APPMS_Gap_Analysis_Solicitation.pdf

Solicitation Number: W912HQ-16-T-0028 – Request for Proposal

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Reference number is W912HQ-16-T-0028 and is issued as a Request for Proposal (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89, effective 14 July 2016.

The requirement is set-aside for a Women Owned Small Business (WOSB). The associated North American Industry Classification System (NAICS) Code is 541611, Administrative Management and General Management Consulting Services, with a small business size standard of $15,000,000.

Description: This requirement will be awarded as a firm-fixed price (FFP) contract to conduct a gap analysis and system compatibility study between USACE Automated Personal Property Management System (APPMS) and other Department of Defense (DoD), Department of Army (DA), and other Federal logistics personal property management automated systems. Determine Enterprise Resource Planning (ERP) systems that could facilitate and support USACE Personal Property Book operations. Provide a comprehensive report illustrating system capability to support USACE Logistics Enterprise (ULE) in FY2017. Provide a comprehensive study for USACE to align personal property management with Department of the Army Single Army Logistics Enterprise.

Date, Time, and Place Offers are Due: The due date for the delivery of a response to this solicitation is on or before 2:00 p.m. EST, Monday, 19 September 2016. All questions regarding combined synopsis/solicitation W912HQ-16-T-0028 must be received in writing at the e-mail address listed below no later than 2:00 pm Eastern Standard Time (EST) on Wednesday, 14 September 2016 in order to allow the Government time to review and respond accordingly. Questions received after 2:00 pm EST on 14 September 2016 are not guaranteed to be answered prior to the solicitation closing date. Proposals should be e-mailed or mailed to the Point of Contact (POC) shown below by the closing date and time. Upon receipt of an electronic proposal, the Government will acknowledge receipt of that proposal via email to the offeror.

If a proposal is e-mailed to the POC, it is the offeror’s responsibility to ensure that the transmission is received by the Government prior to the closing date and time.

POC: LaTova Greene, Contract Specialist Address: US Army Humphreys Engineer Center Support Activity

CECT-HC

7701 Telegraph Road Alexandria, VA 22315-3860

Phone: 703-428-7943 Fax: 703-428-8181 E-mail: latova.j.greene@usace.army.mil

Offerors are required to be actively registered with the System for Award Management (SAM) at www.sam.gov prior to award. Offerors are highly encouraged to download and review all attachments to this solicitation prior to submitting a proposal.

Basis for award: The Government will award a contract resulting from this combined synopsis solicitation on the basis of lowest price for responsible offers meeting the technical acceptability standards as outlined in FAR 52.212-2, Evaluation – Commercial Items.

mailto:latova.j.greene@usace.army.mil http://www.sam.gov/

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.209-5 Certification Regarding Responsibility Matters OCT 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1 Instructions to Offerors—Commercial Items OCT 2015

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.242-15 Stop-Work Order AUG 1989

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

DEC 2015

252.209-7004 Subcontracting with Firms That are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism

(OCT 2015)

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System – Statistical Reporting in Past Performance Evaluations

JUN 2015

252.225-7012 Preference For Certain Domestic Commodities FEB 2013

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Price is the most important factor. The following factors shall be used to evaluate offers:

I. Technical Capabilities Factor.

Offers will be evaluated on how well the contractor describes their qualifications and planned approach to the tasks to execute the requirements and provide the specific deliverables as outlined in the PWS. The description shall demonstrate contractor knowledge and understanding of the requirement, and describe the approach to ensure the requirements will be met.

II. Past Performance Factor.

Offers will be evaluated on recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information) IAW FAR 52.212-2 (b) (10)

III. Price Factor.

Prices will be evaluated in accordance with FAR 13.106-3.

Contract Line Item Numbers (CLINs): The CLINs are provided below. Please provide pricing in this table:

CLIN Unit QTY Amount

CLIN 0001: Labor Job 1

CLIN 0002: Materials Job 1

CLIN 0003: Travel Job 1

CLIN 0004: Contractor Manpower Reporting

Job 1 NSP

Total Price

*Not Separately Priced (NSP); include pricing in CLIN 0001. Contractor Manpower Reporting requirement description is detailed in this solicitation.

52.212-1 ADDENDA

Addenda to 52.212-1, Instructions to Offerors – Commercial

Along with the required information outlined in 52.212-1(b), Submission of offers, the offeror shall provide the following information:

I. Technical Capabilities

a. This section shall discuss the offeror’s technical approach to accomplishing all tasks and overall understanding of the tasks identified in the PWS.

b. 10 page maximum; 8.5”x11” page size; font no smaller than 10.

