W25G1V23Q0045 Generator Engine Replacement.pdf

SEE ADDENDUM

(No Collect Calls)

W25G1V23Q0045 23-May-2023

b. TELEPHONE NUMBER

5706159536

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 07 Jun 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W25G1V9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

FORREST L GREEN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1V3030005C

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG, TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,250

NAICS:

335312

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF59

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W25G1V23Q0045

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Generator engine replacement

FFP

FURNISH AND INSTALL GENERTOR ENGINE AND REMOVAL OF THE

DAMAGED GENERATOR ENGINE/COMPONENTS LOCATED AT

BUILDING 11, TOBYHANNA ARMY DEPOT PER STATEMENT OF WORK.

FOB: Destination

NSN: AASSVC3030005C

MILSTRIP: W25G1V3030005C

PURCHASE REQUEST NUMBER: W25G1V3030005C

PSC CD: 6105

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 14-JUN-2023 TO

14-JUN-2024

N/A SEE BELOW FOR SEPARATE SHIPPING

INSTRUCT

XXX

XXX PA 00000

FOB: Destination

W25G1V

ADDENDUM

ADDENDUM

1. This Request for this RFQ (W25G1V23Q0045) is to supply and install a new engine in MTU Generator MTU DS00600D6S at Tobyhanna Army depot. The current engine shall be removed and disposed of, a new MTU 12v1600G80S engine shall be installed in its place per Statement of Work.

2. Government is not responsible for any costs incurred for contractor’s time or materials expended in preparing a proposal for this solicitation.

3. This will be a Brand Name Sole Source, Firm Fixed Price type Contract. Solicitation will be conducted on a competitive basis as a small business set aside and pursued in accordance with Federal Acquisition Regulations, (FAR) Part 13, (Simplified Acquisition Procedures). New installed engine shall be MTU 12v1600G80S.

4. PoP listed in the Solicitation is an estimate and will be revised at time of award.

5. BASIS OF AWARD: See 52.212‐2 Evaluation – Commercial Items.

6. Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All Offerors are advised to acknowledge all amendments issued to the solicitation with their proposal by completing and signing page one (1) and including one (1) copy of each Solicitation amendment with their quotation.

7. SITE VISIT: A Site Visit will be conducted, 30 May 2023, @ 1:00 PM. Attendance is strongly encouraged for offerors. The meeting location will be the Visitor Control Center(Bldg 606) at the Scranton Gate. Attendees are encouraged to arrive 15 minutes before scheduled time to allow for processing. If visitors do not possess a TYAD issued Contractor badge, they will be required to present a valid, Government issued photo ID in order to gain access to the base (vehicle registration and insurance may also be required). Information provided, as well as answers to any general questions, shall not affect the terms and conditions of the solicitation and/or specifications. Terms remain unchanged unless the solicitation is amended in writing.

8. CONTRACTOR SUBMITTED QUESTIONS: Offerors are advised to submit any questions regarding this solicitation in writing to the purchasing agent via email: forrest.l.green8.civ@army.mil.

Any and all questions shall be submitted in writing via email to the purchasing agent identified in the solicitation.

Answers to questions will be posted in the same manner in which the solicitation is posted and be incorporated into the resultant award. Questions will not be accepted within two business days of the solicitation closing date.

Additionally, when submitting questions, the contractor should consider the paragraphs below, under section 11(d), as applicable to email transmission, and delays of, (substituting the term(s) “offer” and “complete offer” with “question(s)” and substituting “closing date and time” and “close of the solicitation” within “two (2) business days prior to closing date of the solicitation”, as applicable.)

9. Offers are only solicited on SAM.GOV website. Bids are emailed before deadline to Forrest.L.green8.civ@army.mil

12. Each offer must be submitted electronically before closing date and time to the purchasing agent, Forrest Green at email address: Forrest.L.Green8.civ@army.mil. The email size must not exceed 9MB.

