User Guide Chimney Inspections 03-5-2021-ananda.pdf

Contract Name: STACK (CHIMNEY) INSPECTION SERVICES FOR STATE OWNED

HEATING PLANT STACKS

Contract Number: 505ENT-M19-STACKINSPECTION-00

Date: March 5, 2021

SCOPE

The contractor shall provide visual internal & external inspection services for

State owned heating plant stacks.

All onsite work shall be performed only by a licensed commercial operator of

UAV’s. Data taken to be reviewed and have a report written by a Structural

Engineer, who will be reviewing information and generating the report shall have had a minimum of five (5) years’ experience in this type of work. The onsite drone inspection requires that the contractor or person operating the drone will need to have a remote pilot airman certificate, and a waiver from the FAA to operate the drone in any Class B, C, D, or E restricted airspace. Further regulations of FAA’s Small Unmanned Aircraft Regulations are in Part 107 of the

Federal Aviation Regulations.

CONTRACT TERM

This contract has been extended for an additional one-year period from

September 1, 2021 through July 31, 2022.

State of Wisconsin may extend this contract for an additional one-year term.

During the contract period, the DFD reserves the right to eliminate individual heating plants from the contract due to sale, closure or lease of the heating plant.

As required by Wisconsin Statutes, continuance of a contract beyond the limits of funds available shall be contingent upon appropriation of the necessary funds, and the termination of the contract by lack of appropriations shall be without penalty.

WORK SCOPE

External Visual Inspection via UAV

The exterior of the brick stack shall be visually inspected via unmanned aerial vehicle (UAV). This external visual inspection shall serve to examine the condition of the following areas or items closely:

CRACKS - Structural cracks in the stack wall or sections of the brick wall displaced out-of-plane. The width, height, elevation, and orientation of the full crack shall be noted. Areas of the wall that are displaced out of plane shall also be identified and described on the development sketch.

MORTAR JOINTS – Joints shall be visually checked for cracked or open joints, dislodged repointing work, and degradation. Mortar joints shall be probed to identify any softening and/or powdery chalk like appearance.

BRICKS – Bricks shall be visually checked via UAV for surface degradation, cracks, crazing, spalls, and downwash or wind abrasion.

EXTERIOR TENSION BANDS – The quantity, location, and condition of exterior bands shall be noted as well as that of the bolted or welded splice connections. Each exterior band and band splice connection shall be inspected for severity of corrosion and anchorage to the brick shell. The condition of the weatherproofing caulk along the top of each band shall also be noted.

LIGHTING PROTECTION SYSTEM – Items such as air terminals, downleads, lead covering on uppermost 25’ of system, anchors, and splice connections shall be visually inspected via UAV for discontinuities, fraying, corrosion, and anchorage.

STACK CAP OR RAINHOOD– The structural condition of the concrete or steel cap shall be identified. Concrete caps shall be examined for cracks, spalled concrete, degradation from abrasions, and exposed rebar. Steel

(cast iron, carbon or stainless steel) caps shall be visually inspected via UAV for the condition of cap connections (bolts, welds) and anchorage to the top of the stack.

BREECHING DUCT EXTERIOR PLATE (OR LAGGING) AND PERIMETER

OF PENETRATION INTO BRICK SHELL– The duct shall be visually inspected via UAV for missing or unsecured lagging, exposed insulation, and exterior degradation of the duct plate and stiffeners. The gap between the duct (plate or lagging) and brick all shall be visually inspected via UAV for an adequate seal to prevent flue gas leakage and rainwater entrance.

EXTENDED BRICK FACES SURROUNDING BREECHING DUCT

PENETRATION – The condition of bricks and mortar joints shall be visually inspected via UAV and noted.

WATER TABLES AT EXTENDED FACES OR TRANSITION WALLS –

Cracked or dislodged sections of concrete shall be visually inspected via

UAV and noted.

