VA797H-17-R-0031-009.docx

VA797H-17-R-0031

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

691-B70005

VA797H-17-R-0031

June 19, 2018 Patricia Gibson 708-786-4987 July 18, 2018 2:00 pm CT Dept. of Veterans Affairs National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141 X X 333318 1000 Employees N/A X Department of Veterans Affairs VA Medical Center 13301 Wilshire Blvd.

Laundry Facility Bldg. # 508 Los Angeles CA 90073 Department of Veterans Affairs OPAL/ National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141

CHIEF, FISCAL DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

HINES IL 60141-7005

See CONTINUATION Page Flatwork Sheet Separator with Conveyor

EACH

Thermal Fluid Flatwork Ironing System

SYSTEM

Clean Side Overhead Semi-Automated Monorail Storage System

SYSTEM

Clean Side Clean Take Away Conveyor

EACH

Semi-Automatic Cart Washer/Dryer

EACH

90/100 Pound Soft Mount Washer Extractors

EACH

110/120 Pound Electric Heated Drying and Conditioning Dryers

EACH

Garment Tunnel Finisher

EACH

Small Piece Folding Tables

EACH

Linen Folding Tables

EACH

X X x x x x Patricia Gibson

CONTRACTING OFFICER

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED

INSPECTED

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________________________________ 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

34. VOUCHER NUMBER

35. AMOUNT VERIFIED CORRECT

36. PAYMENT

37. CHECK NUMBER

FOR

PARTIAL

FINAL

COMPLETE

PARTIAL

FINAL

38. S/R ACCOUNT NUMBER

39. S/R VOUCHER NUMBER

40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location) 42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

– Industrial Laundry Plant Management System (minimum 10 stations)

EACH

Textile Plant Industrial Blow Down Fans (minimum 28 stations)

EACH

Single Head Embroidery Machine

EACH

Blanket Feed Carts

EA

Cart Dumper

EA

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer, Patricia Gibson Dept. of Veterans Affairs National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

CHIEF, FISCAL DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

HINES IL 60141-7005

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE OF SUPPLIES & DELIVERY

This is a winner take all contract. Offerors are required to offer on all line items listed below in order to be considered for award. The line items must be delivered within 120 days after receipt of award. Installation of the equipment shall be within 140 days after delivery of equipment. A trade-in value greater than $0 must be offered for all trade-ins listed. Removal of trade-in(s) shall be the contractor’s responsibility and must be removed prior to delivery of new equipment. Final price must include the price of each item, installation costs, minus any trade-in value.

ITEM #1 – Flatwork Sheet Separator with Conveyor: Install Two (2) each – Automatic Flatwork Separator Machine with feed conveyor. Flatwork Separator Machine shall be capable of meeting ironer production requirements. Automatic Flatwork Separator Machines with feed conveyor shall be located in front of the existing thermal fluid ironing systems 1 & 2.

Qty 2 each – Unit Price $ ______________ each Total for 2 $______________

Trade-in 4 each – Norman Flatwork Conveyor Model – 8161

Trade-in total: $__________________

Installation: $______________ Equipment Rigging Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

Total Installed Price (Total price of equipment, plus installation, minus trade-in equipment): $____________

ITEM #2 – Thermal Fluid Flatwork Ironer: One (1) Thermal Fluid Flatwork Ironer in accordance with the technical specifications.

2A. Install one (1) each, Thermal Fluid Heated Flatwork Ironer. The flatwork ironer shall have a color touch screen controls & information systems” that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics. Thermal Fluid Ironer shall be an integral unit and capable of meeting ironer production requirements. Production requirements – Capable of producing 900 sheets per hour, 900 pillowcases per hour, 900 (36 inches X 36 inches) double thickness cotton surgical wraps per hour, 900 (24 inches X 24 inches) double thickness cotton surgical wraps per hour.

2B. install one (1) each existing Chicago Combination Folder Cross Folder. Four lane primary and three cross fold combination folder-cross-folder and Large Piece Stacker with Conveyor to the new thermal fluid ironer. Folder and stacker is an integral unit equipped with a conveyor feed and capable of meeting ironer production requirements. Production requirements - 900 sheets per hour, 900 pillowcases per hour, 900 (36 inches X 36 inches) double thickness cotton surgical wraps per hour, 900 (24 inches X 24 inches) double thickness cotton surgical wraps per hour.

