Urgent Repair.pdf

PDF 2 MB Posted Sep 22, 2026

Attached to: Urgent Home Repairs
Solicitation number: 320-110926AG
Issued by: Orange County, North Carolina

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Written by GovTribe AI · Sep 24, 2026

This is a Request for Proposal (RFP) issued by the City of Rocky Mount, North Carolina Housing & Community Development Department for urgent repair services at multiple single-family residential properties. The RFP (Number 320-110926AG) solicits bids for comprehensive home repairs including HVAC systems, plumbing fixtures, electrical panel upgrades, roofing, carpentry, painting, drywall, floor coverings, and related work across ten properties. A mandatory pre-bid meeting and site visit is required on September 29, 2026, from 10:00 a.m. to 1:00 p.m. at 331 S. Franklin Street, Rocky Mount, NC 27804, with attendance strictly enforced; late arrivals will not be permitted to bid. Written questions must be submitted by October 1, 2026, at 5:00 p.m., with responses posted as addenda by October 2, 2026. Proposals are due on October 6, 2026, at 2:00 p.m. ET and must be submitted via mail, FedEx, UPS, or hand delivery to the Purchasing Department; faxed and emailed responses will not be accepted. Contract award and estimated completion dates are to be determined. The project must begin within 60 days of proposal opening at the rates proposed, with offers remaining valid for at least 60 days from the opening date.

The maximum budget for housing repairs or urgent housing repairs is $20,000 per property, with individual bid amounts required for each trade and specific work item. All work must comply with current North Carolina State Building Code, City of Rocky Mount Rehabilitation Standards for Single-Family Structures, and applicable local building, electrical, and plumbing codes. Contractors must be licensed in their respective trades (electrical, HVAC, and plumbing), with all work performed to quality and workmanlike standards using new materials only. Lead-based paint (RRP) certification is required for pre-1978 properties. Properties in historic districts are subject to historic preservation guidelines and must receive approval from the Community Development Rehab Specialist before work begins, particularly for exterior modifications. Contractors must provide at least three references for similar projects, remediate any defects within one year of final payment, and furnish all manufacturer and supplier warranties prior to final payment release. Roof replacement work requires a two-year warranty. Bidders must certify non-collusion, non-debarment status, E-Verify compliance, and provide proof of authorized signatory authority.

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HOUSING & COMMUNITY DEVELOPMENT

THE CENTER OF IT ALL

Request for Proposal #: 320-110926AG

Urgent Repair

Date of Issue: 09/22/2026

Proposal Due Date: 10/6/2026

At 02:00 P.M. ET

Direct all inquiries concerning this RFP to:

Alicia Gaines

Alicia.Gaines@rockymountnc.gov

252-972-1227

Attendance of bidders at pre-bid meetings on the job site is required. No bids will be accepted from any vendor not represented at the pre-bid meeting.

mailto:Alicia.Gaines@rockymountnc.gov

RFP 320-110926AG

Contents

EXECUTION PAGE: PROPOSAL/ACCEPTANCE FORM

I. PROGRAM INFORMATION

II. SCOPE OF WORK

III. PROJECT SCHEDULE

IV. MANDATORY SITE VISIT

V. QUESTIONS

VI. PROPOSAL SUBMITTAL

VII. AUTHORIZED SIGNATURE REQUIREMENT

VIII. REFERENCES

IX. CITY’S RIGHTS AND OPTIONS

ATTACHMENT A: PRICING

ATTACHMENT C: SUPPLEMENTARY GENERAL CONDITIONS

ATTACHMENT D: SUPPLEMENTAL VENDOR INFORMATION

EXECUTION PAGE: PROPOSAL/ACCEPTANCE FORM

In compliance with this Request for Quote, and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified herein. By executing this quote, the undersigned Vendor certifies that this quote is submitted competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the

Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible

Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this quote, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or City department. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-contractors for any Contract awarded as a result of this

RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any City Employee associated with the preparing plans, specifications, estimates for public

Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the City , or from any person seeking to do business with the City . By execution of any response in this quote, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. Do you have a financial interest or tangible personal benefit with a city of Rocky Mount employee, officer, or agent? ____ Yes ____ No If yes note the employee, officer, or agent; department; and the perceived or actual conflict of interest.

