User Guide forLaboratory analysis 2019.pdf

Contract Name: Laboratory Analysis Services

Contract Number: 505ENT-M15-LABFUELAN

Date: July 24, 2019

1.0 SCOPE:

This service provides laboratory analysis for bituminous coal, pre consumer industrial process wastepaper fuel pellets, fuel oil and miscellaneous alternate fuel samples in accordance with the most current appropriate ASTM Standard Methods for analysis.

The samples will be collected by each facility's plant staff and sent to the contractor's laboratory. The laboratory shall prepare and examine samples and record the results of analysis on appropriate forms. For routine Short Proximate coal, fuel pellets and miscellaneous alternate fuels analysis, results shall be recorded on forms provided by the State of Wisconsin and submitted with each sample (example of blank coal analysis form enclosed).

All other analyses shall be recorded on the contractor's standard form for reporting results.

All weekly reports and completed analysis results shall be reported electronically via e-mail and the hard copy shall be mailed promptly to the State of Wisconsin, as detailed in attached specification.

For each agency, the contractor shall provide all sample containers for solid and liquid fuels, contractor's mailing labels, and packing boxes. Sample containers shall be plastic bags to hold a minimum of 6 lbs of solid fuel, 200 ml plastic bottles for oil. The packing boxes shall meet all DOT shipping requirements for solid and liquid fuels.

2.0 VENDOR:

Twin Port Testing, Inc.

1301 North 3 rd. Street

Superior WI 54880

Attn.: Stephen Sundeen

Phone #: 715-392-7114

Fax #: 715-392-7163

FEIN#: 41-0990975

3.0 CONTRACT TERM:

The contract shall cover the State of Wisconsin actual requirements for the period beginning on the date of award or and July 1, 2019 through June 30, 2020.

4.0 COMMODITY CODE: Indicate Commodity Code No. 96222

5.0 MUNICIPAL COOPERATIVE PURCHASING:

This vendor has agreed to participate in Municipal cooperative purchasing.

6.0. INVOICING:

a) Invoices shall be submitted monthly in duplicate, use 15-96222-500 as the purchase order number which shall be shown on the invoice.

b) Invoices shall identify only the total quantity of each type of analysis performed (short proximate, ultimate, ash fusion, and/or fuel oil), the inclusive analysis numbers which the contractor assigned and affixed to each type of sample report, the unit price for each type analysis and the total cost.

c) The invoice shall include all of the analyses conducted during the invoice period. The vendor (s) shall render invoices in duplicate and at contract price for each analysis.

Invoices shall be mailed directly to:

Dave Bender (Phone: 608/266-1008) State of Wisconsin, D.O.A.

Division of Facilities Development & Management P.O. Box 7866 Madison, WI 53707-7866

7.0 LABORATORY CERTIFICATION:

The State of Wisconsin requires the testing lab to submit a letter of certification of the ASTM test methods used in completing analysis of samples submitted. This certification must be submitted with any subsequent renewals.

The contract laboratory must be prepared to participate in two or three "no-alert" audits or surveys during the contract. These audits may consist of analyzing blind, prepared samples pre-analyzed by some other reputable laboratory as a base reference, with a possible number of other participating laboratories providing comparison check results on the same reference "mother" sample group.

An audit may be justified for re calibration and or contract laboratory's equipment or procedures.

This justification may be based on any significant disparity to expected results or to average results of the majority of participants.

If the laboratory fails more than one such audit, the State may terminate the contract.

On a monthly basis, no more often than once per month, the contract laboratory must submit a random sample of the state's fuel to two (2) laboratories for "round robin testing" to ascertain laboratory quality and accuracy. Results of this "round robin testing" must be submitted to the state for review and concurrence upon completion of test. This testing will be conducted at no additional cost to the State.

