Vendor - Q25-04 Hazardous Structure Demolition _ Removal.docx

REQUEST FOR QUOTATION (RFQ)

RFQ #Q25-04

Hazardous Structure Demolition & Removal

RFQ SUMMARY:

Larimer County intends to enter into a contract with one (1) or more companies for a zero-dollar "stand-by" agreement with a Contractor(s) who will, as needed, provide demolition and/or debris management services.

QUESTION DEADLINE: September 9, 2025 @ 10:00 a.m. (MT) All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No questions will be accepted after the date and time referenced above. All questions received will be answered via Addendum only.

Note: I, Les Brown, will be out of the office until 9/8/2025; however, please email me your questions while I am away and I will add them to the Addendum and get the answers as soon as I return to work. Thank you!

DEADLINE FOR SUBMITTALS: September 19, 2025 @ 10:00 a.m. (MT) We will only be accepting quotations submitted via the Rocky Mountain E-Purchasing System (BidNet, BidNet Direct) portal, up to the date and time referenced above, at which time they will be recorded, but not publicly opened on behalf of the Department.

BIDNET PORTAL / RFQ OFFICIAL WEBSITE:

To view official RFQ documents and addenda only available on the BidNet portal, use the following link: https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Les Brown, brownxld@co.larimer.co.us, 970-498-5954

NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or Purchasing Manager regarding this RFQ may result in disqualification of your Quote.

1. INTENT:

Larimer County intends to enter into a contract with one (1) or more Contractor(s) for a zero-dollar "stand-by", as needed, agreement who will provide demolition and/or debris management services. There is no minimum guarantee of work.

2. QUALIFICATIONS:

Qualifications, at a minimum, include the following and need to be documented explicitly in the Contractor’s quote:

1. The Contractor must have completed five (5) similar projects within the last five (5) years.

3. SCOPE OF WORK:

The Contractor shall, at a minimum, provide, perform, and/or furnish the following:

1. Perform a pre-demolition survey.

2. Create a Demolition Plan and provide a Project Specific Quote for each structure to be demolished.

2.1. The plan must include details on how you will approach and accomplish the demolition as well as materials and equipment to be used.

2.2. The demolition management plan should also include details such as how the debris will be removed.

2.3. Preventing the release of harmful pollutants is of the utmost importance; your Demolition Plan and Safety Plans need to specifically address how you plan to prevent debris release.

2.4. Your Project Specific Price must include detailed pricing for all resources used, with a Gross Maximum Price (GMP) for each specific project.

3. Create and monitor the Contractor's Safety Plan insuring it is being followed.

3.1. A Safety Plan is necessary to demonstrate the safety policies and procedures for all persons that will be on scene and/or working the site.

3.2. The Safety Plan must be in compliance with FEMA, OSHA, Fish and Wildlife Services and all Federal, State of Colorado and local laws.

4. Contractor must perform an inspection of each structure to determine the level of existing contamination, if any; it is anticipated that there may be structures containing Asbestos Containing Materials (ACMs).

4.1. There may be some structures which the Larimer County Building Official deems too dangerous to enter, these structures will need to be treated as ACM structures.

4.2. The name of the asbestos testing firm your company will use should be listed in your quote.

4.3. Contractor's Asbestos Abatement Plan must comply with Colorado Department of Public Health and Environment (CDPHE) rules and regulations regarding demolition.

4.3.1. Contractors should supply proof in their quote that their plan complies.

4.3.2. Contractors must manage and ensure the Contractor's Asbestos Abatement Plan is followed for each structure being demolished, if asbestos is present.

4.4. The results of these tests must be provided in written form to Larimer County prior to start of demolition activities.

4.5. Removal and disposal of all ACMs must be in accordance with Contractor's Asbestos Plan, Asbestos Abatement Specifications, the federal Clean Air Act, and all implementing regulations.

4.6. It is stipulated and required that all collected debris be taken to an appropriate disposal site per the Contractor's Disposal Plan.

4.6.1. Contractor must identify the disposal sites for ACMs and non-ACM debris

4.6.2. Landfills may charge extra for certain types of disposals (i.e. electronics like TVs, computers, items containing Freon, etc.); it is the sole responsibility of the Contractor to know all possible fees and include them in their pricing.

