A07_18Q0016.pdf

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XXX

XXX PA 00000

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W25G1V727600EB

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W25G1V-18-Q-0016 16-Nov-2017 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

TOBYHANNA ARMY DEPOT

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

30-Nov-2017(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

570-615-7720PAUL J. DIANDRIOLA

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W25G1V-18-Q-0016

Section Supplies or Services and Price

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Calibration multiple text equipment

FFP

Description: MULTIPLE TMDE CALIBRATION, see SOW on pages 16-20 and attached list of equipment POC: DEREK DALBO 570-617-9377

Wage rates can be found on the Service Contract Act side of www.wdol.gov Determination If vendor cannot find applicable rate then submit E-98 to DOL. If vendor is still unclear have them submit SF1444 to DOL

FOB: Destination

NSN: AASSVC727600EB

MILSTRIP: W25G1V727600EB

PURCHASE REQUEST NUMBER: W25G1V727600EB

NET AMT

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Lot Repairs

FFP

REPAIR, see SOW on pages 16-20 and attached list of equipment POC: DEREK

DALBO 570-617-9377

Line Item 0002 is in accordance with FAR 13.302-2 Unpriced Purchase Orders

CLIN 0002 will not be use for the evaluation of offers, it will be funded for repairs if needed, in an amount determined by the end-user at TYAD

Wage rates can be found on the Service Contract Act side of www.wdol.gov Determination If vendor cannot find applicable rate then submit E-98 to DOL. If vendor is still unclear have them submit SF1444 to DOL

FOB: Destination

MILSTRIP: W25G1V727600EB

PURCHASE REQUEST NUMBER: W25G1V727600EB

NET AMT

ON SITE INFO FOR TYAD

CONTRACTOR SAFETY STANDARDS FOR TYAD

January 2017

Below are the contractor requirements for any work done on Tobyhanna Army Depot (TYAD). It is the responsibility of the contractor to enforce the below requirements.

Failure to enforce safety requirements on the depot can result in termination of the contract.

Important phone numbers

Emergency: 911 (or from a cell phone: 570-615-7117) Security: 570-615-7550 Fire Department: 570-615-7300 Safety: 570 615 7027

S.10.0 SAFETY REQUIREMENTS:

Contractors shall comply with:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards), Title 29 Code of Federal Regulations-1926 (Construction Industry Standards), National Fire Protection Association Codes, Uniform Facilities Code, other codes as required to maintain safety standards.

All Safety requirements as stated in the statement of work.

S 10.1 OSHA VOLUNTARY PROTECTION PROGRAM STAR SITE – Tobyhanna Army Depot is an Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP) site. Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring and enforcing all rules, regulations and codes.

S.10.2 JOB HAZARD ANALYSIS (JHA) – Prior to the start of work, the contractor shall prepare a JHA for each phase of work that will be done under the contract. A phase is any operations involving a certain type of work. Some examples would be demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring.

Work done by each subcontractor is also a phase. The JHA will:

1. List the activity being performed and identify the sequence of work steps,

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable level.

NOTE: Review of the JHAs does not constitute approval of the adequacy of the safety measures identified for the job or compliance with OSHA rules and regulations.

S.10.3 SAFETY PLAN - Contractors with ten (10) or more employees will submit a written Contractor Safety Plan prior to beginning construction. The Safety Plan is the formal plan on how the contractor intends to have zero accidents. The safety plan typically includes:

1. Statement of safety and health policy.

2. Administrative responsibilities for implementing the safety plan, including identification of personnel responsible for safety and accident prevention.

3. A means for coordinating and controlling work activities of contractors, subcontractors, and suppliers.

4. Initial safety indoctrination and follow up safety training.

5. Provisions for frequent safety inspections of work sites to ensure compliance with the

Plan.

Records showing the inspections and deficiencies and the means, timetable, and individual responsible for their correction.

6. Who is responsible for investigating and reporting accidents, reporting occupational health exposure and maintaining accident and exposure data.

7. Emergency response capability to minimize the consequences of accidents.

8. Contingency plans for severe weather such as windstorms, lightning, tornados, etc.

9. Plans for maintaining job site cleanup and safe access.

10. Public safety requirements such as signs and barricades.

11. Prevention of alcohol and drug abuse on the job.

12. Details of hazard communication program.

13. Provisions for updating the plan.

14. The plan should also address any unusual aspects of the project.

16. Contractor shall erect a board on site for the purpose of posting all permits, Safety data sheets, wage determinations, safety plans etc. An updated copy of the Safety Plan will be available on the job site at all times. It is the contractor's responsibility to ensure that adequate safety measures are instituted to comply with OSHA requirements and prevent accidents.

