SOW 04 Jan 2024.docx

STATEMENT OF WORK (SOW)

REFUSE COLLECTIONS

04 January 2024

1. SCOPE OF WORK. The contractor shall furnish all labor, material, and equipment needed to fully manage and perform all operations for the collection and transportation of refuse.

The contractor shall transport all refuse collected to the Utah State approved solid waste disposal facility under contract with Tooele Army Depot (TEAD). All licenses, taxes, and permits required by local, state, or federal governments shall be the contractor’s responsibility. Landfill fees for the actual tonnage disposed shall be the Government’s responsibility. Services provided shall be according to the specifications contained herein and current local, state, and federal regulations. The contractor is responsible for all transportation costs.

2. QUANTITIES. The quantities of refuse generated at Tooele Army Depot and Tooele Army Depot South will vary due to factors such as workload, number of employees, and seasonal variations. Below is an average of disposal quantity by Tooele Army Depot to the Tooele County Landfill based on historical data. The Government will not be limited to, or be required to produce, the following quantities:

2.1. Container Requirements. The contractor shall provide two sizes of roll off containers, 15 YD and 30 YD, required for refuse disposal. Fifteen (15) YD containers are required for disposing of concrete, paving, earth and other heavy materials in order to lift the container for emptying. Thirty (30) YD containers are used for other waste. The contractor shall provide sufficient sizes and number of containers as directed by the Contracting Officer Representative (COR).

2.2. Measurement of Service. Service shall be defined as the removal and emptying of containers from the depot, at the direction of the Contracting Officer Representative, on an as needed basis, within 24 hours following the Contracting Officer Representative notification to the contractor of required pick-up. Measurement of the service will be by Contracting Officer Representative observation and validated customer complaints. The contractor may invoice a roll-off rental fee for a container that has not required pick-up within 30 days following delivery. The contractor shall not invoice for the roll-off container rental fee in any 30-day/monthly billing period for any container for which the regular pick-up price is invoiced.

Date of delivery is defined as the date of physical drop-off of the roll-off container at the location specified by the Contracting Officer Representative.

An invoice for container rental may be submitted on day 31 following date of delivery as specified preceding – a container not requiring pick-up within the prior 30-day period following delivery constituting an overage container.

3. POINTS OF COLLECTION. The points of refuse collection (locations, number of containers, container size) for 15 YD and 30 YD containers will be upon request by the Contracting Officer Representative.

3.1. The contractor shall position all containers at collection stations for the convenience of the Government. Containers shall be positioned to minimize interference with adjacent parking areas, sidewalks, and roadways.

3.2. When more than one container is positioned at a collection station, containers shall be neatly arranged.

3.3. Containers shall not be removed by the contractor from their normal location without prior approval by the Contracting Officer Representative.

3.4. The Government has the right to identify a new relocation for a dump and return container at no additional cost to the government. Location will be identified prior to the time of collection.

4. UNSERVICEABLE CONTAINERS. The contractor shall remove and replace damaged containers (containers that do not operate properly or satisfactorily contain the contents) within two working days after notification by the Contracting Officer Representative.

5. COLLECTION REQUIREMENTS.

5.1. Refuse in 15 YD and 30 YD containers shall be removed upon request from the Contracting Officer’s Representative.

5.2. Contractor will provide contact information for deliveries and/or collections not completed within the required timeframe.

6. SPECIAL REFUSE COLLECTION. In addition to the scheduled refuse collections, the contractor shall be required, at no additional cost over and above the normal charges to the government, to make special refuse collections. These collections will typically result from special activities such as picnics or reunions and will normally be centrally located. The collection will be handled by the placing of additional containers into the picnic or reunion area. Removal of the refuse will be during the next scheduled collection date or the following Monday, whichever comes first. The Contracting Officer Representative will notify the contractor, in writing, 24 hours prior to a special refuse collection. The written notification will indicate the size, number, and location of containers for the special refuse collection. Required containers could range from 15 YD to 30 YD containers.

