A07_Solicitation_18Q0084.pdf

PDF 390 KB Posted Jan 16, 2018

Attached to: Service - Genrad 1796 Hardware Maintenance
Solicitation number: W25G1V18Q0084
Issued by: Department of the Army Materiel Command Communications Electronics Command

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MAINTENANCE GENRAD 1796 SYSTEM Email Bids to: KIMBERLY.M.JURKIEWICZ.CIV@MAIL.MIL

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SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

W25G1V729001EM

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W25G1V-18-Q-0084 16-Jan-2018 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPO RTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. % NO TE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and

ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) ( Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

THIS RFQ [ ] IS X[ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

ACC-APG DIVISION E

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

29-Jan-2018(Date) PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

570 615 7066KIMBERLY M JURKIEWICZ

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W25G1V-18-Q-0084

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

MAINTENANCE GENRAD 1796 SYSTEM

FFP

GENRAD 1796 AUTOMATED SYSTEM MAINTENANCE TO INCLUDE

FULL SYSTEM CALIBRATIONS, ADDITIONAL MAINTENANCE VISITS AS

REQUIRED, FOR A TOTAL OF 8 VISITS, AND PHONE SUPPORT FOR ONE

YEAR. *REFER TO STATEMENT OF WORK IN SECTION C FOR FURTHER

DETAILS*

CONTRACT POC: MICHAEL MORAN, 570-615-8892;

EMAIL: michael.t.moran.civ@mail.mil

PLEASE ENTER PRICING FOR THIS CLIN 0001 IN INDICATED AREA

UNDER ITEM #1 IN STATEMENT OF WORK LOCATED IN SECTION 'C'.

ALL LINES/PARTS MUST BE QUOTED IN ORDER FOR BIDS TO BE

CONSIDERED

PLEASE SEE BASIS OF AWARD IN SECTION 'C'

BIDS MUST BE EMAILED TO:

KIMBERLY.M.JURKIEWICZ.CIV@MAIL.MIL

COR/WAWF PAYMENT ACCEPTOR: LISA ROSARIO:

EMAIL: LISA.A.ROSARIO4.CIV@MAIL.MIL, PHONE: 570-615-6577

- The awardee shall submit to the POC a written report, consisting of the conditions and recommendations (if any) on all parts, to include estimated repair time, price breakdown, parts, and labor categories required to make recommended repairs. No work shall commence until written approval is received from the POC.

- Wage rates can be found at www.wdol.gov Determination No. 2015-5797 Rev.

No. 04. Date of revision 12/26/2017.

FOB: Destination

NSN: AASSVC729001EM

MILSTRIP: W25G1V729001EM

PURCHASE REQUEST NUMBER: W25G1V729001EM

NET AMT

0002 1 Lot

PARTS

FFP

THIS LINE ITEM IS FOR PARTS ONLY FOR THE GENRAD 1796 Computer System

PLEASE PLACE PRICE FOR PARTS IN SPACE PROVIDED IN STATEMENT

OF WORK UNDER ITEM #2 WHERE COLUMNS HAVE BEEN PROVIDED.

STATEMENT OF WORK LOCATED IN SECTION 'C'.

*ALL LINES/PARTS MUST BE QUOTED IN ORDER FOR BIDS TO BE

CONSIDERED

Period of Performance: 15 Feb 2018-14 Feb 2019

BASIS OF AWARD LOCATED IN SECTION C.

BIDS MUST BE EMAILED TO:

KIMBERLY.M.JURKIEWICZ.CIV@MAIL.MIL

WAWF PAYMENT ACCEPTOR: LISA ROSARIO:

EMAIL: LISA.A.ROSARIO4.CIV@MAIL.MIL, PHONE: 570-615-6577

- Line Item 0002 Is in accordance with FAR 13.302-2 Unpriced Purchase Orders

- See Section C for Basis of Award

- The Government is under no obligation to use all or any of the funds provided in Line Item 0002. The award amount of this contract is a ceiling for the work to be performed. Payments will only be made for the actual work performed. The contractor exceeds the ceiling at their own risk. Changes to the contract ceiling will be made by contract modification only.

