W50S98-22-R-00010001 Amendment 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

REASON FOR MODIFICATION: Updated PWS and post questions and answ ers 1-2

1. Question and Answ er 1 and 2 are hereby incorporated in to this solicitation

2. A new PWS version dated 7 April 2022 is hereby incorporated into this solicitation; previous versions of the PWS are obsolete.

3. Technical Exhibit 21 contains Bldg. 404 (Wilson Hall) w orkload estimates. Technical Exhibit 21 is hereby incorporated into this solicitation.

4. "Technical Exhibit 3 Estimated Workload Data.pdf" attachment has hereby been removed from the solicitation. New Technical Exhibit 3 is incorporated in PWS dated 7 April 2022.

5. 52.212-1 has been updated to correct volume numbers, number of copies required, and transportation requirement

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Apr-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W50S9822R0001

X 9B. DATED (SEE ITEM 11)

22-Mar-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Apr-2022

CODE

USPFO TN 134 MISSION SUPPORT CONTRACTING

123 BRISCOE DRIVE

MCGHEE TYSON ANG BASE TN 37777-6227

W50S98 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W50S9822R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS 1 AND 2

W50S98-22-R-0001 TEC Maid Service Questions and Answers

1. Per the PWS this contract does not provide transportation services; however it is listed as sub factor. Is there a reason behind this?

a. This was an oversight. This requirement DOES NOT require transportation services

2. Have the building numbers changed? The technical exhibits show that buildings have letters after them such as 406 A, 406 B, 408 A, 408 B, 410 A, 410 B, 410 C, 412 A, 412 B, 412 C

a. Per Air Force guidance all buildings are required to have their own building numbers. The new building numbers are 404, 405, 406, 407, 408, 409, 410, 411, 412, 413, 414, 415, 417, 419. The total number of buildings (14) did not change.

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (June 2020)

A. FAR 52.212-1 is amended as follows:

1. Paragraph (c) is changed to read: Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm until 90 days after the solicitation closing date.

2. Paragraph (d) is deleted.

3. Paragraph (e) is deleted.

B. Proposal Submittal, Questions, Pre-proposal Conference & Site Visit.

1. The Solicitation/Price, Technical and Past Performance in 4 volumes comprising the offerors complete “proposal” for the subject services shall be submitted prior to the closing date and time identified in block 8 of the SF 1449. All volumes (proposal) shall be submitted to the below address/addressee:

134 ARW/MSC

Attn: Lisa Fingland

123 Briscoe Drive Louisville, TN 37777

2. Electronic submissions via email or fax will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried. If hand carried you will be required to provide Full Name, Identification (Driver License) Number and State of Issue to the contract specialist at the email below by 2:00 PM EST 19 April 2022.

3. The sole point of contact responsible for supplying additional information and answering all questions is the Contracting Officer. Address all questions or concerns the offeror may have to the Contracting Officer, Lisa Fingland, Lisa.Fingland@us.af.mil . All questions regarding this solicitation shall be submitted in writing via email.

No questions will be answered via the telephone. The deadline for the submittal of all questions and/or comments is 15 April 2022 at 3:00 P.M. Local Time, U.S. Eastern Time Zone. Questions received after the date and time above may not receive a response. Response will be provided as an amendment to the RFP and will be posted to SAM.Gov.

4. PRE-PROPOSAL CONFERENCE & SITE VISIT: A site visit and pre-proposal conference will be held at 134th Air Refueling Wing, McGhee Tyson ANG Base, 400 I.G Brown Drive, Louisville, TN 37777, Building 416 Spruance Hall, starting at 09:00 A.M. EST on 30 March 2022. Please send an email to the contract specialist at the email address above if you plan on attendance and include the number of people who will be attending to help in preparations for the site visit. Entry to McGhee Tyson ANG Base is controlled; attendees need to provide Full Name, Identification (Driver License) Number and State of Issue to the contract specialist at the email above by 2:00 PM EST 28 March 2022. You will also be required to provide vehicle registration and proof of vehicle insurance at the main gate entrance prior to entry. If you will be attending the site visit please ensure you arrive allowing for ample time at the gate to obtain a pass and locate the Building 320 prior to 10 A.M. Directions will be provided via email.

