User_Instructions_-_1-20-23-21A_-_Supp_8.docx

Department of General Services Procurement Division 707 Third Street, 2nd Floor West Sacramento, CA 95605-2811

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION

Contract (Mandatory) 1-20-23-21A Contract User Instructions, *Supplement 8*

Contract 1-20-23-21A Page 20 *4/30/2025* User Instructions State of California

STATEWIDE CONTRACT

USER INSTRUCTIONS

All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks, *, and deletions are enclosed in brackets, [].

MANDATORY

*Supplement 8* *(Incorporates Supplements 1 – 8)*

The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions, rev 06/08/2010 Cal eProcure link: www.caleprocure.ca.gov

ORDER PLACEMENT INFORMATION

Mailing Address:

1950 Byron Center Ave.

Wyoming, MI 49519 Fax/Email:

Fax: (616) 534-1967 Email: eboring@hmetruck.com Contact Information:

HME, Inc.

Ed Boring Phone: (843) 816-6686

All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES

· Article 39: New section added* *04/30/2025*

· Attachment A, Contract Pricing: updated to reflect a price increase

· Attachment B, Specification 4210-4911r3: updated to version R4

· Attachment D, Specification 4210-4911R4CAL FIRE: updated to version R5 10/31/2024

· Article 38: Update language 08/02/2024

· Article 32: State Contract Administrator updated 1/26/2024

· Contract has been extended from 7/23/2024 to 7/23/2025

· Attachment A, Contract Pricing: reflects a price increase 8/31/2023

· Contract has been extended from 7/23/2023 to 7/23/2024

· Attachment A, Contract Pricing: updated to reflect a price increase for Cal Fire line items due to finalization of AS BUILT specifications

· Attachment D, Specification 4210-4911r3CAL FIRE: updated to version r4 (AS BUILT) 3/23/2023

· Section 9, 14, 32: updated contact information

· Attachment A, Contract Pricing: reflects a price increase; applies to all purchase orders starting 2/1/2022. Added Cal Fire line items.

· Attachment D, Specification 4210-4911r3CAL FIRE: specification added for Cal Fire Apparatus 6/23/2022

· Attachment A, Contract Pricing: updated to reflect a price increase due to finalization of AS BUILT specifications; applies to all purchase orders starting 7/24/2020

· Attachment B, Specification 4210-4911r2: updated to version R3 (AS BUILT)

· Attachment C, Specification 4210-4911EQr2: updated to version R3 (AS BUILT) 2/5/2021

All other terms and conditions remain the same.

TABLE OF CONTENTS

SCOPE

The State’s contract with HME, Inc. (Contractor) provides Fire Apparatus, Type 1 at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-20-23-21A. The Contractor shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Fire Apparatus, Type 1 to the State.

The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the Contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.

CONTRACT USAGE/RULES

State Departments

· The use of this contract is mandatory for Governor’s Office of Emergency Services (Cal OES) and available for all other State of California departments.

· State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2, as applicable.

· Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at pams@dgs.ca.gov.

· State departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

Local Governmental Agencies

· Local governmental agency use of this contract is optional.

· Local government agencies are defined in Public Contract Code Chapter 2, Section 10298 (a) (b) and 10299 (b); this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds for the acquisition of products While the State makes this contract available to local governmental agencies, each local governmental agency should determine whether this contract is consistent with its procurement policies and regulations.

· Local governmental agencies shall have the same rights and privileges as State departments under the terms of this contract. Any local governmental agencies desiring to participate shall be required to adhere to the same responsibilities as do State departments and have no authority to amend, modify or change any condition of the contract.

· A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

DGS ADMINISTRATIVE FEES

1. State Departments The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

Local Governmental Agencies For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to 1.25 percent of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the local governmental agency’s purchase price, nor invoiced or charged to the local governmental agency. All prices quoted to local governmental agencies shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION

There is no SB/DVBE off ramp associated with this contract.

EXEMPT PURCHASES

There are no exempt purchases associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE

Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).

CONTRACT ITEMS

All line items are listed on Attachment A – Contract Pricing.

SPECIFICATIONS

All products listed on Attachment A, Contract Pricing, conform to Attachment B – Specification 4210-4911R4, dated 8/27/2024, Attachment C, Specification 4210-4911EQr3, dated 1/29/2021 and Attachment D, Specification 4210-4911R5CAL FIRE, dated 10/10/2024.