- Wage rates can be found at www.wdol.gov Determination No. 2015-5797 Rev.

No. 04. Date of revision 12/26/2017.

0003 1 Lot

OPTION CLIN TO MOVE SERIAL #145 & 245

FFP

THIS CLIN IS AN OPTIONAL CLIN AND WILL BE FUNDED IF NEEDED -

PREPARE/MOVE SYSTEM SERIAL # 145 TO A NEW LOCATION

PREPARE/MOVE SYSTEM SERIAL # 245 TO A NEW LOCATION

ENTER COST UNDER ITEM #11 IN STATEMENT OF WORK

PLEASE REFER TO STATEMENT OF WORK IN SECTION 'C' FOR DETAILS

COST MAY BE ENTERED IN ITEM #11 OF STATEMENT OF WORK

ALL ITEMS MUST BE BID IN STATEMENT OF WORK IN ORDER FOR

BIDS TO BE ACCEPTED

PLEASE SEE BASIS OF AWARD IN SECTION 'C'

BIDS MUST BE EMAILED TO:

KIMBERLY.M.JURKIEWICZ.CIV@MAIL.MIL

WAWF PAYMENT ACCEPTOR: LISA ROSARIO:

EMAIL: LISA.A.ROSARIO4.CIV@MAIL.MIL, PHONE: 570-615-6577

- Wage rates can be found at www.wdol.gov Determination No. 2015-5797 Rev.

No. 04. Date of revision 12/26/2017.

ALL LINES/PARTS MUST BE QUOTED IN ORDER FOR BIDS TO BE

CONSIDERED

THIS LINE SHALL BE PRICED - SEE BASIS OF AWARD IN SECTION 'C'

BIDS MUST BE EMAILED TO:

KIMBERLY.M.JURKIEWICZ.CIV@MAIL.MIL

WAWF PAYMENT ACCEPTOR: LISA ROSARIO:

EMAIL: LISA.A.ROSARIO4.CIV@MAIL.MIL, PHONE: 570-615-6577

CLAUSES INCORPORATED BY FULL TEXT

AMC-LEVEL PROTEST PROGRAM (JUL 2012) ACC-APG TYD 5152.233-4001

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 E-mail: amcprotests@conus.army.mil

The AMC-Level Protest Procedures are accessible via the Internet at:

www.amc.army.mil/amc/commandcounsel.html. If Internet access is not available, contact the Contracting Officer or HQ, AMC, to obtain the AMC-Level Protest Procedures.

(End of clause) mailto:amcprotests@conus.army.mil http://www.amc.army.mil/amc/commandcounsel.html

Section C - Descriptions and Specifications

BASIS OF AWARD

The basis of award will be on the price of the Maintenance and Parts described in Line items 0001 and 0002.

Line item 0003 is an Optional Clin and will be funded if exercised. This line shall be priced and will also be included in the quote evaluation.

STATEMENT OF WORK

1. The contractor shall provide hardware support for:

one (1) Printonix 300 Printer two (2) each GenRad 1796 Test Stations, Serial Numbers 145 and 245, with the following configuration (Configuration listed below under #2 of this SOW):

The Maintenance visits, Calibrations, and phone support will be a firm, fixed, price monthly charge by the contractor that shall cover all labor, shipping charges, equipment, travel, and associated expenses necessary to perform the Maintenance services, inclusive of 2 Visits for Full System Calibrations, up to 6 additional Maintenance Visits, and Phone Support as required in this statement of work.