_______________________________________________________________ Failure to execute/sign quote prior to submittal shall render quote invalid and it WILL BE REJECTED. Late quotes cannot be accepted.

VENDOR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE

NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO

VENDORS ITEM #11):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF

OF VENDOR:

RRP Certification? Circle one: Yes No

VENDOR’S AUTHORIZED SIGNATURE: DATE: EMAIL:

Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days. Project must begin within 60 days of the opening at the rates proposed in Attachment A.

ACCEPTANCE OF QUOTE

If any or all parts of this quote are accepted by the City of Rocky Mount, an authorized representative of the City of

Rocky Mount shall affix his/her signature hereto and this document and all provisions of this Request for Quote along with the Vendor response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).

CITY OF ROCKY MOUNT

STANDARD FORM OF INFORMAL CONTRACT

AND GENERAL CONDITIONS

FOR

Project ID# - RFP 320-110926AG

I. PROGRAM INFORMATION

The goal of this program is to promote neighborhood stability and preserve the existing supply of single-family homes by assisting moderate income homeowners with repairs to their homes.

The max budget for this project is as follows:

• Housing Repair/Urgent Housing Repairs up to $20,000

II. SCOPE OF WORK

The scope of work includes but is not limited to the following: HVAC, Plumbing, Carpentry, Painting &

Wallpaper, Drywall & Plaster, Floor Coverings, Electrical, and Roofing Repairs. The scope is specific to each home.

III. PROJECT SCHEDULE

Event Responsibility Date and Time

Issue RFP City Tuesday 09/22/2026

Mandatory Pre-bid/Site Visit City Tuesday 09/29/2026 10:00 am – 1:00 pm

Submit Written Questions Contractor Thursday 10/1/2026 5:00 pm

Provide Response to Questions/Addendum

Deadline

City Friday 10/2/2026

Submit Proposals Contractor Tuesday 10/6/2026 2:00 pm

Contract Award City TBD

Estimated Completion Date Contractor TBD

IV. MANDATORY SITE VISIT

Mandatory Pre-Bid Meeting

Date: 09/29/2026 Time: 10:00 am – 1:00 pm Contact #: 252-972-1227

Instructions: It shall be MANDATORY that each Vendor representative be present for a pre-bid site visit on

September 29, 2026. Attendees shall meet promptly at 10:00 a.m. Eastern Time at 331 S. Franklin Street, Rocky

Mount, NC 27804. All attendees must sign in upon arrival and clearly indicate the prospective Vendor represented on the sign in sheet. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN, NOR SHALL THEIR BID BE

CONSIDERED. Late arrivals may be excluded from the meeting room until all on-time attendees have completed sign-in, and the sign-in sheet secured. Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that space and circumstances allow. On-time attendance will be strictly enforced.

The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this Request for Proposals. Vendors shall stay for the duration of the site visit. No allowances will be made for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by this bid.

Vendors are cautioned that any information released to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this Invitation for Bid, must be confirmed by written addendum before it can be considered to be a part of this bid.

V. QUESTIONS

Written questions shall be e-mailed to Alicia.Gaines@rockymountnc.gov prior to close of business on the date specified in the proposal schedule. Contractors will enter “RFP #320-110926AG – Questions” as the subject for the email.

Questions received prior to the submission deadline date, responses, and any additional terms deemed necessary by the City of Rocky Mount will be posted in the form of an addendum to the City of Rocky Mount https://www.rockymountnc.gov/Bids.aspx website(s) and the North Carolina Department of Administration website https://evp.nc.gov/solicitations/ and shall become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any City personnel, whether made in response to a question or otherwise concerning this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this RFP.