PLATFORMS AND LADDERS – All members, bolted and welded connections, and finish on all materials shall be inspected for overall structural condition. The condition of anchors used to secure members and brackets shall also be visually inspected via UAV and noted.

ANTENNAE (CELLULAR) – The support mechanisms for all exterior antennae shall be visually inspected via UAV for condition and anchorage to the brick shell.

GAS SAMPLING PORTS – The condition of the ports, flanges, cover plates, shall be visually inspected via UAV for leakage and local cracking.

CLEANOUT DOOR – The condition of the door plate, frame, and hinges shall be visually inspected via UAV.

EXPOSED CONCRETE FOUNDATION OR PEDESTAL– Cracks, spalled concrete or exposed rebar shall be identified.

If possible, the orientation of a vertical drop shall coincide with the location of the stack breeching duct.

Internal Visual Inspection via UAV

The full height internal drop shall provide direct physical access to the inner surface of the brick shell, internal liner, target wall, and/or baffle wall. The interior area of the stack local to the vertical drop shall be closely examined to determine the condition of the following areas or items:

Structural cracks in the wall or sections of the wall displaced out-of-plane shall be identified and mapped onto a stack development sketch. The width, height, elevation and orientation of the full crack shall be noted.

MORTAR JOINTS– Joints shall be visually checked for cracked or open joints, dislodged repointing work, and degradation. Mortar joints shall be probed to identify any softening and/or powdery chalk-like appearance. The depth of weathered or deteriorated (from abrasion) mortar, measured from the interior surface of the brick wall, shall be measured at elevations throughout the height. The amount (percentage of surface area) of joint repointing necessary shall also be quantified.

BRICKS– The quantity and location of spalled, deteriorated, crazed, cracked or damages from downwash or wind abrasion shall be noted.

BAFFLE WALLS– The structural condition of the bricks, mortar joints, and connection to the interior surface of the stack shall be examined and noted on an interior development sketch.

BUILDUP ON INTERIOR SURFACE – The amount (thickness) of buildup from ash, residue or combustion products shall be measured at elevation throughout the height of the stack. Corbel areas or interior shelves at wall thickness changes shall be inspected for missing or cracked bricks. The level of buildup at these horizontal surfaces shall also be noted. The condition of mortar washed at these locations shall also be inspected and noted.

BREECHING DUCT – The interior plate, stiffeners, and perimeter of the duct penetration into STACK shall be inspected. Any turning vanes located within the breeching duct or lintels located above the duct shall also be examined for their condition.

FLOW STRAIGHTENING PLATES (EGG CRATE DESIGN)– The structural condition of the plates, stiffening members, bolted or welded connections, and anchorage to the interior wall shall be examined.

GAS SAMPLING PORTS- The condition of the ports, flanges, cover plates, bolts shall be noted. The perimeter of each penetration into brick shell shall be checked for leakage and local cracking.

INTERIOR OPENINGS – The condition of the bricks and mortar joints local to the breeching duct and cleanout door openings shall be examined. Lintel beams shall be checked for degradation, rust and bearings support.

INTERIOR FLOOR– The amount (thickness) and hardness of buildup from ash, residue or combustion products shall be measured and noted.

COATINGS- Exterior condition of coatings shall be inspected.

If possible, the orientation of the interior drop shall coincide with the location of the stack breeching duct.

Submittal and Video Recording

A copy of any forms (blanks), such as insurance statements, liability waivers, or additional fees charged, which must be executed to permit the contractor to ascend the stack, must be included with the submission of the bidding documents.

If the stack is located within five miles of any airport, bidder shall contact the airport’s control tower about the stack inspection.

Mandatory requirement when inspecting a specified stack:

Video record (4k minimum resolution), take still pictures along with a written report documenting the condition of the stack.

Video shall include 360° of the interior and exterior stack.

Video shall be of the full height base to top cap.