This contract will be for one full year

FOR LINE ITEM 0001: PLEASE ENTER Maintenance PER MONTH COST HERE (This monthly charge shall include up to eight (8) onsite technical support visits per year. This includes two (2) full system calibration visits performed on GenRad 1796 Test Stations, Serial Numbers 145 and 245 over the course of One (1) Year, (see item #5), and Phone Support over the course of One (1) Year:

(Please review entire Statement of Work before entering Pricing)

$___________________ PER MONTH FOR 12 MONTHS (this should be a Firm, Fixed price PER MONTH for 12 months) This will be Line Item 0001 of the Contract

GenRad 1796 Configuration S/N 145 and 245

2. Line Item 0002: **Please enter Price for 1 Each of Each Part listed below in the 3rd column: (ALL Parts will be billed to Line Item 0002)

ST (System Type) 6 per system $ per each

DC (Disk Controller)- Arraid Emulator

2 per system $

DS (Driver Sensor Cards) 18 per system $ per each DSM (Driver Sensor Memory) 4 per system $ per each

GP (GR Pulse Catching Probe)

1 per system $ per each

Analog Probe 2 per system $ per each DR (DRM Type) 1 per system $ per each

Tec Monitor 1 per system $ per each

RD (Relay Drivers) 24 per system $ per each PG (Number of Pulse

Generators) 1 per system $ per each

AVM (AC Voltmeter) 1 per system $ per each DVM (DC Voltmeter) 1 per system $ per each

RMU (Resistance Measurement Unit)

1 per system $ per each

FMU (Frequency Measurement Unit)

1 set per system $ per each

TMU (Time Measurement Unit)

1 set per system $ per each

DIF (High Compliance Current Source)

1 per system $ per each

Analog Scanner Subsystem

AS, AM, BS, BM, PA, PB,

PC, PD, PE

36 per system $ per each

Hybrid Scanner Subsystem

HYA 8 per system $ per each HYB 8 per system $ per each HYC 8 per system $ per each

HYD NO

Programmable Power Supplies

20 Volt 2 per system $ per each 40 Volt 4 per system $ per each 80 Volt 1 per system $ per each

Miscellaneous

PDP8-A Computer w/Network Capability

1 per system $ per each

***LINE ITEM 0002 WILL BE FOR PARTS BILLING ONLY***

3. (Line Item 0001, Firm, Fixed Price) Maintenance support service is per notification by the Government for the need of service. The contractor shall provide a designated support telephone number for the purpose of placing calls for maintenance support.

4. (Line Item 0001, Firm Fixed Price) Technical support shall be available Monday – Friday, 7:00AM – 4:30pm EST, excluding federal holidays. Response time will be within 1 business day.

5. Support shall consist of remote assistance, mail back repair/exchange service for defective hardware parts, and up to eight (8) onsite technical support visits per year. This includes two (2) full system calibration visits performed on GenRad 1796 Test Stations, Serial Numbers 145 and 245.

Once the Government has placed a service request, the contractor shall work with the Government during the specified technical support coverage hours to isolate the hardware problem and to remotely troubleshoot, remedy, and resolve the problem.

6. For technical hardware issues that cannot be resolved remotely, the contractor shall provide onsite support on covered hardware products to return them to full operating condition.

Technician shall be onsite by end of 3rd business day following the determination of need for onsite support.

7. The Contractor shall furnish an incident report to the Government’s Contracting Officer Representative (COR) upon completion of each maintenance call. The report shall include: date and time notified; model and serial number of affected hardware; problems detected; date and time hardware is returned to operational status; and corrective actions taken.

8. Contractor shall supply hardware spares/replacements. Any replacement hardware shall be shipped by contractor within 48 hours of problem diagnosis. Tobyhanna is not required to mail back defective hardware before receipt of replacement part(s).

9. Defective disk drives will not be returned to the contractor, but will be retained by the Government for destruction and disposal.

10. All hardware provided must meet or exceed the specifications of the original equipment manufacturers (OEM’s) Accuracy Verification Program (AVP) and Operational Verification Program (OVP).

11. (Line Item 0003) Option of this contract if exercised is the movement of systems #145, #245 and a network station to a new location. Contractor shall prepare the systems for moving that consist of cable labeling and disconnecting, board removal and dismantle frame at the current site. At new location site the contractor shall check power, clean backplanes, fans, filters, board edges, and system connectors. Re-assemble frame, re-connect cables, hookup power and check system supplies before re-populating boards, re-populate boards and run operational verification & performance tests. TYAD personnel will perform the physical movement of each system. Contractor shall provide any parts, services and tools required to accomplish this move. Contractor has up to 30 days per system to have it fully functional at new location.