Inquiries submitted no later than the date and time noted in the project schedule. Questions answered verbally will be followed up by written addenda as deemed necessary; oral interpretations shall have no effect.

VI. PROPOSAL SUBMITTAL

Contractors interested in performing the services requested must submit the following information:

a) One (1) copy of their RFP response, including name, address, and phone number of contact person, along with signed receipt pages of any addenda released in conjunction with this RFP and the RFP document.

1. RFP responses shall be addressed to:

Attn: RFP #320-110926AG City of Rocky Mount Purchasing- Alicia Gaines 331 S. Franklin Street Rocky Mount, NC 27802

All RFP responses shall be received by the date and time noted in the schedule on page 4. RFP responses may be sent via US Mail, FedEx, UPS, or hand-delivered. Faxed and emailed RFP responses will not be accepted.

Proposal Opening:

Proposals will be opened and read aloud at the Frederick E. Turnage Administrative Services Complex, Housing &

Community Development Conference Room, second floor, 331 South Franklin Street, Rocky Mount, North Carolina

27804 at the date and time specified on the cover sheet and RFP schedule.

mailto:Alicia.Gaines@rockymountnc.gov https://www.rockymountnc.gov/Bids.aspx https://evp.nc.gov/solicitations/

VII. AUTHORIZED SIGNATURE REQUIREMENT

All proposals, bids, or other offers must be signed by an individual authorized to bind the firm contractually. The City reserves the right to request documentation showing evidence of signatory authority (e.g., corporate resolution, operating agreement, power of attorney, or other verification). Failure to provide such documentation upon request may result in disqualification of the offer or rejection of the executed contract.

VIII. REFERENCES

Vendors shall provide at least three (3) different references for which your company has provided services of similar size and scope to that proposed herein. The city of Rocky Mount may contact these users to determine the Services provided are substantially similar in scope to those proposed herein and Contractor’s performance has been satisfactory. The information obtained shall be considered in the evaluation of the quote. If city of Rocky Mount references are provided it cannot be counted towards your three (3) required references but may be included in addition to.

COMPANY NAME CONTACT NAME TELEPHONE NUMBER EMAIL

Optional: City of Rocky

Mount

IX. CITY’S RIGHTS AND OPTIONS

The City reserves the following rights, which may be exercised at the City’s sole discretion:

• To supplement, amend, substitute or otherwise modify this RFP at any time;

• To cancel this RFP with or without the substitution of another RFP;

• To take any action affecting this RFP, this RFP process, or the Services or facilities subject to this RFP that would be in the best interests of the City;

• To issue additional requests for information;

• To require one or more Service Providers to supplement, clarify or provide additional information in order for the City to evaluate the Proposals submitted;

• To conduct investigations with respect to the qualifications and experience of each Service

Provider;

• To waive any defect or irregularity in any Proposal received;

• To reject any or all Proposals;

• To share the Proposals with City employees other than the Evaluation Committee or City advisory committees as deemed necessary;

• To award all, none, or any part of the Services that is in the best interest of the City, with one or more of the Service Providers responding, which may be done with or without re-solicitation.

• To discuss and negotiate with selected Service Provider(s) any terms and conditions in the

Proposals including but not limited to financial terms; and

• To enter into any Contract deemed by the City to be in the best interest of the City, with one or more of the Service Providers responding

• The City reserves the right to withhold payment and/or offset any amounts due to the Contractor under this contract against any debt, delinquent taxes, fees, fines, utility charges, judgments, or other obligations owed by the Contractor to the City.

URGENT REPAIR PROGRAM

BID DOCUMENT

1118 Star St, Rocky Mount NC

BRIEF DESCRIPTION & OWNER CONCERNS:

This home was built in 1910 and contains 1452 sq ft of conditioned space. Issues being resolved are installing a new electrical distribution panel and installing a new HVAC with gas furnace and ductwork.