Video shall include all ladders, walks, platforms, bands, cables, lighting arresting systems, aviation lights, breeching, top cap and any other object or appurtenance that is on or part of the stack.

UAV to be small enough to record video inside the stack and include an integrated light so that surfaces will be shown.

Indicate the elevation and compass direction with the video recording.

Video recording shall be free of excessive shadow or glare.

Video shall be unobstructed and free of any object or effect that obscures the full visualization of the inspected surface.

Hairline cracks shall be visible in video.

Review footage and check cap of stack for cracks and other areas detailed in the respective class inspections.

Following review of video by UAV a report shall be given with notes about the state of the stack and observations made.

Stack degradation comments shall include elevations using the bottom of the stack as the reference.

Compass directions and where the drone starts in relation to the stack shall be noted.

The State reserves the right to videotape or take pictures anytime throughout the contract work in progress and/or hire an independent stack repair company or steeplejack/tuck pointer to perform necessary high-level inspections of the work if deemed appropriate by the DFDM representative.

The contractor shall cooperate with inspector in providing timely notice and reasonable access to all aspects of the work.

As deemed necessary/appropriate by the DFDM representative, the

Contractor shall prepare a mock up demonstrating how specific masonry or hardware repairs are being dealt with at actual high-level elevations on the stack.

Contractor shall submit TWO HARD COPIES of the report (8 ½ x 11) and

ONE DIGITAL COPY on a 64 GB (minimum) USB drive to become the property of the State. Digital copy to include the full stack inspection video and/or pictures.

Scheduling Stack Inspection Services

Contractor will be provided with 30-calendar day written notice of scheduled inspection dates required by the State of Wisconsin Department of Administration. If the primary contractor is unable to meet the schedule, written notice must be provided to the Department of Administration within five (5) days of receiving the State’s inspection schedule notice.

All inspections services shall be coordinated with the Heating Plant Superintendent.

Arrangements shall be made to safely lock-out boilers. Downtimes shall be coordinated to prevent interruption of steam flow.

Cancellation or Rescheduling

Cancellation is defined to be a termination of a scheduled inspection services.

Direct costs mean labor costs and actual incurred per diem expenses for the day of the originally scheduled inspection. When cancellation is due to errors or omissions by the contractor the state will not pay for any costs incurred by the contractor, in addition the cancellation may be cause for termination of the contract.

When an inspection is cancelled by the State, the contractor may bill for direct costs incurred for the set-up day and the inspection day.

Cancellation billings may not exceed the bid cost of the scheduled inspection.

Rescheduling is defined to be a postponement, or delay of a scheduled inspection without 7 calendar days’ notice. If rescheduling occurs at the request of the State of Wisconsin such that a scheduled inspection date on the contractor’s work schedule remains unfilled, the contractor may bill for direct costs associated with the delay.

The State will not pay a rescheduling penalty when another inspection site is substituted for the originally scheduled inspection location. If rescheduling occurs at the request of the contractor or due to errors or omissions by the contractor the State will not pay for any costs incurred by the contractor, in addition the rescheduling may be cause for termination of the contract. Rescheduling billing may not exceed the bid cost of the schedule inspection.

Report Results:

After the inspection at each location, comprehensive final report shall be submitted to the Department of Administration in two (2) copies of a bound and a DIGITAL COPY on a 64 GB (minimum) USB drive. The report shall summarize the inspection methods and findings. All reports shall have complete documentation attached as appendices of all inspection and inspection methods, field data, calculation summaries.

The final inspection report must (at a minimum) include the following information:

Introduction with summary of inspection program including: A listing of key personnel involved including facility, regulatory and inspection team

(identify all team members); name and location of facility.

The copies of the report must be received by the Department of

Administration, 101 East Wilson Street, Madison, WI 53707 (delivery address), within 30 calendar days after completion of the on-site inspection.

