES 7-13-24

XXXXX 1A

(install in process)

NO

1.3.3 GROUP 3 -Preventative Maintenance and Calibration <Firm Fixed Price>

1.3.3.1 (Group 3) Equipment Included:

REQUIRED

CAL EXPIRATION

DATE

TY04729 1C-6 YES 12-7-24

TY09420 4A YES 12-10-24

TY21961 1A EASL YES 12-7-24

CA8155 B4-B5 NO

BM519 72 NO

CA5412 1BB5 NO

1.3.4 Unscheduled/Emergency Maintenance <Time & Material>

1.3.4.1 Any and all equipment referenced in PWS.

1.4 Period of Performance: The period of performance shall be for one (1) Year of 12(twelve) consecutive months starting at the award of the contract plus 2 (two) option years.

1.4.1 Preventative Maintenance to be performed at frequency identified in section below.

1.4.2 Calibration to be completed Annually without lapse

1.4.3 Unscheduled/Emergency Maintenance shall be exercised as needed and upon request of COR.

1.4.4 ANY work outside this scope, in excess of contract value or extension beyond period of performance shall require Contract Modification. Only the Contracting Officer (KO) may issue a Contract Modification.

1.5 Times of Performance: All work on government installation shall be coordinated through the COR with response times as later defined in this PWS. Except for Emergency Maintenance, all work shall be performed during normal duty hours in accordance with scheduling mutually acceptable to the COR and the Contractor. Normal duty hours are 7:00 AM thru 4:30 PM, Monday thru Friday, excluding Federal holidays, and regular days off (as prescribed by TYAD operation calendar).

1.5.1 Exceptions may be made for emergency repairs as off duty hour’s may be required. This will be handled on a case-by-case basis, but in no instance shall the response and completion time extend beyond the requirements listed in Section

4.0 below.

1.5.2 Offeror shall identify rates for premium duty hours of service.

1.6 Areas of Coverage include all assets listed above and listed within attachments.

1.6.1 See Attachments for clean room locations and equipment specifics.

1.6.1.1 PWS Attachment 1- Location Map of Equipment

1.6.1.2 PWS Attachment 2- HASS & ESS Tables/Schedules

2.0 PREVENTATIVE MAINTENANCE & CALIBRATION <FIRM FIXED PRICE >:

2.1 ROUTINE PREVENTATIVE MAINTENANCE.

2.1.1 For preventative maintenance activities, the contractor shall budget and include in his proposal all time, mileage, per diem expenses and expendable items such as miscellaneous lubricants, cements, cleaners, and similar common hardware such as miscellaneous screws, nuts, bolts etc. considered part of the general repair and maintenance service. The contractor shall include associated costs of the replaceable wear items such as filters and bets to assure compliance with the replacement schedule indicated in the preventative maintenance schedule.

2.1.2 Preventative Maintenance Services for all machines shall be performed SEMI- ANNUALLY. Upon award immediately schedule first preventative maintenance service with the COR. Recurring service intervals shall be no sooner than 5 months but shall not exceed 7 months to assure equipment is properly maintained.

Routine service consists of adjustment and replacement of components due to normal wear and tear. Preventative maintenance shall be scheduled through the COR and shall be coordinated at least 7 days in advance. Improperly coordinated schedule may result in contractor’s inability to perform.

2.1.3 Refer to Attachments for comprehensive list and locations of equipment requiring preventative maintenance services. Serviced equipment includes HASS/ESS chamber systems, Electro-Dynamic, Slip and Repetitive Shock Vibration Systems as well as Vacuum Ovens.

2.1.4 Maintenance shall be tailored to target specific items as recommended by original equipment manufacturers (OEM) and to reduce downtime due to equipment failure. Include services as recommended by OEM in conformance with the manufactures recommended and published preventative maintenance procedures and recommendations. Routine maintenance shall cover all systems and associated ancillary components of the system comprising the HASS/ESS

2.1.5 Contractor shall budget and include in his proposal all time, mileage, per diem expenses and expendable items such as miscellaneous lubricants, cleaners, fluids, and similar common hardware such as miscellaneous screws, nuts, bolts etc. considered part of the general repair and maintenance service.