Qty 1 each – Unit Price $ ______________ each Total for 1 $______________

Trade-in

Trade-in Total: $______________

Installation: $______________ Equipment Rigging Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

Total Installed Price (Total price of equipment, plus installation, minus trade-in equipment): $_______________

ITEM #3 – CLEAN SIDE OVERHEAD SEMI-AUTOMATED MONORAIL STORAGE SYSTEM: Install new one (1) Clean Side Monorail and Storage System. The monorail storage system shall be designed to store 40% of the daily wash. The daily wash load is 15,000 pound per day.

Qty 1 System – Unit Price $ ______________ each Total for 1 $______________

Trade-in 1 system – ETech Clean Side Monorail and Storage System Model – None

Trade-in Total: $______________

Installation: $______________

Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

Total Installed Price (Total price of equipment, plus installation, minus trade-in equipment): $_____________ ITEM #4 – Clean Side Clean Take Away Conveyor: Install one (1) new clean side take away conveyor system. The clean take away conveyors with power turn shall transport clean linen to the cart make-up area without employee’s assistance.

Qty 1 System – Unit Price$ ____________ each Total for 1 System $______________

The clean take away conveyor system shall include:

1 each – Ironing Systems / Blanket Folder Clean Take Away Conveyor 1 each – Small Piece Folder Clean Take Away Conveyor 1 each – Power Turn Clean Take Away Conveyor to cart make-up area.

Trade-in

Trade-in Total: $______________

Installation: $______________

Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

Total Installed Price (Total price of equipment, plus installation, minus trade-in equipment): $_______________ ITEM #5 – SEMI AUTOMATIC CART WASHER/DRYER: Install one (1) each, semi-automatic linen cart washer/dryer system.

Qty: 1 Unit Price $ ______________ each Total $____________

Trade-in 1 each – McClure Sani-Wash Cart Washer Machine Model – 500 Delux

Trade-in Total: $______________

Installation: $______________

Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

Total Installed Price (Total price of equipment, plus installation, minus trade-in equipment): $_____________

ITEM #6 – 90/100 Pound Soft Mount Washer Extractors: Install four (4) each soft mount washer extractors.

Qty 4 each – Unit Price$ ______________ each Total for 4 $______________

Trade-in 4 each – Milnor 95 Lb. Washer Extractor Model – 36026Q6P

Trade-in Total: $______________

Installation: $______________

Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

Total Installed Price (Total price of equipment, plus installation, minus trade-in equipment): $_______________

ITEM #7 – 110/120 Pound Electric Heated Drying and Conditioning Dryers: Install four (4) each 110/120 pound drying and conditioning dryers.

Qty 4 each – Unit Price$ ______________ each Total for 4 $______________

Trade-in 4 each – Cissell 110 Lb. Dryer Model – L44CD42S

Trade-in Total: $______________

Installation: $______________

Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

(Total price of equipment, plus installation, minus trade-in equipment): $_______________

ITEM #8 – GARMENT TUNNEL FINISHER: Install new one (1) each Steam-less garment tunnel finisher.

Qty: 1 Unit Price$ ______________ each Total for 1 $______________

Trade-in 1 Each – Leonard Automatics Garment Tunnel Finisher – Model # – IMAGE 96 GH

Trade-in Total: $______________

Installation: $______________

Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

Total Installed Price (Total price of equipment, plus installation, minus trade-in equipment): $_______________

ITEM #9 – SMALL PIECE FOLDING MACHINES: Install five (5) each Small Piece Folding Machines.

Qty 5 each – Unit Price $ ______________ each Total for 5 $______________

Trade-in 6 each – Chicago Small Piece Folders Model – AIR CHICAGO

Trade-in Total: $______________

Installation: $______________

Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

(Total price of equipment, plus installation, minus trade-in equipment): $_______________

ITEM #10 – LINEN FOLDING TABLES – Install five (5) each Linen Folding Tables.

Trade-in 10 each – ETech Linen Folding Tables Model – None

Trade-in Total: $______________

Installation: $______________

Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

Total Installed Price (Total price of equipment, plus installation, minus trade-in equipment): $_______________

ITEM #11 – INDUSTRIAL LAUNDRY PLANT MANAGEMENT SYSTEM – Install new, one (1) each Industrial Laundry Plant Management System with a minimum of ten (10) stations. The system must be composed of several programs that interface not only to each other but to other locations within the entire VISN network.