10. QUOTATION SUBMISSION: Parties interested in responding to this RFQ SHALL:

(a) To receive an award, the company must have an active registration in the System for Award Management (SAM) https://www.sam.gov. Prospective offerors must be found to be responsible in accordance with FAR 9.1 and have no delinquent federal debt.

(b) Submit their offer on a completed standard form (SF) 1449 http://www.forms.gov, BLOCK Numbers 17a, 19 thru 24, 30a, 30b, and 30c. The offer, (SF1449), must be signed by a company official authorized to contractually bind the company. The complete offer, including any/all applicable attachments, must be received before the closing date and time, see BLOCK # 8 of the SF1449);

(d) offerors should anticipate delays in transmission and are advised to plan ahead and to begin transmitting their offer in enough time to ensure successful delivery prior to the close of the solicitation. If a complete offer, including any/all applicable attachments, does not appear in the email inbox of the purchasing agent identified in this solicitation before the closing date and time, then it is considered as not received and the offeror’s entire offer is late and will not be considered for award;If the offeror does not receive written confirmation of receipt from the purchasing agent before the closing date and time, it is the responsibility of the offeror prior to the closing of the solicitation to contact the purchasing agent, to confirm that their complete offer has been received;

(e) The Government will not consider offers that were delayed, or otherwise not timely delivered to the Purchasing Agents email inbox due to complications with the offerors or the Governments service providers, to include email maintenance, firewall, delivery to any other email inbox, (e.g. junk folder, spam folder, etc.), or that the purchasing agents email inbox has reached maximum capacity; offerors should anticipate delays in transmission and are advised to plan ahead and to begin transmitting their offer in enough time to ensure successful delivery prior to the close of the solicitation;.

Attachments‐ Attachment 1‐ Brand Name Sole source, Attachment 2‐ Government furnished property spread sheet

STATEMENT OF WORK

Replacement of the bldg. 11 – wing C generator engine

SCOPE OF WORK

TOBYHANNA ARMY DEPOT

Table of Contents:

1.0 General Overview

1.1 Summary

1.2 Site Visit

1.3 Existing Conditions & Demolition

1.4 Construction

1.5 Specifications and Requirements

2.0 Products, Materials, and Execution

3.0 Submittals

4.0 - 16.0 TYAD Program Requirements

17.0 Additional Attachments

1.0 GENERAL OVERVIEW

1.1. SUMMARY:

1.1.1. This order will consist of the removal of the damaged generator engine/components and installation of a new generator engine/components. The requirements necessary to complete this project include providing all licenses, permits, labor, materials, removal, equipment, supervision and management to complete the project.

1.1.2. The contractor shall complete this project in 365 total calendar days form award.

The Government may extend its contract time when reasonable and necessary without penalty or claim.

1.1.3. The Government may at its discretion, permit the contractor personnel to remove the generator and its enclosure off the government premise and onto an off-site location if meaningful work can be accomplished. The period of time for off-site work will be established for upon approval of request by the contractor.

1.1.4. The contractor shall be responsible for all Government furnished property they remove off the government premise. The Government is not responsible for any additional costs that maybe incurred for off site transportation, storage, etcetera.

1.2. SITE VISIT

1.2.1. In order to gain an understanding of the project, it is encouraged that potential bidders attend the scheduled site visit on May 30, 2023 at 1:00 PM. In order to obtain any desired measurements and other possible related issues.

1.3. EXISTING CONDITIONS:

1.3.1. Currently installed MTU Generator MTU DS00600D6S with Serial number 329519-1-1-0211 at bldg. 11 is damaged.

1.4. Services:

1.4.1. Contractor shall be authorized MTU installer to ensure the government gets warranty on new engine/generator

1.4.2. Contractor shall remove and properly dispose of the old damaged engine and all related failed components

1.4.3. Contractor shall furnish new engine MTU 12v1600G80S and all related replacement components.

1.4.3.1. No substitutions shall be permitted

1.4.4. Contractor shall be responsible for all electrical/mechanical connections/disconnection related to the removal and installation of the engines.

1.4.5. Contractor is responsible for any and all means of transportation of the engine and its components. (vehicles, cranes, etc.)