C. General Instructions

PROPOSAL SUBMISSION (Section L)

1. PROPOSAL SUBMISSION REQUIREMENTS

a. Each volume shall be submitted in person. Any portion of the proposal that is changed (as a result of negotiations or proposal revisions) should be annotated and dated. The proposals shall be organized into four (4) volumes.

Each volume of the proposal shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet shall be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name.

b. Each paragraph should be single spaced, printed black on white paper 8.5X11 inches, and shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be produced in landscape mode.

c. The following volumes of material shall be submitted:

Volume Title Hard Copies Maximum Pages

I Technical 4 50

II Price 4 No page limit

III Past Performance 4 25

IV Solicitation, Offer and Award Documents, and Certifications / Representations

4 No page limit

NOTE: Pages that exceed the required page limitations will not be evaluated.

Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

2. PROPOSAL DOCUMENTS

a. Format. The submission shall be clearly indexed and logically assembled.

Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and Request for Proposal (RFP) number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word.

MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply:

b. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

(i) VOLUME I – Technical. The volume shall be organized into the following sections:

(1) Section 1 – Subfactor 1. This subfactor evaluates the offeror’s Organizational Structure Plan/Key Personnel Staffing. The Offeror will provide information to substantiate the following:

Organizational Structure, provide an organizational line and block chart from top-level management to and including first-line supervisors

Show chain of command and coordinating lines of communication for each of the major functional areas.

Explain the management techniques or procedures to be utilized to accomplish the basic functions of planning, increasing staff to match workload for events, organizing, and controlling each function depicted in the organizational structure, to include the proposed interface between functional areas for project management and administration.

(2) Section 2 – Subfactor 2. This subfactor evaluates the offeror’s Management Plan. The offeror will provide information to substantiate the following:

Government-Furnished Property (GFP). The offeror shall describe in detail the controls, methods, and procedures it will utilize to ensure accountability, maintenance, and necessary protection of government furnished property. Include phase in period in the details for inventory and accountability and control of GFP.

Contractor-Furnished Property (CFP). The offeror shall identify all contractor-furnished property, to include equipment, supplies and material it intends to provide to meet the requirements of the performance work statement and the major functional area(s) where it would be used. The offeror shall describe in detail the controls, methods, and procedures it will utilize to ensure accountability, maintenance, and necessary protection of contractor furnished property. The listing of proposed CFP, and low dollar, non-depreciable property does not need to be extensive, but should be in sufficient detail to demonstrate a firm understanding of the supplies and materials required for performance.

(3) Section 3 – Subfactor 3. This sub-factor evaluates the offeror’s Phase In/Phase Out. The offer will provide information to substantiate the following:

The offeror shall address those actions, plans, and procedures necessary to ensure a smooth transition from contract award to full operation status, and the procedures necessary to complete contract terms without impacting service or response in any functional area.

Phase-In. The phase-in period for the contractor will start upon the contract award date and will end no earlier than 15 calendar days later at contract start. Present a detailed plan for the phase-in period, which includes mobilization, training, and orientation of the work force;

assessment of potential security risks; and assumption of full operational responsibility for the functions in the performance work statement. The plan must address all major areas of operations to include Housekeeping and Registration. It must also address laundry service.

Identify and provide a timetable for completion of all phase in actions as described in the performance work statement. Ensure timetable includes time for training of personnel who would need to complete government or contractor provided training necessary to meet contract requirements necessary to properly prepare its personnel.

Describe methods of recruitment, which will reflect on board strength from start of phase-in and the increase over the period to "full" manning level.

Specify personnel (to include key personnel) during phase-in by position, functional area, and labor category. Identify each position requiring access to computer systems for reservations or maintenance requests.

Describe the approach to development and dissemination of operational instructions, procedures, and control directives in preparation of the assumption of service responsibilities.

Phase Out: Present a plan for retaining the required staffing level, to include key personnel, necessary to provide complete contractual support through expiration of the contract.