7.0 CAUSES FOR CANCELLATION OF CONTRACT:

a) Failure to honor guaranteed sample turn-around time as bid.

b) Failure to conform to required ASTM methods for analysis performed.

c) More than one failure of laboratory results to agree with expected audit sample results when such audits are conducted.

d) Repeated contesting of the primary laboratory results by fuel vendors to the

State of Wisconsin, especially if results are further crosschecked by a secondary laboratory and confirmed suspicion as to any significant inaccuracy of the primary laboratory's results.

e) Failure of the contractor to comply with all terms, conditions, and detailed specifications of this contract.

8. PRICES:

Quantity Short Proximate Analysis Days Unit Cost Annual Cost

160 Coal 7 $60.00 $9,600.00

160 Coal - Chloride 7 $57.00 $9,120.00

5 Paper Derived Fuel + Chlorine 7 $117.00 $585.00

5 Ultimate Analysis Coal 7 $121.00 $605.00

5 Ash fusion temperature 7 $68.00 $340.00

5 Mercury 7 $77.00 $385.00

20 Distillate (#2) Fuel Oil Analysis 7 $225.00 $4,500.00

ESTIMATED TOTAL ANNUAL

COST OF SERVICES $25,135.00

9. GOVERNMENTAL REGULATIONS:

The proposed contract or contracts shall be subject to such modifications or adjustments as may be deemed necessary or desirable by reason of any action or regulation set forth by the Federal, State, or Local Government.

10. STRIKES, ACCIDENTS, ETC.:

The contractor shall not be held liable for failure to provide the service due to any strike, accident, fire, governmental action or other causes over which he has no control, provided up to the time such strike or casualty occurred. Contractor shall notify Division of Facilities Development & Management of their inability to provide services and the reason thereof.

Otherwise, shall be held in default and responsible under the contract.

In the event of the failure or inability of the contractor to deliver this service in accordance with the contract for any cause whatsoever, the state may at its election, declare the contract canceled and award the remainder of the unfilled contract requirements to another contractor.

12. WEEKLY REPORTING:

On a weekly basis the contractor shall provide e-mail electronic notification of all samples received for analysis during the preceding week. Report shall consist of:

sample location(facility id) sample analysis number date received expected completion date of analysis

Report shall be directed to the Division of Facilities Development & Management office by 9:00 A. M. by electronic data transfer. The e-mail addresses are David.Bender@ wisconsin.gov and "amber.archimede@wisconsin.gov.

Contractor shall maintain a sample receipt log for audit purposes.

13. LIQUIDATED DAMAGES:

Liquidated damages will be assessed for contractor's failure to meet specified analysis results turnaround. The State requires that all analysis results be completed and delivered to the Department of Administration, Division of Facilities Development by the close of business on the eighth working day. Days will be calculated from the time that lab receives the sample from the plant.

A penalty of $1.00 per sample per day will be assessed the contracting lab for every sample that is considered late. The State will request in writing all late charges. Contractor shall issue monthly if necessary, a credit memo to cover the amount of the late charges. Such credit memo shall be submitted to Department of Administration.

DETAILED REQUIREMENTS

I. Bituminous Coal - Short Proximate Analysis:

A. Prepare and analyze each sample in accord with the most current appropriate ASTM Standard

Methods so as to provide results of "SHORT-PROXIMATE ANALYSIS" [determination of heating value (BTU/LB), and percentages by weight of moisture, ash and sulfur content in the fuel] for a total annual estimated quantity of 200 individual samples. These samples would be submitted at a relatively uniform rate of approximately 15 samples per week. Summer months will be at a lower submission rate, as several of the smaller facilities will have few or no samples of analyses.

B. From the receipt date of the sample, the laboratory will have a maximum of 8 calendar days to have the result reported to DOA on electronic data transfer and the hard copy of the fuel analysis slip to follow by regular mail. The electronic data shall be in a Microsoft EXCEL formatted spreadsheet which shall be attached to the e-mail document.