COST FOR OPTIONAL SERIAL # MOVES: $_________________

12. Contractor shall have seven days from contract award to furnish completed form(s) ELTY 648C, “Request for Access to Tobyhanna Army Depot” to the Government Contractor Officer Representative (COR) for all Contractor personnel visiting TYAD. Information provided on this form will be furnished to Tobyhanna Army Depot's Security Division to obtain criminal history/background information which will be used to grant or deny access to Tobyhanna Army Depot. To ensure contract response times can be met, a minimum of one, and a maximum of three service technicians shall be on file with approved access at all times.

13. The Period of Performance is 15 Feb 18 through 14 Feb 19.

14. Place of performance is Tobyhanna Army Depot, Tobyhanna, PA 18466 and the Contractor’s facility.

DEPOT ACCESS FOR THE CONTRACTOR:

A background check and approval from Tobyhanna Army Depot (TYAD) Security Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC.

SECURITY TRAINING REQUIREMENTS FOR THE CONTRACTOR

Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

http://jko.jten.mil/courses/atl1/launch.html iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website:

https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period.

The training is available at the following website:

http://cdsetrain.dtic.mil/opsec/index.htm The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

All security training certificates shall be provided to the Contracting Officer’s Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent.

OPSEC

DEPOT ACCESS FOR THE CONTRACTOR:

A background check and approval from Tobyhanna Army Depot (TYAD) Security Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking https://myarmyonesource.com/ http://cdsetrain.dtic.mil/opsec/index.htm entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC.

SECURITY TRAINING REQUIREMENTS FOR THE CONTRACTOR

iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website:

The training is available at the following website:

All security training certificates shall be provided to the Contracting Officer’s Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent.

Common Access Card (CAC) and Information Systems/Network Access by Contractor Workers. Before CAC issuance, the contractor employee requires, at a http://jko.jten.mil/courses/atl1/launch.html https://myarmyonesource.com/ http://cdsetrain.dtic.mil/opsec/index.htm minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

All contractor employees and associated sub-contractor employees with access to a Government Information System (IS) must be sponsored in Army Knowledge Online (AKO), registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DoD Cyber Awareness training prior to issuance of network access to the IS and then annually thereafter and sign the acceptable use policy annually.

Security Clearances. Performance of work will require access to classified information or equipment IAW the DD Form 254, Contract Security Classification Specification, provided as an attachment. Contractor shall comply with FAR 52.204-2, Security Requirements.

This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

Contractor personnel performing IT sensitive duties are subject to investigative and assignment requirements IAW AR 25-2, AR 380-67, DoD 8570.0 and affiliated regulations. Army regulation available at www.apd.army.mil.

Threat Awareness and Reporting Program (TARP). For all contractors with security clearances, per AR 381-12, TARP contractor employees must receive initial and annual TARP training by a CI Agent or other trainer as specified in 2-4b.

CONTRACTOR SAFETY STANDARDS

CONTRACTOR SAFETY STANDARDS FOR TYAD

January 2017

Below are the contractor requirements for any work done on Tobyhanna Army Depot (TYAD). It is the responsibility of the contractor to enforce the below requirements.

Failure to enforce safety requirements on the depot can result in termination of the contract.

Important phone numbers

Emergency: 911 (or from a cell phone: 570-615-7117) Security: 570-615-7550 Fire Department: 570-615-7300 Safety: 570 615 7027

S.10.0 SAFETY REQUIREMENTS:

Contractors shall comply with:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards), Title 29 Code of Federal Regulations-1926 (Construction Industry Standards), National Fire Protection Association Codes, Uniform Facilities Code, other codes as required to maintain safety standards.

All Safety requirements as stated in the statement of work.