S.10.4 FALL PROTECTION – Personnel performing any work on elevated surfaces, six (6) feet or more above a lower level, shall comply with 29CFR 1926.500 through

1926.503. There are no certified anchorage points or permanent guardrail systems on any Tobyhanna Army Depot roof.

S.10.5 ELECTRICAL SAFETY – Follow the current Tobyhanna Army Depot standard referenced in Appendix G in the SOW. This standard is based on NFPA 70E.

S.10.6 DEPOT REQUIRED PERMITS/APPROVALS:

Permits are required for:

1. Excavation: Contractors must utilize the PA 1 Call system and coordinate with contracting officer representative (COR) for excavations prior to any groundbreaking including digging, drilling and stake driving. See appendix L for permitting details.

2. Trenching: Contractors must obtain approval from the Safety Branch before any trenching deeper than 5 feet. The contractor must have a trenching plan and the appropriate safety equipment. The contractor is to request approval from the Safety Branch by e-mail through the contracting officer representative.

3. Burning/fire: permits must be obtained daily from the Fire Department.

4. Use of cranes on the depot: see S.10.13

S.10.7 CONFINED SPACES: Contractors must follow all OSHA requirements. The contractor must request access from TYAD Safety Branch before entering any confined space area. The contractor is to request approval from the Safety Branch by e-mail through the contracting officer representative.

S.10.8 LOCKOUT/TAGOUT PROCEDURE: - The Contractor shall perform this work in accordance with 29 CFR 1910.147, The Control of Hazardous Energy.

Sequence of Lockout/Tagout Procedure:

Locate and identify all isolating devices. More than one energy source (electrical, steam, etc.) may be involved.

Notify the COR that a lockout/tagout system is going to be used.

Shut down the equipment normally.

1. Operate energy isolating device (switch, valve, etc) to isolate the equipment from the energy source. Using safe management practices, ensure any energy that may be stored in the equipment is dissipated. Attempt to start the equipment using the normal technique. If the equipment does start, determine where the energy is coming from and why the isolating device did not work. After the equipment is truly isolated, make certain all starting devices are in the “off” position. If more than one person will be working on the equipment they should each have their own lock.

2. After work is complete, ensure all personnel are safely out of the way, all tools are removed, all safety guards are in place, and the equipment is safe to operate. Each individual who worked on the equipment should remove their own lock. If that person is not available, he or she should be contacted to ensure their work is safe.

4. Remove the energy isolating device and restore the equipment to service.

5. The equipment is now energized again.

S.10.9 PROTECTION TO THE DRINKING WATER SYSTEM: - The contractor will not perform any work on the depot potable water system until prior approval is obtained from the Environmental Branch and the certified operator through the Directorate, Installation Services COR.

S.10.10 PROTECTION OF PERSONNEL: - At no time is any depot employee to be put at risk to illness or injury. No construction actions are exempt from this requirement.

1. Where pedestrian and driver safety is endangered, use appropriate traffic barricades.

Anchor barricades to prevent displacement by wind. Notify the COR prior to beginning such work.

2. Where demolition is required, continuously evaluate the condition of the structure being demolished and take action to protect personnel working around the project site.

No structural element will be left standing without sufficient support to prevent collapse.

3. Personal Protective Equipment for visitors: three complete sets of personal protective equipment shall be available to visitors for entry to the regulated area.

Visitors shall be provided with training equivalent to that provided to Contractor employees in the use of personal protective equipment and the site safety and health requirements.

S.10.11 FIRE AND EMERGENCY SERVICES: - Hot work permits to be issued by the fire department between the hours of 0800 and 1600.

1. Contractors required must have to an appropriate number and correct type of fire extinguishers.

2. A fire watch must be set during the hot work and for 30 minutes after operation.

The fire department will be notified when flammable or hazardous materials are used.

3. Use of a plasma torch will require special approval by the fire department.

4. Any fire, even one that is extinguished must be reported to the fire department.

5. Ambulance services provided at a cost to contractors and the fire department will transport to the nearest hospital. Advanced life support, helicopter transport, etc. is all at the contractor's expense.