Identify and provide a timetable for completion of all phase out actions as described in the performance work statement.

Describe in detail how responsibility and accountability will be relinquished for all Government-Furnished Property.

Describe in detail how the Offeror will dispose of all Contractor-Furnished

Property.

(4) Section 4 – Subfactor 4. This sub-factor evaluates the offeror’s Experience.

The offer will provide information to substantiate the following:

The offeror shall address its experience in providing lodging services to government and or private parties, guests or passengers. If some services will be provided through a subcontractor agreement, also include the subcontractors’ experience in performing the service they will provide in their subcontract.

Include the total length of time offeror has been in business. State the length of time that your business has been extensively involved in providing required services.

Describe major customers, typical business arrangements, contracts or agreements. Indicate clearly if typical business performed for customers is maid services/front desk services.

Indicate the dollar value of contracts or agreements and indicate how many customers are typically served in a standard length of time, i.e.

week, month or a year.

(ii) VOLUME II –Price. The volume shall be organized into the following sections:

(1) Compliance. Failure to comply with the RFP requirements for Price information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Also, the Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF1449 and continuation sheets.

(2) General Instructions. In accordance with Federal Acquisition Regulation

(FAR) 15.402 and 15.403-1, certified pricing data are not required based on the fact that adequate competition is expected for this procurement. Information other than certified pricing data may be provided in contractor format providing that sufficient information is made available.

(iii) VOLUME III – Past Performance. This volume shall contain past performance information regarding similar contracts. This volume shall not exceed 25 pages plus five pages for each major subcontractor, excluding Past Performance

Questionnaire Forms. Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to North American Industry Classification System (NAICS) code 561720) required by the RFP. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. This volume shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and UEI Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/Contracting Officer’s Representative and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price.

(i) Final or projected final price.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirement of this

RFP.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(3) Section 3 – Subcontracts. Offerors shall provide an outline of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, UEI Number and type of work to be performed by citing the applicable Government PWS subparagraph number. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than Ten 10 % of the total proposed price. This section will further include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror.

(4) Section 4 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its offices and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment shall be included in the proposal for these employees in order to be considered.

(5) Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted. The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to Lisa.Fingland@us.af.mil

The offeror shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number;

Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day).

(6) Submissions. Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency POCs in lieu of subcontract numbers or prime contract POCs in situations as described above.

(iv) VOLUME IV – SOLICITATIONS, OFFER AND AWARD DOCUMENTS

AND CERTIFICATIONS/REPRESENTATIONS

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the provided RFP. An authorized official of the firm shall sign the SF 1449 and all certifications requiring original signature.

Section A – Standard Form 1449 (SF 1449), Solicitation, Offer and Award (including acknowledgment of Amendments)

Section G – Contract Administration Data Section K – Representations, Certification and Other Statements of Offerors

Solicitations, Offer and Award Documents and Certifications/Representations shall not be addressed separately from that submitted in VOLUME IV –

SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS

/REPRESENTATIONS.

(1) Solicitation Instructions. Tab A – Completed SF 1449 – Offerors are required to submit a completed SF 1449 (Solicitation, Offer and Award) (including acknowledgment of Amendments);

(i) The offeror is cautioned that the SF 1449 must contain an original signature in block 30 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449 and with 52.212-1(b) (9), Instruction to Offerors—Commercial Items. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(ii) Representation, certifications, and Other Statements of Offerors – The offeror shall ensure that 52.212-3 Alt I and other offeror completed acknowledgement of this solicitation are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.sam.gov. If an offeror has not completed the annual representations and certifications electronically at the SAMS website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(iii) Offered Prices: Include base period and all option year periods. Offerors are required to complete firm fixed prices for each line item. All final monetary extensions shall be in whole dollars only. In the event of an error in extending prices unit prices will prevail.

(End FAR 52.212-1 Addendum)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

See addendum to 52.212-2 for acceptability standards.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

ADDENDUM TO 52.212-2, EVALUATION – COMMERCIAL ITEMS

BASIS FOR AWARD (Section M)

The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the 3 evaluation factors: Technical, Price, and Past Performance. The Technical factor is Less Important than the Price factor, which is More Important than the Past Performance. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for the Technical factor (to include all subfactors).