1.4.6. Contractor shall perform performance test on site with a government witness

1.4.6.1. Generator shall be fully operational

1.4.6.2. Contractor shall perform the following load bank test with government provided load bank:

1.4.6.2.1. At 25% of the nameplate Kilowatt rating for 30 minutes.

1.4.6.2.2. At 50% of the nameplate Kilowatt rating for 30 minutes.

1.4.6.2.3. At 75% of the nameplate Kilowatt rating for 60 minutes.

1.5. SPECIFICATIONS AND REQUIREMENTS:

1.5.1. The drawings provided are for informational/guide purposes only. It is the contractor’s responsibility to follow all applicable codes and requirements to complete this project.

1.5.2. All work shall follow the UFC (Unified Facilities Criteria) and UFGS (Unified Facilities Guide Specifications) requirements.

1.5.3. The contractor shall protect all Government property and clean all associated debris on and near the jobsite. Cleanup shall be to the satisfaction of COR.

1.5.4. The contractor shall send all debris to a certified state landfill. Manifests of weights shall be supplied to COR if requested.

1.5.5. The contractor shall be available to respond to all emergency calls and be on site within 24 hours from time of call for any and all leaks arising during warranty.

1.5.6. All work areas or sites shall be clean and in equal or better condition once construction is completed.

1.5.7. The contractor shall be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their work.

1.5.8. The contractor shall confirm all given information and notify TYAD, prior to bid, of any conflicts that will affect their cost proposal.

1.6 GOVERMENT FURNISHED PROPERTY (GFP)

Government Furnished Property (GFP) may be incorporated into this contract in support of mission requirements to replace damaged engine in MTU Generator. A joint inventory of equipment to be issued will be conducted between the Government and an authorized contractor representative, after which GFP will be issued on an individual basis and recorded on a DD Form 250, DD Form 1149, or DD Form 1348–1A. This document will be maintained by the Mission Partner (MP) to ensure property accountability and updated as required, consistent with the guidance in AR 735-5, (Property Accountability Policies), Paragraph 2-5 (Army property in possession of contractors). The Government Property Book Officer (PBO) will post the transfer document as a loss to the Army’s hand receipt and gain to a contract GFP fiduciary record.

The requiring activity will complete the GFP Attachment and upload it to the GFP Module at the Procurement Integrated Enterprise Environment (PIEE) website (https://wawf.eb.mil/xhtml/auth/home/home.xhtml), incorporating required updates as needed.

The GFP Attachment may be obtained from the DoD Procurement Toolbox found at the following link: https://dodprocurementtoolbox.com/site-pages/gfp-attachments.

It is the responsibility of the contractor to ensure the accountability and security of any equipment issued. The contractor will retain stewardship responsibility for property assigned to them via the contract. Reference the following clauses incorporated into this contract:

FAR Clauses

‐ 52.245-1: Government Property ‐ 52.245-2: Government Property (Installation Operation Services) ‐ 52.245-9: Use and Charges. Use when 52.245-1 is included

DFAR Clauses

‐ 252.211-7007: Reporting Of Government Property. Use when 52.245-1 is included ‐ 252.245-7001: Tagging, Labeling and Marking of Government-Furnished Property. Use when 52.245-1 is included ‐ 252.245-7002: Reporting Loss of Government Property. Use when 52.245-1 is included ‐ 252.245-7003: Contractor Property Management System Administration. Use when

52.245-1 is included ‐ 252.245-7004: Reporting, Reutilization, and Disposal. Use when 52.245-1 is included

GFP issued will only be used for official Government purposes and shall not be for personal use.

Violations to this usage shall result in a revocation of GFP issued.

2.0 PRODUCTS, MATERIALS, AND EXECUTION

2.1. All designs and installations shall comply The International Building Codes (IBC) and Unified Facilities Criteria Specification (UFCS). Codes And Standards Include, but not limited to, the latest: National Electric Code (NEC), National Fire Protection Association (NFPA), Underwriter’s Laboratory (UL), American Society Of Mechanical Engineers (ASME), American National Standards Institute (ANSI), Occupational Safety And Health Administration (OSHA), American Society For Testing And Materials (ASTM), American Society Of Heating, Refrigerating, And Air Conditioning Engineers (ASHRAE), International Mechanical Code (IMC), And International Plumbing Code(IPC).