6. The fire department will respond to the fire, ambulance, hazmat and confined space incidents.

S.10.12 IF AN INCIDENT HAPPENS: -

1. Any serious injury or medical emergency:

a. Dial 911 and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

b. Send someone to the nearest exit to assist responders.

c. Treat victims to the best of your ability.

d. Call the work order desk at 570-615-7805 if there is any blood or body fluids that must be cleaned up.

2. In the event of the smell of natural gas:

a. Call the fire company at 570-615-7117 or dial 911.

b. Have all personnel evacuate the area, if the smell is significant.

c. Assist the fire company to determine the leak as appropriate.

3. In the case of a fire:

a. If the fire is small, use a fire extinguisher.

b. Otherwise, dial 911 and pull the fire alarm.

c. Evacuate the building.

S.10.13 CRANE LIFT OPERATIONS AT TOBYHANNA ARMY DEPOT:

A Lift Plan for Crane Operations will be submitted to the Safety and Occupational Health Office (SOHO) at least five business days prior to a lift operation. It shall include:

1. A description of the operation to be performed, specific personnel assignments (Lift Director, Safety Coordinator, Operator, rigger, etc.) and signaling and any other details pertaining to activities during the lift.

2. A drawn Site Plan with specifications including work zone, support equipment locations, evacuation area, traffic control, electrical power line clearances (if applicable), lift path, surface conditions at crane location, etc.

3. Training/Certifications (scans) for crane operator and other lift-team members included in the lift operation.

4. Equipment nomenclature and a certificate of comprehensive annual inspection records, including any deficiencies and corrective action.

5. Load chart for crane, with target capacities specific to the crane/boom configuration and lift details clearly marked.

6. Lift calculations, including rigging components and configuration.

7. Weather conditions are always part of the ongoing safety assessment and may result in rescheduling of the lift.

A Production Lift Plan pertains to repetitive lifts within a work project, and may be outlined with one lift plan depicting the nomenclature and general capacities of the equipment to be utilized. Besides the 7 items above, the plan will also include how often the crane will be used and how traffic and personnel safety will be handled.

THE CONTRACTOR IS RESPONSIBLE FOR JOB-SITE SAFETY.

IN ANY CONFLICT BETWEEN STANDARDS, THE STRICTER OF THE TWO SHALL

APPLY. IF UNSURE CONTACT TYAD SOHO at 570-615-7027

11.0 ENVIRONMENTAL PROTECTION REQUIREMENTS - In addition to the following conditions, the contractor shall provide and maintain, during the life of the contract, environmental protection. Plan for and provide environmental protective measures during normal construction practice. Plan for and provide environmental protective measures required to correct conditions that develop during the construction of permanent or temporary environmental features associated with the project. Comply with all Federal, State of Pennsylvania, and local environmental regulations pertaining to the environment, including but not limited to, hazardous waste, stormwater discharge, erosion control, water, air, soil, and noise pollution. See Appendix I (Standard Specifications for Projects Under the National Environmental Policy Act).

A. The contractor shall submit MSDSs for all hazardous materials proposed for use including paints, solvents, adhesives, etc. These copies of MSDSs will be provided to the EMD through the COR prior to material being brought on post.

B. The contractor shall not install any equipment, switches, or devices (including thermostats) that contain mercury or lead.

C. The contractor shall not pollute streams, lakes, or reservoirs with fuels, oils, bitumens, calcium chloride, acid, construction wastes, or any other harmful materials. All work under this contract shall be performed in such a manner that pollution will not be created in streams, surface waters, or underground water located within, or adjacent to the project area. The contractor shall not spill, emit, dump, or otherwise discharge any hazardous, toxic, harmful, or unauthorized pollutant, substance, or material, including petroleum products, cleaning agents, or paints, onto the ground, into the air, or into any waters or nearby storm drain. The contractor shall execute any preventative measures required to prevent any hazardous, toxic, or harmful material stored, or used on the project site from entering any storm water drain. Nothing shall be allowed to spill, emit, dump, or otherwise discharge any hazardous, toxic, or harmful material or pollutant into any sink, toilet, drain, utility, or receptacle without written permission from the EMD through the COR. The contractor shall protect streams, lakes, and wetlands from sediment discharges caused by his activities.

