21Q0039 P0004.pdf

W44W9M102602PC

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is to add questions and answ ers to solicitation block 14-continuation page labeled Questions and Answ ers (Q&A)

1. CONTRACT ID CODE PAGE OF PAGES

1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Feb-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W44W9M21Q0039

X 9B. DATED (SEE ITEM 11)

09-Feb-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Feb-2021

CODE

CONTRACTING OFFICE/AJ

ANDREA JONES

918-420-7431/MCALESTER CONTRACTING

1 C TREE ROAD

MCALESTER OK 74501-9002

W44W9M 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W44W9M21Q0039

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

QUESTIONS AND ANSWERS(Q&A)

Q&A DEADLINE: February 24, 2021, 10:00 AM CST NOTE: QUESTIONS SUBMITTED AFTER THE DEADLINE DATE WILL BE TAKEN ON AN INDIVIDUAL BASIS AS LONG AS

THEY ARE SUBMITTED ELECTRONICALLY AND NOT ALREADY ANSWERED IN THE SOLICITATION.

NOTE: IN NO UNCERTAIN TERMS THAT THE ANSWERS TO QUESTIONS DO NOT THEMSELVES CHANGE THE TERMS OF THE SOLICITATION AND THAT ANY CHANGES TO THE TERMS OF THE SOLICITATION ARE EXPRESSLY AND

SEPARATELY INDICATED AS SUCH.

1. The term “registrar” has not been used or relevant for more than 10 years. The correct term is “Certification Body” or “CB”. The PWS must be updated to reflect current terminology.

RESPONSE: Agree. Changed to Certification Body. Changes to be made by an amendment that follows.

2. The PWS is not clear on which services must be provided to ensure that MCAAP maintains its certification.

The CLIN structure is also unclear in this regard. MCAAP must undergo a surveillance audit in calendar year 2021. It must undergo a recertification audit on or about April 2022 to ensure that the current certificate does not lapse. It must undergo a surveillance audit in calendar year 2023. The PWS and the CLIN structure must accurately state this information.

RESPONSE: Disagree. It is clear in the SOW with dates the surveillance audits and recertification audit has to be completed. Updates to CLIN and SubCLINs will be made. Changes to be made by an amendment that follows.

3. Section 3.4 and 4.1 of the PWS is prejudicial by referencing one Accreditation Body (AB) and is vague in how the Agency will define “equivalent” to the AB specified. To ensure that MCAAAP obtains services from an accredited CB, the PWS must be revised to state, “The Offeror shall be accredited to ISO 17021 by an Accreditation Body (AB) which is a member of the International Accreditation Forum (IAF) and whose membership with the IAF includes management system certification. The Offeror’s scope of Accreditation must include ISO 9001:2015 and must include the MCAAP IAF Codes of 17, 31, and 35. A copy of the CB’s Certificate of Accreditation must be included with the Offeror’s Technical Proposal.” This language will ensure fair and open competition and will ensure that MCAAP obtains services from a qualified Offeror.

RESPONSE: Agree. The SOW was updated. Changes to be made by an amendment that follows.

4. Section 5.1 attempts to describe the requirements of the auditors conducting audits at MCAAP. “RAB” has not existed for more than 15 years. The current organization is “Exemplar Global”. MCAAP should be aware that as of November 2019, Exemplar Global does not require audit experience for auditors, including Lead Auditors, to become certified. As a result, if MCAAP lists Exemplar Global as an acceptable alternative to IRCA, it will be allowing auditors with potentially no audit experience to be conducting audits. In addition, all auditors auditing at MCAAP should be certified for the duration of the period of performance.

RESPONSE: Agree. The SOW was updated. Changes to be made by an amendment that follows.

W44W9M21Q0039

5. The areas of non-applicability stated within the scope of the QMS include 8.3, 8.4.1, and 8.5.1(f) and must be stated in the PWS.

RESPONSE: Disagree. Does not need to be stated in SOW. In case MCAAP's scope changes during the contract.

6. The tender concerns certification services or consulting services?

RESPONSE: Certification Services.

7. Should the bidding firm be registered in USA?

RESPONSE: Does not have to be registered in USA, The Offeror shall be accredited to ISO 17021 by an Accreditation Body (AB) which is a member of the International Accreditation Forum (IAF) and whose membership with the IAF includes management system certification.

8. What is the process?

RESPONSE: MCAAP's process is manufacturing, renovation, demil, receiving, storage, and shipping services.

9. The current scope of certification and of the QMS clearly states that ISO 9001 Sections 8.3, 8.4.1, and 8.5.1(f) are not applicable. These exclusions result in a 33% reduction of audit time which affects the technical and price proposal of any accredited CB. No accredited CB can bid on this opportunity assuming that all ISO 9001 requirements apply when, in fact, they do not.

RESPONSE: SOW has been updated. ISO 9001 Sections 8.3, 8.4.1, and 8.5.1(f) are not applicable. If found during the period of performance that any one of the sections are applicable, it will be processed accordingly though contract modification. Changes to be made by an amendment that follows.

(End of Summary of Changes)