Attach_11_PreBid Conference Slides.pdf

PRE BID CONFERENCE

PTFL 212104 REPLACE HVAC 3333

Solicitation # W50S8B21B0005

• This meeting is strictly informational.

• It is the responsibility of the contractor to review and respond to all the information in the solicitation prior to submitting a Bid.

• Funds not are presently available for this procurement

Key Project Personnel

• Contracting Personnel:

1Lt Karen Foulds, Contracting Officer SMSgt Joyce Baker, Contracting Specialist

• Base Civil Engineering Personnel:

LT Col John Koza, BCE

Capt Jiahua Ye, Deputy BCE & COR Mr. Lanzetti Rocco

Solicitation posted to beta.SAM.gov on 23 Aug 21

• NAICS: 236220 Commercial and Institutional Building Construction

• Total Small Business Set-Aside: FAR 19.5

• Magnitude of Project: $25,000 - $100,000

• Basis for Award: Price - Ref: DFARS 252.236-7008

• Wage Determination

• General Decision Number NJ20210027 dated 7/23/21 for Burlington County

• Performance Period: 90 CALENDAR DAYS after date of Contract Award o Includes Administrative Activities, Mobilization, De-Mobilization, Punch List, Cleanup, and Closeout Documents

• There are no Liquidated Damages associated with this project.

• Solicitation Amendments have been issued:

• Amendment 001 – Posted 24 Aug 21, fixed an administrative issue with the solicitation on Sam.gov

• Review beta.SAM.gov for additional Amendments during the Bidding process

Project Information

Overview: Replace existing condensing unit located on the northern side of building 3333 and install all necessary components to bring the HVAC to full working order.

Scope:

The contractor shall perform the following as part of this contract in accordance with the manufactures recommendations. 1) Remove and replace existing 27-ton, R22 condensing unit with R-410A condensing unit.

2) Remove and replace existing line set. 3)Install new electrical components on condensing unit. Contractor shall field verify any measurements necessary for component replacement. 4) Install new mechanical components on air conditioning unit. 5) Remove R22 Refrigerant. 6) Once all the new parts are installed the entire refrigeration system is to be pressurized with nitrogen and leak checked. 7) Contractor shall complete operational check of entire system. 8) Contractor shall fill out Manufacturers’ start up report. 9) Contractor shall make any necessary patches and repairs to concrete damages made during the period of performance.

Project Information

• The bid Submission, SF1442, contains one priced Contract Line Items

(CLIN):

– CLIN 0001 – Replace HVAC 3333

• No further Bid Break-Out is required by bidders.

Key Project Personnel

• Project Management & Site Superintendent

• The contractor shall be required to provide a dedicated Site Superintendent through completion of the project.

• The Site Superintendent MUST be on site at all times during active construction activities.

• Project Manager, Quality Control and Superintendent Positions are considered key positions.

– These positions SHALL NOT be subcontracted below the Prime Contractor

Submit Questions

• Questions must be submitted via email to the Contracting Office

– No Later than 2:00pm, EST, 9 Sep 2021

– Email: joyce.baker@us.af.mil and karen.e.foulds@us.af.mil

– Procedures for submitting Bid Questions are located in the SF1442 Section 00100 Attach 03 and MUST be followed or questions will NOT be answered.

– Do NOT submit questions directly to the AE Firm, Engineering Office, other Government personnel.

• Answers will be posted to beta.SAM.gov in the form of a Solicitation Amendment on a SF30

– Contractors will not receive personalized responses to questions.

Questions received after the above date & time will not be answered

Bidder Responsibility

• Bidders MUST be registered in System for Award Management (SAM) at the time of Bid Opening.

• The Government will make a determination of Responsibility in accordance with the requirements set forth in the SF 1442.

• To determine Responsibility - The apparent low bidder may be requested by the Government, prior to Award, to submit a statement regarding previous experience in performing comparable work, business and technical organization, financial, insurance, and bonding resources, or plant available to be used in performing the work.

• Past Performance will not be evaluated separately for the this solicitation.

What to submit

• Clear and concise bid addressing all requirements detailed in the

Solicitation.

• Bid Package requirements are detailed in Section 00100, Attach 03, Item 7 – “Bid Packages”

• Bids must be signed on the SF1442 - Submit hard copy a full digital pdf version of your bid.

• Acknowledge all Amendments on the Solicitation, SF1442

• Complete and return Representations and Certifications found in Section 00600

• Bid Guarantee - Required for all bids over $150K

Must be 20% of the Proposal Price or $3m which ever is less &

Submitted on Standard Form 24

Bid Submission & Opening

• Bidders MUST review the SF1442, Section 00100, Item 8 Bid Submission for full procedures and guidance.

• Due –10 Sep 2021 @ 10:00 am, EST

• Submit By:

Mailed in: Postal Delivery / FEDEX / UPS… (Offerors shall email the Contracting Office giving notification that they have mailed in their Bids & provide a tracking number)

Hand Delivery to 108 Contracting

– ALL HAND DELIVERIES WILL BE BY APPOINTMENT ONLY & MUST BE DURING

NORMAL BUSINESS HOURS.

– BIDDER MUST EMAIL THE CONRACTING OFFICE A MINIMUM OF 24 HOURS IN

ADVANCE FOR AN APPOINTMENT TIME

• Bidders are responsible for ensuring that Bids are received by the Due Date & Time. Allow ample time for mail, shipping, communication, traffic delays…

• Late Bids will NOT be Accepted

Submit After Award

• Payment & Performance Bonds

– submitted on Standard Form on 25 & 25a for all contracts / proposals over $150,000

– Due 10 days after of Notice to Proceed per FAR 52.228-15

• Subcontractor Information

• Certificate of Insurance and Standard Form SF1413

– Due 14 days after of Notice to Proceed per FAR 52.222-11

• Construction Schedule

• Background Investigation Requests; Safety Plan; Key Personnel Letter; AF3065; Material Submittals…

Technical Discussion

• Site Visit