2.1.6 In addition to OEM maintenance procedures, perform the added services and measurements as noted.

2.1.6.1 Inspect accelerometer cable leads regularly for abnormal ware. Also, make sure to check the insulation of the T/C for abnormal ware. Replace when needed.

2.1.6.2 Verify proper function of the safety control devices. Replace any items that may be damaged or worn.

2.1.6.3 Check the product safety temperature trip point’s high/low to verify that the product safety trips at the temperature set.

2.1.6.4 The electrical compartments shall be inspected, cleaned of any foreign debris, and vacuum out if necessary.

2.1.6.5 Measure current draw of the major components and record for future reference to determine if there is any irregularity.

2.1.6.6 Inspect pneumatic vibration pistons for tightness and retightened if necessary to OEM specified torque.

2.1.6.7 Inspect all fasteners located within the test area itself (as well as on the bottom of the pneumatic pistons where applicable) are secured and none missing. Tighten any loose and replace any missing fasteners.

2.1.6.8 Inspect airlines for leakage damage and tightness.

2.1.6.9 Check chamber observation lights for flicker or non-illumination. Replace if needed.

2.1.6.10 Check the door safety switches.

2.1.6.11 Check O2 monitors either integral or remote where applicable.

2.1.6.12 Check seals and gaskets on the doors, floors, and ports for adequate sealing. Remove any foreign material that may be embedded in the gasket. Worn or damaged gasket must be replaced.

2.1.6.13 Inspect all blower fans and other motors along with set screws for tightness.

2.1.6.14 Verify any customer/government installed mounting fixtures are secured to table and all fasteners provided. Re-torque and document all values.

2.1.6.15 Inspect LN2 system including all field applied insulation.

2.1.6.16 Clean the pneumatic pistons using OEM procedures. If performance is lacking clean the inside of the cylinder and piston.

2.1.6.17 For HASS/ESS chamber systems with cascading refrigeration systems follow OEM schedules and provide additional leak check of refrigerant system, verify refrigeration safety switch operation and confirm specifications, including oil pressures, on both high and low stage are verified and documented in reports.

Solenoid valves are to be inspected and findings are recorded.

2.1.6.18 Inspect and tightened accordingly all electrical connections. All voltage and amperage readings shall be reported.

2.1.6.19 Clean air-cooled condensers

2.1.6.20 Where humidity systems present clean all injectors, socks, canisters etc. Measure and report resistance values on the electric humidity heaters. Where vacuum systems present replace vacuum pump oil, inspect and report amperage on vacuum pumps.

2.1.6.21 Run test system and provide proof of preventative maintenance per machine via a written report.

2.2 CALIBRATION

2.2.1 Calibration Services for select machines shall be performed ANNUALLY.

Upon award and concurrent with the first preventative maintenance service, inspect equipment to assess the equipment calibration expiration dates.

Scheduled calibration through the COR and coordinate at least 7 days in advance of service.

2.2.1.1 Refer to Section 1.0 as well as attachments for comprehensive list and locations of equipment requiring calibration.

2.2.1.2 The contractor shall include annual calibration of ONLY the systems identified in the attachment as “System Calibration by Contractor” and as indicated in the matrix list in (section 1.0).

2.2.1.3 Those items identified as “Calibrated by USATA” are NOT part of the contractor’s requirement to calibrate under this firm fixed price CLIN.

2.2.1.4 Follow manufacture’s procedures for calibrating each required component (i.e. accelerometers, temperature controllers and similar) to provide a completely calibrated HASS/ESS system.

2.2.1.5 Upon completion of calibration, apply label to asset as well as individual components requiring calibration. Indicate date of calibration, signature of calibration technician and date of calibration expiration.

