VA250-17-R-0136-027.docx

VA250-17-R-0136

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

VA250-17-R-0136

X 06-04-2018 Multiple 36C757 Department of Veterans Affairs Network Contracting Office (NCO) 10 2780 Airport Drive, Suite 340 Columbus

OH

43219 Department of Veterans Affairs Network Contracting Office (NCO) 10 Attention: Yvonne M. Demorest, CO 2780 Airport Drive, Suite 340 Columbus

OH

43219 Yvonne Demorest 614-257-5975 VISN 10 - Indiana, Michigan, Chillicothe, Cincinnati & Cleveland, Ohio - Job Order Contracts (JOCs)

Description: Firm-Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) construction Job Order Contracts.

The Veterans Integrated Service Network 10 (VISN 10) has ten (10) facility locations in need of expedited procurement capabilities to provide simplified non-complex, general construction services for lower dollar construction projects, maintenance, alterations, and repair of buildings, structures, or other real property projects.

The North American Industry Classification System (NAICS) for this acquisition is 236220, General Contractors.

The small business size standard is $36.5 million.

This acquisition is a 100% Set-Aside for Service Disabled Veteran Owned Small Business (SDVOSB). Only offers from VA verified SDVOSBs in the Department of Veterans Affairs, Office of Small and Disadvantaged Business Utilization Vendor Information Pages (VIP) database (https://www.vip.vetbiz.gov/) at the time of proposal submission will be evaluated.

Proposals from unverified SDVOSBs will be considered unacceptable, will not be evaluated and will be ineligible for award. Award will only be made to eligible SDVOSBs in the VIP database at the time of award.

As authorized by FAR Part 16.504, the Contracting Office intends to award multiple, 5-year IDIQ contracts consisting of five (5) one-year year ordering periods. The maximum aggregate value of each contract shall not exceed $25,000,000.00.

The guaranteed minimum award amount for each contract is $2,000.00.

Per TO Per TO X X 52.211-10 X 3 CDs & 3

2:00 PM

07-09-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Cage Code: ____________________ (FAR 52.204-16) Enter pricing in PART 1 - SCHEDULE, CONTRACT COEFFICIENTS (Refer to page 5) Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati

OH

45219 Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin

TX

78714-9971

(512) 326-6052 Julie A. Stout Contracting Officer

Table of Contents

PART 1 – THE SCHEDULE

IDIQ Pricing:

Contract Coefficient – Normal Working Hours _____________

Contract Coefficient – Other than Normal Working Hours ________________

NOTE 1: In addition to the insurance requirements required by FAR 28.307-2 and FAR 52.228-5, there shall be no exclusionary clauses added to this contract for any asbestos related work that would void the general liability insurance.

NOTE 2: Work shall not commence on each task order until all required submittals are approved by the Contracting Officer (CO) or the Contracting Officer’s Technical Representative (COR). An approved cost-loaded, Critical Path Method (CPM) construction schedule may be required prior to commencement of construction. If required, CPM schedule shall be approved by the CO or the COR (as a submittal) before commencement of actual construction of the task order.

NOTE 3: It is the intent of the resulting contract to utilize RS Means CostWorks (online) price list and the contractor’s coefficient in determining pricing for the duration of each contract, for a period not to exceed five (5) years from date of award. Each individual Task Order then becomes a Firm-Fixed-Price award for the duration of that task order.

The government does not guarantee that it will place any orders under each contract in excess of the guaranteed minimum award amount.

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

DESCRIPTION OF REQUIREMENT

The Veterans Integrated Service Network 10 (VISN 10) - has ten (10) facility locations in need of expedited procurement capabilities to provide simplified non-complex, general construction services for the lower dollar value construction projects, maintenance, alterations, and repair of buildings, structures, or other real property projects.

This Request for Proposal (RFP) is in accordance with Federal Acquisition Regulation (FAR) Part 15 with the expectation of awarding one Indefinite Delivery/Indefinite Quantity (IDIQ), Job Order Contract (JOC), for each of the following VA Medical Centers (VAMC):

The North American Industry Classification system (NAICS) code for this acquisition is 236220 General Contractors – Commercial and Institutional Building Construction. The small business size standard is $36.5 million. The solicitation is 100% set-aside to Service Disabled Veteran Owned Small Business (SDVOSB), as a Request for Proposal (RFP) for a firm fixed-price, Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for a non-commercial item.

