Questions and Responses CSS 7353 28 August 2020.pdf

Questions and Answers CSS# 7353 Repair & Paint Fort Belvoir, VA (VA021)

Solicitation Number: W15QKN‐20‐R‐5064 Dated 28 August 2020

Q1: 11.3.2.23 calls for “Contractor shall strip, clean, and seal the maintenance bay floors.” The site visit showed many large cracks, pits, and gouges in the concrete. Is the Contractor to repair these defects prior to the performance of the actions spelled out in 11.3.2.23?

A1: Ye, the Contractor shall strip, clean, and seal the maintenance bay floors. Please see updated SOW dated 28 August 2020.

Q2: 11.3.1.20 states “Contractor shall remove and dispose of one (1) existing water cooler which will be replaced a with refrigerated bottle filling stations.” This is in reference to the AMSA building. In

11.3.2.29 (also referencing the AMSA building, it specifies “Contractor shall replace two existing water coolers with EZH20 Bottler Filler station (without filter).” The question is, are there (1) or (2) water coolers that are in need of replacement in the AMSA building?

A2: There is one (1) existing water heater and it is located in the Maintenance Bay. Please see updated SOW dated 28 August 2020.

Q3: 11.4.1 calls for “Contractor shall supply and install approximately 12 additional telephone lines, computer data drops, and electrical drops to accommodate current and future work areas. Exact location of drops to be field determined by Vendor/RFOS/COR. The question is, please clarify if it will be approximately 12 of each (telephone lines, computer data drops, electrical drops) or 12 total of a mix of these items?

A3: The Contractor shall supply and install approximately 12 each additional telephone lines, 12 each additional computer data drops and 12 each additional electrical drops to accommodate current and future work areas. Exact location of drops to be determined field determined by Vendor/RFOS/COR.

Please see updated SOW dated 28 August 2020.

Q4: 11.3.2.2 calls for “Contractor shall prep all interior doors, all door and window jambs, door and window trims, for paint by sanding and cleaning. All surfaces shall be primed and painted with two coats of interior latex semi‐gloss paint. Color shall be chosen/specified by the RFOS/COR from the Army’s approved color list.” Section 11.3.2.7 also specifies that “Contractor shall repair, clean and polish all wooden doors.” Two questions arise from these specifications. Firstly, are doors to be painted or polished? Secondly, please clarify if “primed and painted with two coats of interior latex semi‐gloss paint” is to be interpreted as one coat of primer and one coat of finish, or one coat of primer and two coats of finish?

A4: Some doors are painted but most doors are wood with a clear coat. Existing painted doors and frames shall get one primer and two coats of interior latex semi‐gloss paint. Unpainted doors with clear coat shall be cleaned and polished.

Q5: 11.3.1.4 calls for “Contractor shall disassemble and move all furniture to a safe location (to be identified at Pre‐Con meeting by RFOS/COR). Furniture shall be protected during all phases of this SOW, damage incurred shall be the sole responsibility of the contractor to replace.” Identification of where furniture is important for bidding purposes. How far does the furniture need to be moved? Further distances require more time.

A5: The furniture will be relocated to the assembly hall in the main building and into the AMSA shop or to Maintenance Bay. The maximum estimated distance in either building to move furniture is 200’.

Q6: How much of the site will be available at any given time or what will the phasing plan look like? This affects several aspects of the job to include manpower that can be assigned to the job during any given phase, how much space is required for furniture that is to be moved, how long equipment will need to be on‐site etc.

A6: The Contractor is responsible for planning and scheduling the work as they see fit.

Q7: Will the walls in the maintenance bay room be painted in similar fashion to the other rooms in the AMSA building?

A7: Yes.

Q8: Is there a required paint system or is that up to the contractor?

A8: The paint shall meet the requirements as stated in the Unified Facilities Guide Specifications Division 09 for Finishes. The color is to be selected by the COR/RFOS. Please see paragraph 11.2.1 of the updated SOW dated 28 August 2020.

Q9: Are the ceramic tiles in the lobby to be removed and replaced or will they remain?

A9: The ceramic tiles in the lobby will remain.

Q10. With regards to Maintenance Bay Area #1004, please advise if the overhead doors are required to be painted.