4.6.3. Materials with Freon or other refrigerants must be disposed of properly.

4.6.4. Contractor must transport demolished materials and dispose of them properly.

4.6.5. Contractor will supply Larimer County with a copy of all landfill and disposal receipts.

4.6.6. Contractor will promptly dispose of demolished materials and do not allow demolished materials to accumulate on site.

4.6.7. Contractor will be liable for all fees associated with disposal of all debris.

4.7. Possess or obtain a Larimer County specialized trade license, where required.

4.8. Obtain all permits and pay all fees as required to complete the demolition; demolition permit must include Larimer County Contractor license number.

4.9. Provide and be responsible for all expertise, materials, tools, equipment, transportation, traffic control, supervision, and all other services to ensure the timely, proper, and compliant demolition of the structure, hauling, and disposal of the materials/debris.

4.10. Contractor must break up and haul away all foundations.

4.10.1. The Contractor must appropriately cover the foundation area with clean fill and restore it to natural grade to ensure that there is no threat to public health or safety once the structure is removed.

4.11. Coordinate with utility providers to cap, terminate, and/or remove all utilities.

4.12. Drain, purge or otherwise remove, collect, and dispose of chemicals, gases, explosives, acids, flammables, or other dangerous materials before proceeding with demolition operations.

4.13. Conduct demolition operations and remove debris to ensure minimum interference with roads, streets, walks, and other adjacent occupied and used facilities.

4.14. Conduct demolition operations to prevent injury to people and damage to adjacent property, buildings, and facilities.

4.15. Do not close or obstruct streets, walks, or other adjacent occupied or used facilities without permission from Larimer County and/or the authorities having jurisdiction.

4.16. Provide alternate routes around closed or obstructed traffic ways if required by governing regulations.

4.17. Ensure safe passage of people around demolition area.

4.18. Erect temporary protection such as walks, fences, railings, canopies, and covered passageways, where required by authorities having jurisdiction.

4.19. Protect existing site improvements, appurtenances, and landscaping to remain.

4.20. Use water mist, temporary enclosures, and other suitable methods to limit the spread of dust and dirt, making sure to comply with governing environmental protection regulations.

4.20.1. Do not create hazardous or objectionable conditions, such as ice, flooding, and pollution, when using water.

4.21. Remove and transport debris in a manner that will prevent spillage.

4.22. Clean adjacent buildings and improvements of dust, dirt, and debris caused by demolition operations.

4.23. Return adjacent areas to condition existing before start of demolition.

4.24. Limit hours of operation to Monday through Friday during the hours of 7:00 a.m. to 6:00 p.m.

4.24.1. Special hours of operation outside the normal hours must be approved by Larimer County.

4.25. Limit noise pollution at all times to prevent objectionable conditions.

4.26. Do not burn any materials.

4.27. Attend and contribute to progress meetings with the County as requested.

4.28. Document and keep records as required by state and federal regulations, or as specified by Larimer County.

4.29. The Contractor will be expected to provide traffic control as needed at their own expense.

4.29.1. Traffic control must meet current standards set by the Colorado Department of Transportation (CDOT) and the current Manual or Uniform Traffic Control Devices (MUTCD).

4.29.2. All Traffic Control Supervisors and flaggers must have a current certification and be able to provide proof of such when on the job.

4.29.3. In addition, all workers within the right-of-way must wear class 2 reflective safety vests at all times.

4.29.4. Contractor's quote should list all traffic control pricing/cost in detail.

4.30. Use mechanical equipment to load and reasonably compact debris prior to hauling for disposal.

4.31. Contractor cannot keep, donate, or give away any items from the demolition site.

4.32. Contractor will remove and haul from the site all excess materials, debris, and equipment belonging to the Contractor.

4.33. Any damage (e.g. damaged surrounding fencing, damaged road surfaces, excessive tire furrows, mud tracked onto pavement, etc.) resulting from the Contractor's activities must be fixed by the Contractor to Larimer County's satisfaction at no expense to Larimer County.

4. AWARD AND CONTRACT:

This solicitation will be awarded to the vendor with the most responsive, responsible, reasonable quotation meeting all specifications and deemed the best fit and most advantageous to Larimer County. To assist in the decision for award: interviews may be held, background checks may be performed, references may be contacted, and other inquiries may be taken to determine the abilities of the vendor.