The construction IDIQ contracts shall provide general construction work at an indefinite quantity by placing individual task orders with the contractors within minimum and maximum limitations of $2,000.00 - $500,000.00 per task order. Aggregate value for each awarded contract shall not exceed $25,000,000.00.

The minimum guarantee for each awarded IDIQ is $2,000.00 which meets the FAR 16.5 requirement.

CONTRACT PERIOD OF PERFORMANCE

This is an indefinite delivery/indefinite quantity type contract for the maintenance, repair and minor construction work on real property. As authorized by FAR Part 6.504, the Contracting Office intends to award multiple, 5-year IDIQ-JOC contracts consisting of five (5), one-year ordering periods.

SOLICITATION MATERIALS: Solicitation materials including amendments issued to the solicitation will be posted at www.fbo.gov. Enter VA250-17-R-0136 into the search box to access the proposal materials. This is the only official location where these documents can be obtained and where official amendments and updates are posted. No ‘hard copy’ solicitation materials are available.

WAGE DETERMINATION: Department of Labor General Decisions for each location are included as attachments to this solicitation and are applicable to any resultant contract. Revisions may also be applicable prior to any contract award. Wage decisions are available at: http://www.wdol.gov/Index.aspx.

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to yvonne.demorest@va.gov. The subject line of the email must read ‘RFI – VA250-17-R-0136’. RFIs must be specific identifying section, paragraph and page no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to http://www.fbo.gov as necessary in amendment format. Deadline for submission of RFIs for this solicitation is 4:00pm (EST) on July 13, 2018. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at https://www.sam.gov and enter all mandatory information into the system. Warning: Award cannot be made to unregistered contractors. If not registered, you are advised to do so immediately. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

VETS-4212 FEDERAL CONTRACTING REPORTING SYSTEM: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Report submission link: https://vets4212.dol.gov/vets4212. The rules and regulations can be found here: https://www.dol.gov/vets/vets4212.htm. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S. Code, Section 4212(d), codified at 41 CFR Section 61-300. Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS):

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS):

(a) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $150,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Sea Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

(b) Each contractor whose contract award is estimated to exceed $150,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the contractor's registered representative.

(c) For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

(d) Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security are acceptable as denoted in solicitation provision FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54.

OTHER IMPORTANT PROPOSAL INFORMATION

Source-Selection procedures: Awards will be made based on technical and past performance evaluation factors and price. Technical and Past Performance, when combined, are significantly more important than Price. A best value determination will be made based on those evaluation factors. The technical evaluation will assess Contractors’ capabilities.

The flow of source selection evaluation will be in the following order:

1) technical proposal without pricing

2) past performance

3) pricing data

Contractors will be allowed to propose on multiple locations – separate proposals will be required for each location being proposed.

The government intends to award multiple contracts. Contractors who fail to show capability in their proposal may be eliminated in the procurement process. The Government intends to evaluate proposals and award contracts without discussions with offerors (except clarifications as described in FAR 15.306(a). However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. Discussions will be conducted with all firms in the competitive range.

A Pre-Proposal conference and site visit for the base IDIQ awards is not required and shall not be conducted.

A Pre-Proposal conference and site visit shall be conducted prior to award of each Task Order.

All information, amendments and questions concerning this solicitation will be electronically posted at the following web page: http://www.fbo.gov.

DISCLAIMER: The official plans and specifications for the prototypical project are located on the official government web page and the Government is not liable for information furnished by any other source. Amendment, if/when issued will be posted to http://www.fbo.gov for electronic downloading. This will normally be the only method of distributing amendments prior to the date and time for receipt of proposals. It is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of Internet connectivity or for an offerors inability to access the documents posted on the referenced web pages. The Government will not issue paper copies.

ADDITIONAL PRIME CONTRACTOR INFORMATION - Safety or Environmental Violations and Experience Modification Rating Information 1.) All Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2.) All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

4.) If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

6.) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site shall not be authorized under this contract.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

A. PREPARATION OF PROPOSALS AND REQUIREMENTS:

NOTE: ALL PROPOSAL PREPARATION COST WILL BE THE SOLE RESPONSIBILITY OF THE OFFEROR. THE GOVERNMENT WILL NOT REIMBURSE ANY FIRM FOR THEIR PROPOSAL PREPARATION COST.