Qty 1 System – Unit Price$ ______________ each Total for 1 System $______________

No Trade In

Installation: $______________ Equipment Rigging Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

(Total price of equipment, plus installation,): $_______________ ITEM # 12 – TEXTILE PLANT INDUSTRIAL BLOW DOWN FANS: Install a minimum twenty eight (28) high-velocity industrial lint blow down fans.

No Trade-in

Installation: $______________ Equipment Rigging Plumbing and Pressure Piping work Electrical work

(Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

(Total price of equipment, plus installation,): $_______________ ITEM # 13 – SINGLE HEAD EMBROIDERY MACHINE – Install six (6) each single head embroidery machines.

No Trade-in

Installation: $______________ Equipment Rigging Plumbing and Pressure Piping work Electrical work

(Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

(Total price of equipment, plus installation,): $_______________ ITEM # 14 – Blanket Feed Carts – Install two (2) each spring loaded blanket feed carts. Furnish and install two (2) each blanket feed carts.

Qty 2 each – Unit Price$ ______________ each Total for 2 $______________

Trade-in 1 each – Norman Flatwork Conveyor Model – 8161

Installation: $______________ Equipment Rigging Plumbing and Pressure Piping work Electrical work

(Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

(Total price of equipment, plus installation minus trade in equipment): $________________ ITEM # 15 – Cart Dumper – Install one (1) each Cart Dumper at the end of the existing ETech soiled storage conveyor.

Qty 1 each – Unit Price$ ______________ each Total for 1 $______________

Trade-in 1 each – Norman Control Side Loading Cart Dumper Model – 4011A

Installation: $______________ Equipment Rigging Plumbing and Pressure Piping work Electrical work

(Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

(Total price of equipment, plus installation minus trade in equipment): $________________ Department of Veterans Affairs VA Medical Center 13301 Wilshire Blvd.

Laundry Facility Bldg. # 508 Los Angeles, CA 90073

B.3 DELIVERY SCHEDULE

EVENT

DELIVERY TIME

Equipment Delivery

120 days after award

Installation

140 days after equipment delivery

Shakedown

30 days after installation

B.4 STATEMENT OF WORK

TABLE OF CONTENTS

Subject Page Project Special Requirements…………………………………………………………………18 General Installation Requirements……………………………………………………………21

This acquisition covers the delivery and installation of two (2) Flatwork Sheet Separators, one (1) Thermal Fluid Flatwork Ironer, one (1) system Clean Side Overhead Semi-automated Monorail Storage System, one (1) system Clean Side Clean Take Away Conveyor, one (1) each Semi-Automatic Cart Washer/Dryer, four (4) each 90/100 pound washer extractors, four (4) each 110/120 pound drying and conditioning tumblers, one (1) each Garment Tunnel System, five (5) each small piece folders, five (5) each Linen Folding Tables, one (1) system Industrial Laundry Plant Management System, twenty eight (28) each Textile Plant Industrial Blow Down Fans, six (6) each Single head Stand Alone Embroidery Machines, two (2) each Blanket Feed Carts, one (1) each Cart Dumper within an existing textile care processing facility located at:

Department of Veterans Affairs VA Medical Center 13301 Wilshire Blvd.

Laundry Facility Bldg. # 508 Los Angeles, CA 90073

No changes to the building to accommodate installation and performance of the system will be the allowed without prior approval from the Contracting Officer.

The contractor shall provide all supervision, labor, equipment, tools, safety, rigging, hoisting and supplies necessary to meet the terms and conditions of this contract in accordance with the Statement of Work (SOW). This SOW includes layout, delivery, installation and training of VA personnel on the new laundry equipment in West Los Angeles, CA. All items provided by the contractor shall be new.

A. PROJECT SPECIAL REQUIREMENTS

Seismic Layout Category D Anchorage and Bracing Calculations:

All equipment, duct work and piping shall be anchored in accordance with Category D seismic requirements.

The Contractor is responsible to anchor and/or brace equipment in accordance with the local, state, and national building codes and ASCE 7, latest edition. The Contractor shall provide seismic layout structural anchorage calculations and bracing layout for all equipment. Contractor shall provide Engineer’s Report, signed and sealed by a Professional Engineer licensed to practice within the State of California, certifying said calculations.

