V797P-4237B-051.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >$150K

VHAPM Part 808.405-6 Limiting Sources Page 1 of 4 Original Date: 08/30/2017

LIMITED SOURCES JUSTIFICATION

ORDER >$150,000

FAR PART 8.405-6

Acquisition Plan Action ID: VA263-18-AP-4087

1. Contracting Activity: Department of Veterans Affairs, VISN 23, VISN Bio-Med.

Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade, SD 57741 Phone: 605-347-7030 2237-618-18-3-6065-0046

2. Description of Action: Fixed Price Task Order against ScriptPro USA’s GSA contract.

Order against: FSS Contract Number: V797P-4237B

Name of Proposed Contractor: ScriptPro USA, Inc.

Street Address: 5828 Reeds Road

City, State, Zip: Mission, KS 66202-2740

Phone: 913-403-5529

3. Description of Supplies or Services:

The estimated value of the proposed action is $ 438,582.96

Veterans Integrated Service Network 23 requires a contract for the maintenance and service of all ScriptPro Pharmacy equipment located in the network. This is a request for a VISN-wide service agreement on ScriptPro equipment. This service contract must provide help desk support to address questions and problems with the system, on-site service repair, software updates, remote service, and ongoing interface maintenance

(4) IDENTIFY THE AUTHORITY AND SUPPORTING RATIONALE (see 8.405-6(a)(1)(i)(A), (B), and

(C) or 8.405-6(b)), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED

CONTRACTOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE.

An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%208_4.html#wp1091891 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%208_4.html#wp1091891

VHAPM Part 808.405-6 Limiting Sources Page 2 of 4 Original Date: 08/30/2017

ScriptPro USA, Inc. is the proprietary manufacturer of this equipment and is the only source who is able to meet all of the specific requirements/characteristics for servicing/maintaining it.

These are “direct replacements” parts/components for existing equipment. This is for a support contract for existing equipment.

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is: (If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data.

Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.)

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH

FAR 8.404(d) TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE

DETERMINATION:

Supplies offered of the GSA schedule are listed at fixed prices. GSA has already determined the prices of supplies. Therefore, VISN 23 is not required to make a separate determination of fair and reasonable pricing, except for a price evaluation as required by 8.405-2(d). By placing an order against a schedule contract using the procedures in 8.405, VISN 23 has concluded that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED:

The maintenance required is on a system in which the manufacturer is the only source for maintenance.

(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: None

VHAPM Part 808.405-6 Limiting Sources Page 3 of 4 Original Date: 08/30/2017

(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE:

All VISN 23 Pharmacy Service facilities utilize ScriptPro for outpatient prescription filling automation.

The only authorized company to support our equipment. When the Government procures new equipment for Outpatient Prescription Filling Automation in the future, Fair Opportunity procedures will be used.

(9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

SIGNATURE DATE

NAME TITLE SERVICE LINE/SECTION

FACILITY

(10) APPROVALS IN ACCORDANCE WITH THE VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification

a. CONTRACTING OFFICER’S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CONTRACTING OFFICER/DESIGNEE’S SIGNATURE DATE

NAME AND TITLE FACILITY

Caroline Campbell Chief, Biomedical Eng. Biomedical Eng.

VISN 23

Contracting Officer Black Hills

VHAPM Part 808.405-6 Limiting Sources Page 4 of 4 Original Date: 08/30/2017

b. One Level Above the Contracting Officer (Required over$150K but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

SIGNATURE

NAME

Branch Chief, NCO 23 Black Hills