D. The Contractor shall comply with the Public Law 42 U.S.C. 6962, Resource

Conservation and Recovery Act (RCRA) in the acquisition of materials with recycled content to meet the standards of Executive Order 13423. Specific designated items in this contract for which recycled content standards have been established have been set forth in the specification (e.g., insulation, roofing materials, carpet, carpet pad, paint, floor tiles, shower, and restroom dividers). Recovered Material Certification: As required by the RCRA, the contractor will certify that the percentage of recovered materials to be used in the performance of the contract will be at least the amount required by the applicable contract specifications (see Federal Acquisition Regulation (FAR) Provision 52.223-4, Recovered Material Certification). In contracts exceeding $100,000, prior to application for final payment, the contractor shall provide a report in accordance with FAR Clause 52.223-9, Estimate of Percentage of Recovered Material Content for Environmental Protection Agency (EPA) Designated Products, to the Contracting Office. Compliance with this program does not relieve the contractor from meeting all other specification requirements.

E. The contractor will ensure that no Asbestos-Containing Materials (ACM) are used in the performance of this contract. Unless specified for abatement in the contract, the contractor will not disturb any existing ACM in the performance of this contract. If ACM, or suspect ACM might be disturbed by the work, the contractor shall avoid coming in contact with the material and immediately notify the DPW POC and the Contract Administrator in writing (fax or e-mail acceptable) of the possible ACM. The DPW POC will coordinate with the Environmental Management Division (EMD) to obtain laboratory tests to determine if there is ACM. If the material is determined to be ACM, and disturbing it cannot be avoided, the DPW POC will notify the Contracting Officer. The Contracting Officer will direct a change pursuant to the contract clauses entitled “Changes” and “Differing Site Conditions.” If ACM, or suspect ACM has been disturbed, the contractor shall immediately notify the DPW POC and call the EMD at (570) 895-7098. The contractor will shut down and not move any equipment or supplies near the damaged ACM.

The contractor will evacuate all non-contaminated contractor personnel from the immediate vicinity. Any contractor personnel thought to be contaminated with asbestos (e.g., evidence of dust on clothing) should remain in the area, but as far away as possible from the damage, until the EMD responds. If the damaged material is determined to be ACM and there is potential for further damage, the Contracting Officer will direct a change pursuant to the clauses of the contract clauses entitled “Changes” and “Differing Site Conditions.”

Asbestos abatement required under the contract as originally awarded shall be in accordance with Section 13280, Removal and Disposal of Asbestos Materials, and as otherwise required in the contract. Asbestos abatement not required under the contract as originally awarded, can be incorporated into the existing contract via contract modification, or with the government taking responsibility for the asbestos abatement. The method of acquiring the abatement is at the discretion of the Government.

F. If a project involves the demolition of any load-bearing structural members, whether or not asbestos is present, twenty (20) days prior to the demolition, the Commonwealth of Pennsylvania, Asbestos Abatement and Demolition/Renovation Notification, Form 2700-FM-AQ0021, revised 8/2005 (or the most recent version), shall be submitted to the proper authorities as specified in Section 13280, Removal and Disposal of Asbestos Materials.

The form is available from the EMD.

G. The contractor is to collect, containerize, recycle, and manage florescent and mercury bearing lamps in accordance with 40 CFR 273. A copy of the manifest/Bill of Lading shall be given to the EMD five days in advance of shipment by the contractor through the COR so that it can be reviewed for accuracy and completeness.

H. The contractor shall ensure that all hazardous wastes at the work site are properly stored and labeled in a pre-approved location designated by the EMD. The contractor shall provide copies of any shipping documents for Hazardous Waste/Universal Waste/Toxic Substances Control Act waste. If the depot EPA number is being used for shipping purposes, only EMD is authorized to sign a manifest and the manifest (or copy) must be supplied prior to the day of shipment for review. The EMD will keep originals. If hazardous waste or waste requiring special handling (e.g., asbestos) is being turned over to the government for disposal, the contactor shall notify the EMD through the DPW POC when the waste is ready to be moved.

I. The contractor will not perform any work on the depot potable water system until prior approval is obtained from the EMD and the D/EL certified operator through the DPW POC. If a permit is required due to construction or proposed chemical feed changes, it will be the responsibility of the contractor to obtain all permits associated with the project. Any piping or additions added to the depot water system must be disinfected following American Water Works Association (AWWA) circular C601-68 "Disinfecting Water Mains."

J. The contractor shall have a backflow prevention device installed on all contractor equipment that is connected to the depot's water distribution system. The contractor shall have a water meter installed to monitor water consumption of all new buildings constructed.