2.2. Appendix Checklist

2.2.1. The following is a list of TYAD design / installation guidelines and safety / fire / and environmental requirements and regulations which apply when working on the depot. These appendixes will be made available during the bidding process and it is solely the contractor’s responsibility to obtain copies of those listed as required for the project prior to submitting a bid. Failure to obtain copies of appendices by the contractor does not relieve the contractor of the requirements contained within. TYAD Garrison Engineering office is the “authority having jurisdiction” (AHJ) and is responsible for approving equipment, materials and installation.

U.S. Army Garrison - Engineering Branch - TYAD

CONTRACT PACKAGE REQUIREMENTS CHECKLIST

Bldg. 11 Generator Engine Replacement POC: Michael Aiello

REQUIRED

YES NO

APPENDIX A - TOBYHANNA EXECUTIVE SUMMARY FINAL NO

APPENDIX B - ROOM NUMBERING METHODOLOGY DEC 2014 NO

APPENDIX C - DESIGN SUBMISSION REQUIREMENTS MANUAL NO

APPENDIX D - TYAD CADD STANDARDS MANUAL NO

APPENDIX E - STANDARD NEPA SPECIFICATIONS FOR PROJECTS MAY 2020 YES

APPENDIX G - ELECTRICAL DESIGN and CONSTRUCTION STANDARDS - OCT 2019 YES

APPENDIX H - MECHANICAL DESIGN JULY 2015 NO

APPENDIX I - REQUIREMENTS FOR CONTROLS AND INSTRUMENTS JUL 2015 NO

APPENDIX J - FIRE DETECTION & SUPPRESSION 02-14-18 YES

APPENDIX K - SAFETY STANDARDS FOR TYAD FEB 2021 YES

APPENDIX L - SOP FOR EXCAVATION & GROUND PENETRATIONS 07-21-15 NO

APPENDIX M - DOOR HARDWARE SPECIFICATION NO

3.0 SUBMITTALS

3.1. Submit to the TYAD POC two copies (electronically if able) of all submittals, except as noted below. Allow two weeks for Government review. The Contractor shall certify on all submittals that the material being proposed conforms to contract requirements. In the event of any variance, the Contractor shall state specifically which portions vary, and request approval of a substitute. The Contractor shall also certify that all Contractor-furnished equipment can be installed in the allocated spaces. Incomplete submittals and submittals with inadequate data will be rejected.

When required, catalog data shall be printed pages or permanent copies of manufacturer's catalogs. Submittals shall be submitted no later than 2 weeks after award and prior to work commencing:

3.1.1. Job Specific Safety Plan

3.1.2. Project Schedule/Timeframe

3.1.3. Generator Engine Specs and all related replacement components

4.0 SECURITY REQUIREMENTS

4.1. DEPOT ACCESS: See attachment 2: AT-OPSEC

4.2. Contractor personnel working on the Tobyhanna Army Depot must be fully identified.

Contractors register with the TYAD Security in Building 606. All employees, staff, and subcontractor personnel, etc., which will require access must present the following to access TYAD:

4.2.1. Full name

4.2.2. Driver’s License

4.2.3. Nationality (if non-U.S. Citizen, alien registration number)

4.2.4. Completed Form ELTY 648C (Contractor Request for Access to TYAD)

4.2.5. Completed Form ELTY 648C must be submitted to TYAD prior to date of arrival as required by contract solicitation documentation.

4.3. If Contractor vehicles are required for use on TYAD, the following ID is required:

4.3.1. Make

4.3.2. Model

4.3.3. State Registration

4.3.4. Insurance

4.3.5. License Plate #

4.4. Contract personnel are expected to perform work during normal TYAD duty hours (0600-1700). If work must be performed otherwise, permission must be obtained three working days prior from the Security Office through the ISD Engineering POC.