Upon completion of installation, Equipment Management Specialists, from VA Central Office, will inspect the installation, equipment and operational testing of the newly installed equipment.

Equipment and materials shall be suitable for installation within the laundry and can be relocated in accordance with the offeror’s proposed layout and acceptance of the facility. Existing equipment can be moved in order to rig in the new equipment to the accepted layout location. They shall be arranged for safe and convenient operation and maintenance and, if applicable, with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment and include lockout and tag-out requirements for all industrial equipment provided. Two (2) lockable Lock-out and Tag-out cabinets shall be provided by the contractor with all devices necessary for locking and tagging out all equipment offered.

All lock-out / tag-out locations shall be marked and identified on the machine with instructions on lock-out tag-out procedures for the equipment offered. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out / tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, water, air, hydraulic etc. Relief valves shall be installed for lock-out / tag-out locations to relieve residual air etc. Lock-out and Tag-out devices for all equipment offered shall be supplied by the contractor in two (2) lockable wall mounted lock-out and tag-out cabinets

1. Spot Cooling Vents: Within the new installation of the laundry, the contractor shall move and or relocate any spot cooling vents to the new work station areas.

2. Lighting: Within the new installation of the laundry, the contractor shall relocate and/or add LED lighting for any new work station or storage area.

3. Recycling and Trash Disposal (Policy Statement From GEMS Manual)

A. The Contractor shall divert discarded items and other wastes to recycling than trash disposal. Items which need to be sent for recycling or resale unless not feasible include pallets, metals (iron, copper, brass, etc.) cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and construction debris. Also, after recycling, contractors shall provide Los Angeles facility with receipts or tickets for the amount (i.e. pounds) of products recycled. Grass shall be left on ground after mowing or composted. No trash disposal of electronics is allowed.

B. Waste materials and items held for recycling shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and in a manner consistent with applicable federal state and VA laws and regulations governing such accumulation. Actions include using drip drains pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing OSHA and NFPA limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least 10 feet from exterior walls of buildings.

C. Painted or treated lumber, paint chips, a potential asbestos containing or asbestos contaminated items should not be recycled but shall be disposed of properly.

D. Trees, tree limbs, flowers, brush, grass, and other land cleaning debris may be disposed of on the Medical Center grounds. Except for grass, this disposal needs to be in designated areas. Such areas will not be located in a wetland or other sensitive area and will be periodically covered with dirt to lessen any fire or safety hazard. The Safety Manager will be notified of the locations of such sites and these sites will be noticed on facility site drawings. Demolition contractors working at the Medical Center will not be allowed to bury demolition debris on site with Medical Center approval and in accordance with state and federal laws and regulations. Contractor will be responsible for obtaining the appropriate permit from the California Department of Environmental Quality to do this including the costs of applying for and complying with the terms of such permit. No other waste disposal is allowed on Medical Center property. Any knowledge of past solid waste disposal or processing areas or the discovery of previously unknown chemical drums or tanks on Medical Center property will be brought to the Safety Office’s attention promptly so an evaluation can be made, the area noted on site plans, and clean-up undertaken if necessary.

NOTE TO CONTRACTORS

Permitting Program All applications for permit to construct and Permit to Operate are evaluated for compliance with the prohibitory rules, one or more source specific rules, new source review rules for criteria and toxic air contaminants and other applicable rules and regulations.

In addition, all applications have to meet the requirements for Public Notice, if applicable. Public notices are required for facilities that have risks or emissions that exceed the specified thresholds or for equipment located within 1,000 feet of a school. All such public notices are distributed to the communities near the project and parents of children attending nearby schools and are subject to a 30-day public comment period.

For Title V permits, public notices are required for Initial Title V permits, Renewals (5 years) and Revisions. For Tile V permits, in addition to the 30-day public comment period, there is also a requirement for a 45-day review period by EPA. Title V permits can only be issued after the public notice period is concluded and after taking into consideration any comments received during the public and EPA comment periods.

The contractor will need to submit a permit to construct (P/C) with South Coast Air Quality Management District (SCAQMD)and schedule sufficient time to obtain permit. As a Title V Permit facility, the VA West Los Angeles medical center additions of new permitted equipment (known as revisions) is lengthy process and it may be necessary to pay for expedited review (XPP) and use of permit application consulting company to apply for the permit.

This permit application needs to be factored into the scope of work and delivery schedule.

