User_Instructions_Whelen_OEM_Parts_Supp._6.docx

Department of General Services Procurement Division 707 Third Street, 2nd Floor West Sacramento, CA 95605-2811

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION

Contract (Mandatory) 1-22-25-90 Contract User Instructions, Supplement 6

Page 12 4/18/2025 State of California

STATEWIDE CONTRACT

USER INSTRUCTIONS

All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks, *, and deletions are enclosed in brackets, [].

MANDATORY

*Supplement 6* *(Incorporates Supplements 1 – 6)*

The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 11/19/2021) (https://www.dgs.ca.gov/-/media/199A6A32E4DE4BECAFF4EFA7194350CD.ashx) Cal eProcure link: www.caleprocure.ca.gov

ORDER PLACEMENT INFORMATION

Mailing Address:

Wattco Equipment, Inc.

PO Box 2460 Suisun City, CA 94585 Fax/Email:

Fax: (707) 435-1941 Email: sales@wattco.net Contact Information:

Wattco Equipment, Inc.

Andy Watson Phone: (707) 435-9233 Email: sales@wattco.net

All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES

· Section 33 Gen AI procurement procedures.* *4/18/2025*

· Attachment A – Contract Pricing, has been replaced with Attachment A – Contract Pricing, Supplement 5.

2/19/2025

· Contract has been extended to 5/10/2026

· Section 31 has been changed to VETTED FORMS/CERTIFICATIONS 9/11/2024

· Section 24 – Contract Administration has been changed to Robb Parkison.

2/13/2024

· Attachment A – Contract Pricing, has been replaced with Attachment A – Contract Pricing, Supplement 2.

1/03/2024

· Section 31: Update language.* 3/01/2023

5/11/2022

All other terms and conditions remain the same.

TABLE OF CONTENTS

SCOPE

The State’s contract with Wattco Equipment, Inc. (Contractor) provides Whelen® OEM Emergency Warning Parts (Whelen® OEM Parts) at contracted pricing to the California Highway Patrol (CHP) in accordance with the requirements of Contract # 1-22-25-90. The Contractor shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Whelen® OEM Parts to the State.

The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the Contractor and the State. If a mutual agreement cannot be met the contract will expire at the end of the current contract term.

CONTRACT USAGE/RULES

State Departments

· The use of this contract is mandatory for CHP and will not be available to other state agencies.

· CHP must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2, as applicable.

· Prior to placing orders against this contract, CHP must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at pams@dgs.ca.gov.

· CHP must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

Local Governmental Agencies This contract is not available to local governmental agencies.

DGS ADMINISTRATIVE FEES

1. State Departments The DGS will bill CHP an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

Local Governmental Agencies This contract is not available to local governmental agencies.

SB/DVBE OFF-RAMP PROVISION

There is no SB/DVBE off ramp associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE

CHP and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. CHP should include all relevant information and/or documentation (e.g., purchase documents).

CONTRACT ITEMS

Contract items are categorized under two (2) main categories:

· Core Items:

Core line items include Whelen® OEM Parts and are available in Attachment A, Contract Pricing, at a fixed contract price.

· Non-Core Catalog Items:

Non-core catalog items are items within the scope of the contract that have not been identified by the State as high-use core items but are in Whelen’s commercially available catalogs and price lists found at www.whelen.com/literature/. Non‑core catalog items are limited to Emergency Warning Parts. Products outside the scope of this contract may not be purchased from this contract.

The non-core discount is listed in Attachment A, Contract Pricing. Offers for any items may be at a greater discount than the core contract discount. Offers for non-core items at a lesser discount will not be considered.

SPECIFICATIONS

Only the specified Whelen® OEM parts and components as described in Attachment A, Contract Pricing, will be accepted. All parts and components offered must be new and the latest model in current production. Used, shopworn, re-manufactured, refurbished, previously installed, demonstrator, prototype or discontinued models are not acceptable.

CUSTOMER SERVICE

Contractor will provide office and personnel resources for responding to requests, including telephone coverage weekdays during the hours of 8:00 AM through 5:00 PM (PT).

Product Substitutions Core line items must be available for the entire contract term. If, during the contract term, specific contract line items are no longer available, Contractor may propose substitute product that either meets or exceeds the minimum requirements. Product substitution shall be in accordance with the Non-IT General Provisions (rev 11/19/21), Section 16 entitled “Substitutions”.

