UNITED PIPING INC - JOFOC.doc

SEQ CHAPTER \h \r 1JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION Pursuant to the Federal Acquisition Regulation (FAR), Part 6.302-1(a) (1) and 6.302-1(a)(2), and the Bureau of Prisons Acquisition Policy, Subpart, 6.304(a), the Federal Bureau of Prisons has determined that the use of other than full and open competitive procedures is justified for this procurement action. The following is supporting documentation in accordance with FAR Subpart 6.303-2 (Content).

1.

Agency:

Department of Justice

Federal Bureau of Prisons

Federal Correctional Complex (FCC Yazoo City)

2225 Haley Barbour Parkway

Yazoo City, Mississippi

2.

Nature and/or Description of Action Being Taken:

FCC Yazoo City has a requirement for the fire sprinkler system. United Piping, Inc. is the local, sole source provider for replacing the electric fire pump controller at the complex.

United Piping, Inc is the only sole source provider within this geographical area that Can provide this type of requirement. Due to the rural location of FCC Yazoo City, United Piping, Inc is the only, responsible, approved provider that can replace the electric fire pump controller at FCC Yazoo City. This procurement for parts, services, and installation will be acquired as a sole source.

3.

Description of supplies or services required to meet the agency’s needs:

FCC Yazoo City requires parts, services, and installation for the fire sprinkler system at the complex. United Piping, Inc. is the local, sole source provider for this type of procurement. The estimated cost for this requirement is $30,050.00. This sole source provider is the only company within this geographical area that can replace the electric fire pump controller at FCC Yazoo City. At this time, United Piping, Inc. is the only responsible vendor that can satisfy the specified requirement and remedy the repair of the fire sprinkler system at FCC Yazoo City.

4.

Statutory Authority permitting other than full and open competition:

41 U.S.C. 253 (c) (1) OR 10 U.S.C. 2304 (c) (1), One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirement

5.

Determination that the nature of the acquisition requires use of the authority cited:

FCC Yazoo City has a requirement for the fire sprinkler system. United Piping, Inc. is the local, sole source provider for replacing the electric fire pump controller at the complex.

United Piping, Inc is the only sole source provider within this geographical area that

Can provide this type of requirement. Due to the rural location of FCC Yazoo City, United Piping, Inc is the only, responsible, approved provider that can replace the electric fire pump controller at FCC Yazoo City. This procurement for parts, services, and installation will be acquired as a sole source. It is in the best interest of the government to procure this type of requirement from United Piping, Inc. United Piping, Inc. is the only responsible source that can satisfy the agency’s requirement; provide services within the agency’s local geographical area; and accommodate the needs of the institution/complex in a timely and reasonable manner.

6.

Efforts made to solicit from as many potential sources as practical, including whether a notice was or will be publicized:

Due to the unique requirements of this acquisition, A Special Notice to negotiate on a sole source basis was solicited on www.SAM.gov (formerly FedBizOpps) for this type of requirement with United Piping, Inc. Other vendors were available via e-mail and internet search, but they were unable to accommodate and provide the parts, services, and installation needed for the fire sprinkler system at FCC Yazoo City. FCC-Yazoo City has previously used United Piping, Inc. as a primary vendor for past requirements regarding fire sprinkler services at the complex.

7.

Contracting Officer Determination that the cost to the Government will be fair and reasonable:

The contracting officer determined that the anticipated cost to the government is fair and reasonable. The price being offered by the vendor is considered to be fair and reasonable, because it coincides with the prevailing rates offered to the community.

8.

Description of the Market Research Conducted:

A market survey was not conducted.

9.

Other facts supporting the use of other than full and open competition:

Due to the rural location of FCC Yazoo City, it is extremely difficult procuring parts, services, and installation for replacing the electric fire pump controller at the complex. It is in the best interest of the government to award this procurement for services in an expedient manner using Other than Full and Open Competition.

10.

List of sources expressing in writing interest in the acquisition:

Due to the unique requirement of this acquisition, there were no other sources contacted.

11.

Action taken, if any, to remove or overcome any barriers to competition:

The Contracting Officer has determined that this type of procurement is rare and/or limited due to United Piping, Inc. being the only responsible source that provides parts, services, and installation for replacing the electric fire pump controller at the complex. FCC Yazoo City is located in a rural location which makes it difficult to find responsible vendor within the geographical location to provide parts, services, and installation for this type of requirement. Market research will continue to be conducted to ascertain the availability of other sources for competition for future acquisitions.

Certifications and approvals:

I certify that the above justification is accurate and complete to the best of my knowledge and belief:

Requested by:

Carlos Tate, Contract Specialist

Date