2.2.1.6 Calibration will not be considered complete until documentation is received by COR in the form of a calibration certificate. Certificates will only be accepted from contractors who are ISO/IEC 17025 recognized and accredited. All calibration shall be certified within the contractor’s scope of registration. See Reports/Documentation (section 4.0) of this PWS for additional reporting and certificate delivery requirements.

3.0 UNSCHEDULED/EMERGENCY MAINTENANCE <TIME & MATERIAL>

3.1 Although the preventative maintenance portion of the contract is tailored to target specific items of routine maintenance, the unscheduled/ emergency maintenance portion is less specific. Therefore, any and all items, equipment and ancillary support and equipment located within or attached to the asset shall be eligible to receive emergency repairs. In the event repair of equipment is determined to be beyond economic repair, replacement shall be considered an alternative to repair provided sufficient funding exists on the CLIN.

3.2 Emergency repairs will be executed through an on-call basis. Since failure cause may often be unknown, the use of this task is inclusive to all items associated with the production equipment scheduled in this PWS, including equipment’s ancillary support devices. This may include vacuum jacked VJ- LN2 piping and ancillaries associated with the HASS/ESS or associated with supporting the HASS/ESS. Additionally, depending on the extent of the repair, re-calibration may be required prior to returning the asset into service. Therefore, any calibration or re-calibration services needed shall be available through this line item. In general, phone trouble shooting is not acceptable unless it is to gather additional information on the problem. As this effort will vary on case-by-case basis, the contractor will provide a written estimate to the Government for approval prior to performing any repair work

3.3 For any unscheduled or emergency repairs the contractor shall obtain authorization from the COR prior to performing any unscheduled/emergency repair work. If upon either contractor routine maintenance activities or upon request of the COR after a repair is deemed necessary, the contractor shall provide a Remediation Estimate (RE) for repairs. The Remediation Estimate (RE) shall be sent to the COR for evaluation and decision to; proceed, not proceed or proceed as modified. Repairs will be limited to funds allocated in the Unscheduled/ Emergency Maintenance line item and will not be exceeded over the course of this contract without formal written contract modification. Any increase beyond contract value or work outside of this PWS/scope of work will require Contracting Officer (KO) or Contract Specialist (KOS) determination as fair and reasonable. ONLY the KO can issue formal contract modifications.

3.4 For this contract line item, the hourly rates charged to the Government as well as the response time shall follow one of the following categories:

3.4.1 Emergency Maintenance

3.4.2 Unscheduled Maintenance

3.5 The Contractor shall have available a 24 hour phone number (answering machine or answering service) to take emergency calls. Unscheduled maintenance requests shall be requested through the Contractors normal business number. Response time begins when the Government places the call to the Contractor's authorized emergency phone number. The contractor shall supply the authorized emergency number to the COR as soon as the base contract is awarded. Acceptable timeframes are identified below.

3.6 Emergency Maintenance: The contractor shall, upon notification by the COR, respond to emergency calls (and be on site to investigate) within forty-eight (48) hours of being notified.

Once the Contractor has investigated the repair requirements, he/she shall provide a Remediation Estimate (RE) to the COR within twenty-four (24) hours of visiting site. In no case shall a RE submitted after seventy-two (72) hours of initial notification be acceptable.

3.6.1 Critical production assets which may be subject to emergency repair service include:

3.6.1.1 TYAD Asset # CA9121

3.6.1.2 TYAD Asset # TY004780

3.6.1.3 TYAD Asset # TY00018

3.6.2 Several parts for the “Critical Production Assets” are retained in TYAD repair “stock” for the sole purpose of reducing downtime. The parts cabinets may be accessed thru the COR or alternate POC (TYAD Equipment Maintenance Leader) assigned by the COR.

Parts list inventory must be maintained for configuration management and any parts given to the contractor for emergency use DO NOT require replacement by the Contractor. The Government will restock repair part if needed. The contractor however shall identify quantity, part name, part numbers and serial numbers of parts obtained from TYAD stock. Refer to attachments cited.