A formal agreement will be awarded to the vendor with the most responsible, responsive, reasonable quote, deemed the best value, best fit, and most advantageous to Larimer County (Interviews may be held, and references may be contacted, to assist in the decision for award). A Sample of Larimer County’s Agreement is included with this Request for Quotation as Attachment A - Professional Services Agreement.

The term of the agreement will be one (1) year from the date the agreement is executed. The County, at its sole option, may offer to extend this Contract for up to four (4) additional one-year terms. The extension option may be exercised providing satisfactory service is given, and must be mutually agreed upon in writing, by and between the County and the Award Vendor.

Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that meets, at a minimum, the Insurance Requirements published in the solicitation. This valid COI must be received by Larimer County within 10 calendar days of the Notice of Award and must include Larimer County listed as Additional Insured and Certificate Holder. Work may only begin after the COI has been approved by Risk Management.

5. INSURANCE REQUIREMENTS:

BEFORE submitting your company quote, confirm with your insurance carrier that your company can meet the insurance requirements published in the solicitation. Your company insurance coverages should be correctly noted in the most current EOC. NOTE: All Larimer County contracts require that the Award Vendor possess appropriate insurance at all times during the contract; these coverages are purchased at the company's expense. The County’s insurance requirements may necessitate a company adding or increasing coverage/limits, and those changes may impact pricing for the proposed project. These costs must be included in your pricing at the time of submission and will not be permitted to be added later.

Insert Insurance Requirements:

Prior to commencement of any work, contractor/vendor shall provide a Certificate of Insurance issued to Larimer County, 200 West Oak St., Suite 4000, Fort Collins, Colorado 80521 as the Certificate Holder. The insurance required herein shall be procured and maintained in full force and effect for the duration of the Contract or Agreement and shall be written for not less than the following amounts, or greater if required by law. Such certificate shall be delivered to InsuranceCert@larimer.org.

1. Workers' Compensation and Employers' Liability

2. $500,000 Disease-Policy Limit

3. $100,000 Disease-Each Employee

3.1. Waiver of Subrogation in favor of Larimer County

3.2. If the contractor/vendor is not required to carry Workers’ Compensation coverage per Colorado Workers’ Compensation Act 8-40-202(2)(b) a signed Workers’ Compensation waiver must be provided.

4. Commercial General Liability on an Occurrence Form with minimum limits as follows:

4.3. Contractor/Vendor agrees that the insurance afforded the County is primary non-contributory.

5. Automobile Liability Insurance including coverage for all owned, non-owned, & hired autos. Limits to be as follows:

5.1. Bodily Injury & Property Damage Combined Single Limit $1,000,000

5.2. Lower limits may be accepted if automobiles are not used for transport in relation to goods/service provided as outlined in agreement (i.e. only commuting to job site).

6. Pollution Liability/Contractors Pollution Liability $1,000,000

7. Minimum required limits set forth herein may be met by utilizing a combination of excess/umbrella policies in conjunction with primary insurance policies if necessary.

8. General Liability and Automobile Liability insurance policies shall include Larimer County and its elected and appointed officials and employees as additional insureds as their interests may appear.

9. The County reserves the right to reject any insurer it deems not financially acceptable by insurance industry standards. Insurance Companies shall be licensed to do business in the State of Colorado and shall have an AM Best rating of not less than A- VII.

10. Notice of Cancellation: Each insurance policy required by the insurance provision of this Contract or Agreement shall provide the required coverage and shall not be suspended, voided, or canceled. Should any of the required policies be cancelled before the expiration date, notice shall be delivered to Larimer County, 200 West Oak St. Suite 4000, Fort Collins, CO 80521 or InsuranceCert@larimer.org.

11. Subcontractors: If subcontractors are used by contractor/vendor in the performance of contracted services, all subcontractors are required to carry insurance coverage consistent with the limits as listed in this document and the subcontractor must include Larimer County an additional insured as described in section V.

ANY DEVIATIONS FROM THE STANDARDS GIVEN ABOVE MUST BE APPROVED BY THE LARIMER COUNTY RISK MANAGEMENT DIVISION.

6. GENERAL INSTRUCTIONS TO RESPONDENTS:

6.1 Cooperative Purchasing:

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges, contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or any government entity relating to such use.

