Updated_Burr_Oak_Hammock_Shelters_RFQ (1).docx

The Ohio Department of Natural Resources is requesting bids for: Design and Construction of Two Hammock Shelters at Burr Oak State Park Ordering Division and address: Burr Oak State Park, 10220 Burr Oak Lodge Rd, Glouster, OH 45732

Specifications:

· Open shelter with treated 6x6 post construction that is 12’ x 12’ exterior dimensions

· Hip roof with minimum 3 ft overhang on all sides to keep hammock sleepers dry.

· Wood deck 14’ x 14’ constructed of treated lumber

· Metal for roof – 26 gauge minimum.

· Roof color – Dark Brown

· Awarded supplier to obtain applicable building permits and coordinate inspections with the Ohio Department of Commerce.

· Supplier to provide stamped plans with as-built records including engineer stamped as-built drawings.

· All exterior lumber to be stained a Sherwin Williams semi-transparent stain – color chosen by owner.

· Work to be completed as soon as possible, and no later than April 30, 2026.

Federal Participation Disclosure – This project will be partially funded with Federal funds from the United States Department of Commerce, Economic Development Administration and therefore is subject to the Federal laws, regulations, and obligations of the program- Award 06-79-06421.

Contractors must comply with the Davis-Bacon Act because the federal program funding this project is subject to Davis-Bacon. Please see the attached Wage Determination. Contracts in excess of $100,000 are also subject to the Contract Work Hours and Safety Standards Act. See program terms and conditions for additional federal requirements.

Buy America Provision - To the greatest extent practicable, contractors are encouraged to purchase American-made equipment and products with funding provided under EDA financial assistance.

Please also see the attached Required Federal Contract Provisions for additional guidance.

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit the Burr Oak Scout Camp – MUST call ahead and leave message to confirm visit – Jerry Pollock (740) 891-1753 or Phil Melillo (740) 447-2985.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. The invoice must be in PDF or JPEG format.

2. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

3. Supplier full name as it appears on your PO.

4. The Ship to and/or service facility name and full address

5. Unique invoice number

6. Date of service or date work was completed.

7. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

8. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

9. No State of Ohio sales tax

10. Remit to address must match our records for payment.

11. This PO is only valid for the goods and/or services received through June 30, 2027.

12. Any goods/services received after June 30, 2027 will require a new PO.

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