Site Visit Minutes 04 August 2020.pdf

06 August 2020

MEMORANDUM FOR RECORD

FROM: 183 MSG/MSC

SUBJECT: Minutes of Pre-Quote Conference and Site Visit, Solicitations W50S7U-20-Q-0003, 0004, & 0005; Repair Wing HQ P-48, Replace Metal Fascia P-36, and Repair Boilers &

Pumps P-48, 183d Wing, Springfield, Illinois.

Date: 04 August 2020 – Time 1300-1330 hours.

1. The list of contractors attending the meeting is shown on the attached sign-in sheet.

The following Government representatives attended the meeting:

Name Title

MSgt Alicia Braun Contracting Officer (Not Present for Meeting)

CMSgt Brent Keller Contract Specialist

A1C Connor Davis Contract Specialist

Capt Eric Marks Deputy Base Civil Engineer

2. The following items were discussed during the Pre-Quote Conference:

a. The Contract periods are 90, 30, and 59 days respectively. This includes all work to include cleanup and punch list items. Following receipt and approval of any necessary documents we will hold a pre-construction conference and issue a Notice to Proceed (NTP).

b. Contractors should expect delays in gaining access to the Base for security reasons. Every contractor that needs to gain entry to the installation will have their vehicles searched by

Security Forces at the Main Gate. Late bids due to delays at the Base Entrance will not be excusable.

c. Interested offerors must be registered in System for Award Management (SAM). To register go to: https://www.sam.gov/. You will need your DUNS number to register.

3. A Power Point slide presentation on the project specifics and basis for award was provided to all attendees. (Attached)

4. The Power Point presentation was followed by a tour of the subject jobsites.

5. If mailing your quote, notify the Contracting office of your intent so that our office can be regularly checking for it. If you fail to notify our office, your quote may potentially be held up https://www.sam.gov/ somewhere else on base and not received in time. Quotes may be received by mail, email, and in-person.

6. Questions must be submitted in writing via email, especially technically questions to:

Alicia.Braun@us.af.mil and Brent.Keller.1@us.af.mil. DO NOT CONTACT the Design

Engineers or the Government Engineers. All questions must be routed through the Contracting

Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued.

All correspondence, questions and answers, amendments etc. will be issued/ posted at https://beta.sam.gov.

7. Any amendments that are issued will be posted to the web site. Contractors were advised to check the website frequently.

8. The pre-quote conference and site visit concluded at 1335 hours (1:35PM CDT).

ALICIA C. BRAUN, MSgt, ANG

Contracting Officer

Attachments

Sign-in Sheet

Power Point Slides mailto:Alicia.Braun@us.af.mil mailto:Brent.Keller.1@us.af.mil https://beta.sam.gov/