CUSTOMER SERVICE

Contractor will provide office and personnel resources for responding to requests, including telephone coverage weekdays during the hours of 8:00 AM through 5:00 PM (PT).

Product Substitutions Product substitution shall be in accordance with the General Provisions (rev 06/08/10), Article 16 entitled “Substitutions”.

PROMOTIONAL PRICING

The Contractor shall immediately notify the State Contract Administrator of all manufacturer’s price declines and the State shall receive full benefit of such declines, effective on the date of manufacturer’s public announcement.

PURCHASE EXECUTION

1. State Departments Std. 65 Purchase Documents State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:

· Agency Order Number (Purchase Order Number)

· Ordering Agency Name

· Agency Billing Code

· Purchasing Authority Number

· Leveraged Procurement Number (Contract Number)

· Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)

· Line Item number

· Quantity

· Unit of Measure

· Commodity Code Number

· Product Description

· Unit Price

· Extension Price

FI$CAL Purchase Documents State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.

Blanket Orders The use of blanket orders against this statewide contract is not allowed.

Local Governmental Agencies Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number and Billing Code which are used by State departments only).

MINIMUM ORDER

The minimum order shall be one (1) Apparatus

ORDERING PROCEDURE

Ordering agencies are to submit appropriate purchase documents directly to the Contractor via one of the following ordering methods:

· U.S. Mail

· Facsimile

· Email

The Contractor’s Order Placement Information is as follows:

ORDER PLACEMENT INFORMATION

U.S. Mail:

1950 Byron Center Ave.

Wyoming, MI 49519 Facsimile:

(616) 534-1967 Email:

eboring@hmetruck.com

When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE

The Contractor shall accept orders from any ordering agency. The Contractor shall not accept purchase documents for this contract that:

· Are incomplete

· Contain non-contract items

· Contain non-contract terms and conditions The Contractor must not refuse to accept orders from any ordering agency for any other reason without written authorization from the State Contract Administrator.

ORDER RECEIPT CONFIRMATION

The Contractor will provide ordering agencies with an email or facsimile order receipt confirmation within forty-eight (48) hours of receipt of purchase document. The Order Receipt Confirmation shall include the following information:

· Ordering agency name

· Agency order number (purchase order number)

· Purchase order total cost

· Anticipated delivery date

DELIVERY SCHEDULES

Delivery for orders placed against this contract shall be in accordance with the following:

1. Locations Deliveries are to be made (statewide) to the location specified on the individual purchase order.

Schedule The first Fire Apparatus, Type 1 (prototype for Cal OES) shall be completed within 300 calendar days after conclusion of the pre-construction conference and receipt of written approval of any changes from the pre-construction conference. Sixty (60) days after prototype unit acceptance, Contractor shall have the capacity to deliver five (5) units per month. One (1) unit per month shall be reserved for Cal OES.

Purchase orders from agencies other than Cal OES shall be filled on a first come first served basis, and delivery shall start within 300 calendar days of purchase order receipt when production capacity allows. If slots are taken by Cal OES resulting in a delivery date past the 300th calendar day/five (5) per month requirement, Contractor shall provide the order receipt confirmation, including anticipated delivery date(s) to the ordering agency and the State Contract Administrator. Once a slot is reserved for agencies other than Cal OES, that slot is locked in and cannot be later bumped by a new purchase order from any agency.

Should the 300-day delivery deadline fall on a weekend or holiday, the delivery shall be made no later than the next business day.

Security Requirements Deliveries may be made to locations inside secure institutional grounds (such as the California State Prisons) that require prior clearances to be made for delivery drivers. Since security clearance procedures for each facility may vary, it will be the Contractor’s responsibility for contacting the secure location for security clearance procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.

LIQUIDATED DAMAGES

The State shall incur actual damages should the Contractor fail to perform the work as required by the dates specified in section 17.B, Schedule. The parties have agreed to late delivery charges in the amount of $100.00 per unit per calendar day, including holidays.

The Contractor will pay the State of California the sum of $100.00 per unit, per calendar day the work remains uncompleted or unaccepted by the State. The total late delivery charges assessed against the Contractor shall in no event exceed 25 percent of the total value of the entire purchase order. In the event such damages are not paid, the Contractor agrees that the State may deduct the amount thereof from any monies due or that may become due to the Contractor.