Heating Plant Engineering Section

Attention: Dave Bender

Division of Facilities Development

101 East Wilson Street/PO Box 7866

Madison, Wisconsin 53707

Prime Contractor Liability

As necessary, the Contractor shall communicate or meet with the designated User’s representative to discuss ordering, invoicing, contract updates, procedure updates or other contracting issues.

Any problems that cannot be resolved between the User and the

Contractor will be referred to the Contract Administrator. The Contract

Administrator will inform the Contractor in writing of the unresolved issues and the Contractor will respond with proposed corrective actions.

As necessary, Contractor shall meet with the DOA Contract Administrator to discuss issues related to specific contract performance.

The Contractor may request meetings to address unresolved contract issues.

Customer Service

Contractor shall provide business hours contact information for customer service. This information shall include: name of contact person, telephone number, email address, hours available. Customer service shall be made available to the State, at a minimum, from 8:00 a.m. to

4:00 p.m., Monday through Friday on non-state Holidays.

Contractor provide emergency contact information. This information shall include the name of the contact person(s) and their telephone numbers.

The State shall be able to reach these individuals 24 hours/day in case of an emergency.

PAYMENT

Bidder will accept payment from authorized end-users by check, electronic funds transfer.

CONTRACT AUDITS AND CREDITS

The State reserves the right to audit any report submitted by the contractor for accuracy and to identify any pricing problems. If pricing problems are identified by the DOA Contract Manager, the Contractor shall issue credits to all applicable Users within thirty (30) calendar days of notification of the problem. Credits for returned products shall be made in full within thirty (30) calendar days of Contractor’s receipt of returned goods.

BACKGROUND CHECKS

Due to the nature of this solicitation, the Procuring Agency reserves the right to conduct background checks on the organization, its officers and employees, and subcontractors, if applicable, in order to determine whether any conviction exists that is substantially related to the solicited Commodity or service, or if such conviction may otherwise adversely affect the Bidder's ability to perform under the resulting Contract. The State is the sole determinant of whether the results of a background check(s) will negatively impact the Contractor's ability to meet contractual obligations and requirements.

FRATERNIZATION/AGENCY WORK RULES

All Contractors and their subcontractors (if applicable) working on-site are subject to departmental rules. A copy of these rules may be obtained by written request to the Procuring Agency's Procurement Manager identified in this RFB.

PAYMENT TERMS

Payment will not be made until the product is determined to meet all

Specifications, requirements and deliverables and has been accepted by the Procuring Agency.

CERTIFICATES OF INSURANCE

INSURANCE POLICY INSPECTION

Upon request by the State of Wisconsin, the Bidder shall provide copies of insurance policies and/or insurance certificates in effect during this Contract.

The insurance policies shall be issued by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A-unless otherwise approved in writing by the State's Contract Administrator and the signature of an authorized agent.

The policies and/or certificates shall be submitted to the State upon request, for annual review, and/or when insurance coverage(s) or providers are changed. In the event the Contractor's required insurance policies in effect during this Contract are modified or cancelled, Contractor shall immediately provide notice to the State of Wisconsin.

ACCESS TO SECURE FACILITIES

Execution of this contract may require access/entrance into DOC or DHS secure facilities. All contractor staff may be required to submit to a Criminal

Background Check, which must be successfully completed prior to arrival.

Although specific policies vary somewhat between facilities, the following

(but not limited to) will apply:

All vehicles entering and leaving the facility may be searched, causing up to

30 minutes delay each way. Within the fence, contraband items are prohibited in the vehicle as well as on the person. Contraband items include but are not limited to drugs, tobacco products, cell phones, adult or pornographic materials, explosives and weapons (including pocket knives, box cutters, and razor knives, unless a part of an inventoried tool box.) In many locations, drivers must turn off vehicle motors and lock cab doors whenever their truck is unattended.

Tool boxes should be inventoried prior to arrival to facilitate security staff accounting. Items may be left with security; however illegal items may not be returned. Possession of contraband may be reported to local law enforcement. Contractor staff may be required to pass through a metal detector and/or have all carry-in items x-rayed or searched.