PRICE DECLINES

The Contractor shall immediately notify the State Contract Administrator of all manufacturer’s price declines and CHP shall receive full benefit of such declines.

PURCHASE EXECUTION

1. State Departments Std. 65 Purchase Documents State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site (https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx) (select STD Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:

· CHP Purchase Order Number

· Ordering Agency Name (CHP)

· CHP Billing Code

· Purchasing Authority Number

· Leveraged Procurement Number (Contract Number)

· Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)

· Line-Item number

· Quantity

· Unit of Measure

· Commodity Code Number

· Product Description

· Unit Price

· Extension Price

FI$CAL Purchase Documents State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.

Blanket Orders The use of blanket purchase orders against this statewide contract is not allowed.

Local Governmental Agencies This contract is not available to local governmental agencies.

MINIMUM ORDER

There is no minimum order for this contract.

ORDERING PROCEDURE

CHP is to submit appropriate purchase documents directly to the Contractor via one of the following ordering methods:

· U.S. Mail

· Facsimile

· Email The Contractor’s Order Placement Information is as follows:

ORDER PLACEMENT INFORMATION

U.S. Mail:

Wattco Equipment, Inc.

PO Box 2460 Suisun City, CA 94585 Facsimile:

(707) 435-1941 Email:

sales@wattco.net

When using any of the ordering methods specified above, CHP must conform to proper State procedures.

ORDER ACCEPTANCE

The Contractor shall accept orders from CHP. The Contractor shall not accept purchase documents for this contract that:

· Are incomplete

· Contain non-contract items

· Contain non-contract terms and conditions The Contractor must not refuse to accept orders from CHP for any other reason without written authorization from the State Contract Administrator.

ORDER RECEIPT CONFIRMATION

The Contractor will provide CHP with an email or facsimile order receipt confirmation within two (2) business days of receipt of purchase document. The Order Receipt Confirmation shall include the following information:

· Contractor’s Order Number

· Ordering agency name (CHP)

· CHP Purchase Order Number

· Description of Goods

· Purchase Order total cost

· Anticipated delivery date

· Identification of any Out of Stock/Discontinued Items

OUT OF STOCK REMEDY

Upon receipt of an order acknowledgment identifying out of stock items, CHP shall have the following options:

· Request a back order

· Cancel the item from the order with no penalty The Contractor will provide notification to CHP regarding out-of-stock items which have been back ordered.

Under no circumstance is the Contractor permitted to make substitutions with non-contract items or unauthorized products.

DELIVERY SCHEDULES

Delivery for orders placed against this contract shall be in accordance with the following:

1. Location Deliveries are to be made to the CHP Fleet Operations Section located at 3300 Reed Ave., West Sacramento, CA, 95605.

Schedule Delivery of ordered product shall be completed in full within sixty (60) calendar days after receipt of an order (ARO). Since receiving hours may vary, it will be the Contractor’s responsibility to check with CHP for their specific delivery hours before delivery occurs. The Contractor must notify CHP within twelve (12) hours of scheduled delivery time, if delivery cannot be made within the time frame specified on the Order Receipt Confirmation.

Security Requirements Deliveries may be made to locations inside secure grounds that require prior clearances or special entry procedures for delivery drivers.

Security procedures may vary. The Contractor will be responsible for contacting CHP for security procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.

Deliveries that are delayed due to drivers not being cleared to enter secure grounds may be cause for contract default.

FREE ON BOARD (F.O.B.) DESTINATION

All prices are F.O.B. destination; freight prepaid by the Contractor, to the CHP receiving point located at 3300 Reed Ave., West Sacramento, CA, 95605. Responsibility and liability for loss or damage for all orders will remain with the Contractor until final inspection and acceptance, when all responsibility will pass to the CHP, except the responsibility for latent defects, fraud, and the warranty obligations.

PALLETS

When required, goods shall be palletized and stacked no higher than 52 inches in height, including pallet. Goods shall be placed on size 42” x 42”, Size 2, Type 2 pallets in accordance with Attachment B - Specification Pallets, #3990-01A-01 Rev 1, dated 2/10/2020. If the product is palletized in any other format, the shipment will be refused and returned “FREIGHT COLLECT” to the originating supplier.

SHIPPED ORDERS

All shipments shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.

PACKING SLIP

Packing slip requirements shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.

SAFETY DATA SHEET

The Contractor shall provide a Safety Data Sheet for product(s) subject to Title 8 of the California Code of Regulations, Section 5194, Hazard Communication. The Safety Data Sheet is to be prepared and delivered in accordance with this Section.