S 10.1 OSHA VOLUNTARY PROTECTION PROGRAM STAR SITE – Tobyhanna Army Depot is an Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP) site. Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring and enforcing all rules, regulations and codes.

S.10.2 JOB HAZARD ANALYSIS (JHA) – Prior to the start of work, the contractor shall prepare a JHA for each phase of work that will be done under the contract. A phase is any operations involving a certain type of work. Some examples would be demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring.

Work done by each subcontractor is also a phase. The JHA will:

1. List the activity being performed and identify the sequence of work steps,

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable level.

NOTE: Review of the JHAs does not constitute approval of the adequacy of the safety measures identified for the job or compliance with OSHA rules and regulations.

S.10.3 SAFETY PLAN - Contractors with ten (10) or more employees will submit a written Contractor Safety Plan prior to beginning construction. The Safety Plan is the formal plan on how the contractor intends to have zero accidents. The safety plan typically includes:

1. Statement of safety and health policy.

2. Administrative responsibilities for implementing the safety plan, including identification of personnel responsible for safety and accident prevention.

3. A means for coordinating and controlling work activities of contractors, subcontractors, and suppliers.

4. Initial safety indoctrination and follow up safety training.

5. Provisions for frequent safety inspections of work sites to ensure compliance with the

Plan.

Records showing the inspections and deficiencies and the means, timetable, and individual responsible for their correction.

6. Who is responsible for investigating and reporting accidents, reporting occupational health exposure and maintaining accident and exposure data.

7. Emergency response capability to minimize the consequences of accidents.

8. Contingency plans for severe weather such as windstorms, lightning, tornados, etc.

9. Plans for maintaining job site cleanup and safe access.

10. Public safety requirements such as signs and barricades.

11. Prevention of alcohol and drug abuse on the job.

12. Details of hazard communication program.

13. Provisions for updating the plan.

14. The plan should also address any unusual aspects of the project.

16. Contractor shall erect a board on site for the purpose of posting all permits, Safety data sheets, wage determinations, safety plans etc. An updated copy of the Safety Plan will be available on the job site at all times. It is the contractor's responsibility to ensure that adequate safety measures are instituted to comply with OSHA requirements and prevent accidents.

S.10.4 FALL PROTECTION – Personnel performing any work on elevated surfaces, six (6) feet or more above a lower level, shall comply with 29CFR 1926.500 through

1926.503. There are no certified anchorage points or permanent guardrail systems on any Tobyhanna Army Depot roof.

S.10.5 ELECTRICAL SAFETY – Follow the current Tobyhanna Army Depot standard referenced in Appendix G in the SOW. This standard is based on NFPA 70E.

S.10.6 DEPOT REQUIRED PERMITS/APPROVALS:

Permits are required for:

1. Excavation: Contractors must utilize the PA 1 Call system and coordinate with contracting officer representative (COR) for excavations prior to any groundbreaking including digging, drilling and stake driving. See appendix L for permitting details.

2. Trenching: Contractors must obtain approval from the Safety Branch before any trenching deeper than 5 feet. The contractor must have a trenching plan and the appropriate safety equipment. The contractor is to request approval from the Safety Branch by e-mail through the contracting officer representative.

3. Burning/fire: permits must be obtained daily from the Fire Department.

4. Use of cranes on the depot: see S.10.13

S.10.7 CONFINED SPACES: Contractors must follow all OSHA requirements. The contractor must request access from TYAD Safety Branch before entering any confined space area. The contractor is to request approval from the Safety Branch by e-mail through the contracting officer representative.

S.10.8 LOCKOUT/TAGOUT PROCEDURE: - The Contractor shall perform this work in accordance with 29 CFR 1910.147, The Control of Hazardous Energy.

Sequence of Lockout/Tagout Procedure:

Locate and identify all isolating devices. More than one energy source (electrical, steam, etc.) may be involved.

Notify the COR that a lockout/tagout system is going to be used.

Shut down the equipment normally.

