VEHICLE COLLISION REPAIR BID DOC EXCEL.pdf
PDF 196 KB Posted
- Attached to
- COLLISION REPAIR AND AUTO BODY WORK
- Solicitation number
- BID #30-2025
- Issued by
- Chautauqua County, New York
About this file
This document appears to be a Requirements Summary for vehicle collision repair services for a local government entity, likely in Clinton County, New York. The scope of work covers comprehensive vehicle repair and restoration services for various administrative and support fleet vehicles, including structural, frame, and refinishing work, panel replacement, paintless dent repair, glass and trim replacement, mechanical repair, and detailing. The vendor must have at least 10+ years of experience, employ certified technicians, and be capable of working with multiple vehicle manufacturers including Dodge, Ram, Subaru, Toyota, KIA, Honda, Mitsubishi, and other original equipment (OE) manufacturers.
The contract requires the repair vendor to work with NYMIR and major insurers, use industry-standard estimating software like CCC or Audatex, and provide detailed written estimates. The vendor must maintain appropriate insurance coverage, including Workers' Compensation, General Liability, and provide a warranty on repairs. The contract appears to be renewable for two additional one-year terms upon mutual written consent, with the ability to service multiple county departments, agencies, and offices. Key requirements include following OEM specifications, EPA/OSHA regulations, maintaining quality standards, and ensuring vehicles are restored to pre-accident condition with no compromise to vehicle performance.
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Other files
| File | Type | Posted |
|---|---|---|
| Copy of Response sheet.xlsx | XLSX spreadsheet | |
| VEHICLE COLLISION REPAIR BID DOCS.pdf |
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Text version
S ecification Reference
1. GENERAL REQUIREMENTS
1. GENERAL REQUIREMENTS
1. GENERAL REQUIREMENTS
1. GENERAL REQUIREMENTS
2. SERVICE STANDARDS
2. SERVICE STANDARDS
2. SERVICE STANDARDS
2. SERVICE STANDARDS
2. SERVICE STANDARDS
2. SERVICE STANDARDS
2. SERVICE STANDARDS
2. SERVICE STANDARDS
2. 1 ESTIMATING AND AUTHORIZATION
2. 1 ESTIMATING AND AUTHORIZATION
2. 1 ESTIMATING AND AUTHORIZATION
2. 1 ESTIMATING AND AUTHORIZATION
2. 1 ESTIMATING AND AUTHORIZATION
2.2 TURNAROUND TIME
2.2 TURNAROUND TIME
2.3 QUALITl' OF WORKMANSHIP
2.3 QUALin OF WORKMANSHIP
2. 3 QUALIT/ OF WORKMANSHIP
3. PRODUCTS AND MATERIALS
3. PRODUCTS AND MATERIALS
3. PRODUCTS AND MATERIALS
3. PRODUCTS AND MATERIALS
3. PRODUCTS AND MATERIALS
3. PRODUCTS AND MATERIALS
3. PRODUCTS AND MATERIALS
3. PRODUCTS AND MATERIALS
4. WARRANT/ REQUIREMENTS
4. WARRANT/ REQUIREMENTS
4. WARRANTl' REQUIREMENTS
4. WARRANTl' REQUIREMENTS
4. WARRANTI' REQUIREMENTS
5. DOCUMENTATION AND INVOICING
5. DOCUMENTATION AND INVOICING
5. DOCUMENTATION AND INVOICING
6. INSURANCE AND LIABILITY
6. INSURANCE AND LIABILITf
6. INSURANCE AND LIABILITf
6. INSURANCE AND LIABILIT/
7. AVAILABILITI'
7. AVAIIABILITI'
8. TERM AND RENEWAL
8. TERM AND RENEWAL
Re uirementSumma
Vendor shall furnish all labor, materials, equipment, supervision, and related services for vehicle collision repair to pre-accident condition or better.
Contract applies to all vehicles (emergency, administrative, transport, support fleet).
Work must follow OEM specifications, 1-CAR and ASE standards, and all EPA/OSHA/local regulations.
Vendor must provide proof of compliance with any portion of specification upon demand.
Facility must perform full collision repair including structural, frame, and refmishing work.
On-site structural/frame repair with computerized alignment and straightening equipment.
On-site A/C service by certified technicians with recovery/recharge equipment.
Perform body panel replacement, paint matching, paintless dent repair, glass and trim replacement, mechanical repair, disassembly/reassembly, and detailing.
Employ a Senior Master Auto Body Technician with 10+ years experience.
Maintain at least five (5) full-time Auto Body Technicians.
All technicians must hold 1-CAR and ASE certifications.
Provide proof of technician qualifications upon request.
Prepare detailed written estimates using Mitchell, CCC, or Audatex software.
List parts, labor, paint, and materials separately in estimates.
Vendor must be experienced in claim management with NYMIR and major insurers.
Repairs must not commence until written authorization is received.
Submit supplemental estimates for hidden damage for approval.
Work must commence within two (2) business days of authorization.
Emergency vehicles must receive priority scheduling and expedited turnaround.
All repairs must restore safety, performance, and appearance to pre-accident condition.
Fit. finish, and color match must meet OEM factory standards.
Repairs must not impact manufacturer warranties or vehicle performance.
Use only new OEM parts unless authorized otherwise by Sheriff's Office.
All paint and refinishing products shall be PPG or PPG-approved equivalent.
Paint systems must comply with EPA VOC and NYSDEC requirements.
Fasteners, adhesives. and materials must match OEM specifications and corrosion protection.
Vendor must maintain OEM access for GM, Mopar (Dodge, Ram), Subaru, Toyota, KIA, Honda, Mitsubishi, and other OE manufacturers.
Sublet work (e.g., glass, alignment, specialty repairs) must be approved and insured.
Vehicle striping and graphics performed by Daniel Signs (West Chazy, NY).
Non-OEM upfit items (e. g., radios, lights) by BearCom (Plattsburgh, NY) or another approved vendor.
Lifetime warranty on body and structural repairs.
Lifetime warranty on paint and refinishing (PPG system).
12-month/12,000-mile warranty on mechanical repairs (collision-related).
Parts covered under manufacturer's OEM warranty.
Defects must be corrected at no cost within warranty period; vendor to handle vehicle pickup and return.
Provide itemized invoices with VIN, estimate number, and purchase order reference.
Retain replaced parts for inspection unless otherwise directed.
Payment terms: Net 30 days after work acceptance.
Maintain $1, 000, 000 Commercial General Liability coverage.
Maintain $1,000,000 Garage Keepers Liability coverage.
Maintain Workers' Compensation and NYS Disability coverage.
Vendor responsible for vehicle custody, care, and safekeeping while in possession.
Extend all services, pricing, and terms to all Clinton County departments upon request.
Contract provisions apply equally to all County departments, agencies, and offices.
Contract effective upon execution through completion.
Renewable for two (2) additional one-year terms upon written consent of both parties.
Corn I X Exce tion X Ex lanation Comments
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