C. Applicable ASTM Standard Methods (latest revisions) would at least include the following:

1. D 121-08 Standard Definitions.

2. D 2013-01 Standard Method for Preparing Coal Samples for Analysis

3. D 2013-07 Preparation of Coal Samples for Analysis.

4. D 3172-07a Proximate Analysis of Coal and Coke (2002).

5. D 3173-02 Standard Test Method for Moisture in the Analysis Sample of Coal and Coke

6. D 3173-03 Moisture and Analysis Sample of Coal and Coke.

7. D 3174-04 Ash in Analysis Sample of Coal and Coke.

8. D 3176-89 Ultimate analysis of Coal & Coke (2002).

9. D 3177-02 Standard Test Methods for Total Sulfur in the Analysis Sample of Coal and Coke

10. D 3180-07 Calculating Coal and Coke Analyses from As Determined to Different Bases (2002).

11. D 4057-95 Standard Practice for Manual Sampling of Petroleum and Petroleum Products

12. D 4239-04a Standard Test Methods for Sulfur in the Analysis Sample of Coal and Coke

Using High Temperature Tube Furnace Combustion Methods

13. D 4239-05 Method C Total Sulfur in Analysis Sample of Coal and Coke

14. D 4606-03 Arsenic and Selenium in coal by Hydride generation/atomic absorption method.

15. D 5865-04 Standard Test Method for Gross Caloric Value of Coal and Coke.

16. D 5865-07a Test method for Gross Calorific Value for coal & coke.

17. E 1-07 Standard Specification for ASTM Thermometers.

The above-referenced ASTM Standard Methods are based on State of Wisconsin regulation requirements. If an ASTM Standard Method referenced above is not the most recent ASTM

Standard Method for the purposes of completing the same test and the newer ASTM Standard

Method will be used by Contractor, Contractor must provide the State of Wisconsin with notice of the ASTM Standard Method it will use and the State of Wisconsin must approve this change.

D. The contractor shall assign a unique analysis number to each sample received and shall officially date-stamp the sample when received by the laboratory. This analysis number shall be entered in the space provided in the upper right-hand corner of the Fuel Received, Analysis &

Price Adjustment Report. These analysis numbers shall be consecutive.

E. The specific "guaranteed analysis" for % sulfur, % ash, and BTU (all on an "as received" basis) appropriate to each specific plant/location will be entered on the coal slip by the facility originating the sample.

F. Upon completing "actual analysis" data, the contractor shall enter the moisture, sulfur, and ash percentages, and the received dry BTU per pound (higher heating values) in the appropriate blocks on the report form.

G. Contractor will be required to make a calculation based on the actual fuel analysis to determine calculated sulfur dioxide emission rate for boiler combustion of the fuel represented by each sample. The sulfur dioxide emission rate calculation formula for solid fuels is:

E = 38 x (S)

H.V.

Where S = Sulfur content (as received analysis basis) written as percent by weight, i.e., 0.81% = 0.81 numeric entry.

H.V. = Heating Value (as received analysis basis) expressed in units of million Btu per ton, i.e., 13,100 Btu/lb. = 26.2 x 106 Btu/ton = 26.2 numeric entry.

E = Resultant emission rate of sulfur dioxide expressed in units of pounds of SO2 per million Btu heating value of the coal.

Example Calculation - Actual analysis results (as received basis):

Sulfur = 0.81%, Btu/lb. = 13,100

E = 38 x (0.81) = 1.21 lbs. SO2 per million Btu

26.2

The number value 1.21 would then be entered in the appropriate space on the analysis reporting form (coal slip).

H. Contractor shall sign and date the slip upon completion of that slip (analysis and calculations, etc.) as indicated.

I. Completed fuel analysis slips should be sent promptly to:

David Bender (Phone: 608/266-1008)

Division of Facilities Development & Management

J. A portion of each "as received" sample without crushing shall be retained for a period of

90 days after mailing the analysis, for any possible fuel vendor audit or concern. If directed by the State of Wisconsin, the primary laboratory shall forward to the secondary laboratory the remaining portion of the contested "as received" sample for verification analysis. If the results of the verification analysis are within the reproducibility of the results limits for each procedure as contained in the latest ASTM Standards, all costs for the secondary lab analysis will be assumed by the State. If the results are outside of those limits, the primary laboratory will be responsible for these costs.