6.2 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:

Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not discriminate. Larimer County strongly encourages the use of small and minority firms, women’s business enterprises, and labor surplus area firm services.

Larimer County hereby notifies all Respondents they will be afforded full and fair opportunity to submit a quotation in response to this RFQ and they will not be discriminated against on the basis of age 40 and over, race, sex (including pregnancy), color, religion, national origin, disability, genetic information, sexual orientation, gender identity, gender expression, military or veteran status, or any other applicable status protected by Federal, State, or local law in consideration for this contract.

6.4 General Requirements:

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

No vendor awarded a solicitation shall be federally debarred. Such debarment will be checked through the System for Award Management, at https://sam.gov/SAM

No quote is contingent on the purchase of all items listed. The right is reserved to reject any and all quotes or parts thereof. Prices and terms will remain in effect until a contract has been executed.

6.3 Reasonable Accommodations:

Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7) business days’ notice. Please email the Contact Person listed on page 1 or call Relay Colorado 711. “Walk-in” requests for auxiliary aids and services will be honored to the extent possible but may be unavailable if advance notice is not provided.

7. EVALUATION CRITERIA:

Quotes will be evaluated and scored by the criteria below will be the basis for review of the written response. The rating scale will be for available points; receiving the maximum points available per criteria would be considered an outstanding rating.

EXPERIENCE,

RECOURSES,

and

QUALIFICATION

· Does the Contractor and their staff have the necessary experience, qualifications, and equipment to perform the Scope of Work?

· Does the Contractor’s experience demonstrate safe operations?

· Does the Contractor have experience managing and completing similar projects?

· Is the Contractor a Colorado Certified General Abatement Contractor and do they have licenses needed to complete the Scope of Work?

METHOD

and

APPROACH

· Does the Contractor’s plan demonstrate their ability to complete the Scope of Work, mitigate risks, keep all safe, prevent environmental contamination, obey and follow all regulations, proper disposal, and use resources wisely?

· Does the Contractor’s Asbestos Abatement Plan demonstrate an understanding of what is needed to safely and properly perform asbestos abatement when demolishing structures?

· Does the Contractor’s proposed approach seem reasonable, feasible, complete, and advantageous to Larimer County?

Maximum Possible Points = 100

8. QUOTE SUBMITTAL REQUIREMENTS:

Submit the following:

· 1 - ORIGINAL quote - Addressing all of the items provided below, this original quote will be evaluated and scored and will not be released under a public records request if a REDACTED version has been provided.

· 1 - REDACTED quote - This version will be used to satisfy public records requests. This redacted file may be the same file you use for your original if your original quote contains nothing that is confidential.

Create your quote as outlined in the order below:

1. Signed Signature Page (page 9)

2. Brief summary of the quote, including Statement of Understanding showing familiarity with the Scope of Work

3. Colorado Constitution Article XI, §1and §2 prohibit the County from pledging credit, providing aid, and accepting debt/liability of another. Because of this, the County is unlikely to accept a Limitation of Liability provision in the final agreement. Please indicate in your response if you require a Limitation of Liability provision.

4. The County anticipates that the selected vendor will sign the County’s “Professional Services Agreement” which is included as Attachment A. In this section, you must specifically address any issues with the agreement and propose solutions.

5. Explicitly explain your firm's qualifications and experience in providing all services described in this RFQ, include the following:

5.1. The Contractor must have completed five (5) similar projects within the last five (5) years.

6. Copies, if any, of licenses/certificates/awards pertinent to the Scope of Work.

7. General Company Information

7.1. List any name changes of firm in the last 10 years; and date firm was established.

7.2. Describe how the firm is organized.

7.3. State and briefly describe any values, mottoes, or goals that your organization operates by.

7.4. Provide any general contracting licenses held by firm.

7.5. Provide the name of the asbestos testing firm your company will use.

8. Profile/Similar Projects

8.1. Provide a brief project description and history of five (5) projects within the past five (5) years.

8.2. Project description should include the project name, overall scope of work, key subcontractors used, and any unique characteristics.

8.3. Describe why the project is similar in nature to the Larimer County project?

8.4. What were the lessons learned on the project that will help your project team be more successful?

8.5. Provide a brief discussion of any unusual factors that affected the project delivery (e.g. owner-initiated delays, additions to the work, etc.).

