V3322104 Statement of Requirements DRAFT.pdf

Sources Sought Notice: Lodging For U.S. Department of Transportation – Volpe Center

Cambridge, MA 02142 11 July – 03 September, 2022

Statement of Requirements –

1.0 Background:

The Volpe Center operates within the Office of the Secretary of Transportation Office of the Assistant Secretary for Research and Technology. The Volpe Center provides research, analysis and systems capability to DOT and other agencies requiring expertise in national transportation and logistics programs.

2.0 Requirements:

a. The requirement is for up to twenty-two (22) rooms total. The contractor shall make these rooms available at a rate not greater than the Federal Fiscal Year 2022 per diem rate for Boston/Cambridge Massachusetts for July 2022 and August 2022.

b. All rooms shall be at the same premises and shall be no more than no more than .75 miles from 55 Broadway, Cambridge, MA.

c. The hotel rooms will be furnished with kitchen amenities at a minimum that include: a refrigerator, microwave oven, cook top stove /conventional oven, dishwasher, microwave oven, pots & pans, utensils, serving dishes, and silverware. Internet services shall be included as part of the room rate.

d. Each occupant will be responsible for his/her own incidental charges secured by either a credit card or a refundable cash deposit of no more than $100.00. All incidental charges incurred are to be paid upon checkout by the attendees.

e. The Government will not be liable for any local or long distance telephone calls made by the occupants. The Contractor shall be responsible for the collection of telephone bills for calls made by the occupants.

f. The Government assumes no liability for damage caused by the occupants. The Contractor shall be responsible for resolving any damage claims caused by an occupant; and, the Contractor shall be responsible for notifying the Volpe Center Technical Point of Contact of any claims against an occupant and the nature of the incident not later than 24 hours after the incident.

g. At least 7 days prior to attendee arrival the Volpe Center will provide a tentative occupant rooming list to the contractor; however due to circumstances beyond the control of the Volpe Center (arrival issues) we will be unable to confirm the final number of rooms until 7 days prior to arrival.

Cancellation of rooms up to 7 days prior to arrival shall not result in any cancellation costs.

h. In order to be awarded a government contract, the successful contractor must be registered in The System for Award Management (SAM) an official website of the U.S. government. https://www.sam.gov. There is no cost to use SAM.

Registration is free.

3.0 CLINS:

a. CLIN 00100: The Contractor shall provide 2 rooms from 11 July 2022 through 21 August 2022.

b. OPTION QUANTITY CLIN 00200: The Contractor shall provide up to (20) rooms from 11 July 2022 through 21 August 2022.

c. OPTION CLIN 00300: OPTION CLIN: The Contractor shall Extend up to 22 rooms used on CLIN 00100, CLIN 00200, and CLIN 0300 for up to 14 days starting from 21 August 2022 through 03 September.

4.0 Summary of Instructions

The Contractor’s proposal should include:

a. Detailed room description and hotel amenities. This can be either written or be in the form of a hotel brochure/pamphlet. Electronic format (PDF) is acceptable.

b. Distance from Volpe (55 Broadway, Cambridge).

c. Verification of SAM registration.

5.0 Period of Performance:

The anticipated period of performance is 11 July 2022 through 21 August 2022. The anticipated period of performance for option CLIN 00300 is 21 August 2022 to 03 September

2022.

6.0 Technical Point of Contact:

To be provided in award.

mailto:andrew.breck@dot.gov