W15QKN-19-R-1004_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Second Page for Description.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Feb-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W15QKN19R1004

X 9B. DATED (SEE ITEM 11)

11-Jan-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Feb-2019

CODE

US ARMY CONTRACTING COMMAND

5418 S. SCOTT PLAZA

JOINT BASE MDL NJ 08640

W15QKN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W15QKN19R1004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

AMENDMENT 03

The purpose of amendment 03 to Solicitation Number W15QKN-19-R-1004 is as follows:

1. To set a firm question due date of 8:00AM, February 19, 2019. Any questions received beyond this date will not be accepted.

All other terms and conditions remain unchanged.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

1. The Army Contracting Command – New Jersey (ACC-NJ) on behalf of the United States Army Garrison (USAG) Fort Hamilton, has a requirement to procure Base Operations Services at Fort Hamilton located in Brooklyn, NY.

2. The Government intends to award a single, firm fixed price / cost reimbursable (no fee) hybrid contract.

The period of performance for this effort shall be a one month phase-in period, a nine (9) month base period and four (4) option years.

3. The proposal shall be presented in sufficient detail to allow Government evaluation of response to the requirements of the Solicitation. The Government will not assume the Offeror possesses any capability, understanding, or commitment not specified in the proposal.

4. It is the offeror’s responsibility that all offers submitted, regardless of method of submission, are received in this office prior to the time and date for receipt of the offer. All quotes/offers are due no later than the date specified in block 9 of the SF33 solicitation.

5. All questions shall be in writing and emailed to the contract specialist at katie.j.lyons.civ@mail.mil and the Contracting Officer at jeffrey.l.zeichner.civ@mail.mil. All Questions must be received by 8:00AM, February 19, 2019.

6. Proposals shall be submitted by the due date/time specified on the SF33, Block 9, Eastern Standard Time (EST). Offerors are required to submit proposals electronically, via email, to the following individuals:

Katie Lyons at katie.j.lyons.civ@mail.mil and Jeffrey Zeichner at jeffrey.l.zeichner.civ@mail.mil with different parts, i.e. Technical/past performance and price, sent as separate attachments.

7. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

8. Anywhere in this solicitation where the term “offer” is used, it is hereby changed to read “offer/proposal”.

9. Anywhere in this solicitation where the term “Contractor” is used, it is hereby changed to read “offeror”.

10. CLIN pricing should be all inclusive of labor, labor burden, G&A and profit.

11. CLIN pricing should include all applicable taxes, fees, gratuities, commissions, services charges, etc. The federal government is tax exempt.

12. All invoices shall be submitted through Wide Area Workflow (WAWF), the Government's mandatory payment method. Contractor must be registered in WAWF to receive payment through electronic funds transfer (EFT). If not currently registered please visit https://wawf.eb.mil.

13. A site visit has been scheduled for 24 January 2019. Please contact Ms. Vanessa Duenas at vanessa.m.duenas.civ@mail.mil or 718-630-4558 to confirm your attendance and for additional information. Please note, the site visit is limited to three guests per company and contractors must confirm their attendance no later than 4:00 PM EST 18 January 2019. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

14. Representations through System for Award Management. The purpose of electronic Representations and Certifications is to provide all Offerors with a portal in which to submit Reps/Certs in a publicly accessible format, nullifying the requirement to submit identical information in response to each and every Federal contract solicitation. As a requirement under the instant solicitation, all Offerors must submit Reps/Certs data into the System for Award Management (SAM) at https://www.sam.gov. Any Offeror that has previously submitted Reps/Certs data into SAM is reminded to update the data prior to submitting with the proposal. You must be registered in System for Award Management (SAM) in order to be awarded a Department of Defense contract. If you need to register in SAM, go to the website https://www.sam.gov.

15. Dun and Bradstreet #__________________________

16. CAGE(commercial and government entity)code___________________

17. Federal Tax ID __________________

18. All Services shall be performed in strict accordance with the PWS.

19. All offers shall remain valid for 120 calendar days.

20. Multiple proposals will not be accepted.

21. FORMAT FOR PROPOSALS

a. Each proposal shall be submitted in separate volumes. Volume 1 will consist of Factor 1, Volume 2 will consist of Factor 2, and Volume 3 will consist of Factor 3. Each proposal must include all volumes and shall be submitted by the closing date and time set forth in the solicitation. Failure to provide any volume may result in the proposal being given an Unacceptable rating. Information provided shall be specific to each Factor.

b. Page limitation and number of copies for each Factor is as follows:

Factor 1: Technical Factor (Maximum of 40 pages) (1 electronic copy via email or CD ROM) Factor 2: Past Performance (Maximum of 2 pages per reference) (1 electronic copy via email or CD

ROM)

Factor 3: Price / Cost (No Maximum) (one sanitized copy via email or CD ROM and one unsantized copy via email or CD ROM). Any documentation that is based on or includes mathematical calculations (e.g., calculations for rental value of government property in the Offeror’s possession, calculations where there is the appearance of unbalanced pricing, etc.) shall be submitted in electronic, executable format utilizing Microsoft Excel. Any additional information necessary to explain the proposed pricing that does not contain mathematical calculations may be submitted in Adobe, Microsoft Word or Microsoft Excel format.

c. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. A Table of Contents should be created using the Table of Contents feature in MS Word. MS Word (.doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right - 1” Gutter – 0” From Edge – Header, Footer – 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

d. Length: Each volume shall be as brief as possible, consistent with complete submission. The page count will be made by counting the pages from left to right, consecutively. Pages that exceed the page limitation will be returned to the Offeror and will not be evaluated. Each paragraph shall be separated by at least one blank line. Annexes, documentation and attachments that are submitted by the Offeror, which are not required as part of the Solicitation, will count against the page limitations. If pages are printed on both sides, each side will count as a separate page. The following will not count against page limitations: volume title pages, table of contents pages, cross-referencing pages, indices, acronym lists and page dividers (used to separate proposal sections). Pages should not exceed 8-1/2 inches in width by 11 inches in length; foldout pages depicting such items as sketches, etc., may be used, with each fold counted as one page. The font used shall not be less than 12 point. Deviation from Requested Format are not authorized.

e. The Offeror is responsible for including sufficient details to permit a complete and accurate evaluation of the proposal. Offerors shall provide a proposal that, at a minimum, addresses those evaluation Factors/Subfactors. Each proposal shall address all the requirements of the Solicitation and the Performance Work Statement.

22. OFFERS MUST INCLUDE THE FOLLOWING INFORMATION:

I. Technical:

1. Program Manager (PM) – submit the PM’s qualifications. The PM shall have a minimum of five (5) years of administrative and/or supervisory experience managing a contract of this size and scope with similar responsibilities and technical skills and requirements. The PM shall also have either a minimum of five (5) years of hands-on (i.e.

non-supervisory) experience in a facilities building trade related to mechanical, electrical or carpentry work, or hold a four (4) year engineering degree from a college accredited by an agency or association recognized by the US Department of Education. The engineering degree must be in the mechanical, electrical or civil engineering fields.

See PWS Annex A 2.1.11.1 Key Personnel with the full description of the PM’s duties and responsibilities.

2. Capability Statement – submit a capability statement to include a staffing plan and transition in/out plan. The Capability Statement shall provide enough information to adequately address the Offeror’s experience or technical capability to meet the requirements of the PWS, to include the major technical components of the requirements:

Overall Management and Work Control, Solid Waste Management, Grounds Maintenance, Pavement Clearance, Facility Maintenance-Vertical, Facility Maintenance-Horizontal, Heating and Cooling Services, Wastewater Services, and Pest Management Services. The transition plan shall be submitted in accordance with the PWS, Section Annex A 3.2 Transition (Phase In/Phase Out), and shall address such items including, but not limited to, property inventory, personnel transition, management interface, etc. The Offeror shall address all Personnel Licensing and Certificates included in Attachment 5.

3. Quality Assurance Plan. This plan must delineate the processes and methodologies which will be used to ensure that performance of required services is maintained at the highest quality, to include performance measurement metrics, workload analysis, problem solving processes, and remediation solutions for problem areas. The Quality Assurance Plan shall be submitted in accordance with the PWS, Section Annex A 4.1 Quality Assurance.

4. Property Management Plan – submit a Property Management Plan which describes how the Offeror plans to manage any Government Property that may currently be in their possession and/or may be provided. The Property Management Plan shall provide sufficient information to adequately address the Offeror’s ability to properly manage any Government Property provided under this contract. The Property Management Plan shall be submitted in accordance with the Use and Rental of Government Property clause in this Request for Proposal as well as section

4.3 of the overarching PWS.

II. Past Performance:

(a) The Government will evaluate the quality and extent of Offeror's performance deemed relevant to the requirements of this RFP. The Government will use information submitted by the Offeror and other sources such as other Federal Government offices and commercial sources to assess performance.

Provide a list of no more than three (3), of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years from the solicitation issue date. Relevant contracts include performance of efforts of similar scope and magnitude involving base operations and maintenance. If an Offeror intends to submit a reference for an Indefinite Delivery Indefinite Quantity (IDIQ) contract or a Blanket Purchase Agreement (BPA), the Offeror shall submit single orders placed under an IDIQ contract (under FAR 16.501-1); or a single call order placed under a BPA (FAR 8.405- 3, 13.303). Each task/call order submitted will be considered one of the references permitted per the above guidance. An IDIQ/BPA contract reference without an order number will not be considered in the past performance evaluation. The data concerning the Offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. For parent companies, subsidiaries and affiliates, explain how the resources of these entities will perform on this effort. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. In the case of an Offeror without a record of relevant past performance or is so sparse that no meaningful past performance rating can be reasonable assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown past performance. Furnish the following information for each contract listed:

(1) Company/Division Name

(2) Product/Service

(3) Contract Number, Award Date, and Period of Performance

(4) Price/Cost. Original awarded and final (or projected final, if contract is current).

(5) Procuring Contracting Officer (PCO). Name, telephone number and email address

(6) Administrative Contracting Officer (ACO). Name, telephone number and email address

(7) Government or commercial technical representative or Contracting Officer’s Representative (COR) name, telephone number, and email address.