SPECIFICATIONS DATED: 4-23-26

INSPECTED BY: Michael Kepley

DATE OF INSPECTION: 2-25-26

ADDRESS: 1118 Star St Rocky Mount NC

General Conditions:

1. Contractors are to include all overhead and profit in the individual items.

2. The owner, after careful review, understands and accepts the scope of the work described and has initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write up.

4. The contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appears within one year from final payment by the City. All reported deficiencies or issues must be resolved by the Contractor whether the work of subcontractors or not. The City will not contact subcontractors to resolve issues. Further, the contractor shall furnish the owner with all manufactures and suppliers’ written warranties covering items furnished under the contract prior to release of final payment. Roof replacement work requires a two-year warranty.

5. All lead-based paint renovation activities performed for compensation in target housing shall be conducted in accordance with North Carolina Renovate, Repair and Paint (RRP) Rule and, when using US Department of Housing and Urban Development (HUD) funds, 24 CFR 35 Subpart J. To bid on a pre-1978 property, the contractor’s firm must provide all required Lead documents including RRP firm certification and renovator letter.

6. Remove from site all construction materials, tools, and debris. Sweeps clean all exterior work areas.

Vacuum all interior work areas, removing all visible dust, stains, labels and tags.

7. All painting must be of the highest quality. The surfaces must be prepared and inspected before painting.

8. The primer and topcoats must have the same tint.

9. Paint and Primer shall be the following or approved equal:

1. Sherwin Williams “Super Paint”, “Resilience”, “Duration” or “Emerald”.

All work is to comply with current North Carolina State Building Code, City of Rocky Mount Rehabilitation Standards for Single-Family Structures, performance manual guidelines and or local building, electrical and plumbing codes with inspections and permits when applicable. All work will be done in quality and workmanlike manner. All material must be new, no re-used material.

When the Work Scope calls for an item to be removed and replaced, the contractor is to secure the owner’s approval to dispose of the item rather than turning the item over to the owner.

GUIDELINES FOR RENOVATION FOR PROPERTIES IN A HISTORIC DISTRICT

The property described in the attached document is either in a local historic district (meaning that the local historic preservation ordinances apply to the exterior only), in a national historic district (meaning that the Secretary of the Interior's historic preservation standards apply to both exterior and interior work) or is an individually designated historically significant building under one of these two authorities. In any case, the following SHALL apply to the work under any contract to renovate this property and it is a condition of the use of our federal funds that these guidelines are followed.

The specifications have been written to meet these standards. If any work is added after the bids are submitted, the Contractor is eligible for a change order to cover additional costs.

In general, the following items and conditions apply to all work on historic properties:

1. Whenever possible the Contractor shall repair and reuse original materials and restore the original structure and details.

2. When new materials are specified, the Contractor shall assume (even if it is not specifically noted) that the new materials shall match as closely as possible either

• (first choice) the existing damaged materials that are being replaced, or

• (second choice) the original materials on adjacent surfaces.

3. If there are no original materials to match, the Contractor shall select new materials that are in line with the design period and style of the original structure - that is they shall "evoke" the feeling of the period of the structure.

If in doubt, ask the Community Development Rehab Specialist for guidance.

4. When new work requires penetrating the exterior walls or roof - such as with a new vent stack, roof ventilation --or hanging something modern on the outside of the structure -- such as a new electrical service panel -- penetrating pipes or modern appliances shall be located out of sight of the street or sidewalk whenever possible. Locations of new penetrations require approval of the C.D. Rehab Specialist BEFORE work begins.

5. When new equipment -- such as a new HVAC unit -- will set the equipment on the property outside of the house, the Contractor shall clear the location with the C.D. Rehab Specialist prior to beginning work on that location.

Contractor within 10 business days. The Contractor shall allow time for this process and anticipate this delay as part of his agreed schedule.

7. If the Contractor proceeds with work not in compliance with historic guidelines, without having consulted the C.D.

Rehab Specialist, and the work is rejected by the agency with historic jurisdiction, the Contractor will be liable for removing and redoing the work to the historic guidelines at his own expense.