ISD Engineering POC will also coordinate with changes in work schedules with Mission Modernization Branch and Mission Operations as needed to determine impact on production.

4.5. Contractor personnel must confine themselves to the work sites specified in their contract. Visiting other areas is prohibited.

4.6. Alcoholic beverages, weapons, cameras, sound recorders, proscribed drugs and explosives are prohibited on Government property.

4.7. Use of Government property without prior written approval of the COR is prohibited.

4.8. TYAD will arrange for special Contractor parking if required. Contractor personnel must not park in numbered spaces, areas reserved for car pools, grassy areas or other prohibited areas. Posted speed limits and traffic restrictions must be observed at all times.

4.9. Accidents must be reported to the COR according to contractors approved APP and/or in accordance with OSHA and EM 385-1-1 requirements. Dial 911 for emergency and/or medical immediate attentions.

4.10. Security concerns should be immediately reported to the COR for action. Immediate emergency security needs or concerns can be directly relayed to TYADs security office thru calling (570.615.7550) immediately.

4.11. Contractor personnel working on station for less than 30 days may be required to log in and out at the Visitor Control Center (Bldg. 606) each day and will not be issued an Extended Entry Contractor's Badge. The ISD Engineering POC will provide information on how to obtain an Extended Entry Contractor's Badge if one is required.

4.12. Pursuant to federal regulations, all personnel and vehicles on Government property are subject to search by authorized personnel at any time.

4.13. All Contractors personnel are required to display the TYAD issued identification badge on their person at all times while present at the work site. Access to Government property will not be allowed without this identification badge. The badge is to be displayed on the person outer clothing, above the waist and in full view.

Identification badges and vehicle passes issued to Contractor personnel remain the property of the U.S. Government and must be surrendered upon completion of the Contractor at the termination of individual employment, and when requested by the Government. Badges will not be displayed when not on Tobyhanna property.

4.14. A list of all personnel working under this contract should be turned in immediately after award in order to allow sufficient time to process security information.

5.0 SMOKING RESTRICTIONS:

5.1. The bearing and use of lighted cigarettes, cigars, pipes, or any tobacco product is prohibited in the following areas:

5.1.1. All buildings including private offices, lobbies, and restroom

5.1.2. Alleys and passages between buildings

5.1.3. Stairways and ramps leading to building entries and exit

5.1.4. Within 50 feet of building entries and exits

5.1.5. Within 20 feet of heating, ventilation, and air conditioning intake ducts

5.1.6. Hazardous areas containing flammable liquids, gases, vapors, and all other locations where there is a collection of readily ignitable combustible material

6.0 STATION PERMITS and WRITTEN APPROVALS:

6.1. Permits are required for, excavation, welding and burning. Contractors must utilize the PA 1 Call system and obtain a permit coordinated with the POC for excavations in accordance with Appendix L prior to any groundbreaking including digging, drilling and stake driving. Burn/fire permits must be obtained daily from the Fire Department (Appendix K).

6.2. Written approval (Appendix K via e-mail) must be obtained from the Safety Office through the ISD Engineering Branch prior to executing any of the following

6.2.1. Trenching five feet or more in depth (Trench Plan)

6.2.2. Entry to a confined space

6.2.3. Crane Lift (Lift Plan)

7.0 STORM PROTECTION:

7.1. If a warning of gale force winds is issued, take precautions to minimize any danger to persons, and protect the work and any nearby Government property. Precautions shall include, but not be limited to, closing openings, removing loose materials, tools, and equipment from exposed locations, and removing or securing scaffolding and other temporary work. Close openings even if expected storms are of a lesser intensity but, may still pose a threat to the work site or any nearby Government property.

8.0 PCB, HAZARDOUS MATERIALS, ASBESTOS AND LEAD MATERIAL:

8.1. If material is encountered which may contain PCB’s, hazardous materials, asbestos and or lead and must be disturbed, do not touch the material. Should the discovery of such suspected material affect the Contractor's planned work schedule, the Contractor shall redirect the work crew to other portions of the unaffected work and modify the schedule at no additional cost to the Government. The ISD Engineering POC shall be notified immediately, in writing, regarding the discovery of the suspected material and of any adverse impact the Contractor may expect to incur due to this situation.