FREE ON BOARD (F.O.B.) DESTINATION

All prices are F.O.B. destination; freight prepaid by the Contractor, to the ordering agency’s receiving point. Responsibility and liability for loss or damage for all orders will remain with the Contractor until final inspection and acceptance, when all responsibility will pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.

SHIPPED ORDERS

All shipments shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.

SAFETY DATA SHEET

The Contractor shall provide a Safety Data Sheet for products subject to Title 8 of the California Code of Regulations, Section 5194, Hazard Communication. The Safety Data Sheet is to be prepared and delivered in accordance with this Section.

QUALITY ASSURANCE PLAN

The Contractor shall prepare and submit a written Quality Assurance Plan (QAP) check list for each Apparatus under construction, as detailed below. This check list, by serial and job number, shall record the satisfactory completion of each of the operationally tested items or tasks during the construction phase.

The written QAP shall include all steps, checkpoints, forms and other documentation included in the Contractor’s “Quality Control Program”. This check list shall be made available for the ordering agency representative to review during construction of any vehicle and a completed copy, signed off by the project manager, shall be submitted to the ordering agency representative prior to the delivery of each unit. The Contractor shall make the final inspection and operation test of each completed vehicle, checking all service (lube, oil, air, water) requirements and servicing as necessary with OEM recommended lubricants, prior to notifying the ordering agency representative that a unit has been completed and is operationally ready. These certification tests shall consist of, but not be limited to, the inspection of all fabrication, construction and assemblies for details and completeness and proper operation of all accessories.

FINAL MANUFACTURER’S I.D. LABEL

A final stage manufacturer’s identification label shall be attached into each completed Apparatus cab on the driver’s side of the Apparatus. The label shall be in compliance with the Federal Code of Regulations, Title 49, Part 567 section 567.4 and 567.5 as applicable.

It is the responsibility of the final stage manufacturer to certify that each completed Apparatus meets all applicable safety standards of the National Highway Traffic Safety Administration and the California Bureau of Motor Carrier Safety as applicable. The final completed vehicle certification label is the responsibility of the final stage manufacturer.

INSPECTION

The prototype unit will require a three (3) phase inspection process. It is the Contractor’s responsibility to contact the contact listed on the Purchase Order Contact Sheet for inspections.

For all units after completion of the prototype, Ordering Agencies may request an inspection at the Contractor’s facility. All travel costs for inspections shall be negotiated by the Contractor and the Ordering Agency.

FINAL ACCEPTANCE

The completed vehicle as presented to the State representative for the final acceptance inspection shall be cleaned, internally and externally (freshly washed and chamois), and delivered full of fuel. The final acceptance and operational check shall be accomplished within five (5) working days by the State representative after delivery.

This inspection shall include: Specification compliance, workmanship, appearance, proper operation of all components and systems, and that all documents and manuals are present. In the event that deficiencies are detected, the vehicle shall be rejected, and the Contractor shall be required to make the necessary repairs, adjustments or replacements. Upon completion of any repairs, replacements or adjustments and the return of the vehicle to the State designated facility, re-inspection and acceptance will be completed within five (5) working days.

If the Contractor receives written notice that the vehicle is not acceptable, the vehicle shipped to the purchase order destination shall be removed within seven (7) calendar days. If the Contractor fails to remove said vehicle from the State’s facilities within the specified period, the State may forward said vehicle to the Contractor’s repair center by common carrier at the Contractor’s expense and risk.

Payment shall not be made until all defects are corrected and the vehicle is accepted. The Contractor shall be responsible for any and all costs associated with returning a rejected vehicle to their designated repair center and return to the State.

Completion of the final acceptance and operational check by the State department representative shall in no way release the Contractor from satisfying the requirements of the contract, specifications, or warranty.

IN-SERVICE NOTIFICATION

Apparatus delivered to the Ordering Agency facility may not be placed into service immediately upon final acceptance. The “In-Service” date shall be no longer than ninety (90) days after final acceptance. The Ordering Agency representative shall notify the Contractor in writing of the actual in-service date and mileage.

