User Guide 5-7-2018.docx

State of Wisconsin Department of Administration State Bureau of Procurement

Contract #505ENT-O14-TRAININGRM-01 Occupational Safety and Health Online Training User Guide Last Updated: May 7, 2018

Statewide Contract Number: 505ENT-O14-TRAININGRM-01 (Formerly 11-99077-401) Services: Occupational Safety and Health Online Training

RFP: # 28121-BE

Contract Period: June 1, 2014 – May 30, 2018 Contract Vendor: Vivid Learning Systems Inc.

Contract Manager: Mojgan Hall (608) 267-6922, Mojgan.Hall@Wisconsin.gov

For specific questions and issues related to the use of Vivid’s online training web portal, please contact the vendor contract manager Todd Courtney (509) 545-2566, tcourtney@learnatvivid.com

This contract provides access to occupational safety and health online training. Use of the contract is voluntary; however some agencies may require the use of this contract. Users are encouraged to consult their agency’s risk management or safety coordinator for more information.

Authorized Users

All State agencies, including the University of Wisconsin System and Wisconsin municipalities are eligible to use the services provided by this contract.

Training Services Included:

Vivid’s online tool allows for the assignment of training classes or requirements to employees by the following:

· By job classification

· By department

· By facility

· By combinations of the above

The tool provides the ability to assign training requirements to individual employees.

Supervisors can preview a course without incurring any charges.

Vivid provides automatic email notifications to users related to training milestones and events.

For employees:

· Upcoming scheduled training classes

· Upcoming training deadlines

· Past-due training deadlines

For supervisors:

· Employee upcoming training deadline

· Employee past-due training deadline

Use of Purchasing Card (P-Card) Policy:

· You may use your P-Card to book courses

· You are discouraged from storing your P-Card number for frequent use in the system, but please be aware of the following:

· It is the employee's responsibility to make sure only authorized charges appear on their P-Card.

· The cardholder is also responsible for making sure any changes in status are made known to vendors who have the embedded P-Card.

· Embedding a P-Card number in a vendor system leaves the cardholder’s P-Card more susceptible to fraud or misuse. Cardholders that allow a vendor to embed their P-Card in their system must be vigilant in watching for inappropriate charges.

· Cardholders will need to be diligent in reviewing their statements in a timely manner to verify all charges are valid and correct. Cardholder’s are held responsible for purchases on their P-Card and will be held responsible for resolving any inappropriate charges that occur due to having the account number embedded in a vendor’s system.

· If you have any questions about this policy, please contact Bruce Derge, State P-Card Administrator, at (608)264-7658.

Examples of available course titles:

Aerial and Scissor Lift Safety Asbestos Hazard Awareness Basic Respiratory Protection Bloodborne Pathogens (BBP) Cargo Secure for Drivers: General Requirements Chemical Safety Chlorine Safety Compressed Gas Safety Confined Spaces CSA2010 Manager's B 4-Controlled Subs/Alcohol Driver Safety Electrical Safety Emergency Response Excavation, Trenching & Shoring Safety Fire Safety Flammable Liquid Safety Forklift Operator Formaldehyde Safety Hand and Power Tool Safety Hand Safety Hazard Communication Hazardous Waste Management HAZWOPER - 8 hr Refresher Hearing Conservation Heat Stress Hot Work with Arc Welding Incident Investigation Industrial Ergonomics Laboratory Safety Ladder Safety Lead Awareness

Course Information:

· Courses typically take 20-30 minutes to complete.

· Courses meet OSHA regulatory standards.

· There is help on every screen; find the Question Mark Icon.

What do I need to know about Vivid’s eClarus Learning Management System?

In this system, designated administrators can run training reports, manage students, and document course completions for accountability.

· The system can automatically notify students and administrators when it is time for refresher training.

· You can build custom reports for matching specific OSHA requirements.

· There is help and training assistance available online.

How to get started:

State organizations will need to complete a customer setup spreadsheet provided by Vivid. The spreadsheet covers basic information:

· State agency name and contact information

· Names of the various departments you want in the system

· Names of employees taking courses

· Names of supervisors making training decisions

· Select which system features you would like enabled or disabled

Contact Vivid directly to receive the spreadsheet and instructions.

Contract NO. 505ENT-O14-TRAININGRM-01

1. This is where you will go to access the training: http://wisconsin.vividlms.com/

2. Once set up, you can get help by contacting Vivid customer service at 800-956-0333 or customerservice@learnatvivid.com .