K. The contractor shall protect streams, lakes, and wetlands from sediment discharges caused by the contractor's activities. The contractor shall also provide (where applicable) an erosion and sedimentation control plan in compliance with state and local laws and regulations, to the COR for approval prior to executing any soil disturbing activities. The contractor shall not disturb any wetlands. The contractor shall submit a storm water permit to PADEP prior to any construction activity that encompasses more than one acre.

L. During the performance of all construction, renovation, and demolition projects, a minimum of 50 percent of all non-hazardous construction demolition debris shall be diverted from the landfill for reuse or recycling. The contractor shall provide written certification to the COR of the type and tonnage of debris reused or recycled from the contract. All refuse and the construction demolition debris not recovered for reuse or recycling shall be disposed of at a PADEP permitted and Monroe County Municipal Waste Management Authority authorized facility. The contractor shall comply with the Monroe County Solid Waste Management Plan and PA Act 90, including all licensing requirements. The contractor shall provide a disposal certificate or landfill weight slip to the DPW POC for all solid waste disposed of during the performance of this contract.

M. The contractor shall not bring items containing PCBs onto the depot. Light ballasts that are clearly marked "Contains no PCBs", or that are marked with a manufacture date after 1978 shall be disposed of by the contractor as construction demolition debris. Any light ballast that is not marked as containing no PCBs that has a manufacture date prior to 1978, or that cannot be determined whether it contains PCBs, shall be disposed of by the contractor at an approved and licensed facility.

N. The contractor shall submit a shipping manifest and certificate of disposal of the PCB-containing items to the EMD through the DPW POC.

O. The contractor shall not use paints containing zinc chromate or strontium chromate pigments and paints containing lead in excess of 0.06 percent by weight of the total nonvolatile content (calculated as lead metal).

P. At no time during the execution of this contract shall the contractor provide a food source or harborage for any pests. The contractor shall coordinate all herbicide and pesticide usage and report all usage through the DPW POC to the EMD prior to application. After completion of the contract, the contractor shall ensure there is no passage for pest to enter facilities or structures related to work performed by the contractor.

INSURANCE REQUIREMENTS - CONTRACTING OFFICER'S NOTICE

The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

(a) WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY. Contractors are required to comply with applicable Federal and State Worker's Compensation and Occupational Disease Statutes. If the Employer's liability section of the insurance policy, except then contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit Worker's Compensation to be written by private carriers.

(b) GENERAL LIABILITY. Bodily Injury Liability Insurance Coverage written on the comprehensive form of policy of at least $500,000 per occurrence shall be required.

Property Damage Liability Insurance is not normally required.

(c) AUTOMOBILE LIABILITY. Automobile Liability Insurance written on the comprehensive form of policy is required. The policy shall provide for Bodily Injury and Property Damage Liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for Bodily Injury and $20,000 per occurrence for Property Damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

TOBYHANNA ARMY DEPOT ON‐SITE CONTRACTOR WORKFORCE AND VISITOR RESTRICTIONS

1. NON‐RESIDENT/NON‐IMMIGRANT ALIENS

a. All non‐resident/non‐immigrant aliens must have approval prior to being permitted access to Tobyhanna Army Depot (TYAD). Such approval must be obtained by requesting access through the following: apply at the alien‐ resident's embassy; proceed to the U.S. Embassy; proceed to the Department of the Army; proceed to Army Materiel Command; proceed to U.S. Communications‐Electronics Command; proceed to TYAD.

b. All non‐resident/non‐immigrant aliens granted access to TYAD are required to be escorted by Government personnel. One Government escort can accommodate a maximum of two non‐resident/non‐immigrant aliens.

c. Due to limited availability of Government personnel, contractors shall not be permitted to employ non‐ resident/non‐immigrant aliens as part of the contractor's on‐site workforce. Limited exceptions to this restriction may be considered on a case‐by‐case basis. Such exceptions shall only be considered where a specialized skill or trade is not otherwise available, and even under such circumstances would only be considered for very limited duration, e.g., a few hours/days. However, even if limited exception is considered, access may still be denied. Contractors whose personnel are either denied entry to TYAD or permitted limited entry to TYAD due to the security requirements pertaining to non‐resident aliens/non‐immigrants are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or other contractual remedies as appropriate.

d. Due to limited availability of Government personnel, visitors requiring escort may not be permitted access, or access may be limited to a certain time and duration.