A10: No, the overhead door are not required to be painted.

Q11: Please confirm that working hours are normal business hours (7:30 a.m.‐4:00 p.m.), and if weekend work hours are available.

A.11: Yes, normal Business hours are 7:30 a.m. – 4:00 p.m. No weekend hours are available.

Q12: Please advise if wooden doors shall receive 1 or 2 coats of polish.

A12: Unpainted wood doors with clear coat shall be cleaned and shall receive two coats of polish.

Please see updated SOW dated 28 August 2020.

Q13: Please advise if the furniture storage space will be provided within the same building in which the furniture is currently located.

A13: Yes, the furniture storage space will be provided within the same building in which the furniture is currently located.

Q14: Please advise if signage must meet ADA requirements.

A14: Yes. The Contractor shall provide and install room signage as stated in the updated SOW dated 28 August 2020. The exact color and style of Signage will be approved by RFOS/COR prior to ordering.

Signage will be in accordance with “Sign Standards UFC 3‐120‐1”. Please see below example picture and attached PDF labeled “UFC 3‐120‐01 Design Sign Standards”.

Q15: Please advise if on site storage of materials and tools will be provided.

A15: Yes, on‐site storage of materials and tool will be provided.

Q16: Please confirm if power and water will be made available as needed.

A16: Yes, power and water will be made available as needed.

Q17: Please confirm if the contractor will have access to restrooms if needed.

A17: Yes, the contractor will have access to restrooms if needed.

Q18: Please confirm that restroom repairs and painting are not part of this scope of work.

A18: Restroom repairs and painting are not part of the Specifications of Work.

Q19: Please advise if there are any rooms or areas with restricted access that will require coordination/ exchange of keys to gain entry.

A19: Only one room has restricted access. Additional information will be provided during the Pre‐Con meeting.

Q20: Please advise if there are any areas where photography is not allowed.

A20: There are no areas where photography is not allowed.

Q21: Please confirm that all printers, telephones, monitors, computers, etc. shall be disconnected, stored, and reconnected by others.

A21: Electronics will be disconnected, stored and reconnected by the Government.

Q22: With regards to the AMSA building, SOW 11.3.1.20 references 1 water cooler, and 11.3.2.29 references 2 coolers. Please confirm the number and location of the coolers to be removed and replaced.

A22: Please see updated SOW dated 28 August 2020.

Q23: With regards to the main building, please confirm the number and location of water coolers to be removed/replaced.

A23: The two (2) Water coolers located in the Main Building between the restroom doors and beside the breakroom will be removed/replaced.

Q24: Please confirm that all furniture, including systems furniture shall be removed and stored by contractor, and reinstalled once work is completed.

A24: Yes, all furniture, including systems furniture shall be removed and stored by contractor, and reinstalled once work is completed.

Q25: Please confirm that all workers must be US citizens.

A25: Please refer to FAR clause 52.204‐9 entitled “Personal Identity Verification of Contractor Personnel”

Q26: Please confirm that all personal items (hanging and otherwise) shall be removed by others prior to contractor beginning work.

A26: All authorized items (hanging and otherwise) shall be removed by the Government prior to the contractor beginning work.

Q27: Please confirm that entryway/vestibule tile shall be replaced.

A27: No, the entryway/vestibule tile shall NOT be replaced.

Q28: Please advise if escorts are required.

A28: No escorts are required but a guest pass will be required.

Q29: Please advise if both buildings can be worked on concurrently.

A29: Yes, both buildings can be worked on concurrently.

Q30: Please identify the areas available for staging a dumpster.

A30: The rear of the building is available for staging a dumpster.

Q31: Please identify the areas available for contractor parking on site.

A31: The parking lot is available for contractor parking on site.

Q32: Please advise if paint spray machine may be used in Bay Area 1004.

A32: The paint shall meet the requirements as stated in the Unified Facilities Guide Specifications Division 09 for Finishes. The color is to be selected by the COR/RFOS. Please see paragraph 11.2.1 of the updated SOW dated 28 August 2020.

Q33: Please advise if only walls shall be painted in Bay Area 1004, and that the ceiling is not required to be painted.

A33: The ceiling is NOT required to be painted.

