VAGLAHS Landscape RFP - 36C26220R0140.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 79

691-20-4-5091-0124

36C26220R0140 06-23-2020

Tracey Williams-Douglas 562-766-2283 07-02-2020

3 PM

36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

X 100

X

561730

$8 Million

N/A

X

Department of Veterans Affairs VA Greater Los Angeles Healthcare System 11301 Wilshire Blvd

Los Angeles CA 90073

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Tungsten Network Financial Services Center Submit Invoices Electronically to:

www.tungsten-network.com/us/en

1-877-752-0900

See CONTINUATION Page

Landscaping and Grounds Maintenance Services for Sepulveda Ambulatory Care Center & Nursing Home and Mission Hills Golf Course for Veteran Affairs Greater Los Angeles Healthcare System (VAGLAHS).

Jobsite walk-through will take place on June 26, 2020. VA Greater Los Angeles Healthcare System, Sepulveda Care Center located at 16111 Plummer St., North Hills, CA 91343. Please confirm attendance for the site visit via email to tracey.williams-douglas@va.gov by June 25th, 2020.

See CONTINUATION Page

X X

X 1 mailto:tracey.williams-douglas@va.gov

36C26220R0140

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCHEDULE OF SERVICES AND PRICE

B.3 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.7 VAAR 852.232-74 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAR 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION FOR LOS ANGELES COUNTY

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS ADDENDUM

E.3 52.212-2 EVALUATION - COMMERCIAL ITEMS

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (MAR 2020)

E.9 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Department of Veterans Affairs, Network Contracting Office -22 Tracey Williams-Douglas, Contract Specialist 4811 Airport Plaza Drive Suite 600, Long Beach, CA 90815

Email: Tracey.Williams-Douglas@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer— System for Award Management, [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing. If you have any questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• Website: www.tungsten-network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-Invoice email: vafsccshd@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:Tracey.Williams-Douglas@va.gov mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

B.2 SCHEDULE OF SERVICES AND PRICE

Prices in this schedule represent an all-inclusive rate including labor, incidental costs, overhead, and insurance premium payments for applicable insurance coverage. Costs not incorporated into the contractor’s price will not be reimbursed by the Government

BASE YEAR: JULY 20, 2020 – JULY 19, 2021

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Landscaping and Grounds Maintenance Services for Sepulveda Ambulatory Care Center & Nursing Home

12.00 MO

0002 Landscaping and Grounds

Maintenance Services for Mission Hills Golf Course

0003 Tree Trimming (100

TREES ANNUALLY)

0004 Landscaping and Grounds

Maintenance for Solar Panel/Bioswale

OPTION YEAR 1: JULY 20, 2021 – JULY 19, 2022

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 Landscaping and Grounds Maintenance Services for Sepulveda Ambulatory Care Center & Nursing Home

1002 Landscaping and Grounds

Mission Hills Golf Course

1003 Tree Trimming (100

1004 Landscaping and Grounds

Maintenance for Solar Panel/Bioswale

OPTION YEAR 2: JULY 20, 2022 – JULY 19, 2023

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 Landscaping and Grounds Maintenance Services for Sepulveda Ambulatory Care Center & Nursing Home

2002 Landscaping and Grounds

Mission Hills Golf Course

2003 Tree Trimming (100

2004 Landscaping and Grounds

Maintenance for Solar Panel/Bioswale

OPTION YEAR 3: JULY 20, 2023 – JULY 19, 2024

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3001 Landscaping and Grounds Maintenance Services for Sepulveda Ambulatory Care Center & Nursing Home

3002 Landscaping and Grounds

Mission Hills Golf Course

3003 Tree Trimming (100

3004 Landscaping and Grounds

Maintenance for Solar Panel/Bioswale

OPTION YEAR 4: JULY 20, 2024 – JULY 19, 2025

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4001 Landscaping and Grounds Maintenance Services for Sepulveda Ambulatory Care Center & Nursing Home

4002 Landscaping and Grounds

Mission Hills Golf Course

4003 Tree Trimming (100

4004 Landscaping and Grounds

Maintenance for Solar Panel/Bioswale

Base Year Period of Performance: 07/20/2020 – 07/19/2021 $

Option Year 1 Period of Performance: 07/20/2021 – 07/19/2022 $

Option Year 2 Period of Performance: 07/20/2022 – 07/19/2023 $

Option Year 3 Period of Performance: 07/20/2023 – 07/19/2024 $

Option Year 4 Period of Performance: 07/20/2024 – 07/19/2025 $

AGGREGATE TOTAL: $

B.3 PERFORMANCE WORK STATEMENT

1. CONTRACT TITLE: Sepulveda Ambulatory Care Center and Mission Hills Golf Course

Landscape and Grounds Maintenance Services.