WEIGHT CERTIFICATE

Upon the delivery of each Apparatus the Contractor must provide a certified weight certificate showing the total “Tare” weight for each Apparatus that is delivered. Weight documents from a certified scale shall also show actual loading on the front axle, rear axle, and overall vehicle (when applicable with water tank full but without personnel, equipment, and hose).

VEHICLE REGISTRATION

Registration for each completed Apparatus with the California Department of Motor Vehicles (DMV) shall be completed by the Contractor. At the time of delivery for each completed Apparatus, the Contractor shall provide the following:

· Bill of Sale/Application for Registration

· Certified Weight Certificate for each group (Tare Weight)

· Emission Control Certification (if such separate Certification is required by DMV)

MANUALS

A. OEM Cab & Chassis

The following cab and chassis owner/ operators’ manuals shall be supplied with each delivered Apparatus:

· Two (2) copies of Operator’s or Owners’ Manuals applicable to the OEM cab and chassis shall be supplied.

· Two (2) copies of the OEM Service Manual for the make, model, year of the cab and chassis; an electronic version is acceptable.

· Two (2) copies of line set tickets or a bill of materials of reproducible quality shall be provided. This ticket shall identify each major component of the vehicle by name, model, and/or part number so as to be usable for obtaining parts once the vehicles are in the field as complete fire Apparatus. If the line set ticket or portion thereof is installed in cab, the location will be coordinated with the Ordering Agency.

B. Apparatus With each Apparatus delivery, the Contractor shall supply two (2) each Apparatus “Green Book” manuals for their respective completed Apparatus. The manuals shall be 8 ½” X 11” binders and shall consist of copies of all service and operator manuals. Each binder shall include an USB drive containing the complete binder. One (1) binder shall be labeled “DO NOT REMOVE FROM ENGINE” and enclosed in a “zippered” case; the other shall be labeled “Shop Copy”.

WARRANTY

Speaker- 2 Years

1. General Warranty

· The Contractor shall warrant each new vehicle manufactured or assembled to be free from any structural defects in material and workmanship for a minimum period of ten (10) years from the date that the vehicle is placed in service by the State.

· For specified items or components from other manufacturers whose warranties have different time limitations, the component manufacturer warranty will be the warranty enforced. In the event the component manufacturer is unable to fulfill its warranty obligations, the Contractor shall assume the warranty obligations for the component’s original warranty timeframe.

· The warranty period for each vehicle, including components from other manufacturers that carry different time limitations, shall start with the in-service date of the vehicle, not the date of the component manufacture and shall be the responsibility of the Contractor until those warranty periods expire.

· Exclusions from the warranty shall include parts or components becoming defective as a result of misuse, negligence, accident, failure to provide routine maintenance, or normal wear and tear items. Warranty certificates and/or cards shall be supplied for each individual vehicle. The State’s preventive maintenance program shall be considered sufficient to meet all warranty requirements.

· Warranty issues during the ten (10) year general warranty or component warranty periods shall be at the Contractor’s expense. The Contractor shall repair or replace any defective part or materials at no cost to the ordering agency during these time frames. The Contractor may dispatch a traveling mechanic to perform minor warranty repairs. The use of a traveling mechanic in the performance of minor repairs does not relieve the Contractor from the provision of the required Northern and Southern California parts and repair facilities in section 24.DD.14. Traveling mechanics are to be used to minimize out of service time only, not substitute as a parts and repair facility.

· If it is necessary for an ordering agency representative to deliver the vehicle to the Contractor’s authorized Northern or Southern California repair facility, the Contractor must notify ordering agency representative within twenty-four (24) hours after the vehicle is delivered with an estimate of repair down time. The Contractor shall be responsible for any and all OEM-installed chassis components that fail prematurely or are damaged from improper installation or construction by the vehicle manufacturer.

· OES owned vehicles shall be maintained and serviced by a State journey level repair technician in accordance with manufacturer’s guidelines. Repair technicians performing routine service and emergency repairs during the Contractor’s or subcontractor’s warranty period shall not void any warranties.

1. Air Conditioning Warranty The air conditioning system shall be provided with a two (2) year unlimited mileage warranty that covers all components, including but not limited to workmanship, chaffed or broken electrical harnesses, hoses, and loss of refrigerant.