Q34: Please confirm that we are allowed to work around furniture by lifting and protecting it while completing our work as opposed to dismantling and removing from the site which could be more costly.

A34: Yes, if feasible, the Contractor is allowed to work around furniture by lifting and protecting it while completing the work as opposed to dismantling and removing from the site. Otherwise, the furniture will be relocated to the assembly hall in the main building and into the AMSA shop. The Government can also relocate the furniture to Maintenance Bay. The maximum estimated distance in either building to move furniture is 200’.

Q35: Please confirm ceiling tile to be installed. Please provide manufacturer and model number.

A35: The type of ceiling tile is unavailable. The contractor shall replace the current ceiling tile with a similar kind of ceiling tile. Please see updated SOW dated 28 August 2020.

Q36: Please confirm paint sheen to be used; flat, eggshell or semi‐gloss in hallway areas.

A36: Semi‐gloss.

Q37: Please confirm if walls and roll up doors are to be painted in Maintenance Bay.

A37: Walls are to be painted in Maintenance Bay. Roll up doors are NOT to be painted in Maintenance Bay.

Q38: Please confirm what type of sealer is to be used on the Maintenance Bay floor. It is our recommendation to repair the cracks and use an epoxy that will conceal the repairs.

A38: Please reference paragraph 11.3.2.23 of the revised SOW dated 28 August 2020.

Q39: The specifications state a 100% bid bond is required. Typically government bid bonds are 20% and issued on the standard government bid bond form. Please confirm that a 20% bid bond on standard form is acceptable.

A39: FAR CLAUSE 52.228‐1 HAS BEEN UPDATED, THE AMOUNT OF BID GUARANTEE IS 20% NOT 100%.

This has been revised.

Q40: For bonding purposes please confirm there are no liquidated damages on this project.

A40: LIQUIDATED DAMAGES ARE NOT PART OF THIS SPECIFIC REQUIREMENT.

Q41. Please provide a Finish Schedule to include manufacturer, size, color, material, etc. for the following:

Paint

VCT

Carpet tile Resilient base Kick plates Window blinds Accordion room dividers Chair floor mats Room signage

ACT

Main Building

A41: The Contractor is responsible for the Finish Schedule to include manufacturer, size, color, material, etc. for the aforementioned items.

Q42: 11.3.1.4 states that all furniture should be moved to a safe location. Where is the designated storage area? Is an itemized list of all furniture available?

A42: The furniture will be relocated to the assembly hall in the main building and into the AMSA shop or to Maintenance Bay. The maximum estimated distance in either building to move furniture is 200’. An itemized list of all furniture is NOT available.

Q43: 11.3.2.2 states that all interior doors shall be painted, however 11.3.2.7 states that wooden doors should be repaired, cleaned and polished. Please confirm if only metal doors should be painted.

A43: Please see updated SOW dated 28 August 2020.

Q44: There is no mention of exterior doors; please confirm that there are no repairs or finishing of these doors.

A44: There are NO repairs of finishing’s of exterior doors.

Q45: 11.3.2.11 states to move, re‐assemble and install furniture back to its original position. Is there a furniture layout plan available?

A45: No furniture layout plan is available.

Q46: 11.4.1 states that contract shall install approximately 12 additional telephone lines, computer data drops and electrical drops. Please provide locations and distance to power source.

A46: The location and distance is unknown.. Please see revised SOW dated 28 August 2020.

Q47: 11.4.2 states to supply and install additional electrical panels, circuit breakers, conduit, wiring and electrical drops as required to supply power for proposed cubicle areas, work stations and desks in common areas and office spaces. Please define quantities of each, size and type of each, location, distance, and routing for feeder source for new breaker panel(s), size type and distance from new break panels for additional loads to be added.

A47: This information is unknown.

Q48: 11.3.1.15 states that all furniture should be moved to a safe location. Where is the designated storage area? Is an itemized list of all furniture available? Does this include vending machines in break room? Does this include tool boxes, etc. in the maintenance bay?

A48: Yes, all the furniture will be relocated to the assembly hall in the main building and into the AMSA shop or to Maintenance Bay. The maximum estimated distance in either building to move furniture is 200’. An itemized list of all furniture is NOT available.