All proposals shall be submitted by the date and time specified in the solicitation or otherwise specified in any amendment issued thereafter. Proposals shall not be permanently bound (to facilitate incorporation of portions of the proposal into the final contract document if necessary). The format used for the areas and factors below shall be strictly adhered to.

PROPOSAL FORMAT AND CONTENT: This section of the RFP provides general guidance for preparing as well as specific instructions on the format of the proposal. The proposal shall consist of three (3) physically separate and detachable parts as follows:

Part I- Technical Capability Part II – Past Performance Information Part III – Price Proposal

All volumes shall be consecutively numbered (both volume and page numbers) and shall consist of one (1) original and three (3) paper copies. The Offeror is also required to submit three Computer Disks in Excel or Word (as appropriate), using the sections listed above. No password protect, zipped files or self-extracting files. Email submission will not be accepted.

A separate and complete proposal shall be submitted for each location/facility for which the offeror wants to be considered for a contract.

Part I-TECHNICAL PROPOSAL - Submit technical proposal in a format which clearly addresses the evaluation factors. This section is limited (max) to 40 pages SINGLE SPACE with a font size no less than 12 with one inch margins on all four edges of each sheet except for any reproduced pages.

Part II-PAST PERFORMANCE INFORMATION - Offeror shall submit a Past Performance Volume. See Attachment 5 and Attachment 6.

Part III-PRICE PROPOSAL

(a) Complete the Standard Form 1442 – Blocks 14 through 20 a, b, c. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP. All sections of the RFP, excluding, Instruction to Offerors and Evaluation Procedures constitute the contract. The Price Proposal shall be sealed in a single, labeled package, separate from the Technical Proposal.

(b) Price Schedule – Insert proposed co-efficients in the Price Schedule for each Contract Line Item (CLIN).

(c) Acknowledge all amendments – complete and return this section in its entirety.

It is the offeror’s responsibility to insure the completeness of the proposal. The evaluation panel for the Government may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

Offerors are advised that award will be made based on Best value to the Government.

Please Note: Missing, incomplete, or ambiguous information could result in a rating of “unacceptable” and the proposal will not be considered for award. The evaluation factors are listed below. It is intended that proposals be evaluated, and award made, without discussions with the offerors (other than communications conducted for purpose of minor clarification(s)), unless discussions are determined to be necessary. Failure to submit mandatory information for a factor, indicated by the word “shall”, will result in a rating of “unacceptable” for that factor, and the offer may be ineligible for award unless the Contracting Officer decides to hold discussions, and includes the offeror in the competitive range. Requested information, indicated by the word “should”, is not mandatory, but missing, incomplete, or ambiguous information may result in a rating of “unacceptable” for that factor.

CONTRACTOR EXPERIENCE MODIFICATION RATE (EMR) (ATTACHMENT 7) - All offerors must submit a completed “Experience Modification Rate (EMR) with the price proposal.

1.) All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2.) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

4.) If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

6.) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

B. BASIS FOR CONTRACT AWARD: This is a best value source selection conducted in accordance with Federal Acquisition Regulation 15.3, Source Selection. The Government anticipates awarding one Indefinite Delivery, Indefinite Quantity (1D1Q) single award contract for each of the identified VISN 10 locations as a result of this solicitation. The Government may make award to other than the lowest priced offeror or other than the highest technically rated offeror.

C. EVALUATION FACTORS:

Each Offeror’s proposal will be evaluated against the following three factors: Technical Capabilities, Past Performance and Price. Technical Capabilities and Past Performance are of equal importance and when combined are significantly more importance than cost/price.

The Offeror’s proposal must convey to the Government that the offeror is capable, possesses sufficient technical expertise and experience, possess sufficient resources, and is able to plan, organize, and use those resources in a coordinated and timely fashion such that the technical requirements shall be achieved and cost shall be controlled.

Factor 1 - Technical Construction Management Capability: Technical Proposal will be evaluated by the SSEB.

Factor 2 - Past Performance: Past Performance information will be evaluated by the SSEB.

Factor 3 - Cost/price: Pricing information will be evaluated by the Procuring Contracting Officer(s).