1. Cab and Chassis Warranty The commercial OEM cab and chassis manufacturer's published warranty shall be for a minimum period of twelve (12) months or 12,000 miles, whichever occurs first. The warranty period will commence when each completed vehicle is placed in field service by the ordering agency.

Additional OEM warranty periods that reflect the cab and chassis as being used in the Fire Service must be applied.

Prior to final acceptance by the State, the vehicle manufacturer shall be responsible for any OEM cab and chassis required service work, warranty repairs, or break downs while in-route to the designated final FOB delivery point.

After ordering agency’s final acceptance of the completed unit from the vehicle manufacturer, it shall be the ordering agency’s responsibility to facilitate any cab and chassis warranty repairs with the Contractor.

1. Fire Pump Warranty The pump manufacturer’s warranty shall ensure the main and auxiliary pump, including the power unit as supplied by the pump manufacturer, shall be free from defects in materials and workmanship under normal use and service for a minimum period of five (5) years from the date the unit is placed in service and agrees to make good any part thereof, including attached equipment and trade accessories. Established service and parts supply facilities must be located in the State of California.

1. Plumbing Warranty All plumbing and plumbing components, such as connectors, check valves, hoses, and fittings, shall be warranted against leaks, defects in materials or workmanship, or structural failure for a period of ten (10) years commencing with the in-service date of the Apparatus.

1. Valve Warranty All drop-out discharge and inlet ball valves shall meet all NFPA standards and be warranted to be free from defects in materials and workmanship under normal use and service for a period of ten (10) years.

1. Booster Tank Warranty The polypropylene booster tank shall be warranted for any leaks, manufacturing defects, or defects in material or workmanship for the lifetime of the Apparatus. In the event the component manufacturer is unable to fulfill their warranty obligations, the Contractor shall assume the warranty obligations for the component’s original warranty timeframe. If the Apparatus is deemed out of service due to a tank issue, a tank manufacturer’s service technician shall be dispatched within forty-eight (48) hours to make repairs at any of the various ordering agency maintenance facilities. The booster tank warranty shall include any and all costs associated with removal and reinstallation of the tank and all transportation costs if the tank requires off site repairs or replacement.

1. Apparatus Wiring Warranty All electrical wiring installed or manufactured by the final stage manufacturer shall be warranted against improper construction, installation, to be free of pinched, chaffed, or broken wires and any unforeseen damage caused to the OEM chassis electrical system for a period of ten (10) years.

1. Emergency Lighting Warranty A five (5) year manufacturer’s warranty on the LED emergency warning lights shall be provided.

1. Audible Warning Control Warranty A five (5) year manufacturer’s warranty on the siren control and a two (2) year manufacturer’s warranty on the speaker shall be provided.

1. Paint Finish Warranty The finish paint on the unit will be provided with a five (5) year paint finish guarantee for the following items: peeling, bubbling, or delaminating of the topcoat or other layers of paint, cracking or checking, loss of gloss caused by defective materials or improper application.

1. Cal OES In-Shop Warranty Repair (for Cal OES only) After delivery and during the ten (10) year warranty period, if the Contractor is unable to provide warranty repairs in a timely manner, supply parts, or requests to have Cal OES perform in-shop warranty repairs, the Contractor agrees to reimburse Cal OES for any and all labor costs and replacement parts charges associated with any authorized Cal OES In-Shop Warranty Repair.

Upon Contractor notice and in an effort to keep vehicle down time to a minimum, during emergency conditions and due to the remote location of various Cal OES facilities (e. g. “Fire Season”), Cal OES reserves the right (after notifying the Contractor) to proceed with any emergency repair of Contractor responsibility. Contractor pre-approval shall be obtained by Cal OES prior to any work being done that exceeds three (3) hours. Cal OES’s preventive maintenance program shall be considered sufficient to meet all warranty requirements.

When equipment is purchased for/by Cal OES, the Contractor shall enter into an In-Shop Warranty Agreement. The terms of the In-Shop Warranty Agreement for this equipment are as follows:

· Labor rate charged by Cal OES will be $95.00 per hour.

· Warranty claims will be processed on a Cal OES Work Order unless the vendor/manufacturer furnishes their standard warranty form.

· Contractor’s flat rate time schedules shall be used as a guide for In-Shop Warranty repair time. If a Contractor’s flat rate time schedule is not available, Cal OES will use the time that is recorded on Cal OES work order.