8.2. Within 10 calendar days, the Environmental, Safety and Occupational Health Branch (ESOH Branch) Representative will have laboratory tests performed to determine if the material is a hazard. If there is not a danger, the ESOH Branch Representative will direct the Contractor to proceed in the identified area without change. If the material is identified as hazardous, before proceeding, discussions will be held between the Contracting Officer's Representative, ISD Engineering POC and ESOH Branch to determine the most cost-effective means for removal. The hazardous material will be removed, abated or rendered harmless before work commences.

9.0 SAFETY REQUIREMENTS:

9.1. (See Appendix K for TYAD specific Safety details)

9.2. Contractor will adhere to and enforce all site safety and health site controls, resources, management and regulations in accordance with OSHA and EM 385-1-1 standards.

Wherever any discrepancies exist, the most stringent of regulations shall apply.

Wherever any doubts or confusions exist the contractor will notify the COR via proper submittal and/or RFI procedures for clarification.

10.0 ENVIRONMENTAL PROTECTION REQUIREMENTS:

10.1. (See Appendix E for Environmental details)

11.0 STORAGE OF MATERIALS AND EQUIPMENT:

11.1. Government furnished storage facilities may not be available to the Contractor in the vicinity of the work site. The Contractor shall provide suitable storage facilities as required, located as approved by the ISD Engineering POC, if he intends to leave materials and equipment in the work area overnight or on weekends. The security of the Contractor's property or his personnel's property shall be the full responsibility of the Contractor. The Government will accept no liability in case of loss due to fire or theft.

12.0 AVAILABILITY OF UTILITY SERVICES:

12.1. The Government will furnish water and power in the quantity not to exceed the amount necessary for the normal prosecution of the work, at the nearest available outlet. The Contractor shall make all piping and wiring connections thereto and shall extend the services to the site of the work. On completion of the work, the Contractor shall remove all such temporary connections and any removed or damaged portions of the Government services at the points of connection shall be repaired or replaced.

12.1.1. Other Utilities: The Contractor shall make arrangements to obtain all utilities not furnished by the Government, at his/her own expense.

12.1.2. The Government will not provide refuse facilities. The Contractor will be required to dispose of all garbage and other waste materials generated by his work at a licensed off-site landfill.

13.0 ORAL MODIFICATION:

13.1. No oral statement of any person other than the Contracting Officer or as delegated by the Contracting Officer as provided in the Basic Contract shall in any manner or degree modify or otherwise affect the terms of this Contract.

14.0 TIME FOR COMPLETION:

14.1. All work and services under the base bid shall be completed within 365 calendar days after award.

15.0 WORK SCHEDULE:

15.1. All work shall be performed during normal working hours, between 0600 and 1700, Monday through Friday, except (a) federal holidays, or (b) other days so designated by the Contracting Officer's Representative or the POC. Any work other than these hours or weekend work will be permitted only when advance written approval has been issued by the POC three working days in advance. All work associated with the pre-engineered enclosure affecting road closure, or restricted traffic flow shall be performed after normal working hours unless approved in advance as part of the construction schedule. To work on post at any other times will require a request to the POC 14 days in advance.

16.0 DELIVERABLES:

16.1. Upon completion of the construction and prior to final payment, the Contractor will supply the On Site Representative with two (2) copies of the following:

16.1.1. Maintenance manuals. (If applicable) Information shall include: Safety precautions, Normal operations, Preventive maintenance plan and schedule.

16.1.2. Maintenance and repair procedures, (If applicable) Removal and replacement instructions, Spare parts and supply list, Parts identification, Warranty information, Test equipment and special tool information, and Contractor information.