II. Bituminous Coal - Ultimate Analysis:

A. Prepare and analyze fuel samples with most current appropriate ASTM Standard Methods so as to provide "ULTIMATE ANALYSIS" results for a total annual estimated quantity of fifteen (15) individual samples.

B. Sample turn-around time not to exceed eight (8) working days as described under section I.

-B above.

C. Appropriate ASTM Standard Methods should at least include the following:

1. All of the methods listed for Short Proximate Analysis under Section I.-C above.

2. D 3176-89 Standard Practice for Ultimate Analysis of Coal and Coke (2002).

3. D 3178-89 Test for Carbon and Hydrogen with Analysis Sample of Coal and Coke (2002).

4. D 3179-02e1 Test for Nitrogen in the Analysis Sample of Coal and Coke.

Standard Method for the purposes of completing the same test and the newer ASTM

Standard Method will be used by Contractor, Contractor must provide the State of Wisconsin with notice of the ASTM Standard Method it will use and the State of Wisconsin must approve this change.

D. Results are to be reported on contractor’s standard letterhead type form for such analysis.

All analysis reports are to be numbered with analysis number UA-1 and run chronologically

UA-2, UA-3, etc. as requests for analyses are received by the laboratory. Reports shall clearly identify the sample origination (facility/location). Reports are to be sent promptly as indicated in section I.-I above.

III. Bituminous Coal - Ash Fusion Temperature Analysis:

A. Prepare and analyze bituminous coal samples with all latest appropriate ASTM Standard

Methods so as to provide Ash Fusion Temperature (in reducing atmosphere) results for a total annual estimated quantity of two (2) individual samples.

B. Sample turn-around time not to exceed eight (8) working days as described under section I.-

B. above.

C. Appropriate ASTM Standard Methods would at least include the following:

1. D 1857-04 Fusibility of Coal and Coke.

2. D 2013-07 As referenced under Section I-C above.

3. D 3174-04 As referenced under Section I-C above.

Standard Method for the purposes of completing the same test and the newer ASTM

Standard Method will be used by Contractor, Contractor must provide the State of Wisconsin

D. Results reports are to be made on the contract laboratory's standard letterhead type form for such analysis results. All analyses/reports are to be numbered beginning with analysis number AFT-1 and run chronologically AFT-2, AFT-3 etc. as the requests for such analyses are received by the laboratory. Such reports must clearly identify the sample origination

(facility/location). Reports shall be promptly sent to the Bureau of Operation & Management as indicated in paragraph I.-I above.

IV. Pre-Consumer Industrial Process Wastepaper Fuel Pellets - Short Proximate Analysis:

A. Prepare and analyze each sample in accord with the most current appropriate ASTM

Standard Methods so as to provide results of "SHORT-PROXIMATE ANALYSIS"

[determination of heating value (BTU/LB), and percentages by weight of moisture, ash, chloride and sulfur content in the fuel] for a total annual estimated quantity of forty (40) individual samples. These samples would be submitted at a relatively uniform rate of approximately 5 samples per week. Summer months will be at a lower submission rate as several of the smaller facilities will have few or no samples of analyses.

B. From date of plant superintendent sending the sample, the laboratory will have a maximum of 8 working days to have the result reported to DOA on hard copy.

C. Applicable ASTM Standard Methods (latest revisions) would at least include the following:

1. E 856-83 Physical and Chemical Characteristics of Refuse-Derived Fuel (2004).

2. E 829-94 Preparation RDF Laboratory Samples For Analysis.

3. E 897-88 Volatile Matter in the Analysis Sample of Refuse-Derived Fuel (2004).

4. E 711-87 Gross Calorific Value of Refuse-Derived Fuel by the Bomb Calorimeter (2004).

5. E 790-08 Residual Moisture in a Refuse-Derived Fuel Analysis Sample (2004).

6. E 830-87 Ash in Analysis Sample of Refuse-Derived Fuel (2004).

7. E 776-87 Forms of Chlorine in Refuse-Derived Fuel (2004).

8. E 775-87 Total Sulfur in the Analysis Sample of Refuse-Derived Fuel (1996).

9. E 1-07 Standard Specification for ASTM Thermometers.

10. D 6721-01 ASTM - Chloride content

Standard Method for the purposes of completing the same test and the newer ASTM

Standard Method will be used by Contractor, Contractor must provide the State of Wisconsin

D. The contractor shall assign a unique analysis number to each sample received and shall officially date-stamp when the laboratory receives the sample. This analysis number shall be entered in the space provided in the upper right-hand corner of the Fuel Received, Analysis & Price Adjustment Report (Form DOA-4025 see example of form in canary).