SPECIFICATIONS BY TRADE

ELECTRICAL

All work shall be performed by a licensed electrical contractor:

Install new mast, weather head, service entrance, service panel with capacity equal to Code requirements for the electrical demand of the dwelling unit including all specified upgrades (200 amp minimum): exterior or interior mount, minimum 30 standard size circuit breaker capacity with main disconnect. Disconnect and remove all abandoned boxes. Run all appliances on separate circuits; check all circuits and repair/replace all defective wiring;

ground the entire system and eliminate any wiring hazard; conceal all exposed wiring per code; index circuits for easy reference. Tie in complete.

Bid amount _____________

HEATING

All work shall be performed by a licensed HVAC contractor:

Seal around all floors, walls and ceiling penetrations in affected areas.

If the scope of work includes the installation of new HVAC equipment or replacement of existing HVAC equipment:

the work shall include any item necessary to complete the installation of said equipment, including but not limited to: removal of existing equipment, folding staircases, attic access, attic platforms, crawlspace doors, piers and /or concrete slabs.

All equipment must meet or exceed the international residential building code.

Remove all existing heating equipment including electric baseboard heat strips, thermostats and repair with matching material.

Install a new gas-fired central heating and cooling split or package system, complete, to include controls, automatic thermostat, fans, wiring, supply/return grilles and filter etc. Insulated metal plenum'(s) with insulated metal or flex ductwork system, Duct insulation shall be R-8, (R-6 in conditioned space) and shall include a vapor barrier on the outside surface with a flame-spread rating not greater than 25 and a smoke density not greater than 50. Size in accordance with ACCA Manual J specifications. Do not use foil faced or batt insulation (commonly used for walls, ceiling, and floors) as duct insulation. Staples used to secure duct insulation shall be a minimum of 2-inch outward clinching heavy duty staples. All seams shall be sealed with vapor barrier Mastic or approved equally durable alternative. Minimum AFUE rating of 90%. Minimum SEER rating of 14.0. Delivery system ductwork shall be designed in accordance with ACCA Manual D. Insulated plenum shall be a minimum of 15' long and flex duct shall be no longer than 15' with no sharp turns or compression. System capacity, copy of sizing calculations, and duct design calculations and drawings must be submitted to the CDO for pre-approval. All work must be performed by a licensed HVAC contractor.

Bid amount _____________

GENERAL SPECIFICATIONS

All work must comply with international residential building code Equivalent products can be used upon providing submittal and approval prior to installation.

NOTE: The purpose of the information listed is to generally highlight the work to be done and target items of concern. Items not shown in the specifications or any work obviously necessary to complete the project (as described by the specifications) are to be considered part of the contract.

The Occupant is responsible for boxing and protecting any breakable items. The Contractor shall be responsible for moving furniture, boxes, etc. to facilitate the work. Ensure that personal belongings are covered with painters’ plastic such as furniture and clothing when working in specific areas.

TOTAL BID: ____________________________________________

NAME OF BIDDER: __________________________________________________________________

AUTHORIZED SIGNATURE: ________________________________________________________________

BUILDING FLOORPLAN SKETCH

1113 S Grace St, Rocky Mount NC

This brick veneer home is 1,212 sq feet of conditioned space with an attached carport. The house has 3 ft overhang all around and a low slope built up roof system. A tree fell across the house and damaged rafters and sheathing.

The fascia and soffit are severely deteriorating and will be replaced. A new TPO roof will be installed over polyiso board.

SPECIFICATIONS DATED: 4-23-26

DATE OF INSPECTION: 3-17-26

ADDRESS: 1113 S Grace St Rocky Mount 27856

2. The owner, after careful review, understands and accepts the scope of the work described and has initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write up.

6. Remove from site all construction materials, tools, and debris. Sweeps clean all exterior work areas.

7. All painting must be of the highest quality. The surfaces must be prepared and inspected before painting.

8. The primer and topcoats must have the same tint.

When the Work Scope calls for an item to be removed and replaced, the contractor is to secure the owner’s approval