2. PLACE OF PERFORMANCE:

Veteran Affairs Greater Los Angeles Healthcare System (VAGLAHS) for Sepulveda Ambulatory Care Center & Nursing Home and Mission Hills Golf Course located at 16111 Plummer St., North Hills, CA. 91343.

3. SCOPE:

The Contractor shall furnish all necessary and appropriate labor, materials, supplies and equipment to successfully perform all landscape and grounds maintenance services for the Veteran Affairs Greater Los Angeles Healthcare System (VAGLAHS) for Sepulveda Ambulatory Care Center & Nursing Home and Mission Hills Golf Course located at 16111 Plummer St., North Hills, CA. 91343. All work shall comply with acceptable horticultural practices, local Medical Center Policies as well as all Local, State and Federal Regulations. The campus shall always be maintained in a safe and attractive condition.

4. SPECIFIC TASKS:

4.1 The Contractor shall perform the following services:

1. Turf Maintenance (43 mowings per year)

2. Shrub Bed Maintenance

3. Tree Care & Pruning

4. Fertilization & Aeration (3 fertilizations & 3 Aerations per year)

5. Weed & Pest Control

6. Irrigation repair & Operation

7. Trash pick-up (weekly)

8. Street and parking lot sweeping (weekly)

9. Golf course and greens maintenance (see schedule)

10. Solar field weeding and erosion care

4.1.1 The Contractor shall provide a minimum of seven (7) Full Time Equivalent Employees (FTEE) during normal business hours (See Section VI). The crew shall consist of one (1) fully trained working leader or foreman with the remaining staff consisting of Gardner and Tractor Operator positions as determined by the Contractor.

4.1.2 The Contractor shall establish a schedule of routine work to be accepted by the Contracting Officer Representative (COR) and Facilities Management. The schedule shall include but not limited to turf mowing, edging, pruning, weeding, fertilizing, and weed abatement. A copy of the schedule shall be provided to the COR and Facilities Management for contract performance and evaluation purposes. If any changes in the schedule occur, a copy of the changes must be provided to the COR and Facilities Management. All work shall be performed as not to interfere with patient care activities, vehicle or pedestrian traffic. A working leader or supervisor capable of speaking English and having knowledge of all aspects of horticulture shall be onsite during normal business hours and be readily available to the COR to handle problems, concerns or questions. Weekly the contractor shall have the area supervisor or manager inspect all areas under the contract to ensure contract compliance and quality of work. Immediately after the weekly site inspection the supervisor or manager shall meet with the COR or Facility Management representative to discuss relevant issues.

4.2 TURF MAINTENANCE:

4.2.1 Lawn Mowing:

4.2.1.1 The Contractor shall police all turf areas for litter and debris prior to each mowing.

4.2.1.2 The Contractor shall mow all turf one time per week during active growing periods and as often as required during slow periods of growth to maintain a neat and manicured appearance, weather permitting.

4.2.1.3 The Contractor shall mow all irrigated lawn areas with a mowing height of no less than 1 ½ inches and no more than 2 ½ inches for a finished cut height unless otherwise requested. Turf shall be cut at a uniform height. Mowing equipment is to be kept sufficiently sharp and properly adjusted through daily servicing to provide a cleanly cut grass blade. Grass blade bruising, tearing, and shredding are to be prevented. Mowing pattern shall be varied where possible to reduce rutting and compaction of grade. Any excess clippings shall be dispersed and/or collected to prevent damage and unsightly appearance of lawns.

4.2.1.4 The Contractor shall perform weed abatement to keep areas clear of weeds or maintain weeds at a height no higher than 6 inches in Non-Use Areas (Mitigation Areas). Also, methods may be mechanical or chemical. Litter and debris shall be removed as needed or no less than once per month.