17.0 ADDITIONAL ATTACHMENTS

***END OF SPECIFICATION*

SECURITY REQUIREMENTS

Contractor personnel working on the Tobyhanna Army Depot must be fully identified. Contractors register with TYAD Security in Building 606. All employees, staff, and subcontractor personnel, etc., which will require access must present the following to access TYAD:

A. Full name B. Drivers License C. Nationality (if non-U.S. Citizen, alien registration number)

If Contractor vehicles are required for use on TYAD, the following ID is required:

A. Make B. Model C. State Registration D. Insurance E. License Plate #

Contract personnel are expected to perform work during normal TYAD duty hours (0730-1600). If work must be performed otherwise, permission must be obtained three working days prior from the Security Office through the TYAD Representative.

Contractor personnel must confine themselves to the work sites specified in their contract. Visiting other areas is prohibited.

Alcoholic beverages, weapons, cameras, sound recorders, proscribed drugs and explosives are prohibited on Government property.

Use of Government property without prior written approval of the On Site Representative is prohibited.

TYAD will arrange for special Contractor parking if required. Contractor personnel must not park in numbered spaces, areas reserved for car pools, grassy areas or other prohibited areas. Posted speed limits and traffic restrictions must be observed at all times.

Accidents or problems of a security/safety nature must be reported to the Security (570.615.7550) and TYAD Representative (570.615.7306/8139) immediately.

Contractor personnel working on station for less than 30 days may be required to log in and out at the Visitor's Center each day and will not be issued an Extended Entry Contractor's Badge. The On Site Representative will provide information on how to obtain an Extended Entry Contractor's Badge if one is required.

Pursuant to federal regulations, all personnel and vehicles on Government property are subject to search by authorized personnel at any time.

All Contractors personnel are required to display the TYAD issued identification badge on their person at all times while present on the installation. Access to Government property will not be allowed without this identification badge. The badge is to be displayed on the person outer clothing, above the waist and in full view. Identification badges and vehicle passes issued to Contractor personnel remain the property of the U.S. Government and must be surrendered upon completion of the Contractor at the termination of individual employment, and when requested by the Government.

A list of all personnel working under this contract should be turned in immediately after award in order to allow sufficient time to process security information.

TYAD Security Requirements:

All TYAD contracts and other acquisition-related documents must ensure privacy and security controls follow the information, and that contractors and service providers protect Privacy Act information in the same way the organization adhering to the Federal Acquisition Regulations (FAR) Privacy Act provisions (Subparts 24.1 and 24.2) and include the specified contract clauses (Parts 52.224-1 and 52.224-2), as appropriate, to ensure that personal information is protected as mandated.

In addition to the changes authorized by the clause of this contract; should Force Protection Condition (FPCON) at the installation change, the Government may require changes in contractor security matters and/or processes.

FPCON impact on work levels. (Please annotate with an X which may apply):

_____ During FPCONs Charlie and Delta, [XXX] services are discontinued. [XXX] services will resume when the FPCON level is reduced to level Bravo or lower.

_____This contract and its employees are considered mission essential. Therefore, all contractor employees are required to report for duty and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the contacting officer via the appropriate COR.

Contingency Operations Plan The Contractor shall prepare and submit a Contingency Operations Plan to the Government. The Contingency Operations Plan shall document Contractor plans and procedures to maintain support during an emergency. The Contingency Operations Plan shall include the following:

A description of the Contractor’s emergency management procedures and policy A description of how the Contractor will account for their employees during an emergency Planned temporary work locations or alternate facilities How the Contractor will communicate with Government during emergencies A list of primary and alternate Contractor POCs, each with primary and alternate telephone numbers Procedures for protecting Government Furnished Equipment (GFE)/Government furnished property (if any) Procedures for safeguarding sensitive and/or classified Government information (if applicable)

Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

The contractor’s employees shall become familiar with and obey the regulations of the installation;

including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html for their training.

Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented.

Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

A background check and approval from Tobyhanna Army Depot (TYAD) Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied.

The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC. Ensure contracts include the provisions that check for the possibility of and prevent undocumented workers for inclusion in contracted work related to Army missions.