These analysis numbers shall be consecutive beginning with number FP-1 and run chronologically FP-2, FP-3, etc., as received by your laboratory.

E. The specific "guaranteed analysis" for % sulfur, % ash and BTU (all on an "as received" basis) appropriate to each specific plant/location will be entered on the coal slip by the facility originating the sample.

F. Upon completing "actual analysis" data, the contractor shall enter the moisture, sulfur, and ash percentages, and the received dry BTU per pound (higher heating values) in the appropriate blocks on the report form.

G. Contractor will be required to make a calculation based on the actual fuel analysis to determine calculated sulfur dioxide emission rate for boiler combustion of the fuel represented by each sample. The sulfur dioxide emission rate calculation formula for solid fuels is:

E = 38 x (S)

Where S = Sulfur content (as received analysis basis) written as percent by weight, i.e., 0.81% = 0.81 numeric entry.

H.V. = Heating Value (as received analysis basis) expressed in units of million

Btu per ton, i.e., 13,100 Btu/lb. = 26.2 x 106 Btu/ton = 26.2 numeric entry.

E = Resultant emission rate of sulfur dioxide expressed in units of pounds of

SO2 per million Btu heating value of the coal.

Sulfur = 0.81%, Btu/lb. = 13,100

E = 38 x (0.81) = 1.21 lbs. SO2 per million Btu

26.2

The number value 1.21 would then be entered in the appropriate space on the analysis reporting form (coal slip).

H. Contractor shall sign and date the slip upon completion of that slip (analysis and calculations, etc.) as indicated.

I. Completed fuel analysis slips should be sent promptly to:

David Bender (Phone: 608/266-1008)

Division of Facilities Development & Management

J. A portion of each "as received" sample shall be retained for a period of 90 days after mailing the analysis, for any possible fuel vendor audit or concern. If directed by the State of Wisconsin, the primary laboratory shall forward to the secondary laboratory the remaining portion of the contested "as received" sample for verification analysis. If the results of the verification analysis are within the reproducibility of the results limits for each procedure as contained in the latest ASTM Standards, all costs for the secondary lab analysis will be assumed by the State. If the results are outside of those limits, the primary laboratory will be responsible for these costs.

V. Pre-Consumer Industrial Process Wastepaper Fuel Pellet - Ultimate Analysis:

A. Prepare and analyze fuel samples using most current appropriate ASTM Standard Methods so as to provide "ULTIMATE ANALYSIS" results for a total annual estimated quantity of fifteen (15) individual samples.

B. Sample turn-around time not to exceed eight (8) working days as described under Section

IV-B above.

C. Appropriate ASTM Standard Methods should at least include the following:

1. All of the methods listed for Short Proximate Analysis under section IV –C above.

2. E 777-08 Carbon and Hydrogen in the Analysis Sample of Refuse-Derived Fuel

3. E 778-08 Nitrogen in the Analysis Sample of Refuse-Derived Fuel.

Standard Method for the purposes of completing the same test and the newer ASTM

Standard Method will be used by Contractor, Contractor must provide the State of Wisconsin

D. Results are to be reported on contractor’s standard letterhead type form for such analysis.

All analysis reports are to be numbered with analysis number UA-1 and run chronologically

UA-2, UA-3, etc. as requests for analyses are received by the laboratory. Reports shall clearly identify the sample origination (facility/location). Reports are to be sent promptly as indicated in Section I-L above.