· Replacement parts ordered from the vendor/manufacturer will be available within five (5) working days from the date of notification, whether the order is made by telephone or in writing.

· Replaced parts will be held sixty (60) days for inspection by the vendor/manufacturer.

· OEM’s parts will be used as replacement parts or, if OEM parts are not available, after-market parts of equal or better quality will be utilized.

· Copies of invoices for all parts will be provided to the Contractor.

Cal OES will contact the Contractor for authorization to perform In-Shop Warranty repairs as stated in this agreement. Only under extreme emergency conditions will In-Shop Warranty be performed without prior authorization. If Cal OES decides that the State will not perform the warranty work, the Contractor shall pick up the unit within forty-eight (48) hours of notification, written or verbal.

The In-Shop Warranty Agreement shall remain in effect until all conditions of the warranties in this State of California specification and in the OEM’s warranty expire.

SERVICE AND PARTS

Agencies shall contact the Contractor to coordinate repairs and service of Apparatus. Contractor’s service centers will be staffed with fire vehicle service technicians trained and supported by the manufacturer.

During the ten (10) year warranty period, an adequate stock of repair parts will be readily available. Contractor will respond to calls for service within forty-eight (48) hours of notification. Replacement parts will be made available to ordering agency representative within seventy-two (72) hours from the date of the order, whether the order is made by telephone or in writing. Freight or transportation costs for parts are the responsibility of the Contractor and the use of overnight delivery will be used when a unit is out of service due to needed parts.

CONTRACT ADMINISTRATION

Both the State and the Contractor have assigned contract administrators as the single points of contact for problem resolution and related contract issues.

Attn: Shawn Dorrough 707 Third Street, 2nd Floor, MS 201 West Sacramento, CA 95605 HME, Inc.

Attn: Ed Boring 1950 Byron Center Ave.

Wyoming, MI 49519

INVOICING

Ordering agencies may require separate invoicing, as specified by each ordering agency. Invoices will contain the following information:

· Contractor’s name, address, and telephone number

· Leveraged Procurement Agreement Number (Contract Number)

· Agency order number (purchase order number)

· Item and commodity code number

· Quantity purchased

· Contract price and extension

· State sales and/or use tax

· Totals for each order

PAYMENT

1. Terms Payment terms for this contract are net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

CAL-Card Use Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

State Financial Marketplace State departments reserve the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State department and the State department will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

Payee Data Record Each State department’s accounting office must have a copy of the Contractor’s Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting offices. Without the Std. 204, payment may be unnecessarily delayed.

CALIFORNIA SELLER’S PERMIT

The California seller permit number for the Contractor is listed below. Ordering Agencies can verify that permits are currently valid at the following website: www.cdtfa.ca.gov. State departments must adhere to the file documentation identified in the State Contracting Manual Volume 2.

RECYCLED CONTENT

There is no recycled content associated with this contract.

SB/DVBE PARTICIPATION

There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

VETTED FORMS/CERTIFICATIONS

The DGS-PD, as the awarding department, has assessed the Contractor and subcontractor forms, certifications, and compliance to performing a commercially useful function (CUF) during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to conduct a CUF evaluation or request the completion of the following required certifications and forms:

· GenAI Disclosure & Factsheet (STD 1000)

· Bidder Declaration Form (GSPD 05-105)

· DVBE Declaration Form (DGS-PD 843)

· Darfur Contracting Act Form

· California Civil Rights Certification Form

· Iran Contracting Act Certification

· Russian Sanctions Agreement

· Federal Debarment

State departments should make a notation of this within their procurement file.

*GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) PROCUREMENT PROCEDURES GenAI contract provisions (rev. 2/20/2025) have been incorporated into the contract. Contractor does not intend to utilize GenAI as a deliverable. If GenAI is disclosed by the Contractor, state departments must follow the required GenAI purchase procedures outlined in SCM Vol.2, Chapter 23, Generative Artificial Intelligence.*

ATTACHMENTS

Attachment A – Contract Pricing - Supplement 7 Attachment B – Specification 4210-4911r4, dated 8/27/2024 Attachment C – Specification 4210-4911EQr3, dated 1/29/2021 Attachment D – Specification 4210-4911R5CAL FIRE, dated 10/10/2024 image1.jpeg