For any additional information or questions regarding SCAQMD, permit application for new or retrofitted equipment including Title V review that is required, California Rule 1146, contact:

Mr. Joseph Olson Environmental Engineer VA Greater Los Angeles Health Care System Occupational Safety and Health 11301 Wilshire Blvd, Mail Stop 130E Los Angeles 90073 310-478-3711 x44039

Sufficient fresh air supply is essential to ensure optimum combustion and the area of air supply openings must be in compliance with applicable codes and regulations. Air openings must be kept wide open when the burner is firing and clear from restriction to flow as specified in California Rule 1146.

Proper venting is essential to assure efficient combustion. Insufficient draft or overdraft will promote hazards and inefficient burning. The contractor shall insure that vents are in good condition, sized properly and with no obstructions.

It is the contractor’s responsibility to acquire all permits required by the city of Los Angeles and the state of California for the installation of offered equipment and to meet all Environmental Protection Agency (EPA) requirements.

4. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to dryers, washers, electronic boxes, mechanical equipment, etc., Wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture or promote bacterial growth; the filter should be UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

5. All valves within the new layout of the laundry and equipment shall be ball valves with the appropriate ratings where possible.

6. All equipment and new duck work located within the building and on the roof must be supported/anchored in accordance with seismic D requirements for earth quakes.

7. The contractor shall cap all unused utilities back to the electrical panel and mechanical room and remove all steam/condensate headers and associated components not in use.

8. Any hookups for utility trailers shall be provided by the contractor.

9. All new duck work located on the roof must be supported/anchored in accordance with seismic D requirements.

B. GENERAL INSTALLATION REQUIREMENTS

1. Existing utilities shall be utilized to meet the performance requirements of this specification. Connection points for ALL equipment shall be new. Water and Gas piping from mechanical room entry to new equipment shall be new. Electrical service shall be new from the existing electrical panels to the new equipment.

2. Should additional utilities be required, these utilities shall be the responsibility of the contractor. Utilities are electric, gas, water and air.

3. All exposed utility/ductwork/piping systems and motors that are exposed to floor traffic shall be appropriately guarded and protected.

4. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

a. All mounting holes will be utilized for anchoring equipment.

b. Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with a fire retardant material and shall match existing materials on both sides of the penetration. (e.g., concrete, wallboard, etc.).

c. If required for offered equipment, structural alterations to the building/staph barrier wall will be the responsibility of the contractor.

d. Contractor shall be responsible for all control wiring including disconnects, interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

e. All installation and/or modifications of utilities and building structures, as required, shall match existing materials.

f. All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new.

g. All pipes and ductwork shall be insulated. All conduits, air pipes and vents shall be in accordance with list below. All insulation shall be wrapped with PVC plastic as indicated below. PVC covering shall be a minimum .020 thickness. Flow markings and identification of all pipes, vents, ductwork and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Spray-painting stencils is not acceptable.

h. Installation of piping, sleeves, inserts, hangers and equipment for this project shall be in accordance with approved layout drawings. Locate drains, piping, sleeves, inserts, hangers and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed so as to comply with accepted national and local plumbing practices.

i. Holes through concrete and masonry shall be cut with diamond core or concrete saw.

j. Hole locations shall not adversely affect strength of structural sections such as ribs or beams. Repair of interior and exterior concrete services of existing drain troughs is required.

k. Holes shall be laid out in advance for review by appropriate medical center personnel.

l. If necessary to drill through structural sections, Engineering shall be contacted to determine the proper location.

m. Install gauges, thermometers, valves and other mechanical and electrical devices with due regard for ease of reading, operating and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

n. Valve Tags: Furnish and install valve tags on all air, thermal connection valves and water valves on equipment and connection points of the washer. Tags shall be engraved, black filled numbers and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2 inch round brass disc; tags shall be attached with brass hooks or brass chain.

o. Contractor shall provide two (2) valve lists on typed plastic coated cards, sized 8-1/2 inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the designated Contracting Officers Representative (COR) and inspectors.

p. Steam Trap Tags: Furnish and install all steam trap tags on equipment and connection points of the textile care processing equipment. Tags shall be engraved, black filled numbers and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2 inch round brass disc; tags shall be attached with brass hooks or brass chain.

