VHCC_260-B5260-004_Notice_of_Invitation_for_Bids.pdf

Notice of Invitation for Bids Page 1 of 1

DGS-30-256

(Rev. 07/21) (VCCS Rev. 05/23)

NOTICE OF INVITATION FOR BIDS (IFB)

VIRGINIA COMMUNITY COLLEGE SYSTEM

VIRGINIA HIGHLANDS COMMUNITY COLLEGE

REPLACE HVAC SYSTEM OTC BUILDING – PHASE I

PROJECT CODE # 260-B5260-004

Sealed bids are invited for the construction of the OTC Building Piping Replacement – Phase I at Virginia Highlands Community College, Project Code # 260-B5260-004 located in Abingdon, Virginia. The project is generally described as a demolition and installation of new heating and chilled water piping, a chiller, two boiler, chilled water pumps and heating water pumps. Electrical demolition and new work associated with the replacement of HVAC equipment is also required.

Sealed bids will be received electronically through eVA or at Virginia Community College System, Attention: Mrs.

Sibyl Roberts, 300 Arboretum Place, Suite 200, Richmond, Virginia 23236, Telephone (804) 819-4918. PLEASE NOTE: For shipping/mailing, use Suite 390; for hand delivery, use Suite 200. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on Tuesday, September 30, 2025. The bids will be opened publicly and read aloud beginning at 2:00 P.M., on the following day, Wednesday, October 1, 2025, at the same location.

In person hand delivery is supported on bid day at the stated location. Building is open during regular business hours. All visitors need to sign in at the virtual receptionist (iPad on the wall in the main lobby.) Bids may be modified as per the Instructions to Bidders using fax number (804) 819-4762 and copying sroberts@vccs.edu.

A Standard Commonwealth Bid Bond is required (form CO-10.2) and Contract Security is required for any bid regardless of the bid amount.

eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements.

Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

A pre-bid conference will be held at 2:00 P.M. on Tuesday, September 9, 2025, at Virginia Highlands Community College, 100 VHCC Drive, Abingdon, Virginia 24212, in the OTC Conference Room 101. Attendance is optional but highly recommended for those submitting a bid.

The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders. ‘Notice of Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov.

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional qualification requirements.

All executive branch agencies are directed to advance Executive Order 35, dated July 3, 2019.

The Invitation for Bids for the above project, including the drawings and the specifications containing the information necessary for bidding, are available for download from the eVA website at www.eva.virginia.gov.

Authorized Official of Owner/Agency Commonwealth of Virginia

State Board for Community Colleges

Attachment: eVA Vendor Registration Requirements mailto:sroberts@vccs.edu https://eva.virginia.gov/ http://www.eva.virginia.gov/

DGS-30-384

(Rev. 01/21)

Vendor eVA Registration Requirements eVA Business-to-Government Vendor Registration, Contracts, and Order: The eVA

Internet electronic procurement solution, web site portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide construction and/or professional services to the

Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All bidders or offerors must register in eVA and pay the

Vendor Transaction Fees specified below; failure to register will result in their bid/proposal being rejected.

Vendor transaction fees are determined by the date the original purchase order is issued and the current fees can be found on the eVA website at https://eva.virginia.gov/eva-billing.html.

eVA Orders and Contracts: The solicitation/contract will result in one (1) purchase order(s) with the eVA applicable transaction fee assessed for each order.

http://www.eva.virginia.gov/ https://eva.virginia.gov/eva-billing.html https://eva.virginia.gov/eva-billing.html