4.2.2 Edging & String Trimming:

4.2.2.1 The Contractor shall edge all sidewalks curb lines, concrete slabs, tree circles, and bed edges at each mowing to maintain a neat and manicured appearance. String trimming shall be performed around all trees, shrubs, road signs, guard posts, utility poles, and other obstacles.

4.2.2.2 The Contractor shall clean all Sidewalks, Walkways and Entry ways.

4.2.2.3 The Contractor shall blow clean all sidewalks/walkways and roads adjacent to work areas at the conclusion of area mowing.

4.3 SHRUB BED MAINTENANCE

4.3.1 The Contractor shall police all landscape areas throughout the growing season for weeds, litter and debris. Particular attention shall be paid to entryways, focal points and high traffic areas.

4.3.2 The Contractor shall groom planter beds to promote an attractive, fresh appearance.

Annual color shall be added to planter beds around building entrances, parking lots and main entrance roads. A minimum of two hundred (200) flats shall be planted annually:

planting priority is as follows: B-200 building entrance and parking lot; B-10 building entrance; B-25 building entrance; B-99 building entrance, areas between patient wings and court- yard; Plummer Street entrance. Old, dying or missing plants shall be replaced with a minimum of one hundred (100) 1-gal plants and one hundred (100) 5-gal plants annually. Plants selection shall be collaboration between COR and contractor.

4.3.3 The Contractor shall keep Concrete swales (if applicable) clear of miscellaneous dirt and debris.

4.3.4 The Contractor shall complete trimming, edging, and weeding of all shrub and ground cover areas. This shall be done on a cyclical basis. Major pruning shall be done following flowering or during plant’s dormant season.

4.3.5 The Contractor shall have pruning to be performed by qualified staff that have been trained and demonstrate competency in proper pruning techniques.

4.3.6 The Contractor shall prune shrubbery and hedges at established “maintenance” height.

4.3.7 The Contractor shall prune groundcover as required to “contain” perimeter growth to within bed areas where adjacent to walks, curbs, and structures. Mature groundcover shall be maintained at a consistent appearance with a beveled or rolled edge at hard surfaces.

4.3.8 The Contractor shall shear plants only where previous practice has been to shear, or as directed.

4.3.9 The Contractor shall remove leaves and debris from lawns, planter beds, and walkways shall be completed throughout the year as needed to maintain a clean appearance.

4.4 TREE CARE & PRUNING

4.4.1 The Contractor shall “skirt” all trees as needed to allow for pedestrian vehicle clearance.

Remove lower branches of trees when in conflict with growth of plantings beneath. On trees that are over twelve feet (12’) only low hanging branches that are considered a hazard to pedestrians or vehicles shall be pruned as part of this agreement.

4.4.2 The Contractor shall prune all trees less than 12’ total height to remove weak, dead, damaged and diseased portions of the plant for natural growth development.

4.4.3 The Contractor shall provide cuts that are “flush and clean,” leaving no stubs or tearing of bark. Major pruning shall be done following flowering or during plant’s dormant season.

4.4.4 The Contractor shall have pruning to be performed by qualified staff that have been trained and demonstrate competency in proper pruning techniques.

4.4.5 The Contractor shall monitor trees that are staked or guyed. Loosen and/or remove supports when appropriate to prevent girdling of the trunk and encourage root development for support.

4.4.6 The Contractor shall provide annual tree trimming for one fifth (1/5) of large trees over Twelve Feet (12’) per direction from COR.

4.4.7 The Contractor shall water and fertilize trees located in the atrium of B-200. Trees shall be pruned on a yearly basis to maintain their appearance.

4.5 FERTILIZATION:

4.5.1 The Contractor shall provide all labor and materials to fertilize lawn, shrubs and ground cover to maintain proper nutrient levels and provide a consistent, healthy appearance.

4.5.2 The Contractor shall fertilize turf, shrub and ground cover areas with specially formulated products that are well-balanced slow-release fertilizers. (3 times annually).

4.5.3 The Contractor shall select a fertilizer product that is based on plant type and season.

4.5.4 The Contractor shall do 3 aerations annually.

4.6 ENVIRONMENTAL WEED AND PEST CONTROL PROGRAM

4.6.1 The Contractor shall perform all applications of herbicides or pesticides under the direction of a California Licensed & Certified Pest Control Specialist. All safety precautions shall be taken in the handling and application of chemicals as stated on manufacturer’s labels.