3.6.2.1 PWS Attachment 3- List of Hanse VTC-16 Stock Spare Parts

3.6.2.2 PWS Attachment 4- List of Thermatron AST Stock Spare Parts

3.6.2.3 PWS Attachment 5- List of Thermatron RS-36 Stock Spare Parts

3.7 Unscheduled Maintenance: The contractor shall, upon notification by the COR, respond to unscheduled calls (and be on site to investigate) within seven (7) business days of being notified. Once the Contractor has investigated the repair requirements, he/she shall provide a Remediation Estimate to the COR within three (3) business days of visiting site.

3.7.1 As this maintenance is less critical, the time to complete the actual repair shall be dependent on the severity of damage and availability of parts. Estimated not to exceed completion shall be identified in the Remediation Estimate and be agreed to based on acceptance of the contractors RE proposal.

3.8 All Remediation Estimates (RE’s) shall include all labor hours anticipated to execute the repair;

include the number of employees, number of days to complete the effort, travel, and schedule to complete based on authorization to proceed date and contractor’s other workload. Contractor shall ONLY be compensated for actual work hours performed at the governments site in accordance with record and COR signed “Daily Tickets” (section 4.0).

3.9 All Remediation Estimates (RE’s) shall include detailed list of replacement parts and or materials required above and beyond the routine maintenance scope. If time is of the essence, material may be estimated at a not to exceed value. Under no circumstances will the material estimate be increased without RE revision and subsequent COR approval.

3.10 Vendor shall be compensated at cost for materials and parts. Detailed list shall be provided and shall include manufacture part numbers along with a copy of the vendors estimate when required to procure the parts. This information shall be required in order for COR to evaluate the costs proposed in comparison to “market value”. For record and payment approval purposes, the contractor shall submit parts invoices supporting costs attached to payment application in the Wide Area Work-Flow (WAWF) system request.

3.10.1 The contractor shall replace defective parts only after verification of need has been determined by COR.

3.10.2 When the Contractor and COR determines that a part needs repair, overhaul, modification or replacement and the work cannot be performed "on post"; the part(s) shall be forwarded by the contractor at his expense to his facility for repair, overhaul or modification. After a fair and reasonable price has been determined, the COR will notify the contractor as to when he/she is authorized to commence with the repair, overhaul, modification, or replacement of the item.

3.10.3 All labor & material shall charge against the Time & Material CLIN and shall be expensed at a pre-negotiated rate (the “labor rates” submitted at the time of solicitation). If specialist or sub-contractor is required, the Contractor shall base his hourly rate on one of the categories identified previously.

3.10.4 Contractor shall NOT be compensated for additional travel time. Travel rates shall be included as part of the RE and limited to per-round-trip rate proposed at the time of bid.

All travel and incidental, meals, lodging, etcetera and other ancillary expenses shall be factored into the amount proposed by the contractor at the time of contract award.

When contractor is preparing proposed round-trip travel cost, it is the governments expectation that GSA milage rates are used in base year and escalated appropriately for option years. Additionally travel time/mileage be based on google maps or similar and contractor shall not include additional time for meals in route or unexpected traffic delays. Contractor shall be compensated only at the fixed round trip travel rate originally proposed and agreed to upon award of contract.

3.10.5 The contractor is to be paid only for the actual Labor and Material/Parts used in the repair as verified by the COR. This amount cannot exceed the Remediation Estimate proposed/agreed to.

3.10.6 For payment applications and any other invoices, the contractor shall submit supporting documentation for materials showing their cost along with any allowable handling charges. Materials shall be clearly excluded from the labor hour rate. The COR will validate actual labor hours on site prior to any payments being authorized.