q. Contractor shall provide two (2) steam trap lists on typed plastic coated cards, sized 8-1/2 inch X 11 inch showing tag number, manufacturer, function and area of control for each service or system, to the designated COR and inspectors.

r. Equipment, motors, piping, vent/ductwork and any other components or materials shall be protected against physical damage from carts by guardrails.

s. Damaged equipment frame, doors, panels, cylinder, cylinder panels, control box etc. shall be placed in operating condition or returned to source of supply for repair or replacement, as determined by the inspectors or contracting officer.

t. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to dryers, washers, electronic boxes, mechanical equipment, etc., wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture or promote bacterial growth; the filter should be layouted for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

5. The facility has verified that a minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects is required.

6. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

7. The contractor shall supply two (2) lockable lock-out and tag-out cabinets and the lockout tag-out devices for each piece of equipment offered. All lock-out / tag-out locations shall be marked and identified on the machine with instructions on lock-out procedures for the equipment offered. Lock-out / Tag-out procedures shall be permanently mounted to each piece of equipment to include all gas, electrical, air, hydraulic etc. Pressure relief valves shall be installed for lock-out / tag-out procedures.

8. Number and nomenclature will separately identify all equipment with no less than 2-inch numbers and letters with separate identification on each piece of equipment or component. Example: Dryer Number 1, Dryer Number 2.

9. All equipment shall be made compatible to form a semi-automated system meeting production requirements.

10. The VA reserves the right to conduct preliminary inspections after 25%, 50%, 75% and 100% of installation before the project is completed. These inspections are normally conducted for large projects by Equipment Management Specialists (EMS). The contractor shall inform EMS of their installation progress, within 30 days of each phase of progress. Based on their progress at the above intervals, an inspection will be scheduled and EMS will be on site to conduct the inspection.

11. VA supplied utilities hook up points for the new washers shall be new from the mechanical room. Gas connection points shall be from the existing gas header to new equipment. Electrical connections shall be from existing electrical panels. Air piping shall be new from the main air header in the laundry. Penetrations in floors, walls and ceilings not utilized will be filled with NFPA approved fire retardant material and finished with like materials. All braces, pipes (steam, condensate, water, air, conduit and duct work that will not be reutilized shall be removed. A minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects is required.

12. Equipment shall be furnished complete in all details and shall be of such material, layout, construction, finish, performance and durability to conform in all respects to the standards of mechanical and electrical workmanship. Installation shall conform to standards of workmanship and safety codes. Any additional electrical or gas service that may be required shall be the responsibility of the contractor.

13. The contractor shall provide any protective methodology or devices necessary to protect the entire system from:

a. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags and electrical storms.

b. Data loss due to electrical power problems. For all computer systems/controls an Uninterruptable Power Supply (UPS) shall be supplied. UPS shall have a minimum 2 hour energy back-up supply.

c. The contractor of the new equipment shall supply back-up system controls software for operations. Backup programs shall be supplied to the VAMC West Los Angeles facility in case of program loss.

14. Contractor has the responsibility of visiting the installation site and surveying planned utility systems to determine if the systems are adequate for operation of the offered textile care processing system.

15. All electrical wiring and connections shall be new and installed in new ¾ inch conduit.

16. All piping that is not being utilized for laundry operations in the laundry and mechanical room shall be removed.

17. The textile facility will be closed no more than 140 days for installation. The contractor will have 24 hour access to the laundry facility, seven days a week.

APPLICABLE DOCUMENTS: As applicable, the textile care processing system will be performance tested in accordance with latest publication of referenced specifications, codes, standards and VA performance/production testing requirements specified in "Technical Specifications". Performance and production testing will be conducted by VA after installation and a contractor’s 30 workday shakedown of the equipment is completed.

TECHNICAL INDUSTRY STANDARDS

The supplies or equipment required by this request for proposal must conform to the standards of the following:

National Electrical Manufacturers Association (NEMA): 2014 Edition

All motors shall be Premium E or better.

All National Fire Protection Association (NFPA) Codes and Standards 2017 Edition): The contractor shall comply with ALL NFPA Codes and Standards:

American National Standards Institute (ANSI) : 2012 Edition) Z8.1-1972 Safety Requirements for Commercial Laundry and Dry Cleaning Operations.

Occupational Safety and Health Administration (OSHA) : 29 CFR 1910 (2014 Edition). Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

Sheet Metal and Air Conditioning Contractors National Association (SMACNA) (2010 Edition).