FACTOR 1 — TECHNICAL CONSTRUCTION MANAGEMENT CAPABILITY: The technical evaluation will determine Contractors' capabilities. The technical evaluation sub-factors are: Capability; Experience; Organization; Quality Control; Specific Personnel; Scheduling Methodology; Safety and Infection Control.

Capability and Experience are equal in importance to Organization both of which are more important than the remaining factors which are all equal in importance to one another.

The Government will evaluate the quality and extent of related experience, and determine if the offeror has the experience to manage multi-disciplined construction projects comparable to the work requirements of the IDIQ. To meet the requirements of the RFP, the proposal must demonstrate that the offeror has experience with the management of construction projects as well as the capability to perform multiple projects at one time. An offeror with the capability to perform both as a prime contractor for multi-discipline projects and self-perform a major element of construction, for example, Plumbing, Electrical, HVAC, or Roofing may be afforded additional consideration in the evaluation. Technical Capabilities and Past Performance are equal, and, when combined, are significantly more important than Price. The contractor’s technical proposal shall address each of the following elements:

SUB-FACTOR 1: CAPABILITY AND MULTIPLE PROJECT EXPERIENCE: The Offeror shall demonstrate relevant company construction work experience in handling multiple projects in one location by providing the following information for projects performed within the past three (3) years:

(1) Project titles, location and brief description including the building use (Medical Facility etc.) and contracting method (design build, design bid build).

(2) Project owner and name and telephone number of owner’s contact person.

(3) Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s). Note each firm and managing persons (project manager/superintendent/foreman as the case may be) also proposed for this solicitation.

(4) Project Statistics including start and completion dates (original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost); square footage; foundation type; number of levels; and any awards (prizes) received.

SUB-FACTOR 2: PROJECT PERSONNEL EXPERIENCE (SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE): The Offeror shall demonstrate the relevant construction work experience performed within the past 3 years by proposed key project personnel. In addition, proposed Key Personnel shall meet the following minimum experience, education, training and certification requirements defined below. Biographical data (resumes) shall include the following:

(1) Name of individual.

(2) Company employed by.

(3) Company position title.

(4) Years with the company.

(5) Describe work experience with projects that; were completed within the last three years, were medical facilities and the company (by name) they worked for when involved in the project.

(6) An indication of which (if any) projects submitted under company experience (Sub-factor 1 above) the individual participated in and what the individual’s responsibility was for that project.

(7) An indication of which other individuals submitted under Project Personnel Experience this individual has worked with and the project they worked on together, noting if that project has been submitted under company experience (Sub-factor 1 above).

(8) Position that the individual will hold in regard to this contract/project team, description of duties and what percentage of the individual’s time would be committed to the project during the construction phases.

(9) Describe job related educational experience including degrees, certificates and granting institutions. Proposed candidates shall meet the minimum experience, education, training or certificate requirements defined below. Supply biographical data for key personnel for at least the following: (Note if one individual is proposed for more than one position listed): See sample definitions below.

Project Manager(PM): The Contractor shall identify a Project Manager with a minimum of three (3) years experience supervising construction projects similar to those required by this contract. Proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate.

Quality Control Manager(QCM): The Contractor shall provide a Quality Control Manager (QCM) experienced in managing and inspecting construction projects. Proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate.

Infection & Safety Manager(SM): The Contractor shall designate a Safety Manager who will visit project sites and who will be responsible for safety compliance. This individual shall have authority to act for the Contractor in all safety matters. The Safety Manager shall present a copy of 30-hour OSHA Construction Safety training certificate.

Site Superintendent: Proposed candidate shall have a minimum of 3 years experience in construction site supervision with a high school diploma and be a U.S. citizen.

Major Subcontractors: Proposed subcontractors, applicable for multi-discipline consideration, shall be verifiable, and information provided indicates a good professional relationship.

SUB-FACTOR 3: ORGANIZATION MANAGEMENT APPROACH: The narrative should adequately address functions, responsibilities and authorities for performing such duties as overall project management, site superintendence, quality control, safety, administration and in-house trade capabilities. The Offeror shall provide the following information to demonstrate management approach:

(1) Project Delivery Philosophy - Include expectation statements concerning:

The proposal should demonstrate the quality control staff, with lines of authority, is adequate to meet the contract’s requirements.

If applicable, the support and interface with home office or corporate headquarters for such aspects as financial, management and technical support are adequately defined.