1. Operate energy isolating device (switch, valve, etc) to isolate the equipment from the energy source. Using safe management practices, ensure any energy that may be stored in the equipment is dissipated. Attempt to start the equipment using the normal technique. If the equipment does start, determine where the energy is coming from and why the isolating device did not work. After the equipment is truly isolated, make certain all starting devices are in the “off” position. If more than one person will be working on the equipment they should each have their own lock.

2. After work is complete, ensure all personnel are safely out of the way, all tools are removed, all safety guards are in place, and the equipment is safe to operate. Each individual who worked on the equipment should remove their own lock. If that person is not available, he or she should be contacted to ensure their work is safe.

4. Remove the energy isolating device and restore the equipment to service.

5. The equipment is now energized again.

S.10.9 PROTECTION TO THE DRINKING WATER SYSTEM: - The contractor will not perform any work on the depot potable water system until prior approval is obtained from the Environmental Branch and the certified operator through the Directorate, Installation Services COR.

S.10.10 PROTECTION OF PERSONNEL: - At no time is any depot employee to be put at risk to illness or injury. No construction actions are exempt from this requirement.

1. Where pedestrian and driver safety is endangered, use appropriate traffic barricades.

Anchor barricades to prevent displacement by wind. Notify the COR prior to beginning such work.

2. Where demolition is required, continuously evaluate the condition of the structure being demolished and take action to protect personnel working around the project site.

No structural element will be left standing without sufficient support to prevent collapse.

3. Personal Protective Equipment for visitors: three complete sets of personal protective equipment shall be available to visitors for entry to the regulated area.

Visitors shall be provided with training equivalent to that provided to Contractor employees in the use of personal protective equipment and the site safety and health requirements.

S.10.11 FIRE AND EMERGENCY SERVICES: - Hot work permits to be issued by the fire department between the hours of 0800 and 1600.

1. Contractors required must have to an appropriate number and correct type of fire extinguishers.

2. A fire watch must be set during the hot work and for 30 minutes after operation.

The fire department will be notified when flammable or hazardous materials are used.

3. Use of a plasma torch will require special approval by the fire department.

4. Any fire, even one that is extinguished must be reported to the fire department.

5. Ambulance services provided at a cost to contractors and the fire department will transport to the nearest hospital. Advanced life support, helicopter transport, etc. is all at the contractor's expense.

6. The fire department will respond to the fire, ambulance, hazmat and confined space incidents.

S.10.12 IF AN INCIDENT HAPPENS: -

1. Any serious injury or medical emergency:

a. Dial 911 and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

b. Send someone to the nearest exit to assist responders.

c. Treat victims to the best of your ability.

d. Call the work order desk at 570-615-7805 if there is any blood or body fluids that must be cleaned up.

2. In the event of the smell of natural gas:

a. Call the fire company at 570-615-7117 or dial 911.

b. Have all personnel evacuate the area, if the smell is significant.

c. Assist the fire company to determine the leak as appropriate.

3. In the case of a fire:

a. If the fire is small, use a fire extinguisher.

b. Otherwise, dial 911 and pull the fire alarm.

c. Evacuate the building.

S.10.13 CRANE LIFT OPERATIONS AT TOBYHANNA ARMY DEPOT:

A Lift Plan for Crane Operations will be submitted to the Safety and Occupational Health Office (SOHO) at least five business days prior to a lift operation. It shall include:

1. A description of the operation to be performed, specific personnel assignments (Lift Director, Safety Coordinator, Operator, rigger, etc.) and signaling and any other details pertaining to activities during the lift.

2. A drawn Site Plan with specifications including work zone, support equipment locations, evacuation area, traffic control, electrical power line clearances (if applicable), lift path, surface conditions at crane location, etc.

3. Training/Certifications (scans) for crane operator and other lift-team members included in the lift operation.

4. Equipment nomenclature and a certificate of comprehensive annual inspection records, including any deficiencies and corrective action.

5. Load chart for crane, with target capacities specific to the crane/boom configuration and lift details clearly marked.