II. Personnel

a. This section shall discuss the offeror’s personnel or team of personnel they propose to perform all the tasks identified in the PWS and describe each person’s role in accomplishing the tasks. Offerors shall indicate their familiarity and experience with either U.S. Army Corps of Engineers, DoD, Department of Army or other Federal logistics systems. Offeror must clearly indicate their understanding of the overarching property management process.

III. Past Performance

a. Past performance information should include all information required in provision 52.212-1(b)(10). Offerors should provide a description of significant prior endeavors or tasks similar in scope to this PWS.

b. Offerors shall provide past performance information for three (3) contracts completed within the last five (5) years or currently ongoing.

c. 5 page maximum; 8.5”x11” page size; font no smaller than 10.

IV. Price

a. Offerors shall submit their price proposal in the table format provided in this solicitation. The proposal must also show each labor category, fully burdened direct labor rates, number of hours and total price for the services requested and all costs broken out appropriately, including materials and travel costs. The price proposal should represent the requirements for the full work effort.

INFORMATION ON NOTIFICATION OF AWARD

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

UNITED STATES ARMY CORPS OF ENGINEERS, DIRECTORATE OF LOGISTICS

PERFORMANCE WORK STATEMENT (PWS) FOR

USACE AUTOMATED PERSONAL PROPERTY ACCOUNTABILTIY MANAGEMENT SYSTEM

GAP ANALYSIS STUDY

TASK ORDER: USACE PROPERTY MANAGEMENT SYSTEM STUDY

REQUIREMENTS

Contract support to conduct a gap analysis and system compatibility study between USACE Automated Personal Property Management System (APPMS) and other Department of Defense (DoD), Department of Army (DA), and other Federal logistics personal property management automated systems. Determine Enterprise Resource Planning (ERP) systems that could facilitate and support USACE Personal Property Book operations. Provide a comprehensive report illustrating system capability to support USACE Logistics Enterprise (ULE) in FY2017. Provide a comprehensive study for USACE to align personal property management with Department of the Army Single Army Logistics Enterprise.

BACKGROUND

The U.S. Army Corps of Engineers property book management systems are managed under two logistics automated information systems. Currently, APPMS is used to manage civil funded property and Civil Property Authorization Document (CPAD) authorization, and Table Distribution Allowance (TDA). Property Book Unit Supply Enhanced (PBUSE) is used to manage Communication Security (COMSEC) and Controlled Cryptographic Items (CCI) equipment.

Both systems have their own unique challenges; APPMS interface with other USACE process areas but designed in a stove-pipe structure with lack of real-time interoperability with the Army financial and logistics system. PBUSE lacks in capabilities to support property book management exclusive to USACE and other process areas particularly in USACE financial and maintenance management. It is scheduled to sunset in 2017 as part of the Single Army Logistics Enterprise (SALE) initiative.

During the development of USACE Logistics Enterprise (ULE) strategic framework, the Product Development Team (PDT) determined these challenges could setback implementation of ULE’s property book management improvement plan, and suggested further study is needed to ensure current Automated Information Systems (AIS) can support the goals of ULE. Part of ULE’s goal is to optimize USACE property book management automated system without implicating other process areas particularly in financial and maintenance management.

SCOPE

The contractor shall provide USACE independent gap analysis and compatibility study of systems that currently support USACE Property Accountability management operations against identified Department of Defense (DoD), Department of Army (DA), and other federal property accountability systems. The contractor shall focus on determining if DoD, DA and other Federal systems can support USACE Logistics Functions and other USACE unique process areas.

Contractor shall provide an in-depth review of USACE Logistics Enterprise (ULE) goals against Department of Army Single Army Logistics Enterprise objectives and provide recommendations to align USACE ULE with Department of Army logistics objectives. These systems include, but not limited to Defense Property Accountability System (DPAS) and Global Combat Support System- Army (GCSS-A) Property Accountability management module.

MANAGEMENT

Contractor and Agency Management will be conducted in accordance with DoD and Army guidelines, and their USACE Supplements. The Contractor shall maintain a quality and control plan for this initiative.

TASK DESCRIPTION

A. Contractor shall facilitate Product Development Team (PDT) to discuss and conduct analysis of Department of Defense/Department of Army or any other Federal logistics systems compatible with USACE property book management system. Contractor shall communicate with APPMS contract support provider as required. Contractor shall start IPT thirty (30) days after contract award.

B. Contractor shall review USACE Automated Personal Property Management System by examining specific process, interfaces, and Department of Army reporting requirements.

