User Guide omitting City Supply.docx
DOCX document 109 KB Posted
- Attached to
- Cleaning Chemicals
- Contract number
- 505ENT-M21-CLEANGCHEMS-00
- Issued by
- Wisconsin
About this file
This document is a user guide for Wisconsin state contract #505ENT-M21-CLEANGCHEMS-00 covering cleaning chemicals procurement. The contract is mandatory for Wisconsin state entities and available cooperatively to Wisconsin municipalities, managed by the Wisconsin Department of Administration's State Bureau of Procurement. The contract was awarded through RFB #28331-JO and includes six vendors: City Supply (which went out of business as of April 1, 2025), Imperial Dade, Nassco Inc., North American Corporation, San-A-Care, and Schilling Supply Company. These vendors represent major manufacturers including Ecolab, Diversey, Gojo, Spartan, 3M, SC Johnson, and others.
The contract covers hand/body/hair chemicals, hard surface cleaning chemicals, floor care chemicals, laundry chemicals, and ware washing chemicals, while excluding items like floor pads, mops, gloves, motorized equipment, and paper products that are covered under separate contracts. The initial term ran from September 1, 2020 through August 31, 2022, with three renewal options extending the final term through August 31, 2025. Pricing includes all costs with no additional fees, structured in four tiers from manufacturer-specific core lists to catalog discounts. The contract allows state purchasing card use, requires delivery within seven days, and includes automatic waivers for purchases under $100. Orders must be placed directly with vendors via phone, email, or their websites following the decommissioning of WisBuy as of June 14, 2024.
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Other files
| File | Type | Posted |
|---|---|---|
| Cleaning Chemicals Price Sheet February 2025.xlsx | XLSX spreadsheet |
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Quick Guide
Cleaning Chemicals Contract #505ENT-M21-CLEANGCHEMS-00
RFB #28331-JO
| Mandatory: | YES (for State Entities) | |
| Cooperative: | YES (WI municipalities may use this contract) | |
| P-Card: | YES (State Purchasing Card may be used) |
Contract Term:
| Initial Contract Term: | Sept. 1, 2020 thru Aug. 31, 2022 |
| 1st Renewal Term: | Sept. 1, 2022 thru Aug. 31, 2023 |
| 2nd Renewal Term: | Sept. 1, 2023 thru Aug. 31, 2024 |
| 3rd (Final) Renewal Term: | Sept. 1, 2024 thru Aug. 31, 2025 |
Scope Included Items
· Hand, Body and Hair Chemicals
· Hard Surface (non-floor) Cleaning Chemicals
· Floor Care Chemicals
· Laundry Chemicals
· Ware Washing Chemicals
Excluded items State Use Program, Work Center, and other categories noted below:
· Floor Pads for Cleaning Machines (505ENT-U07-FLOOR PADS-01)
· Mops: Wet, Disposable Dust Mops (505ENT-U93-DSTWETMOPS-01)
· Disposable Non-Sterile Exam Gloves (505ENT-U99-DSPLGLOVES-01)
· Motorized cleaning equipment (vacuums, floor scrubbers, etc.)
· Janitorial services
· Washroom/cafeteria paper products, such as toilet paper/tissues, paper towels or facial tissues. For these items, use Universal Sized Cafeteria and Washroom Paper Products contract )
· Janitorial Supplies (505ENT-M19-FACILITMRO-00)
Delivery Delivery date of products shall be as agreed upon at time of order, but no more than seven days after receipt of order. Any exceptions to the seven-day delivery must be verifiable by email correspondence. (Section 4.2.2 of RFB)
Contract Prices Pricing must include all costs, including but not limited to insurance, packaging, and shipping costs. No additional fees are allowed.
Online Ordering PLEASE NOTE: As of June 14, 2024, WisBuy is officially decommissioned. All orders must be placed with the vendor via phone, email, or the vendor’s website:
Customers who do not have an account will need to set one up with the supplier prior to making their first online purchase by calling or emailing Customer Care at the contacts listed below. Please be sure to remind the customer care representative to make your account tax exempt and do not pay shipping or transaction fees.
See below for vendor contact information.
Price List (See tabs at bottom of spreadsheet on Vendornet)
· Tier 1-Core List represents manufacturer-specific items
· Tier 2 represents discount off manufacturer list price for items not on Tier 1 Core List
· Tier 3 and 4 represents discount off manufacturer/vendor catalog/website pricing
Waivers Substantial Price Savings or Unavailability waiver requests should be directed to the Contract Manager via email. Requests must include documentation of quotes from (or communication to) all contracted vendors. The quote from the desired non-contract vendor must include freight. Contract Manager will be the sole determinant of all waiver approvals
Automatic Waiver applies for transactions under $100; end users are encouraged to purchase from contract vendors whenever possible.
Vendor Contact Information/Awarded Manufacturers
City Supply City Supply is out of business as of 4/1/2025 – Please contact the Contract Manager with questions, concerns, or outstanding orders Products: Stearns, Warsaw, LaGrasse, Core Products, Prorestore, Chemspec, Multi-Clean, Harvard Chemical, City Supply Phone: 608-826-4612 Email: Mbovee@CitySupplyLLC.com Website: http://www.CitySupply.com
Imperial Dade Products: Diversey, Ecolab, Gojo, Spartan, Kimberly Clark, LaGasse Bros. Inc., RJ Schinner, 3M, SC Johnson Phone: 262-638-2200 Email: CustomerServiceRacine@ImperialDade.com Website: https://www.ImperialDade.com
Nassco, Inc.
Products: Gojo, Stearns, Spartan, SC Johnson, Sunburst Chemicals, Kimberly Clark, P&G, RJ Schinner, Core Products, 3M, Mr. Clean, Nyco, Envirox, Clorox, Essential Industries, Brulin, ProSeries Phone: 800.729.6726 Email: orders@nasscoinc.com Website: www.NasscoInc.com
North American Corporation Products: Ecolab, SC Johnson, P&G, LaGasse Bros. Inc., RJ Schinner, Ajax, 3M, Mr. Clean, Clorox, Spectrum Select, Waxie, Essential, RCP, Maxim, Pathosans Phone: 847-832-4300 Email: customercare@na.com Website: www.na.com
San-A-Care Products: Buckeye International, Sunburst Chemicals, Kimberly-Clark, LaGasse Bros. Inc., RJ Schinner, 3M, Symmetry Phone: 262-521-9500 Email: OnlineOrders@san-a-care.com Website: https://www.san-a-care.com
Schilling Supply Company Products: Diversey, Nyco, Dial, Earth Friendly Products Phone: 608-781-8100 Email: info@schillingsupply.com Website: https://www.SchillingSupply.com
Contract Manager: Anna Lange DOA – State Bureau of Procurement 101 E. Wilson Street, 6th Floor, Madison, WI 53703 608-264-7892 anna.lange@wisconsin.gov image1.png image2.png image3.png image4.png
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