(8) Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as service similarity, service, size and complexity.

(9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions and efforts to avoid recurrence/overcome.

III. Price / Cost:

(a) The offeror shall submit a price for the FFP CLINs in Section B. If the offeror does not separately price the CMR CLINs, the offeror shall indicate “NSP” in the respective CMR CLINs in Section B.

(b) The offeror shall complete and submit the Pricing Matrix (Attachment 0004 to the solicitation).

(c) Firm Fixed Price (FFP) Labor CLINs: The offeror must complete the labor portion of solicitation Attachment 0004 for each contract period. For the Phase-in Period, the offeror shall propose its own labor categories and FTEs in the Pricing Matrix (Attachment 0004 to the solicitation). For all other periods, the offeror may not deviate from categories listed in the Pricing Matrix. The worksheet contains formulas that will automatically calculate dollars. Offerors shall not change the formulas unless they account for costs differently than what is reflected in the spreadsheet.

(i) CBA and SCA Covered Labor Categories: The offeror shall fill in the holiday, vacation and sick hours per year, the hourly rate, and the FTE minimum proposed for each labor category for all contract periods (if different than what is stated as the Government-required minimum). For each contract period, the offeror must include the applicable taxes (e.g., FICA, FUTA, SUTA), Fringe Benefits and/or Health and Welfare, Overhead, G&A and Profit. In order to evaluate and offeror’s compliance with the applicable CBA or SCA Wage Determinations, the offerors shall provide the basis/assumption for the proposed CBA and SCA WD benefits.

(ii) Management/Exempt Labor Categories: The offeror must fill in the holiday, vacation and sick hours per year, the yearly salary and the FTE minimum proposed for each labor category for all contract periods (if different than what is stated as the Government-required minimum).

(d) Materials/Equipment/ODCs and Project Work (Cost Reimbursable/No Fee) CLINs:

(i) Materials/Equipment/ODCs and Project Work will be reimbursed on a cost, no fee basis. For evaluation purposes, the offeror shall propose indirect rates applicable to Materials/Equipment/ODCs and Project Work in Attachment 0004. Offerors shall complete applicable highlighted cells on each worksheet and shall not change the government-provided Materials/Equipment/ODC or Project Work costs. If needed, offerors can insert additional rows for applicable indirect expenses. No fee shall be proposed.

(ii) Indirect Rates Applicable to Materials/Equipment/ODCs and Project Work: The offeror shall identify the basis for the proposed indirect rates applicable to Materials/Equipment/ODCs and Project Work (i.e. Forward Pricing Rate Agreement (FPRA), Forward Pricing Rate Proposal submission, Approved Provisional Billing Rates, budgetary rates, etc.) and provide documentation supporting their proposed indirect rates. The offeror shall provide copies of their current (within the last twelve months) Forward Pricing Rate Agreement or Forward Pricing Rate Proposal submission and/or Provisional Billing Rates approval letter. For indirect rates based on budgetary data or if none of the listed DCAA/DCMA documents are available, the offeror shall provide details on formulation of indirect rates (including the detailed pool of expenses with associated dollar values and a breakout of the allocation bases with associated dollar values) in Microsoft Excel. Provide the same detailed breakout for the contractor/subcontractor’s actual indirect rates for the last two completed fiscal years. A simplistic example of the detailed breakout required is provided below for overhead:

Contractor’s FY19 Overhead

Description Budget Overhead Expenses:

Indirect Payroll $45,320 Payroll Taxes $35,950 Vacation $4,520 Holiday $1,388 Sick Leave $2,150 Entertainment $5,350 Office Equipment $6,300 Depreciation $1,302 Total Pool $102,280

Less Unallowable Costs Entertainment $5,350 Net Allowable Expenses $96,930

Allocation Base Direct Labor $245,000

Rate 39.56%

(e) Contractor Manpower Reporting (CMR) CLINS: The Offeror shall determine to price or not-separately-price (NSP) the CMR requirement based on their accounting system.

If the Offeror recoups CMR costs in its indirect costs, the Offeror shall not separately price the CMR CLINs and shall indicate “NSP” in Section B.

(f) Unbalanced Pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques. The greatest risks associated with unbalanced pricing occur when (a) Startup work, mobilization, first articles, or first article testing are separate line items; (b) Base quantities and option quantities are separate line items; or (c) The evaluated price is the aggregate of estimated quantities to be ordered under separate line items of an indefinite-delivery contract. Offerors shall provide documentation, including data, calculations and supporting rationale, for any apparent unbalanced pricing which will be used to determine if the proposed prices are balanced

(g) Accounting System. Since this acquisition includes cost-reimbursable effort, pursuant to FAR 16.301-3(a)(3), the contractor’s accounting system must be deemed adequate for determining costs applicable to the contract/orders. Provide documentation from DCAA/DCMA supporting the determination that the offeror’s accounting system has been deemed adequate. Offerors who do not have an adequate accounting system must complete and submit Attachment 0015 (Accounting System Checklist) to the solicitation, which will be used to facilitate the DCAA/DCMA accounting system review.

(End of Summary of Changes)