Contractor shall specifically identify and address each phase of Property Management and ways in which USACE currently accounts for Operation Maintenance Army (OMA), Army Working Capital Funds (AWCF), Civil funded, Plant Replacement Improvement Program (PRIP) funded equipment and supplies. Contractor shall identify system problem areas that are impacting existing property book management operations, and system’s modernization effort. Reviews shall cover requirements and all manners of acquisition, receipt, storage, accountability, property transfer, issue, use, and disposal of USACE supplies and equipment in accordance to Department of Army and USACE policies. Contractor shall provide USACE DOL all finding of the USACE Automated Personal Property Management System review within thirty (30) days after contract award

C. Contractor shall perform a full review of identified Department of Defense, Department of

Army and other Federal government property accountability systems. Contractor shall specifically focus on processes on managing Operation Maintenance Army (OMA), Army Working Capital Fund (AWCF), Civil Funded, and Plant Replacement Improvement Program (PRIP) funded equipment and supplies. Reviews shall cover the requirements and all manner of acquisition, receipt, storage, accountability, property transfers, issue, use, and disposal of USACE equipment and supplies in accordance with Department of Army and USACE regulations and policies. Contractor shall provide USACE DOL a compatibility review of APPMS, Department of Defense, Department of Army, and other federal property accountability systems within ninety (90) days of contract award.

D. Contractor shall provide USACE DOL a final gap analysis briefing and systems compatibility report identifying three (3) recommendations and courses of action to implement quantitative, efficient, and effective property accountability with USACE property management automated information system (AIS)within one hundred twenty

(120) days after contract award.

E. Contractor shall perform a comprehensive review of USACE ULE goals against Department of Army Single Army Logistics Enterprise (SALE) objectives to provide USACE DOL recommendations to align USACE ULE property accountability system with Department of Army logistics objectives within one hundred twenty (120) days of contract award.

F. Contractor shall travel to a maximum of ten sites with at least one (1) government representative and no more than two (2) contract representatives to conduct gap analysis.

Site visit locations to be named after the contract is awarded. Contractor shall site visit thirty (30) days after contract award.

DELIVERABLES

A. Contractor shall provide trip reports from each site visit ten (10) days after completion of visit.

B. Contractor shall conduct In-Progress Review (IPR) and provide status reports on cost and completion every thirty (30) days.

C. Contractor shall provide a thorough business case analysis (BCA) of gaps analysis and compatibility between APPMS, Department of Defense, Department of Army, and other federal property accountability systems. Draft reports will be presented thirty (30) days prior to final review.

D. Contractor shall provide USACE DOL a final gap analysis briefing and systems compatibility report identifying three (3) recommendations and courses of action to implement quantitative, efficient, and effective property accountability with USACE property management automated information system (AIS) with the ULE strategic goals and Department if Army objectives in a Microsoft Word and Power Point documents.

QUALIFICATIONS

The contractor should be familiar with U.S. Army Corps of Engineers, DOD, Department of Army, and other Federal logistics systems. Contractor must understand the overarching property management process.

SCHEDULE

Above tasks should be completed NLT 120 days after contract award.

EXPECTED TRAVEL

The Contractor shall be expected to conduct travel, as required in order, not to exceed ten (10) trips to fulfill the requirements presented in the tasks for this delivery order. All travel shall be reimbursed in accordance with FAR Part 31 or as a fixed-price incidental item. The travel MUST be approved in advance by USACE Contracting Officer Representatives (COR).

GOVERNMENT PROVIDED MATERIALS

• USACE Campaign Plan

• Previously executed work products identified in the Project Management Plan (PMP)

OTHER

The Contractor shall take no direction from any Government employee or any other person other than the Government Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will not comply with Changes clause of this contract when the contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contracting Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. CORs are limited to the authorities stated in the COR appointment letters.

ANTITERRORISM/OPERATIONS SECURITY:

All contract employees, to include subcontractor employees, requiring access to Army controlled installations, facilities, controlled access areas, or require network access, shall complete AT Level 1 awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at/; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

All contractor and associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access https://atlevel1.dtic.mil/at/ requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the Requiring Activity (RA) OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer, within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services under this contract for US Army Corps of Engineers via a secured data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported at any time during the FY all data shall be reported no later than October 30 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk at http://www.ecmra.mil/ http://www.iad.gov/ http://www.cdse.edu/catalog/operations-security.html%3B http://www.uscis.gov/e-verify) http://www.uscis.gov/e-verify) http://www.ecmra.mil/ http://www.ecmra.mil/