User Guide (Effective 11-25-2024).docx

Quick Guide Online Auction Services Contract #505ENT-O22-ONLINEAUCTN-00 NASPO ValuePoint Contracts 20-00000-22-00051AB and 20-00000-22-00051AE

Mandatory: NO (for State Entities) Cooperative: YES (WI municipalities may use this contract)

Contract Term: Initial Contract Term: September 2, 2022 thru September 1, 2024 1st Renewal Term: September 2, 2024 thru September 1, 2026 Possible Renewal Terms:

2nd Renewal Term: September 2, 2026 thru September 1, 2028 3rd Renewal Term: September 2, 2028 thru September 1, 2030 4th Renewal Term: September 2, 2030 thru September 1, 2032

Scope

This optional Online Auction Services contract provides a method for State Agencies, UW System campuses, and municipalities to dispose of surplus Property Assets effectively, efficiently, and within the rules promulgated by DOA in the SBOP Procurement Manual Section PRO-416.

Note, it is the responsibility of each Agency to ensure that compliance and reporting requirements of all surplus policies and procedures are adhered to and/or met.

The solicitation was competitively bid and designated as a cooperative purchasing contract under the participation guidelines established by NASPO ValuePoint. New Mexico was the Lead State for this solicitation. Wisconsin signed Participating Addendums for Tier One Services with the two (2) contractors listed below.

*Tier 2 Services added for both contractors effective November 25, 2024.

More information can be found on NASPO ValuePoint’s page: HERE.

Contractors The Public Group dba Public Surplus Master Agreement #20-00000-22-00051AE DOA Contract #: 505ENT-O22-ONLINEAUCTN-02 3520 North University Avenue Provo UT 84605 Contacts:

Zackary Corbett; (P) 801-932-7000 ext. 153 Email: zackaryc@thepublicgroup.com

Joshua Quist; (P) 801-932-7000 ext. 626 Email: joshuaquist@thepublicgroup.com

Liquidity Services Operations LLC, dba GovDeals Master Agreement #20-00000-22-00051AB DOA Contract #: 505ENT-O22-ONLINEAUCTN-01 6931 Arlington Rd., Suite 460 Bethesda, MD 20814 Contact: Mimi Limmeroth Telephone: (301) 635-9448 Email: mlimmeroth@govdeals.com

Pricing Structure

TIER ONE: Use of contractor’s website as a marketing and/or publicizing tool TIER 2: Use of contractor's website and accounting operation

Please see “PRICING STRUCTURE” beginning on page 3 for contractor detailed pricing.

Using the Contract

The first step is to establish an account with one of the contracted vendors, GovDeals, Inc. or The Public Group. Please use the following links for registration which will associate the account with the State of Wisconsin participating addendums.

· GovDeals – The State of Wisconsin adopted GovDeals’ NASPO ValuePoint contract, and is available to all government agencies within the state.

· PREVIOUS GOVDEALS ACCOUNT HOLDERS: Agencies with accounts from the previous contract with GovDeals do not need to re-register as it was automatically moved to the new contract.

· NEW USERS: Please contact admin.stateteam@govdeals.com for registration information.

· The Public Group – http://register.publicsurplus.com/sms/wisconsindoa,wi/register/agency

· Once registered, a customer service representative will be in contact to complete the process.

· Website address: www.publicsurplus.com

Contract Manager:

Nadine Malm DOA – State Bureau of Procurement 101 E. Wilson Street, 6th Floor, Madison, WI 53703 608-266-5462 nadine.malm@wisconsin.gov

GOVDEALS PRICING STRUCTURE (505ENT-O22-ONLINEAUCTN-01)

Tier 1 – Use of Website Only – Use of website as a marketing and/or publicizing tool by the purchasing entity.

· Tier 1 enables the Participating Entity to collect its own payments and be invoiced by GovDeals (Non-FSS). If the Entity prefers to utilize GovDeals’ system and service with our payment collection and remittance service, Financial Settlement Services (FSS) included, the Entity should utilize our Tier 2 services.

Tier 2 – Use of Website and Accounting Function

1. GovDeals offers a success-based fee structure that is charged only on successfully completed auctions. There will be no additional fees or charges for our standard services. There will be no fee if an auction does not result in a completed sale, and there will be no charges to the State or Participating Entity for any marketing efforts, training, software upgrades, consultation and client support provided on-site or remotely.

2. Tier 2 enables the Participating Entity to utilize GovDeals’ system and service with our payment collection and remittance service, Financial Settlement Service (FSS) included. If the Entity elects to collect its own payments and be invoiced by GovDeals (Non-FSS), the Entity should utilize our Tier One services.

3. GovDeals is strongly encouraging the use of our Tier 2 service for the following reasons:

· Most states now require applicable tax collection on internet purchases, to include the purchase of government-owned surplus assets. Some states extend tax collection to vehicles.

· The expansion of tax collection creates an added level of responsibility and additional liability for state surplus operations.

· Tier 2 services transfer this responsibility to Gov Deas as the Marketplace Facilitator, and assumes responsibility and liability for:

· Monitoring tax rates and tax law changes to ensure that the proper sales tax is applied to each auction based on the type of asset being sold and its location.

· Maintenance and application of tax exemption status – we collect buyers’ tax-exempt documents, apply accordingly and ensure they remain current.

· Remit tax payments to appropriate taxing authorities.

Tier 2 – Use of Website and Accounting Operation by a Purchasing Entity

· Participating Entity will post photos and details of the property on the website and perform all work in auctioning, transporting and administration of the property, including handling of any related titles and funds.

GOVDEALS PRICING ON NEXT PAGE

GOVDEALS

1.

Online Auction Fee

Entities already using GovDeals may continue at their current fee structure or adopt the updated pricing and program benefits outlined herein. The pricing provided herein is GovDeals’ ceiling pricing. GovDeals reserves the right to negotiate lower pricing and/or payment terms on a case-by- case basis based on asset type, asset value, or sales volume.

*Most often clients have buyers pay GovDeals’ Fee as a Buyer’s Premium, making the percentage fee to the Seller 0%. Or this fee can be paid entirely by the seller or split.

12.5%

0%*

n/a n/a

The Percentage of the standard auction fee proposed that is returned to sellers is determined on a case-by-case basis with a minimum rebate of 1.25%.

** Entities who use GovDeals or begin using GovDeals at a fee that is below 12.5% based on asset type, asset value, or their aggregated sales volume are already receiving a rebate in the form of a fee reduction and are therefore not eligible for an additional rebate.

0%

-1.25%**

This additional fee may be split between buyer and seller.

Additional Fee determined on a case-by-case basis with a 20% Ceiling

TIER 2

Total Cost % (If applicable)

(Any services not specified above. If the price for these services is included in above charges, mark Total Cost field, INCL.)

THE PUBLIC GROUP PRICING STRUCTURE (505ENT-O22-ONLINEAUCTN-01)

Tier 1 – Use of Website Only – Use of website as a marketing and/or publicizing tool by the purchasing entity.

· Participating Entity will post photos and details of the property on the website and perform all work in auctioning, transporting and administration of the property, including handling of any related titles and fundsTier 2 – Use of Website and Accounting Function

NO ADDITIONAL COSTS FOR TIER 1

Tier 2 – Use of Website and Accounting Operation by a Purchasing Entity

· Participating Entity will post photos and details of the property on the website and perform all work in auctioning, transporting and administration of the property, including handling of any related titles and funds.

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