2. FOR THE PURPOSE OF FORMAL ESCORTED SITE VISITS

Resident aliens (immigrants) in possession of a valid Form I‐551, Alien Registration Receipt Card ("Green Card"), are not required to obtain approval as set forth in paragraph 1.a. above (but see paragraph 5, below). Such individuals must have proper identification in addition to a valid form I‐551 in their physical possession at all times while at TYAD. Individuals lacking proper identification and valid form I‐555 will be denied access to TYAD.

3. SECURITY SEARCHES, IN‐PROCESSING, AND SECURITY SCREENING

All persons seeking entrance to TYAD must submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All visitors and contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in‐processing by TYAD Security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied.

Any Contractors who will be working on site, company representatives who will be visiting periodically, and any companies or contractors requesting or requiring TYAD badges for other business reasons must submit a completed TYAD form 648‐C to their contract or depot point of contact. The completed form must be submitted at least five (5) workdays in advance of on‐site performance for each employee intended for onsite performance or five (5) workdays in advance of visits or other business at the depot. Any contractor employee (s) already on site who have not been screened, will be subject to security screening. This requirement is inclusive of on‐site supervisory or managerial personnel and sub‐contractor personnel that the Contractor anticipates will be performing work or visiting on‐site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre‐employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on site who fail screening will not be permitted further access to

TYAD.

4. SUBMISSION OF BIDS OR PROPOSALS

Bidders/offerors who hand carry bids or quotes do so at their own risk. Bidders/offerors are solely responsible for the timely submission of bids /proposals/quotations, any delays security measures notwithstanding.

5. CONTRACTOR ON‐SITE WORKFORCE ‐ ADDITIONAL SECURITY REQUIREMENTS

A. This section is in addition to the requirements above regarding non‐resident aliens (non‐immigrants) for on‐site performance. Prior to the commencement of performance under the contract and within seven (7) workdays of contract award, the Contractor shall submit to the Chief, Security Division, Tobyhanna Army Depot, a roster of all contractor personnel, inclusive of on‐site supervisory or managerial personnel and sub‐contractor personnel, that the Contractor anticipates will be performing work on‐ site. The roster shall indicate which individuals are U.S. citizens and which are resident aliens (immigrants). The following documentation shall accompany the roster for each individual named on the roster as a resident alien (immigrant):

a) A copy of a verifiable form of identification, such as a driver's license or a passport; and

b) A copy of a valid Department of Justice Immigration and Naturalization Service Form I‐551, Alien Registration Receipt Card ("Green Card").

Contractors who fail to identify any and all resident aliens (immigrants) who will be used for on‐site performance and who will seek access to Tobyhanna Army Depot as a worker for or through the contractor, inclusive of managerial and subcontractor personnel, may be subject to civil and criminal penalties and sanctions as well as contract remedies

B. Within five (5) workdays of the submission of the roster, documentation, and TYAD form 648‐C, the Government will have completed the security check and the Contractor shall be notified whether all listed personnel will be permitted to work on‐site. However, actual access to Tobyhanna Army Depot by the roster personnel will remain contingent upon such resident alien (immigrant) individuals presenting two (2) forms of identification as they process into the Depot through the Security building: a valid Form I‐551, Alien Registration Receipt Card ("Green Card") in addition to at least one other verifiable form of identification

C. The roster that the Contractor submits is amendable. However, up to five (5) workdays will be required to perform a security check on any personnel added to the roster. The Contractor is urged to include contingency or "back‐up" personnel in the original roster in order to avoid delays due to roster amendment D. Contractors whose personnel are denied entry to TYAD due to the security requirements are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government.

Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or be subject to other contractual remedies as appropriate.

CONTRACTOR VEHICLES, TRAILERS AND EQUIPMENT

All contractor owned, rented or leased vehicles, trailers and/or equipment for use on site, shall be identified with the contractor's company name, job site description, point of contact and phone number where the contractor can be reached 24 hours a day. The contractor shall ensure all referenced items are to be checked for proper operation, leaks, etc. prior to delivery to Tobyhanna Army Depot. The contractor shall coordinate with the Contracting Officer's Representative or assigned Government point of contact prior to leaving any of the referenced items unattended at the site.