Provide Project Organizational Chart and Narrative - Include team members submitted under Project Personnel Experience above. Clearly describe the prime responsible firm (or firms if a J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors. Provide a list all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

(2) Bonding Capability – Provide the offeror’s total bonding capacity - current and available. Offeror shall submit a completed Surety Form (Attachment 8).

(3) Financial Disclosure – Offeror to provide financial disclosure to be considered for award of a VA contract – (Attachment 9)

(4) Provide the offeror's current workload and availability of adequate staff listed under Project Personnel Experience to manage the project. Include project schedules for current and pending projects, as well as the anticipated impact of this project on those schedules and staffing plans.

The proposal should address technical and administrative capabilities and plans for meeting Government requirements, and should address self-performance capabilities for the prototypical project as set forth in the corresponding “Instruction to Offerors”.

SUB-FACTOR 4: QUALITY CONTROL: The Government will evaluate the offeror’s proposed quality control activities for compliance with the requirements. The proposal’s quality control discussion should adequately detail the offeror’s policy with regard to QC and how the offeror intends to achieve their standard.

Describe elements for successful partnering, communication, commitment and conflict resolution. The QC discussion should provide a detailed explanation of how quality issues are dealt with on various types of construction projects.

Provide Quality Assurance/Quality Control Plan.

SUB-FACTOR 5: SCHEDULING METHODOLOGY: The Government will evaluate scheduling methodology to determine if the offeror has scheduling processes that ensure completion and control of the project from beginning to the end of the project.

(1) Limitations: The proposal should demonstrate an understanding of the limitations of a schedule, as well as an understanding that an appropriate schedule will result in successful completion of projects.

(2) Workload Management: The proposal should adequately describe the offeror’s capability to meet formatting requirements of the Critical Path Method (CPM) and demonstrate with a sample schedule, the ability to appropriately utilize this method of scheduling. (May provide the prototypical or a sample schedule from a previously completed project.)

SUB-FACTOR 6: SAFETY:

(1) The proposal should demonstrate familiarity with plans to adhere to OSHA standards and standard State OSHA safety requirements.

SUB-FACTOR 7: INFECTION CONTROL: The Government will evaluate the offeror’s proposed infection control program.

(1) Veterans Healthcare Administration: The proposal should demonstrate the ability to comply with the requirements of The Infection Control Measures of the Veterans Healthcare Administration and local VISN 10 Medical Centers. The proposal should address, at a minimum, supervision, employee responsibilities, work practices, training, materials and equipment, and risk assessment methods. Attachment 5 – Safety & Infection Control.

FACTOR 2 — PAST PERFORMANCE:

The Government will conduct an in-depth review of contractor’s past performance information. This review will be based on information provided via the Past Performance Questionnaire(PPQ) “Attachment 5” by the offerors references not later than the date and time specified in the solicitation for receipt of proposals. Part 1 shall be completed by the offeror and Part 2 shall be completed by the offeror's reference. To be considered for award, completed past performance questionnaires shall be emailed to the designated contract specialist. If the contractor has no past performance history that is similar in size and scope of the proposed solicitation, the contractor shall note this in his or her proposal. Past Performance and Technical Capabilities are equal, and, when combined, are significantly more important than Price.

The Past Performance Evaluation is accomplished by reviewing aspects of an offeror's present and past performance focusing on recency, relevancy, and quality. The Government reserves the right to use any and all other sources of information available to assess past performance including but not limited to CPARS, SAMS, PPIRS and FAPIIS.

For purposes of this evaluation, relevancy is defined as construction work completed or ongoing during the three (3) years prior to the issuance of this solicitation similar to size and scope of the proposed contract.

Offerors shall be given the opportunity to address any negative or derogatory past performance information received during this evaluation. The Government may request clarification of adverse or incomplete past performance information.

Responsive Offerors will receive an Integrated Past Performance Confidence Assessment Rating based on the Offeror’s past and present performance as it relates to the probability of successfully accomplishing the required effort.

The Integrated Past Performance Confidence Assessment Rating consists of three components: recency of the Offeror’s past performance, relevancy of the Offeror’s past performance, and quality of the Offeror’s past performance.

(1) Recency: Past performance information submitted by the Offerors will meet the recency requirement by not having concluded…