VHH SOW Electrical System TRD01.docx

VHH PM Electrical Project # VHH120ELECTRICAL

AWARDING ENTITY

Awarding Entity: Veterans Home at Holyoke Agency Name and Address: 120 Cherry Street Holyoke, MA Project Number: VHH120ELECTRICAL

CONTACT INFORMATION

Name and Title: Jeremy Meade, Institutional Foreman John Fydenkevez, Third Class Engineer Phone: 413-552-4765 413-552-4748 Email Address: jeremy.meade@mass.gov john.fydenkevez@mass.gov

CONTRACT AND BIDDING INFORMATION

Project Name: VHH PM Electrical Project Description (brief overview): Preventative maintenance for 480V/277V electrical distribution system Bid Walkthrough: Wednesday 9/2/2026 8:00 – 10:00 OSD Trade Category: TRD01

SCOPE OF WORK

1. Scope of Services The Vendor shall provide all labor, supervision, materials, equipment, tools, transportation, testing instruments, and incidental services necessary to perform electrical testing, preventive maintenance, troubleshooting, and repair services on the Owner's 480V/277V electrical distribution system.

Services shall include preventive maintenance, corrective maintenance, emergency response, testing, inspection, diagnostics, and repairs in accordance with this Agreement.

2. Permits and Authority Having Jurisdiction (AHJ) The Vendor shall obtain, maintain, and pay for all permits, licenses, inspections, and approvals required for the work.

The Vendor shall coordinate with and comply with all applicable Authorities Having Jurisdiction (AHJs), including but not limited to:

· Massachusetts Department of Public Health (DPH)

· Centers for Medicare & Medicaid Services (CMS)

· U.S. Department of Veterans Affairs (VA)

· State and Local Electrical Inspectors

· Local Building Officials

· Any additional regulatory agencies having jurisdiction over the work.

3. Facility Access Upon arrival at the Massachusetts Veterans Home at Holyoke, the Vendor shall:

· Sign in with the facility in accordance with Owner procedures.

· Coordinate with the Facilities Department before beginning work.

· Sign out upon completion of work and departure from the facility.

4. Notification Requirements Prior to de-energizing any electrical equipment, circuit, feeder, switchboard, switchgear, transformer, or other electrical device, the Vendor shall notify the Veterans Home Facilities Department.

Immediately following completion of the work and prior to re-energizing equipment, the Vendor shall again notify the Facilities Department.

Under no circumstances shall the status of any portion of the electrical distribution system be changed without prior notification to the Veterans Home Facilities Department.

5. Deficiency Reporting Any deficiencies, unsafe conditions, equipment failures, code violations, or recommended corrective actions discovered during testing or maintenance shall be reported to the Facilities Department on the same day the deficiencies are identified.

6. Repair Quotations The Vendor shall provide a written quotation for all recommended repairs within forty-eight (48) hours following completion of the service visit.

Repair quotations shall include:

· Description of deficiency

· Recommended corrective action

· Labor

· Materials

· Estimated completion time

· Applicable permitting requirements

7. Service Reports The Vendor shall submit a comprehensive written service report within forty-eight (48) hours following each service visit.

Each report shall include, at a minimum:

· Date and time of service

· Equipment serviced

· Tests performed

· Test results

· Maintenance completed

· Deficiencies identified

· Repairs performed

· Recommended corrective actions

· Photographs, when applicable

· Equipment status upon completion All reports shall comply with applicable requirements of:

· Massachusetts Department of Public Health (DPH)

· Centers for Medicare & Medicaid Services (CMS)

· U.S. Department of Veterans Affairs (VA)

· National Fire Protection Association (NFPA)

· Applicable Authorities Having Jurisdiction (AHJs)

8. Emergency and Non-Emergency Response The Vendor shall provide service availability twenty-four (24) hours per day, seven (7) days per week, including weekends and holidays.

Response requirements shall be:

Emergency Service

· On-site response within two (2) to four (4) hours.

Emergency services include, but are not limited to:

· Electrical system failures

· Loss of critical power

· Equipment failures affecting patient care or life safety

· Hazardous electrical conditions Non-Emergency Service

· Response within twenty-four (24) hours for operational failures not requiring immediate emergency response.

9. Codes and Standards All work performed under this Agreement shall comply with the latest editions of all applicable codes and standards including, but not limited to:

· National Electrical Code (NFPA 70)

· NFPA 70B – Standard for Electrical Equipment Maintenance

· NFPA 70E – Standard for Electrical Safety in the Workplace

· Massachusetts Electrical Code

· Manufacturer recommendations and maintenance requirements

· Centers for Medicare & Medicaid Services (CMS) requirements

· U.S. Department of Veterans Affairs (VA) requirements

· Department of Public Health (DPH) requirements

· OSHA regulations

· All applicable Authorities Having Jurisdiction (AHJs)

10. Preventive Maintenance Services Preventive maintenance shall include inspection, testing, cleaning, adjustment, lubrication (where applicable), thermal scanning when appropriate, torque verification where required, and operational testing of the following equipment:

· Transformers

· Busways

· Bus Boxes

· Motor Starters

· Surge Protection Devices (SPD)

· Variable Frequency Drives (VFD)

· Main Switchgear

· Switchboards Preventive maintenance shall be performed in accordance with manufacturer recommendations, NFPA 70B, and industry best practices.

11. Safety Requirements

· The Vendor shall maintain a safe work environment and shall comply with all applicable OSHA regulations and NFPA 70E electrical safety requirements.

· The Vendor shall utilize appropriate lockout/tagout procedures, arc flash protection, and personal protective equipment (PPE) during all work activities.

· 12. Insurance

· The Vendor shall maintain insurance coverage meeting all Commonwealth of Massachusetts requirements and shall furnish certificates of insurance upon request.

· Coverage shall remain in effect throughout the duration of this Agreement.

· 13. Qualified Personnel

· All work shall be performed by properly licensed electricians and qualified electrical technicians experienced in medium and low-voltage power distribution systems.

· The Vendor shall ensure personnel possess all licenses and certifications required by the Commonwealth of Massachusetts.