Q49: 11.3.2.18 states to prep all walls, soffits and support columns for painting (to include maintenance bay area). Please confirm if support beams, rafters, purlins, bracing and ceilings are not to be painted.

A49: Please see updated SOW dated 28 August 2020.

Q50: There is no mention of exterior doors; please confirm that there are no repairs or finishing of these doors.

A50: There are NO repairs of finishing’s of exterior doors.

Q51: 11.3.1.20 states to remove and dispose of one (1) existing water cooler, however 11.3.2.29 states to replace two (2) existing water coolers. Please confirm existing quantity. If only one and a second one is to be installed, what about drain and water line?

A51: Please see updated SOW dated 28 August 2020.

Q52: 11.3.2.23 states that new painted lines are to be applied. Is there a design diagram available?

A52: No design diagram is available. Please use the existing layout for estimating purposes.

Q53: 11.3.2.24 states to move, re‐assemble and install furniture back to its original position. Is there a furniture layout plan available?

A53: No furniture layout plan is available. .

Q54: 11.3.2.27 states to replace window blinds with similar. Should all new blinds be vertical as is called for in the main building?

A54: Vertical, 3” is preferred. Please refer to 11.3.2.27 of the updated SOW dated 28 August 2020.

Q55: Can you provide the specification on the 2x2 carpet?

A55: The Contractor will pick the specific carpet tile. The RFOS will choose color/pattern/style to be specified.

Q56: Can you provide the specification on the door kick plate and color?

A56: The door kick plate and color shall be the same kind as existing.

Q57: Can you provide the specifications for window treatments?

A57: Please see paragraph 11.3.2.19 of the revised SOW dated 28 August 2020.

Q58: Can you provide the specification on the 2x2 ceiling tile (standard or profile tile)?

A58: This information cannot be provided. Please see updated SOW dated 28 August 2020 for specifications.

Q59: What room number do they want the new electrical panels located in?

A59: The room number is currently unknown.

Q60: Is the contractor responsible for moving furniture and will the Government disconnect the IT/copier/computers/etc. equipment?

A60: Yes, the contractor is responsible for moving furniture. The Government will disconnect the IT/copier/computers/etc. and equipment.

Q61: The carpet tiles come under a very wide price range. Please specify the type and range of carpet tiles.

A61: The type and range of carpet tile is unknown.

Q62: The SOW specifies us to provide and install new electric panels and electric drops for system furniture. Could you please provide us locations of the proposed panels, the number of panels required and the panel ratings?

A62: This information is unknown.

Q63: Please indicate the number of outlets required for the furniture.

A63: This information is unknown.

Q64: Are we supposed to be providing electrical whips for system furniture?

Q64: Yes.

Q65: Will people be working in the designated areas when we are on site?

A65: No.

Q66: Can we store in the various offices and hallways since no one will be there.

A66: Yes, this information will be coordinated during a Preparatory Meeting.

Q67: Can we work weekends if we want to complete the tasks sooner?

A68: No. Please see paragraph 1.6 of the updated SOW dated 28 August 2020.

Q68: Will the IT personnel disconnect all electronics and move equipment or is the contractor required to disconnect all electronics and move equipment?

A68: The Government will disconnect, store and reconnect all electronics.

Q69: In response to question Number 68, will the IT personnel be available to reconnect electronics?

A69: Yes, the Government will be available to reconnect electronics.

Q70: Who is responsible for artwork and posters hanging on the walls? Will people be working in the designated areas when we are on site?

A70: The Contractor is responsible for artwork and posters hanging on the walls. The Government will not be in the designated areas.

Q71: Please confirm that we can work during the normal hours.

A71: Please see paragraph 1.6 of the updated SOW dated 28 August 2020.

Q72: There are a lot of personal belongings mounted on walls in the offices. Who is responsible to remove and reinstall them?

A72: The Contractor is responsible for removing and reinstalling all “authorized” items mounted on walls.

Q73: How many doors need new kick plates?

A73: 84 doors need new kick plates.

Q74: How many windows need new blinds?

A74: 46 windows need new blinds

Q75: How many rooms need new signage?

A75: 85 rooms need new signs. Please see updated SOW dated 28 August 2020

Q76: Does FT. Belvoir have a preferred Low voltage company?

A76: No preference.