VI. Distillate (#2) Fuel Oil Analysis:

A. Prepare and analyze distillate fuel oil samples (fuel oil grade No. 2) with all the latest appropriate

ASTM Standard Methods. Provide results of heating value, sulfur content (% by weight), API gravity, viscosity (Saybolt), flash point pour point, water sediment, carbon residue, copper-strip corrosion, and distillation temperatures for an estimated annual quantity of twenty (20) individual samples.

B. Turn-around time for these samples shall not exceed eight (8) working days, as described for coal sample results under Section I.-B above.

C. Appropriate ASTM Standard Methods would at least include:

1. D 56-05 Flash Point by Tag Closed Tester.

2. D 86-08 Distillation of Petroleum Products.

3. D 93-08 Flash Point by Pensky-Martens Closed Tester.

4. D 95-05e1 Water in Petroleum Products and Bituminous Materials by Distillation.

5. D 97-08 Pour Point of Petroleum Oils.

6. D 129-00 Sulfur in Petroleum Products (General Bomb Method).

7. D 130-04e1 Detection of Copper Corrosion from Petroleum Products by the Copper Strip

Tarnish Test (2000).

8. D 240-02 Heat of Combustion of Liquid Hydrocarbon Fuels by Bomb Calorimeter.

9. D 287-92 API Gravity of Crude Petroleum and Petroleum Products (Hydrometer Method) (2000).

10. D 445-06 Viscosity-Kinematic Viscosity of Transparent and Opaque Liquids.

11. D 473-07 Sediment in Crude Oils and Fuel Oils by Extraction.

12. D 482-07 Ash from Petroleum Products.

13. D 524-04 Ramsbottom Carbon Residue of Petroleum Products.

14. D 4294-08a Sulfur in Petroleum Products (High Temperature Method).

15. D 1796-97 Test for Water and Sediment in Crude Oils and Fuel Oils by Centrifuge (2002).

16. D 2161-93 Conversion of Kinematic Viscosity to Saybolt Universal Viscosity or to Saybolt

Furol Viscosity (1999).

17. D 2622-08 Sulfur in Petroleum Products (X-ray Spectrographic Method).

18. D 1552-03 Standard Test Method for Sulfur in Petroleum Products (High Temperature Method)

19. D 4294-03 Standard Test Method for Sulfur in Petroleum Products by Energy-Dispersive

X-ray Fluorescence Spectroscopy

Standard Method for the purposes of completing the same test and the newer ASTM Standard

Method will be used by Contractor, Contractor must provide the State of Wisconsin with notice of the ASTM Standard Method it will use and the State of Wisconsin must approve this change.

D. Analysis results are to be reported on the contract laboratory's standard letterhead type form. All analyses/reports are to be numbered beginning with analysis number DFO-1 and run chronologically

DFO-2, DFO-3, etc. as the requests for analyses are received by the laboratory. Reports must clearly identify the sample origination (facility/location) and specify the ASTM methods used.

E. Contractor will be required to make a simple calculation from the actual fuel analysis results in order to determine a calculated sulfur dioxide emission rate for boiler combustion of the fuel represented by each sample. The sulfur dioxide emission rate calculation formula for Distillate Fuel Oils is:

E = 142 x (S)

Where S = Sulfur content (as received analysis basis) written as percent by weight, i.e., 0.4% = 0.4 numeric entry.

H.V. = Heating Value (as received analysis basis) expressed in units of million

Btu per thousand gallons, i.e., 138,000 Btu/Gallon = 138 x 106 Btu/103

Gal. = 138 numeric entry.

E = Resultant emission rate of sulfur dioxide expressed in units of pounds of

SO2 per million Btu heating value of the distillate fuel oil.

Sulfur = 0.35%, Btu/lb. = 136,500

E = 142 x (0.35) = 0.36 lbs. SO2 per million Btu

136.5

This result (0.36 lbs. SO2 per million Btu) would then be reported on the laboratory reporting form along with other required analysis parameters.

D. Reports shall be promptly sent to the Bureau of Operations & Management as indicated in paragraph I.-I above.