The company will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

Common Access Card (CAC) and Information Systems/Network Access by Contractor Workers. [If applicable.] Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

Collection of Badges: The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. The Contractor shall insert the substance of this clause, including this paragraph, in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in of this section, unless otherwise approved in writing by the Contracting Officer.

The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility. Contractor personnel will obtain a vehicle pass for access to the military installation and Common Access Cards (CAC) for computer access, if applicable.

Security and privacy requirements for all Department of Defense-Tobyhanna (TYAD) information technology (IT) procurements.

Applicability: The requirements established in this document apply to all employees, contractors, and users authorized to participate in the TYAD IT procurement process. Further, the requirements established herein apply as the entire contract or order (hereafter referred to as a “contract”), or any portion thereof, includes either or both of the following:

a. Access (Physical or Logical) to Government Information: Physical and Logical Access refers to when contractor personnel (and/or any subcontractor) are expected to have (1) routine physical access to an TYAD-controlled facility; (2) logical access to an TYAD-controlled information system; (3) access to government information, whether in an TYAD-controlled information system or in hard copy; or (4) any combination of circumstances (1) through (3) as per OMB M-05-24, Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors.

b. Operate a Federal System Containing Information: A Contractor (and/or any subcontractor) employee will operate a federal system and information technology containing data that supports the TYAD mission. In addition to the Federal Acquisition Regulation (FAR) Subpart 2.1 definition of “information technology” (IT), the term as used in this section includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources.

Requirements: Safeguarding Information and Information Systems In accordance with the Federal Information Processing Standards Publication (FIPS) 199, Standards for Security Categorization of Federal Information and Information Systems, the Contractor (and/or any subcontractor) shall:

a. Protect Government information and information systems in order to ensure:

Confidentiality, which means preserving authorized restrictions on access and disclosure, based on the security terms found in this contract, including means for protecting personal privacy and proprietary information.

Integrity, which means guarding against improper information modification or destruction, and ensuring information non-repudiation and authenticity.

Availability, which means ensuring timely and reliable access to and use of information.

b. Provide security for any Contractor systems, and information contained therein, connected to a TYAD network or operated by the Contractor on behalf of TYAD regardless of location. In addition, if new or unanticipated threats or hazards are discovered by either the agency or contractor, or if existing safeguards have ceased to function, the discoverer shall immediately, within sixty (60) minutes or less, bring the situation to the attention of the other party.

c. Adopt and implement policies, procedures, controls, and standards that are in effect at the time of contract solicitation and required by the TYAD Information Security Program to ensure the confidentiality, integrity, and availability of government information and government information systems for which the Contractor is responsible under this contract or to which the Contractor may otherwise have access under this contract. Obtain the TYAD Information Security Program security requirements based on the National Institute of Standards and Technology (NIST) “Framework for Improving Critical Infrastructure Cybersecurity.” The framework contains the five (5) core functions to “Identify,” “Protect,” “Detect,” “Respond (to),” and “Recover (from)” any cybersecurity event.

d. Comply with the Privacy Act requirements and with the Federal Information Security Modernization Act (FISMA) and with the OMB memo M-17-12, Preparing for and Responding to a Breach of Personally Identifiable Information, Contractor Employee Personnel Security Screenings documents, and FAR clauses as applicable and incorporated into this solicitation/contract. Personally Identifiable Information is defined as below.

Per Office of Management and Budget (OMB) Circular A-130, Personally Identifiable Information (PII) is “information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual.” Examples of PII include, but are Security and Privacy Requirements for Information Technology Procurements not limited to the following: social security number, date and place of birth, mother’s maiden name, biometric records, etc.

Per TYAD, sensitive PII is PII that if released improperly could result in harm, embarrassment, inconvenience, or unfairness to the individual whose name or identity is linked to the information. Context must be accounted for in order to determine whether PII is sensitive. Some PII is always sensitive, and some is only sensitive when it is used in a particular context. For example, a list of people subscribing to a government newsletter is generally not sensitive PII; a list of people receiving treatment for substance abuse would always be considered sensitive PII.

The list below is not exhaustive.