Offerors are cautioned that the award may not necessarily be made to the lowest cost offered. NOTE: ALL NON-PRICED FACTORS COMBINED ARE equal importance to

PRICE.

A. FACTORS AND SUBFACTORS TO BE EVALUATED

The following evaluation factors and subfactors will be used to evaluate each proposal:

Award will be made to the offeror whose proposal is most advantageous to the Government based upon an integrated assessment of the evaluation factors and subfactors described below. The Government reserves the right to make award based upon the Price factor in the event that the Technical and Past Performance, evaluation results of all the offerors’ proposals are substantially the same.

Factor 1: The Technical factor is further divided into the following subfactors:

a. Subfactor 1- Organizational Structure Plan/Key Personnel Staffing

b. Subfactor 2- Management Plans

c. Subfactor 3- Phase In/Phase Out

d. Subfactor 4- Experience

Subfactors one and four are the most important subfactors and are approximately equal to each other. Subfactors two and three when combined are much less important than subfactors one and four individually. Subfactor three has marginal importance when compared to the other three subfactors.

Evaluation of the offeror’s proposal shall address each Technical subfactor as it applies to the Performance Work Statement (PWS). A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach”, Paragraph C of this section. During evaluation of each proposal, the Government will assign each Technical subfactor an adjectival rating and write a narrative evaluation reflecting the identified findings.

Factor 2: Price: The resulting award will be a Firm Fixed Price. Price reasonableness will be utilized in the evaluation of the Firm-Fixed Price effort.

Factor 3: Past Performance: Each offeror’s past performance will be reviewed to determine relevancy and confidence assessment.

B. EVALUATION APPROACH

All proposals shall be evaluated by the Source Selection Team (SST).

1. The overarching evaluation approach for all factors and subfactors is as follows:

a. Adequacy of Response. The proposal will be evaluated to determine whether the offeror’s methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the RFP. The proposal will be evaluated to determine the extent to which each requirement has been addressed in the proposal in accordance with the proposal submission section of the

RFP.

b. Feasibility of Approach. The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable.

The proposal will be evaluated to determine the extent to which successful performance is contingent upon proven devices and techniques. The proposal will be evaluated to determine the extent to which the offeror is expected to be able to successfully complete the proposed tasks and technical requirements within the required schedule.

c. Labor Hour Skill. Technical evaluation will include “an evaluation to determine the reasonableness of the Offeror’s proposed labor hour skill mix.” Any Technical findings related to the Offeror’s proposed labor hour skill mix will result in adjustments to the Offeror’s proposed price in the calculation of the “evaluated cost.”

2. The Technical factor is divided into the following subfactors:

Subfactor 1: This subfactor evaluates the offeror’s proposed Organizational Structure Plan/Key Personnel Staffing for the basic contract period and all option years. Marginal levels of overall Organizational Structure Plan/Key Personnel Staffing could indicate a lack of understanding concerning mission requirements and may result in the entire proposal receiving an unfavorable rating and/or being eliminated from the competitive range. The evaluation will focus on the offerors’:

This sub-factor evaluates the adequacy of the offeror’s proposed organization, organizational structure and organizational control in terms of facilitating the successful accomplishment of multiple tasks in the performance work statement. Emphasis will be placed on an organizational structure and approach that will demonstrate an efficient delineation of responsibilities, clear lines of authority, ability to meet increased staffing requirements and provide effective spans of control; a communication process that effectively disseminates information throughout the organization, as well as with the Government.

Subfactor 2: This subfactor evaluates the offeror’s Management Plan. Major emphasis will be placed on the following:

This sub-factor evaluates the offeror’s proposed methods to manage property and provide a safe workplace. Emphasis will be placed on the offeror’s understanding of the performance work statement by clearly identifying equipment, services, vehicles and supplies necessary to perform work, to include the offeror’s timeline for acquiring and having contractor furnished property in place to start and continue performance.

Subfactor 3: This subfactor evaluates the offeror’s Phase-In/Phase-Out Plan. The evaluation will focus on the offerors’:

This sub-factor evaluates the offeror’s phase-in plan and phase out plans.