Delivery persons will need to be properly documented with approved identification: a valid Wisconsin or other State’s driver’s license. Vehicles will be subject to search upon entering and leaving said Facility. Vehicles containing weapons, drugs or drug paraphernalia, live animals, additional passengers, and/or any other restricted items will not be allowed to enter the facility.

The State will not be responsible for any additional delivery charges resulting from being denied entry by non-compliant delivery personnel.

CANCELLATION AND TERMINATION

TERMINATION FOR CAUSE

The State may terminate this Contract after providing the Contractor with thirty (30) calendar days written notice of the Contractor's right to cure a failure of the Contractor to perform under the terms of this Contract. The

Contractor may terminate this Contract after providing the State a one hundred and twenty (120) calendar day notice of the State's right to cure a failure of the State to perform under the terms of this Contract.

Upon the termination of this Contract for any reason, or upon Contract expiration, each party shall be released from all obligations to the other party arising after the date of termination or expiration, except for those that by their terms survive such termination or expiration.

TERMINATION FOR CONVENIENCE

Either party may terminate this Contract at any time, without cause, by providing a written notice; the State of Wisconsin by providing at least a thirty (30) calendar day notice to the Contractor, and the Contractor providing at least a one hundred and twenty (120) calendar day notice to the

State in advance of the intended date of termination.

In the event of termination for convenience, the Contractor shall be entitled to receive compensation for any fees owed under the Contract. The

Contractor shall also be compensated for partially completed Services. In this event, compensation for such partially completed Services shall be no more than the percentage of completion of the Services requested, at the sole discretion of the State, multiplied by the corresponding payment for completion of such Services as set forth in the Contract. Alternatively, at the sole discretion of the State, the Contractor may be compensated for the actual Service hours provided. The State shall be entitled to a refund for goods or Services paid for but not received or implemented, such refund to be paid within thirty (30) days of written notice to the Contractor requesting the refund.

CONTRACT CANCELLATION

The State reserves the right to cancel this Contract in whole or in part without penalty if the Contractor:

Fails to perform any material obligation required under the Contract.

Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity.

Allows any final judgment not to be satisfied or a lien not to be disputed after a legally-imposed, 30-day notice.

Makes an assignment for the benefit of creditors.

Fails to follow the sales and use tax certification requirements of §77.66 of the Wisconsin Statutes.

Incurs a delinquent Wisconsin tax liability.

Fails to submit a non-discrimination or affirmative action plan as required in the Standard Terms and Conditions (DOA-3054).

Fails to follow the non-discrimination or affirmative action requirements of such. II, Chapter 111 of the Wisconsin Statutes (Wisconsin's Fair

Employment Law).

Becomes a federally debarred Contractor Is excluded from federal procurement and non-procurement contracts.

Fails to maintain and keep in force all required insurance, permits and licenses as provided in this Contract.

Fails to maintain the confidentiality of the State's information is considered to be Confidential Information, proprietary, or containing Personally

Identifiable Information

Contractor performance threatens the health or safety of a State employee or State customer.

Contract Name: STACK (CHIMNEY) INSPECTION SERVICES FOR STATE OWNED HEATING PLANT STACKS

CHIMNEY LOCATIONS

AGENCY INSTITUTION LOCATION STACK

TYPE

Stack

Height

(feet)

BUILT

UW Eau Claire Central Heating Plant University Drive Masonry 230 1967

UW La Crosse 1725 State Street La Crosse, WI 54601 Masonry 225 1967

UW Madison Walnut Street Plant- 505 North Walnut St.

Madison, WI 53705

Masonry 250 1974

UW Oshkosh Central Heating Plant-1010 Woodland Ave.