7. INCLEMENT WEATHER SCHEDULE. The contractor shall collect during periods of inclement weather. Exceptions to this may be authorized by the Contracting Officer Representative, in writing, in cases of severe weather. Exceptions will be granted on a day-to-day basis for each day of severe weather. When exceptions are granted, collection shall be rescheduled by the Contracting Officer Representative.

8. BLOCKED CONTAINERS. Blocked containers shall be reported to the Contracting Officer Representative immediately. The Contracting Officer Representative will arrange to have the obstruction moved. The contractor shall make at least one more attempt, the same day and at least one hour after notifying the Contractor Officer Representative, to empty the container.

9. APPARENT SERVICEABLE MATERIAL. The contractor shall not remove any material from the containers.

10. CONTAINER PAINT. All containers shall be painted and shall be repainted by the contractor when the existing paint will not protect the container from rust. No containers will be painted on Depot property.

11. MATERIALS NOT COLLECTED. The contractor shall not collect and/or remove any “Hazardous Wastes”. Any material suspected to be “Hazardous Waste” shall be reported to the Contracting Officer Representative by phone. Written confirmation of the report shall be provided to the Contracting Office Representative within 24 hours.

12. COLLECTION POINT CLEANUP. The contractor shall be responsible for and shall immediately pickup any refuse which is dropped during the refuse collection operations.

13. EQUIPMENT.

13.1. CLEANING EQUIPMENT. It is the contractor’s responsibility to ensure that all collection equipment is clean when on TEAD property.

13.2. TRUCKS. Trucks shall be washed by the contractor, at his expense, at a privately owned facility. All trucks will enter TEAD facilities empty. Trucks will be required to be registered with TEAD security departments before entry will be allowed.

14. SECURITY REQUIREMENTS.

14.1. A roster of all contractor employees, who will be entering TEAD and/or TEAD South, will be furnished to the contracting office located at TEAD, building 501.

14.2. Contractor employees will be required to obtain a TEAD access badge to enter either TEAD or TEAD South. Each contractor employee will complete TEAD Form 901-R. This form will be approved by the appropriate Contracting Officer, Security Manager, & Program Manager before entry will be allowed.

14.3. Access and general protection/security policy and procedures. Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

14.4. Contractor and all associated subcontractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

15. CONTRACTOR MANPOWER REPORTING REQUIREMENTS.

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via secure data collection site. The contractor is required to completely fill in all required data fields in the format using the following web address: https://cmra.army.mil . The required information includes the following:

Representative:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical

(2) Contract number, including task and delivery order number

(3) Beginning and ending dates covered by reporting period

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data.

(5) Direct labor hours (including sub-contractors)

(6) Direct labor dollars paid this reporting period (including sub-contractors)

(7) Total payments (including sub-contractors)

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different)

(9) Data collection cost

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

(12) Presence of deployment or contingency contract language

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at : https://cmra.army.mil.

16. INVOICES. The contractor shall submit invoices monthly to the Contracting Office Representative in Microsoft Excel format for validation prior to submitting its invoice in Irapt (Wide Area Workflow (WAWF)). Invoiced amounts for base period CLINs (and corresponding option period CLINs, if exercised), shall reflect the amounts due based on the number of collections for the invoice period—calculated at the contract unit price for the container or roll-off size and location. Invoices submitted under CLINs shall reflect amounts due by location— itemizing/detailing the number of collections for TEAD North and for TEAD South for 15YD and 30YD roll-off containers. At conclusion of each performance period, funding excess to performance period requirements may remain. The contractor is not entitled to invoice for any remaining funding excess to performance period requirements under the contract. Base period CLIN and corresponding option period CLINs shall be invoiced at the fixed price performance period amount upon completion of the Contractor Manpower Reporting required at paragraph 15.0. of this Statement Of Work.

17. TRANSITION. For the 30-day transition period following contract award, the contractor shall be prepared to deliver the following quantities and sizes of roll-off containers as coordinated by the Contracting Office Representative:

TEAD North: 10 days following contract award – 10 each, 30 YD roll-off containers.