The phase in period is defined as the time from contract award to contract start. A minimum of 15 calendar days are required by the government in the proposed phase-in period to provide employment termination notices to current contract employees. Emphasis will be placed on a phase-in plan that clearly identifies key steps in the plan to hire qualified personnel, provide any necessary training and orient them to the workplace. The phase-in plan must be based upon logical timelines, allowing adequate time before contract start to ensure personnel are hired, trained and in place for full contract performance on the contract start date. Because the full 15 calendar days is required by the government a shorter period of time proposed for the phase in period will not be evaluated more favorably, however; proposed phase-in periods of time longer than 15 calendar days will be viewed as unacceptable. GFP and CFP should be included in the phase in and phase-out plan as well in the government and contractor property plans. Emphasis will be added to the identification of and timelines of property being inventoried and in place for contract start.

The phase-out plan must place emphasis on efforts identified and methods the contractor will put in place to ensure retention of personnel and successful transition of government property accountability from one contract to the next. The phase-out plan period does not have a required time period.

Subfactor 4: This subfactor evaluates the offeror’s Experience. The evaluation will focus on the offerors’:

Experience is not the same as past performance. Experience is what the offeror has done; past performance is how well the offeror did it. This sub-factor evaluates the offeror’s experience level to determine if the offeror has a long or short term association with maid services and front desk services.

In accordance with the Army Source Selection Supplement (AS3), Section 3.1, the Army methodology for evaluating Technical Approach and Related Risk is the Combined Technical/Risk Rating, (see Table 1 below). This methodology considers risk, in conjunction with the strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies in determining technical ratings.

3. Price Factor. Adjectival ratings shall not be used for offerors’ Price proposals. The Government will fully evaluate and negotiate all priced Contract Line Item Numbers (CLINs) for award. For award purposes, the total proposed price for all CLINs will be added together into a total sum (contract value). 52.217-8 will be calculated for six months with the pricing of option year four. The evaluation of all option CLINs will not obligate the Government to exercise any option. The Offeror’s Price proposal will be evaluated as follows.

a. FFP Evaluation. For a price to be fair and reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Offeror’s proposed fixed-price CLINs may be evaluated, using one or more of the techniques described in FAR 15.404-1 in order to determine if they are fair and reasonable.

c. Overall Price Proposal Evaluation: The overall Price proposal will evaluated for the following:

Compliance:

TABLE 1 – COMBINED TECHNICAL/RISK RATINGS

Color Rating Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

1) Failure to comply with the RFP requirements for Pricing information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate the chance of being selected for award. Offerors shall ensure that the information presented in pricing all CLINS are consistent and correlate with the information contained in the other parts of the proposal.

2) Unbalanced Pricing: The Offeror’s overall Price proposal will be evaluated for unbalanced pricing as defined in FAR 15.404-1(g). An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government (see FAR 15.404-1(g)(1) through FAR 15.404-1(g)(3)).

3) Errors: The Offeror’s Price proposal will be reviewed for errors. The

Offeror may be given an opportunity to clarify certain aspects of their proposal at the sole discretion of the Contracting Officer.All Monetary extensions shall be in whole dollars only. In the event of an error in extending prices unit prices will prevail

4) Business Systems: The Government will verify the adequacy of the

Offeror’s business systems.

5) Total Evaluated Price: The Total Evaluated Price consists of summing the

Offeror’s proposed Firm Fixed-Price CLIN prices for all CLINS.

To evaluate the option to extend services (FAR 52.217-8) CLINs, one-half of the proposed cost for the last year of the performance period.

4. Past Performance Factor. The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS.

a. The Government will focus its inquiries on the offeror’s (and major subcontractor’s) record of performance as it relates to all solicitation requirements, including cost, schedule, performance and management of subcontractors and compliance with FAR 52.219-8, Utilization of Small Business Concerns. For the purposes of this SSP/Requirement, major subcontractors are defined as members of an offeror’s overall team who are expected to perform Ten (10) percent or more of the proposed effort.