4.6.2 The Contractor shall treat Broadleaf turf weeds as needed in the spring and fall with applicable materials.

4.6.3 The Contractor shall control all weeds in shrub, planter beds, ground cover areas, tree circles, and sidewalk cracks adjacent to landscaped areas by a manual weeding program or by the use of selective herbicides, including pre-emergent herbicides.

4.6.4 The Contractor shall monitor all planting areas for insect and disease infestations. Moles, field mice, ground squirrels, gophers and other rodent activity shall be monitored.

Notification of problems and recommendations for timely and appropriate control measures shall be made. Gophers shall be eradicated by trapping as the preferred method. Toxic baits or fumigation to keep populations at a reasonable level shall be secondary and as determined by the COR.

4.6.5 The Contractor shall weed Solar areas as needed. Water run off trench on Plummer St.

shall be continuously cleared of weeds and debris and cleaned of silt and runoff items to keep drains clear. Repairs to water erosion shall repaired (Once yearly)

4.6.6 The Contractor shall use Material Safety Data Sheets (MSDS) for all chemicals used on site(s) and shall be made available and maintained on site in accordance with EPA and OSHA regulations. Copies of all MSDS sheets shall be given to the COR and Facility Safety Department prior to application of product.

4.6.7 Contractor shall at all times be in compliance with requirements for hazardous communications programs. Pest control specialists shall be trained and supervised in the safe application, storage and disposal of chemicals in accordance with EPA, OSHA and DPR regulations.

4.7 IRRIGATION EQUIPMENT AND OPERATION:

4.7.1 The Contractor shall schedule all irrigation controllers on project to maximize existing irrigation systems efficiency. Controller programs shall be adjusted as determined by weather and plant requirements. Controllers shall be shut off during periods of rain.

Watering shall be scheduled for night or early mornings during the week (Monday – Friday) unless instructed differently by the COR or Facilities Management representative.

4.7.2 The Contractor shall clean and adjust the sprinkler system to provide the best coverage possible. Turn on each zone, monitor for leaks or malfunctioning parts, and adjust for proper spray arc and maximum system efficiency.

4.7.3 The Contractor shall be responsible for all labor to repair the facility irrigation system (including golf course and ball field) from the master valve to the sprinkler head including the irrigation controller. VA is responsible to provide all parts and material to the contractor needed to facilitate the repairs. Repairs include repairing or replacing irrigation controllers, master valves, control valves, pipe and fittings, and sprinkler heads.

Damage due to vandalism or nearby construction activities shall be reported to the COR.

COR shall facilitate repairs by utilizing in-house staff or by other means as determined by the COR. Damage to the irrigation system by the Contractor shall be repaired immediately to include all labor and parts at no cost to the government.

4.7.4 The Contractor shall clean twice a month the outdoor decorative fountain located in courtyard of B-99.

4.8 BUILDING ENTRANCE CLEANING AND TRASH RECEPTACLES:

4.8.1 The Contractor shall remove trash and cigarettes from all outside receptacles located throughout the facility on a weekly basis or more frequently as required. Contractor shall provide plastic bags for trash receptacles. Contractor shall provide dumpster for trash.

4.8.2 The Contractor shall power wash entrances to buildings, various parking areas. These areas shall be power washed every four (4) months or more frequently as needed. The VA will provide power washer and chemical cleaning solution.

4.9 STREET AND PARKING LOT SWEEPING:

The Contractor shall provide weekly outdoor sweeping service for all streets and parking lots.

Sweeping trucks shall be used for maximum efficiency to thoroughly sweep and vacuum streets and parking lots. For smaller spaces (i.e. corners, sidewalks, walkways, dumpster areas, etc.)

backpack blowers are used. All debris shall be blown out of these hard to sweep areas in order for the truck to come by and sweep it up.

4.10 SOLAR FIELD – Plummer entrance and parking lot X:

The Contractor shall provide continuous weed control as needed for the Solar fields located at the Plummer entrance. The catch basin parallel to Plummer Street shall be kept clean of debris, weeded, erosion repair, and run off dirt shall be removed to not clog drains at least twice annually.

Solar field located adjacent to parking lot X shall have continuous weed control as needed.