4.0 REPORTS/DOCUMENTATION:

4.1 Daily Ticket (“Record of Service”): At the conclusion of each visit, a preliminary “Record of Service” report shall be prepared, and it shall be signed by the COR or designated representative prior to leaving the installation. The service call report may be handwritten and shall identify what activities were performed along with the names of technicians and duration of services for the activity. The technician with signature authority of the contractor shall sign and date the report to attest that work was performed in accordance with actions claimed in the report. Falsification of reports shall be grounds for contract termination. Leave copy of report with COR for record. Service Tickets shall include the following, as a minimum:

4.1.1 Dates and time of arrival and completion

4.1.2 Name of technician performing service

4.1.3 Description of maintenance performed, and parts used to repair.

4.1.4 Equipment nomenclature and model number of equipment serviced in the space.

4.1.5 Problems detected, problems corrected, and problems identified by cause.

4.1.6 Location for government representative concurrence signature.

4.2 Formal Service Reports: Within 7 calendar days of service completion the Contractor shall prepare and submit to the COR a detailed report summarizing services provided. Reports shall be a typed document and submitted/attached in WAWF to the Contractor’s payment request. Payment applications will not be processed without service reports which shall include the following, as a minimum:

4.2.1 Copy of the hand written service call report (w/ Government concurrence signature).

4.2.2 Dates and time of arrival and completion/departure.

4.2.3 Service technicians travel time to/from site.

4.2.4 Name of person performing service.

4.2.5 Description of service/Preventative Maintenance performed, and parts used for service.

4.2.6 Equipment nomenclature and model number and serial number of equipment serviced in the space.

4.2.7 Copy of invoice or receipt for parts used in the maintenance/repair.

4.2.8 Equipment nomenclature and model number of test and measurement equipment used during the maintenance.

4.2.8.1 Test equipment must be calibrated with NIST traceable and ISO 17025 accredited standards. Certification record must accompany reports.

4.2.9 Problems detected, problems corrected, and problems identified by cause not isolated. Recommendations for corrective measures if applicable. Corrective actions to be funded from the emergency/unscheduled maintenance (Time and Material) portion of the contract.

4.3 Unscheduled/ Emergency Service Reports: Provide all information requested in the routine report but in addition provide the following:

4.3.1 Paragraph narrative of services requested by COR.

4.3.2 Physical condition report including repairs made.

4.3.3 Copy of the repair proposal accepted by COR prior to commencement of work.

4.3.4 Detailed list of replacement parts and or materials required beyond the routine maintenance scope. Materials and parts list shall be provided and shall include parts manufacture and part numbers along with a copy of the vendors receipt where the contractor procured the parts.

4.3.5 Pre-negotiated Unit Price for labor (dollars per hour) stated in original contract.

4.3.6 CLIN to which service is to be drawn. Previous balance available on CLIN, amount deducted for the associated service and balance available for future services.

4.4 Calibration Reports: For annual asset certification, include equipment nomenclature and model number of equipment used in calibration.

4.4.1 Contractor/organization shall include a copy of the Contractor’s certification and include a letter/statement from the Contractor attesting to compliance with

ISO/IEC17025.

4.4.2 If the Government has a “TMDE” label on the asset, record and correlate that label information with the Government’s Asset number listed.

4.4.3 Provide certification sheet listing where the test is performed, the date tested, and the name of the technician who performed the testing and reports, and the company name/address/phone number. Also, include credentials and certification authority.

Certificate must include at a minimum:

4.4.3.1 Test date and company

4.4.3.2 Report number

4.4.3.3 TYAD asset number and location (i.e. TY01234, Building 1B-Bay 5)

4.4.3.4 Equipment model and serial number

4.4.3.5 Tests performed methods and equipment used results and changes made.

4.4.3.6 A listing of the test equipment used by the certifying company, model numbers, serial numbers, and calibration dates, and calibration certificates.

4.4.4 Provide calibration certificate in hard copy and PDF format along with installing calibration label on the asset. DO NOT mail in calibration certificates or labels for government to apply.

4.4.4.1 Contractor shall provide and affix calibration label on asset indicating calibration authority, calibration date and calibration expiration date.

Remove expired calibration label and return to COR.

4.4.4.2 Contractor shall provide and place hard copy of calibration certificate on asset for display/record. Remove expired calibration record and return to COR.