DELIVERIES TO TYAD

DELIVERIES TO TOBYHANNA ARMY DEPOT (TYAD) - CONTRACTING OFFICER'S

INSTRUCTIONS

DELIVERIES TO TOBYHANNA ARMY DEPOT (TYAD)

This applies to any contract with a ship to DoDAAC of W25G1V or SW310Z Contractors must notify their shipper of the following:

Deliveries of W25G1V material going to Central Receiving, ASRS, 1C6, or SW310Z material going to Warehouse 7, Bay 5, need to be scheduled utilizing the Carrier Appointment System (CAS). The carriers must register to use the website. The registration process takes approximately 2-3 weeks.

https://eta.sddc.army.mil/ETASSOPortal/default.aspx

Appointments can be scheduled 24 hours in advance up to two weeks in advance.

Contractors that use UPS and FedEx Small Parcel carriers do not have to schedule their deliveries through CAS.

Unscheduled deliveries will be asked to call the Transportation Office at 570-615-7354 to schedule an appointment. Carriers may wait to unload if the schedule permits.

Shipping and receiving hours for Tobyhanna Army Depot Central Receiving are from 0730 hours to 1500 hours, Monday thru Friday (except on Federal Holidays). If additional information is needed regarding scheduling deliveries, you can contact John Hopkins 570- 615-6030.

Shipments being delivered by multi-axle vehicles must enter and exit via the TYAD Truck gate, located on Squire Street. Hours of operation for the Truck gate are M-F 0730 until 1530. The Truck gate is closed on Federal Holidays and weekends. Shipments being delivered by standard sized vehicles not exceeding 10 feet in height can use the Main gate, but must obtain a visitors pass and vehicle pass from the Security Office, Building 20.

(In either instance, the driver of the vehicle must be in possession of valid vehicle insurance, registration, driver's license with proper endorsement for the size vehicle they are driving, bill of lading/purchase order that shows the contractor/vendor company name, telephone number, point of contact, type of goods and where the delivery is being made at TYAD.)

(End of Note)

SOW CALIBRATION CLIN 0001

Pricing for CLIN 0001 shall be quoted as a unit price per item to include all labor, parts, delivery, and any other associated costs of the calibration per each serial numbered item. Please see attached list to quote each item listed separately and also include a total cost for all items quoted on page 2.

Please use the provided equipment list for quoting the price on each individual item.

SOW CLIN 0001

Statement of Work for Test, Measurement and Diagnostic Equipment Calibration and Repair

1. Scope:

Tobyhanna Army Depot requires contractual support to provide calibration and/or repair to what is known as “VENDOR” or “F‐Level” Test, Measurement and Diagnostic Equipment (TMDE). The Contractor shall provide Test Equipment Calibration and Repair services for items such as, but not limited to, various electronic instrumentation.

The Contractor shall furnish qualified personnel, facilities, and equipment to provide the necessary calibration and repair services and is required to provide Preventative Maintenance as identified by the Original Equipment Manufacturer (OEM). This shall include cleaning of dust and foreign debris, changing of filters and removal of old, out of date calibration stickers. All methods identified for cleaning the equipment shall not compromise the electrical or mechanical integrity of the equipment.

2. Compliance Standards:

The Contractor shall be AS9100/9110 compliant and accredited to ISO/IEC 17025 in all operations related to the performance of this task. The Contractor shall have written procedures that establish the bases of compliance with the standards of ISO/IEC 17025. Contractor shall be able to provide its accrediting body application and certification.

3. Test Equipment Calibration:

The Contractor shall provide test equipment calibration for the items listed in Attachment 1. The list is subject to change throughout the service period. In the event that the equipment requires repair in order to complete the calibration, the contractor shall reference section “8. Repair” in this document. In the event that the Contractor does not possess the capability to calibrate a specific item, the Contractor shall be required to subcontract to a facility that can provide the calibration service. The repair shall be the best value to the Government.

4. On‐Site Pickup and Delivery:

a. At the request of the Contracting Officers Representative (COR), the Contractor shall be required to travel to Tobyhanna Army Depot to pick up the equipment and transport to one of their permanent lab facilities within the United States. The Contractor shall provide a transport vehicle that shall have adequate space and padding to transport the equipment without damaging. The Contractor shall be required to make weekly pick up’s at

Tobyhanna Army Depot, unless otherwise stated differently by the COR. Any equipment damaged during transportation shall be at the expense of the Contractor.

b. The Contractor shall have the option to either ship the equipment back to Tobyhanna Army Depot or deliver it utilizing their transportation vehicle. If the Contractor decides to ship the equipment, the equipment shall be packaged well enough to prevent any harm or damage to the equipment. Contractor shall provide tracking information, to the COR, for anything that is shipped.