8.6. Provide an owner reference for listed projects.

9. Contractor Resources and Pricing

9.1. Indicate the total number of personnel employed.

9.2. Provide an organizational chart for those resources.

9.3. Provide a full list of equipment on hand, owned, and managed by your firm.

9.4. Describe how this project will fit into the contractor’s workload.

9.4.1. The firm should clearly identify any other contractual obligations for similar projects to other entities and identify how concurrent or multiple obligations will be supported.

9.5. Provide a general conditions and fee structure/hourly rate that itemizes all the expenses and hourly rates of your resources listed.

9.6. The pricing should be broken down to identify each step of the demolition process.

9.7. Provide hourly rates/unit rates for employees and equipment.

9.8. Price should be broken for both ACMs and non-ACMs projects.

10. Statement of firm’s intention to sublet portions of the work, identifying what is planned, if any, to be sublet.

10.1. Include the name of the sub-contractor and a statement of qualifications of the sub-contractor

11. Demolition Plan

11.1. Approach to accomplish the work outlined in the Scope of Work.

11.2. Description of the approach should include sufficient detail.

11.3. Describe contractor’s approach to project operations, project management, equipment, crew resources, safety, and mobilization.

11.4. Describe how you track and evaluate work progress.

11.5. Describe how your plan prevents environmental contamination and demonstrates sustainability best practices.

12. Safety Plan

12.1. Provide the firm’s OSHA reportable accident rate, current Worker’s Compensation insurance multiplier and EMR rating for the last three (3) years.

12.2. Provide the OSHA reportable accident rate on projects managed by the proposed Superintendent or Project Manager over the three (3) year period.

12.3. Provide a list of all projects in the last five (5) years that have received an OSHA citation either to the general contractor or subcontractor on the jobsite and provide a narrative of the citation(s).

13. Asbestos Abatement Plan

14. Disposal Plan

15. Project Specific Quote

15.1. Using Attachment B - Hypothetical Scenario for demolition service to generate two (2) project specific quotes, one (1) for where the structure contains ACMs and the other if the structure does not contain ACMs. This submittal of two (2) project specific quotes will assist Larimer County’s evaluation and see the Contractor’s details, pricing, and understanding of the Scope of Work and their ability to articulate your plans. The hypothetical demolition project was an actual project for Larimer County and was completed in 2014.

16. References

16.1. Provide at least five (5), but not more than seven (7), references for similar projects that you have completed in the past five (5) years (local to the State of Colorado preferred). Limit this section to a maximum of ten (10) pages in length.

16.2. Include: company name, contact name, role/responsibilities and title of contact, contact phone number and email address, and project information.

16.3. Identify your lead team member(s) that worked(ed) with the reference

17. Insurance Company

17.1. Provide a copy of your Evidence of Coverage Certificate (EOC) or Certificate of Insurance (COI) that most closely reflects the insurance requirements described in this solicitation.

17.2. Provide statements to answer the following questions:

17.2.1.1. Does coverage meet minimum project requirements?

17.2.1.2. Can this coverage be extended for work on this project?

17.2.1.3. Can coverage be increased?

17.2.1.4. Can the County be listed as an additional insured?

SIGNATURE PAGE Q25-04:

Quotes must be furnished exclusive of any Federal, State, or Local taxes.

ADDENDA:

The contractor acknowledges receipt of the following Addenda:

The undersigned certifies that they are an authorized representative, have examined the specifications and instructions to respondents, and has submitted a quote in full compliance and without collusion with any other person, individual or corporation.

The undersigned certifies that neither the contractor nor subcontractors, the organization nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal government and do not appear on the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA).

For all employees hired to perform labor or services in the United States after November 6, 1986, firm will have completed Form I-9, Employment Eligibility Verification.

SIGNED:

PRINTED NAME:

COMPANY NAME:

ADDRESS:

CITY: ____________________ STATE: ___________________ ZIP:

UNIQUE ENTITY ID________________________________________________________________________

DATE: TELEPHONE: FAX:

EMAIL ADDRESS:

For further information regarding this request for quotation, Q25-04, please contact Purchasing Agent Les Brown at 970-498-5954, or brownxld@co.larimer.co.us.

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