4.4.4.3 Send PDF copy of calibration report to COR for record and submit within 3 days of calibration.

4.5 Format of Remediation Estimate Proposal: Prior to commencement of any emergency or unscheduled maintenance/repair or any non-routine calibration services, the Contractor shall obtain COR approval in terms of written acceptance of Contractors’ “Remediation Estimate” as further identified below.

4.5.1 The RE shall include the following at a minimum:

4.5.1.1 Date and sequential number of RE (RE-001, RE-002, etc.).

4.5.1.2 Manufacturer, model and serial number of assets requiring repair.

4.5.1.3 Contract Number and CLIN for proposed funding source.

4.5.1.4 Diagnosis and recommended repair procedure.

4.5.1.5 Provide location for COR to sign/date authorizing Contractor to proceed.

4.5.1.6 Schedule to execute and complete repair or service.

4.5.1.7 Estimated number of man-hours required to complete the repair.

4.5.1.8 Include travel proposed for RE. Contractor will be compensated for travel time at the round-trip rate agreed to at the time of award. Travel time shall be based on google maps or similar and contractor shall not include additional time for meals in route or unexpected traffic delays, lodging, incidental expenses etcetera.

4.5.1.9 List of all anticipated parts or components needed for repair or not to exceed (NTE) material estimate.

4.5.1.9.1 Identify the parts and cost associated for each to be provided by the Contractor.

4.5.1.9.2 Identify (if applicable) any parts the Contractor wishes to take from “TYAD stock”. Available TYAD stock parts identified in PWS.

4.5.2 Remediation Estimates may be submitted and approved based on estimated not- to-exceed (NTE) labor time and material. The contractor will only be compensated for actual time and material utilized for the repair. Under no circumstances, will attempts to invoice for time or material more than the NTE values be considered.

4.6 Additional Documentation for Payment Requests: In addition to requirements identified elsewhere in this PWS/Contract regarding electronically payment applications submitted in WAWF; each payment request shall include a copy of the following documentation. Payment applications will be rejected without accompanying documentation below. These attachments will serve as documentation of service being performed:

4.6.1 Contractor shall prepare and attach a copy of the agree to not to exceed remediation estimate (RE-00x).

4.6.2 Contractor shall prepare and attach a copy of the signed “Daily Tickets.”

4.6.3 Contractor’s standard “Invoice” for services shall also be attached. The Invoice shall be typed, number assigned and dated by the Contractor. The Invoice shall reiterate what activities performed along with respective costs for the activity.

4.6.4 For parts replaced or furnished as spare, the Contractor shall include manufactures product data and specifications for the components. General product data with multiple model specifications is NOT acceptable; the specific model product data shall be identified on the product data sheets and non-applicable information “crossed out”.

5.0 GENERAL ACCEPTANCE

5.1 Upon successful installation and demonstration of the service or repair, COR (or designated Government personnel) will sign the record of service indicating physical work performed and accepted as applicable.

6.0 FINAL ACCEPTANCE

6.1 Task acceptance will occur upon processing of payment application in Wide Area Workflow (WAWF). Contractor must submit supporting documentation/white papers described previously for work to be considered complete. All documentation shall be directed to the COR. Final acceptance/payment application approval in WAWF will be consider final acceptance of the task.

6.2 Upon completion of all tasks, processing of all payment applications and coinciding with the conclusion of performance period, Final Acceptance will be given to the Contractor if all terms of the contract have been completed to the satisfaction of the COR.

7.0 WARRANTY

7.1 The Contractor shall warrant all materials and workmanship for a period of one calendar year from the date of Task or Final Acceptance as applicable. Acceptance will be based on the date of the WAWF invoice acceptance by the COR. The Contractor shall have sole responsibility and accountability for all warranty items and time periods.

8.0 SAFETY

8.1 Follow general radiation hazard safety procedures for the installation.

8.2 Prior to soldering, welding, torch cutting, and all forms of burning and use of open flame the Contractor shall be responsible to obtain a Burn Permit from the TYAD Fire Department. The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

8.3 See the attachment for additional safety information and requirements.

8.3.1 PWS Attachment 6- Service or Equipment Installation Contractor Safety

Standards for TYAD.