4.11 GOLF COURSE:

The Contractor shall follow the Mission Hills Golf Course schedule of maintenance as applicable.

(Golf Course maintenance schedule)

5. SAFETY AND FIRE PREVENTION:

5.1 The Contractor shall take safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the COR may issue an order stopping all, or any part, of the work.

5.2 The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes, which are in effect during the performance period of the contract.

5.3 The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs.

6. OTHER REQUIREMENTS:

6.1 The Contractor shall follow VA Policy:

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

6.2 The Contractor shall follow Parking Policy:

It is the responsibility of the Contractor employees to park only in designated parking areas.

Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor’s employees under any circumstances.

6.3 The Contractor shall follow the Smoking Policy:

Smoking is strictly prohibited on the ground of any VHA facility. Per VHA directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.

6.4 The Contractor shall follow Government & Cellular Phones Rules:

Government telephones shall not be used for personal reasons. Cellular phones shall be turned off prior to entering the VA facility and are prohibited for use inside the building.

7. CONTRACTING OFFICER REPRESENTATIVE (COR)

7.1 Delegation of Authority letters shall be forwarded to the using service and the Contractor after agreement has been signed, identifying the individual(s) as the COR(s). No service shall be provided without the approval of the COR or his/her designee of this contract.

7.2 The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative acting within the limits of his/her authority.

8. CONTRACTOR PERSONNEL

8.1 The parties agree that the contract personnel working under this contract shall not be considered

VA employees for any purpose and shall be considered employees of the contractor.

8.2 All Contractor personnel assigned to the performance if this contract shall wear a Contractor-provided uniform that clearly identifies the individual as a Contractor. Contractor personnel shall not wear sandals, flip-flop style footwear, or open toed shoes. The Contractor shall ensure that the staff assigned will be cognizant of sexual harassment, drug-free workplace and other appropriate federal employment requirements.

8.3 The Contractor shall have at least one (1) fluent English-speaking Contractor representative, a working leader or supervisor must be on site during normal business hours of work. This individual must have knowledge of all aspects of horticulture and shall be readily available to the COR to handle problems, concerns or questions.

8.4 The Contractor shall have the area supervisor or manger available on a weekly basis to inspect all areas under the contract to ensure contract compliance and quality of work. Immediately after the weekly site inspection the supervisor or manager shall meet with the COR or Facility Management representative to discuss relevant issues.

9. CONTRACTOR CONTACT INFORMATION:

9.1 The Contractor shall designate one (1) employee as the Point of Contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have authority to act for Contractor on all matters relating to the daily performance of this contract.

An alternate may be designated, but the Contractor shall notify the Contracting Officer and COR in writing those times when the alternate shall act as the POC.

9.2 The Contractor shall provide the name and telephone number of the person designated as a

Point of Contact and Alternate on the space below:

9.2.1 Point of Contact, Name:

9.2.2 Telephone Number:

9.2.3 Alternate Point of Contact, Name:

9.2.4 Telephone Number:

10. CONTRACTOR SUBMITTALS/INSURANCE REQUIREMENTS:

10.1 Contractor shall be required to provide copies of the following:

10.2 The Contractor is required to comply with Federal and State Workers Compensation and liability insurance. Reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability.

10.3 Within 15 days of contract award the Contractor shall furnish to the Contracting Officer certification from his/her insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished prior to the expiration date.

11. HOURS OF SERVICE

17.1 The Contractor shall perform all Turf Maintenance, five (5) days a week, fifty-two (52) weeks a year, Monday thru Friday from 7:30 a.m. to 4:00 p.m. (normal business hours) excluding holidays. All other maintenance activities may be performed outside of the business hours as mutually agreed upon by the COR and/or his/her designees and the Contractor.

12. NATIONAL HOLIDAYS

12.1 Services shall not be performed on the following legal Government Holidays:

• New Year's Day 1 January

• M L King's Birthday 3rd Mon. in January

• President's Day 3rd Mon. in February

• Memorial Day Last Mon. in May

• Independence Day 4 July

• Labor Day 1st Mon. in September

• Columbus Day 2nd Mon. in October

• Veterans Day 11 November

• Thanksgiving Day 4th Thurs. in November

• Christmas Day 25 December

12.2 When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. Also, included would be any other day specifically declared by the President of the United States to be a Government Holiday.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti- Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for…