6. Lift calculations, including rigging components and configuration.

7. Weather conditions are always part of the ongoing safety assessment and may result in rescheduling of the lift.

A Production Lift Plan pertains to repetitive lifts within a work project, and may be outlined with one lift plan depicting the nomenclature and general capacities of the equipment to be utilized. Besides the 7 items above, the plan will also include how often the crane will be used and how traffic and personnel safety will be handled.

THE CONTRACTOR IS RESPONSIBLE FOR JOB-SITE SAFETY.

IN ANY CONFLICT BETWEEN STANDARDS, THE STRICTER OF THE TWO SHALL

APPLY. IF UNSURE CONTACT TYAD SOHO at 5

ENVIRONMENTAL

11.0 ENVIRONMENTAL PROTECTION REQUIREMENTS - In addition to the following conditions, the contractor shall provide and maintain, during the life of the contract, environmental protection. Plan for and provide environmental protective measures during normal construction practice. Plan for and provide environmental protective measures required to correct conditions that develop during the construction of permanent or temporary environmental features associated with the project. Comply with all Federal, State of Pennsylvania, and local environmental regulations pertaining to the environment, including but not limited to, hazardous waste, stormwater discharge, erosion control, water, air, soil, and noise pollution. See Appendix I (Standard Specifications for Projects Under the National Environmental Policy Act).

A. The contractor shall submit MSDSs for all hazardous materials proposed for use including paints, solvents, adhesives, etc. These copies of MSDSs will be provided to the EMD through the COR prior to material being brought on post.

B. The contractor shall not install any equipment, switches, or devices (including thermostats) that contain mercury or lead.

C. The contractor shall not pollute streams, lakes, or reservoirs with fuels, oils, bitumens, calcium chloride, acid, construction wastes, or any other harmful materials. All work under this contract shall be performed in such a manner that pollution will not be created in streams, surface waters, or underground water located within, or adjacent to the project area. The contractor shall not spill, emit, dump, or otherwise discharge any hazardous, toxic, harmful, or unauthorized pollutant, substance, or material, including petroleum products, cleaning agents, or paints, onto the ground, into the air, or into any waters or nearby storm drain. The contractor shall execute any preventative measures required to prevent any hazardous, toxic, or harmful material stored, or used on the project site from entering any storm water drain. Nothing shall be allowed to spill, emit, dump, or otherwise discharge any hazardous, toxic, or harmful material or pollutant into any sink, toilet, drain, utility, or receptacle without written permission from the EMD through the COR. The contractor shall protect streams, lakes, and wetlands from sediment discharges caused by his activities.

D. The Contractor shall comply with the Public Law 42 U.S.C. 6962, Resource

Conservation and Recovery Act (RCRA) in the acquisition of materials with recycled content to meet the standards of Executive Order 13423. Specific designated items in this contract for which recycled content standards have been established have been set forth in the specification (e.g., insulation, roofing materials, carpet, carpet pad, paint, floor tiles, shower, and restroom dividers). Recovered Material Certification: As required by the RCRA, the contractor will certify that the percentage of recovered materials to be used in the performance of the contract will be at least the amount required by the applicable contract specifications (see Federal Acquisition Regulation (FAR) Provision 52.223-4, Recovered Material Certification). In contracts exceeding $100,000, prior to application for final payment, the contractor shall provide a report in accordance with FAR Clause 52.223-9, Estimate of Percentage of Recovered Material Content for Environmental Protection Agency (EPA) Designated Products, to the Contracting Office. Compliance with this program does not relieve the contractor from meeting all other specification requirements.

E. The contractor will ensure that no Asbestos-Containing Materials (ACM) are used in the performance of this contract. Unless specified for abatement in the contract, the contractor will not disturb any existing ACM in the performance of this contract. If ACM, or suspect ACM might be disturbed by the work, the contractor shall avoid coming in contact with the material and immediately notify the DPW POC and the Contract Administrator in writing

(fax or e-mail acceptable) of the possible ACM. The DPW POC will coordinate with the Environmental Management Division (EMD) to obtain laboratory tests to determine if there is ACM. If the material is determined to be ACM, and disturbing it cannot be avoided, the DPW POC will notify the Contracting Officer. The Contracting Officer will direct a change pursuant to the contract clauses entitled “Changes” and “Differing Site Conditions.” If ACM, or suspect ACM has been disturbed, the contractor shall immediately notify the DPW POC and call the EMD at (570) 895-7098. The contractor will shut down and not move any equipment or supplies near the damaged ACM.