W51AA124Q0073

9.0 ENVIRONMENTAL

9.1 Contractor shall supply Safety Data Sheets (SDS) sheets for all HAZMAT to COR prior to performance of work.

9.2 The Contractor shall not use fossil-fueled vehicles and fossil-fueled equipment inside the bays and buildings. Only electric vehicles and electric equipment are permissible. If fossil-fueled vehicles or fossil-fueled equipment must be used due to the non-availability of an electric-powered alternative the Contractor shall notify the COR a minimum of 3 working days in advance of its use to permit notification of the appropriate personnel and time for use. Use of fossil-fueled equipment shall be used by the Contractor only during off-shifts, holidays and weekends when no Government personnel will be in the area.

9.3 Removal of Contractor Materials. The Contractor shall remove from the work site prior to the acceptance of work by the Government, all materials not identified to remain in place, including excess paints, building materials, and equipment purchased by the Contractor for the execution of this project.

9.4 Storage of Materials and Equipment. Government furnished storage facilities are not available to the Contractor in the vicinity of the work site. The Contractor shall provide suitable storage facilities as required, located as approved by the COR, if the Contractor intends to leave materials and equipment in the work area overnight or on weekends. The security of the Contractor's property or his personnel's property shall be the full responsibility of the Contractor. The Government will accept no liability in case of loss due to fire or theft.

9.5 Availability of Utility Services. The Government will furnish water and power in the quantity not to exceed the amount necessary for the normal execution of the work, at the nearest available outlet. The Contractor shall make all piping and wiring connections thereto and shall extend the services to the site of the work. On completion of the work, the Contractor shall remove all such temporary connections and any removed or damaged portions of the Government services at the points of connection shall be repaired or replaced.

9.6 Other Utilities: The Contractor shall make arrangements to obtain all utilities not furnished by the Government, at the Contractor’s expense.

9.7 The Government will not provide refuse facilities. The Contractor will be required to dispose of all garbage and other waste materials generated by his work at a licensed off- site landfill.

9.8 See the attached Standard Specifications for Projects under the National Environmental Policy Act for additional information and requirements.

9.8.1 PWS Attachment 7- Standard Specifications for Projects

Under the National Environmental Policy Act

10.0 SECURITY/ INDUSTRIAL SECURITY (AT/OPSEC)

10.1 A TYAD A Local 648-C form for all personnel to include sub-contractors working under this contract shall be completed and submitted at least 10 days prior to requiring access to TYAD in order to allow sufficient time to process security information. No Contractor personnel or subcontractor personnel will be permitted access to TYAD unless prior written approval is received from the TYAD Security. Background security approval shall remain in place throughout contract period of performance up to two years. Once individual is approved for access, daily temporary access badges will be assigned by security.

10.2 All security-training certificates shall be provided to the Contracting Officer’s Representative

(COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent prior to entering site.

10.3 Refer to attachment section for antiterrorism (AT) and other related protection matters to include, but not limited to: AT, Operations Security (OPSEC), cyber security, physical security, law enforcement, intelligence, and foreign disclosure.

10.4 Antiterrorism and OPSEC contract requirements applicable to this SOW and further defined in attachment and referenced by clause include:

10.4.1 AT Level 1 Training

10.4.2 iWATCH Training

10.4.3 Mass Warning Notification System (MWNS)

10.4.4 Operational Security (OPSEC) Training-Level 1 OPSEC Awareness

10.4.5 Access and general protection/security policy and procedures

10.4.6 All contractors shall comply with adjudication standards and procedures using the

National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB)

10.5 The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583.

10.6 See attachments including the TYAD Security Requirements for additional information and requirements.

10.6.1 PWS Attachment 8- TYAD Security Requirements

11.0 PWS ATTACHMENTS:

11.1 PWS Attachment 1- Location Map of Equipment

11.2 PWS Attachment 2- HASS & ESS Tables/Schedules

11.3 PWS Attachment 3- List of Hanse VTC-16 Stock Spare Parts

11.4 PWS Attachment 4- List of Thermatron AST Stock Spare Parts

11.5 PWS Attachment 5- List of Thermatron RS-36 Stock Spare Parts

11.6 PWS Attachment 6- Service or Equipment Installation Contractor Safety

Standards for TYAD. (dated May 2023)