CITY, COUNTY, STATE , VA AND NATIONAL ENVIRONMENTAL, FIRE AND SAFETY REGULATIONS/STANDARDS and Federal Unified Facility Guidelines Specifications

Air Moving and Conditioning Association, Inc. (AMCA), Standards (2009 Edition):

Sheet Metal Contractors National Association, Inc. Publication (2010 Edition): HVAC Duct Construction Standards - Metal & Flexible.

SEAL, LABEL OR STAMP APPROVAL: Where an item of equipment or appliance shall conform to requirements of a referenced agency, conformance shall be evidenced by attachment of seal, label or stamp to such item. Seal, label or stamp of Underwriter's Laboratories, Factory Mutual Laboratories, American Gas Association Laboratories, ASME, or suitable nationally recognized testing laboratory listed by National Fire Protection Association, Boston, Massachusetts, will be accepted as evidence that item furnished conforms to the standards.

The contractor shall be required to submit proof that the item(s) he/she furnishes conforms to this requirement. This proof may be in the form of a label or seal affixed to the equipment or supplies, warranting that they have been tested in accordance with and conform to the specified standards. The seal or label of any nationally recognized laboratory such as those listed by the National Fire Protection Association, Boston, Massachusetts, in the current edition of their publication "Research on Fire," is acceptable. Proof may also be furnished in the form of a certificate from one of these laboratories certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

TECHNICAL CERTIFICATES OF COMPLIANCE

Technical certificates of compliance (applicable to the item of equipment furnished) shall be submitted at the time and place of inspection. (Note: Inspection will be conducted by VA after installation and shakedown is completed).

MANUFACTURED PRODUCTS: Materials and equipment furnished shall be of current production by manufacturers regularly engaged in the manufacture of such items. Manufacturers of equipment assemblies which include components made by others shall assume complete responsibility for the final assembled unit and operation of the system or systems. All components of an assembled unit need not be products of the same manufacturer. Constituent parts which are alike shall be the product of a single manufacturer. Components shall be compatible with each other and with the total assembled unit for the intended service. Moving parts of any element of equipment of the unit normally requiring lubrication shall have means provided for such lubrication and shall be lubricated at factory prior to delivery. Factory wiring shall be identified on the equipment being furnished and on all wiring diagrams.

SAFETY STANDARDS: Layout, manufacture, and installation of the textile care processing system shall meet requirements of "Safety Code For Laundry Machinery And Operations:" ANSI Z8-1.

MOTORS AND ELECTRICAL COMPONENTS: Provide electrical components including motors; disconnect switches, motor controllers, motor control devices and electrical circuits and connections. Electrical equipment in hazardous locations shall be explosion-proof. The contractor shall provide all electrical wiring, conduit and all electrical devices, controls, cutouts, etc., necessary for the installation and operation of complete systems and equipment furnished. All equipment shall be grounded by green conductors in lieu of conduit ground system.

Motors shall be of energy efficient layout having a power factor of Premium E or greater.

Motor Installation: Installation shall be in accordance with the National Electrical Code (NEC). (Latest Edition)

Conduits, Fittings, and Electrical Wire:

All electrical installations shall conform to requirements of the National Electrical Code (NEC).

a. All electrical wire shall be copper, heat resistant grade, thermoplastic insulated. Control wiring shall be (stranded) THHN/THWN or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers.

b. All power wiring shall have a minimum conduit size of 3/4 inch in diameter. Color coding of all wiring shall be in accordance with established VA medical center criteria.

c. All low voltage communication wire used for data management systems, liquid supply systems and intercoms shall be installed in ENT, minimum 1/2 inch diameter protective conduit. Wire nuts shall not be used for any connections.

Electrical Wiring:

Wiring shall not be cut, abraded, or have excessive insulation stripped, and shall be properly and tightly joined at terminals.

a. Wire nuts shall not be used and solder-less connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors.

b. Wiring shall be provided between motors, controllers, timers, push buttons, starters and limit switches installed on or within the equipment and shall be done with materials specified as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation. No more than three (2) feet in length.

c. All wiring shall terminate in connection boxes with provisions for connections beyond the machine; each conductor shall be identified by a different color.

Control, Communication and Signal Wiring Installation:

a. Install wiring and connect to perform the functions intended.

b. Install a separate power…