The contractor will evacuate all non-contaminated contractor personnel from the immediate vicinity. Any contractor personnel thought to be contaminated with asbestos (e.g., evidence of dust on clothing) should remain in the area, but as far away as possible from the damage, until the EMD responds. If the damaged material is determined to be ACM and there is potential for further damage, the Contracting Officer will direct a change pursuant to the clauses of the contract clauses entitled “Changes” and “Differing Site Conditions.”

Asbestos abatement required under the contract as originally awarded shall be in accordance with Section 13280, Removal and Disposal of Asbestos Materials, and as otherwise required in the contract. Asbestos abatement not required under the contract as originally awarded, can be incorporated into the existing contract via contract modification, or with the government taking responsibility for the asbestos abatement. The method of acquiring the abatement is at the discretion of the Government.

F. If a project involves the demolition of any load-bearing structural members, whether or not asbestos is present, twenty (20) days prior to the demolition, the Commonwealth of Pennsylvania, Asbestos Abatement and Demolition/Renovation Notification, Form 2700-FM-AQ0021, revised 8/2005 (or the most recent version), shall be submitted to the proper authorities as specified in Section 13280, Removal and Disposal of Asbestos Materials.

The form is available from the EMD.

G. The contractor is to collect, containerize, recycle, and manage florescent and mercury bearing lamps in accordance with 40 CFR 273. A copy of the manifest/Bill of Lading shall be given to the EMD five days in advance of shipment by the contractor through the COR so that it can be reviewed for accuracy and completeness.

H. The contractor shall ensure that all hazardous wastes at the work site are properly stored and labeled in a pre-approved location designated by the EMD. The contractor shall provide copies of any shipping documents for Hazardous Waste/Universal Waste/Toxic Substances Control Act waste. If the depot EPA number is being used for shipping purposes, only EMD is authorized to sign a manifest and the manifest (or copy) must be supplied prior to the day of shipment for review. The EMD will keep originals. If hazardous waste or waste requiring special handling (e.g., asbestos) is being turned over to the government for disposal, the contactor shall notify the EMD through the DPW POC when the waste is ready to be moved.

I. The contractor will not perform any work on the depot potable water system until prior approval is obtained from the EMD and the D/EL certified operator through the DPW POC. If a permit is required due to construction or proposed chemical feed changes, it will be the responsibility of the contractor to obtain all permits associated with the project. Any piping or additions added to the depot water system must be disinfected following American Water Works Association (AWWA) circular C601-68 "Disinfecting Water Mains."

J. The contractor shall have a backflow prevention device installed on all contractor equipment that is connected to the depot's water distribution system. The contractor shall have a water meter installed to monitor water consumption of all new buildings constructed.

K. The contractor shall protect streams, lakes, and wetlands from sediment discharges caused by the contractor's activities. The contractor shall also provide (where applicable) an erosion and sedimentation control plan in compliance with state and local laws and regulations, to the COR for approval prior to executing any soil disturbing activities. The contractor shall not disturb any wetlands. The contractor shall submit a storm water permit to PADEP prior to any construction activity that encompasses more than one acre.

L. During the performance of all construction, renovation, and demolition projects, a minimum of 50 percent of all non-hazardous construction demolition debris shall be diverted from the landfill for reuse or recycling. The contractor shall provide written certification to the COR of the type and tonnage of debris reused or recycled from the contract. All refuse and the construction demolition debris not recovered for reuse or recycling shall be disposed of at a PADEP permitted and Monroe County Municipal Waste Management Authority authorized facility. The contractor shall comply with the Monroe County Solid Waste Management Plan and PA Act 90, including all licensing requirements.

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