INSPECTION AND ACCEPTANCE

Inspection and acceptance shall be in accordance with the General Provisions, paragraph 17 titles Inspection, Acceptance and Rejection (Non-IT General Provisions (rev 11/19/2021).

CONTRACT ADMINISTRATION

Both the State and the Contractor have assigned contract administrators as the single points of contact for problem resolution and related contract issues.

andy@wattco.net

Attn: Robb Parkison707 Third Street, 2nd Floor, MS 201 West Sacramento, CA 95605 Wattco Equipment, Inc.

Attn: Andy Watson PO Box 2460 Suisun City, CA 94585

INVOICING

Invoices shall be submitted to CHP within seven (7) calendar days from date of delivery. The Contractor’s invoice must include, at a minimum:

· Contractor’s name, address and telephone number

· Leveraged Procurement Agreement Number (Contract Number)

· CHP Purchase Order Number

· Line-Item Number

· Quantity purchased

· Contract unit price and extension

· State sales and/or use tax

· Prompt payment discounts/cash discounts, if applicable

· Totals for each order

PAYMENT

1. Terms Payment terms for this contract are net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

CAL-Card Use Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

State Financial Marketplace State departments reserve the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State department and the State department will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

Payee Data Record The CHP accounting office must have a copy of the Contractor’s Payee Data Record (Std. 204) in order to process payments. CHP should forward a copy of the Std. 204 to their accounting offices. Without the Std. 204, payment may be unnecessarily delayed. CHP should contact the Contractor for copies of the Payee Data Record.

CALIFORNIA SELLER’S PERMIT

The California seller permit number for the Contractor is listed below. CHP can verify that permits are currently valid at the following website: www.cdtfa.ca.gov. CHP must adhere to the file documentation identified in the State Contracting Manual Volume 2.

WARRANTY

The Contractor must honor all manufacturers’ warranties and guarantees for a period of ten (10) years. The Contractor shall bear all material, labor, and shipping costs for repair of parts/components defects and failure occurring during the warranty period. The Contractor shall be the main point of contact for all warranty issues and shall facilitate any necessary contact between the CHP and the manufacturer.

During the warranty period, the Contractor must:

· Honor all manufacturers’ warranties and guarantees on all products offered through the contract.

· Continue to provide warranty service after contract termination until expiration of warranties for products that have been sold under the contract.

· Provide all labor, parts, and travel necessary to keep the products in good operating condition and preserve its operating efficiency in accordance with its technical specifications.

· Pay any necessary shipment and insurance costs.

· Provide free freight for the duration of the warranty of any warrantied items to and from 3300 Reed Ave., West Sacramento, CA.

· Provide copies of the manufacturer’s warranties at time of delivery

· Respond to warranty requests within one (1) business day of report of a failure from CHP and shall dispatch a factory representative to address any workmanship-related issues.

RECYCLED CONTENT

There is no recycled content associated with this contract.

SB/DVBE PARTICIPATION

The Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) certifications and percentages for the Contractor and subcontractor(s) are listed below. State departments can verify that the certifications are currently valid at the following website: www.caleprocure.ca.gov

Percent (%)

DVBE

Percent (%)

The Contractor will meet the contract SB and DVBE participation percentages as follows:

SB Participation: The Contractor (Wattco Equipment, Inc.) is a California certified SB. For each order placed through this contract, State departments can claim 100 percent SB participation.

DVBE Participation: There is no Disabled Veteran Business Enterprise (DVBE) participation for this contract.

VETTED FORMS/CERTIFICATIONS

The DGS-PD, as the awarding department, has assessed the Contractor and subcontractor forms, certifications, and compliance to performing a commercially useful function (CUF) during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to conduct a CUF evaluation or request the completion of the following required certifications and forms:

State departments should make a notation of this within their procurement file.*

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) PROCUREMENT PROCEDURES

*GenAI contract provisions (rev. 2/20/2025) have been incorporated into the contract. Contractor does not intend to utilize GenAI as a deliverable. If GenAI is disclosed by the Contractor, state departments must follow the required GenAI purchase procedures outlined in SCM Vol.2, Chapter 23, Generative Artificial Intelligence.*

ATTACHMENTS

Attachment A, Contract Pricing, Supplement 5 Attachment B – Specification Pallets, # 3990-01A-01 Rev 1.

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