Oshkosh, WI 54901

Masonry 175 1963

UW Platteville Central Heating Plant-West Main Platteville, WI Masonry 220 1964

UW River Falls Central Heating Plant- 410 South 3rd St. River

Falls, WI 54023

Masonry 163 1964

UW Stevens Point Central Heating Plant-1848 Maria Drive

Stevens Point, WI 54481 (directs near plant but not plant)

Masonry 175 1964

UW Stout Central Heating Plant-307 9th Ave. east

Menomonie, WI 54751

Masonry 196 1966

UW Superior Central Heating Plant-1800 Grand Avenue

Superior, WI 54880

Masonry 225 1968

UW Whitewater Central Heating Plant-734 W. Lauderdale Drive

Whitewater, WI 53190

Masonry 180 1978

DOC Green Bay C. I 2833 Riverside Dr, Green Bay, WI 54301 Masonry 155 1956

DOC Prairie du Chein C. I Central Heating Plant- 500 Parrish Street

Prairie du Chein, WI 53821

Masonry 125 1922

Contract Name: STACK (CHIMNEY) INSPECTION SERVICES FOR STATE OWNED HEATING PLANT STACKS

DOC Taycheedah C.I Central Heating Plant-751 County Road K

Fond du Lac, WI 54936-1947

Masonry 114 1920

DOC Waupun C.I

Dodge C. I

Central Generating Plant-400 S. Drummond

Street Waupun, WI 53963

Masonry 198 1949

DOC Ethan Allen School for Boys

Central Heating Plant-W3323S1050 Boys

School Rd. Delafield, WI

Masonry 114 1920

DHS Mendota M.H.I Central Heating Plant- 301 Troy Dr, Madison, WI

Masonry 175 1968

DHS N. Wisconsin Center for the

Developmentally

Disabled

Central Heating Plant-2820 East Park Avenue

Chippewa Falls, WI 54729

Masonry 150 1950

DHS Winnebago M.H. I Central Heating Plant-1300 South Dr, Winnebago, WI 54985

Masonry 175 1949

DPI Wisconsin School for the Deaf

Central Heating Plant-309 West Walworth Ave.

Delavan, WI 53115

Masonry 45 1950

DPI Wisconsin School for the Visually

Handicapped

Central Heating Plant-1700 West State Street

Janesville, WI 53545

Masonry 150 1950

DVA Wis. Veterans Home Central Heating Plant-N2665 County Rd QQ

King, WI 54946

Masonry 140 1951

DOA Hills Farms H. Plant Central Heating Plant-4630 University Avenue

Madison, WI 53702

Masonry 140 1961

VENDOR

Ayres Associates Inc.

3433 Oak wood Hills Parkway Eau Claire, WI 54701 Contact Person: Jessica Fehr e-mail: fehr@ayresassociates.com

Phone: 715- 831-7592

FAX: 715-831-7500

FEIN:

PRICING

YEAR OF

INSPECTION FACILITY

Drawing

Available

COST

2021 DHS-Winnebago Mental Health – Oshkosh YES $8,276.00

2021 UW-Eau Claire NO $7,096.00

2021 DHS-Northern Wisconsin Center – Chippewa Falls NO $7,096.00

2021 UW-River Falls NO $7,466.00

2021 UW-Stevens Point YES $8,590.00

TOTAL $38,524.00

2022 UW - Whitewater YES $8,590.00

2022 DOA- Hills Farms H. Plant YES $8,590.00

DOC- Waupun C. I (external only, internal not available as stack is capped)

YES $7,990.00

2022 UW-Superior NO $8,590.00

TOTAL $33,760.00

Total Estimated Cost

$72,284.00

PRICING

Additional Fees if inspection services were delayed due to source operating problems or severe weather conditions:

Lodging, and per diem expenses will be billed as actual cost.

mailto:fehr@ayresassociates.com

Project Manager, (per day)$ 1,650.00

Field Technicians, (per day)$ 930.00

(Each)

Other fees (per day)$ 160.00

Explain:

Other fees: structural inspection and UAV equipment