20 days following contract award – 5 each, 15 YD roll-off containers.

30 days following contract award – 5 each, 30 YD roll-off containers and 5 each, 15 YD roll-off containers.

TEAD South: 10 days following contract award – 5 each, 15 YD roll-off containers.

The contractor shall participate in a post-award orientation meeting as scheduled by the Contracting Officer.

18. Only the Contracting Officer or the Contracting Office Representative, acting within the limits of his/her authority, may provide direction to the contractor under any contract resulting from this solicitation. The contractor shall not accept instructions from any person, other than the Contracting Officer or the Contracting Office Representative. If Government personnel request the contractor to delay or discontinue the performance of work required by the Statement Of Work, the contractor must immediately report to the Contracting Officer and the Contracting Office Representative the names and telephone numbers of the Government personnel involved. The Contracting Officer will then direct the contractor as to how to proceed. The Contracting Officer is the only person authorized to direct a work stoppage.

19. ENVIRONMENTAL REQUIREMENTS

19.1 TEAD is committed to environmental excellence. This facility maintains an ISO 14001 conformant system. All contractors/vendors performing work or supplying services/equipment for TEAD are required to comply with all applicable State, Federal and Army environmental regulations. All contractors/vendors are expected to understand and comply with on-site requirements, as described below. Please understand that these requirements were written to cover the full spectrum of potential contractors/vendors, so they may not fully apply to everyone.

a. Air Pollution: Contractors/vendors must not release into the atmosphere and shall take all necessary measures to prevent a release to the atmosphere any air contaminants, regardless of source, that may cause a violation of any state or federal regulations or any TEAD policies.

b. Water Pollution: Contractors/vendors must obtain prior approval from the Environmental Management Division (EMD) for discharging any materials into any on-site sanitary sewer system drains, sinks, clean-outs, or sumps.

c. Storm Water Pollution: Contractors/vendors may not discharge any substance or materials into any storm water drain system located at or near TEAD. There are no exceptions. Visitors’ vehicles may not be washed anywhere on site. Storing of materials outside must be kept to a minimum. If materials must be stored outside, prior approval must be obtained from the EMD, the storage area must be kept neat and clean with spill containment, containers must be kept closed, and any material that may present a storm water discharge threat must be stored under cover.

d. Hazardous Materials: Contractors/vendors handling, storing and/or otherwise utilizing hazardous materials on depot will not do so without approval of the EMD If approval is granted, all containers must be properly labeled, and a Safety Data Sheet must accompany the material. All Hazardous Materials used at TEAD must be reported to the EMD. Hazardous materials will not be stored by the contractor/vendor in 55-gallon containers or larger. Contractors/vendors will not use or store Class I Ozone Depleting Chemicals on depot. Contractors/vendors will maintain adequate spill response equipment, supplies for the hazardous materials being utilized, and be responsible for the cleanup and containerization of all hazardous material spilled. Excess hazardous materials will be removed from the depot by the contractor when they are no longer required for the contracted task.

e. Solid and Hazardous Waste: Contractors/vendors generating solid and/or hazardous waste on depot shall comply with the TEAD Hazardous Waste Management Plan and the TEAD Integrated Solid Waste Management Plan and the conditions listed below:

(1) All solid waste will be accumulated in covered containers (dumpsters) provided by the TEAD or in a manner that prevents the release of the waste to the environment. Office or shop containers are to be provided by the contractor. Recyclable material shall be recycled whenever feasible. TEAD will provide bins for recyclable metals.

(2) All contractors/vendors generating hazardous waste will accumulate hazardous waste in containers with labels that will be provided by the EMD; at locations approved by the EMD; and transport hazardous waste to the TEAD EMD 90-day yard within 72 hours of the hazardous waste container being filled or exceeding 55 gallons whichever comes first. The EMD will manage and be responsible for the off-site disposal of hazardous waste.

(3) Access to all waste accumulation points shall be provided to the EMD for inspections and/or sampling for waste characterization purposes.