11.7 PWS Attachment 7- Standard Specifications for Projects Under the National

Environmental Policy Act

11.8 PWS Attachment 8- TYAD Security Requirements

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Base Year - PM & Calib. (Group 1)

FFP

The contractor shall perform routine preventative maintenance and calibration as identified in the Performance Work Statement, Group 1 Equipment.

The Period of Performance for this CLIN is May 21, 2024 - May 20, 2025.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage determinations can be found at https://sam.gov.

**Please include pricing from Attachment 1 - Proposed Pricing Sheet

FOB: Destination

NSN: AASSVC405400HY

MILSTRIP: W25G1V405400HY

PURCHASE REQUEST NUMBER: W25G1V405400HY

PSC CD: J059

NET AMT

0002 1 Lot Base Year - PM & Calib. (Group 2)

FFP

The contractor shall perform routine preventative maintenance and calibration as identified in the Performance Work Statement, Group 2 Equipment.

The Period of Performance for this CLIN is May 21, 2024 - May 20, 2025.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage determinations can be found at https://sam.gov.

**Please include pricing from Attachment 1 - Proposed Pricing Sheet

FOB: Destination

MILSTRIP: W25G1V405400HZ

PURCHASE REQUEST NUMBER: W25G1V405400HZ

0003 1 Lot Base Year - PM & Calib. (Group 3)

FFP

The contractor shall perform routine preventative maintenance and calibration as identified in the Performance Work Statement, Group 3 Equipment.

The Period of Performance for this CLIN is May 21, 2024 - May 20, 2025.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage determinations can be found at https://sam.gov.

**Please include pricing from Attachment 1 - Proposed Pricing Sheet

FOB: Destination

MILSTRIP: W25G1V405400I0

PURCHASE REQUEST NUMBER: W25G1V405400I0

0004 1 Lot Base Year Unscheduled Maintenance

T&M The contractor shall perform unscheduled/emergency maintenance as identified in the Performance Work Statement.

The Period of Performance for this CLIN is May 21, 2024 - May 20, 2025.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage determinations can be found at https://sam.gov.

**Please include pricing from Attachment 1 - Proposed Pricing Sheet.

Emergency (T&M) repairs include both time (hours) and materials used to complete the repairs.

FOB: Destination

MILSTRIP: W25G1V405400I1

PURCHASE REQUEST NUMBER: W25G1V405400I1

TOT ESTIMATED PRICE

CEILING PRICE

1001 1 Lot OPTION Option Year 1 - PM & Calib. (Group 1)

FFP

The contractor shall perform routine preventative maintenance and calibration as identified in the Performance Work Statement, Group 1 Equipment.

The Period of Performance for this CLIN is May 21, 2025 - May 20, 2026.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage determinations can be found at https://sam.gov.

**Please include pricing from Attachment 1 - Proposed Pricing Sheet

FOB: Destination

1002 1 Lot OPTION Option Year 1 - PM & Calib. (Group 2)

FFP

The contractor shall perform routine preventative maintenance and calibration as identified in the Performance Work Statement, Group 2 Equipment.

The Period of Performance for this CLIN is May 21, 2025 - May 20, 2026.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage determinations can be found at https://sam.gov.

**Please include pricing from Attachment 1 - Proposed Pricing Sheet

1003 1 Lot OPTION Option Year 1 - PM & Calib. (Group 3)

FFP

The contractor shall perform routine preventative maintenance and calibration as identified in the Performance Work Statement, Group 3 Equipment.

The Period of Performance for this CLIN is May 21, 2025 - May 20, 2026.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage determinations can be found at https://sam.gov.

**Please include pricing from Attachment 1 - Proposed Pricing Sheet

1004 1 Lot OPTION Option Year 1…