5. Response and Turn Around Time:

The Contractor has 24 hours, upon notification by the technical representative at Tobyhanna Army Depot, to respond with a Return Material Authorization (RMA) number. The Contractor shall provide calibration turn‐ around‐time as listed in Table 1. (The RMA shall be optional). If repair is required, the turn‐around‐time shall add 10 business days to the calibration time.

Table 1 Below:

Equipment Category Turn‐Around‐Time (Calibration Only) Turn‐Around‐Time (Calibration and Repair)

1) Electronic equipment such as: signal generators, network analyzers, E‐Cal modules, spectrum analyzers, communication analyzers, power meters and sensors, calibration kits.

7 17

2) Specialized equipment such as: gas analyzers, reference detectors, laser meters.

10 20

3) Unique, specialized test equipment such as: rate tables.

15 25

6. Calibration Standards:

The Contractor shall maintain and operate a standards system that is traceable to the National Institute of Standards and Technology (NIST). All calibration standards shall have valid, up‐to‐date calibration certification and the Contractor shall be required to provide the certification to the Government POC at their request.

7. Calibration Procedures:

The contractor shall possess all calibration procedures, manuals and software in order to certify the equipment.

Software procedures shall be those validated and approved by the Army and shall be in compliance with Army Regulations and Technical Bulletins TB43‐180 (calibration and Repair Requirements for the Maintenance of Army Materiel), AR 750‐43 (Maintenance of Supplies and Equipment Army Test, Measurement and Diagnostic Equipment), AR750‐25 (Army Test, Measurement, and Diagnostic Equipment Calibration and Repair Support Program).

8. Documentation:

The contractor shall provide calibration certificates and stickers for each item that is calibrated. If required, the contractor shall provide calibration and calibration certificates that are in compliance with ISO/IEC 17025 and ANSI/NCSL Z540‐1‐1994 that shall include as found ‐ as left data. The calibration certificates shall identity, as a minimum, company name, date of calibration, calibration due date, and the technician’s name. The calibration certificates shall be provided as paper copies, but, at the request of the Government, the contractor shall be able to provide electronic copies or maintain a database that the Government representative can manually download from.

9. Billing and Invoicing:

The contractor shall be required to invoice once a month and will provide the Point of Contact (POC) an electronic copy of all charges the government is being charged for. All payments will be completed through Wide Area Work Flow (WAWF).

10. Security:

A TYAD Local 648‐C form for all personnel to include sub‐contractors working under this contract shall be completed and submitted within 7 workings days prior to requiring access to TYAD in order to allow sufficient time to process security information. No Contractor personnel or Contractor’s subcontractor personnel will be permitted access to TYAD unless prior written approval is received from the TYAD Security. Background security approval shall remain in place throughout contract period of performance up to two years. Once individual is approved for access, daily temporary access badges will be assigned by security.

11. Depot Access:

A background check and approval from TYAD Security Branch is required for all contractor and subcontractor personnel prior to on‐site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in‐processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648‐C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648‐C, Request Access to Tobyhanna Army Depot, to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648‐C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on‐site supervisory or managerial personnel and sub‐contractor personnel that the Contractor anticipates will be performing work or visiting on‐site.

This security screening does not relieve the contractor of any responsibilities to conduct thorough pre‐ employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on‐site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures” below. Please submit the completed ELTY Forms 648‐C form(s) to the CPOC.

12. Antiterrorism (AT) Level I Training:

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil for CAC holders. Non‐CAC holders may go to http://jko.jten.mil/courses/atl1/launch.html for their training. Upon request, the contractor will be provided one copy of the AT level I training slides for use with employees who may not have computer access.

TYAD will not be responsible for printing copies of slides for training purposes. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On‐Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

13. iWATCH Army Training:

The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH Army Program.

This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”.

Additional guidance and support can be provided by the TYAD Antiterrorism Officer (ATO) at the contractor’s request. The contractor shall notify the COR/POC within 10 calendar days of the completed training for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On‐Post Training Record or contractor equivalent.

14. Operations Security (OPSEC) Training:

Per AR 530‐1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. All contractor employees must also complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. The contractor will be provided a copy of the OPSEC training slides for use with employees who may not have computer access.

TYAD will not be responsible for printing copies of slides for training purposes. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On‐Post Training Record or contractor equivalent.

15. Access and General Protection/Security Policy and Procedures:

Contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch.