Unimac_Laundry_Sales_and_Service__11_.pdf

ADOC Laundry Sales and Service

Purpose:

To establish an agreement for UniMac Laundry Sales and Service for the Alabama Department of Corrections (ADOC).

Supplier must be an authorized distributor of UniMac and Alliance Corporation products.

**Documentation confirming supplier as an authorized distributor must be attached to the bid or it may be rejected**

Bidding Instructions:

Supplier to enter zero (0.00) for Lines 1, 2, and 5. These lines are to be quoted after the award and will not be part of the evaluation.

Supplier to enter a unit price for Lines 3 and 4.

Pricing:

Bid price(s) must be firm for One Year and/or Period Covered.

Award:

Award will be made all or none to the lowest acceptable bidder meeting all specifications and offering the lowest overall price for Lines 3 and 4.

Quote Requirement:

All quotes to ADOC shall include the description of order (per item) with the current manufacturer’s suggested retail price (MSRP) and the discounted price included on each quote.

An awarded supplier may offer additional volume discounts for large quantity purchases.

Installation Information:

Installation will not be a separate charge. This must be included in the equipment pricing.

Delivery and installation must be to factory specifications by local Alliance Laundry Systems distributor.

Standard installation must include delivery, set in place, bolt/level/grout, etc. If removal and disposal of an old machine is required, it must be included in quoted price.

Freight:

The supplier is liable for risk or loss or damage to the merchandise up to the destination.

Quantity:

The exact quantity or usage is not known. Orders will be placed on an as needed basis by ADOC, and purchase order (PO) will give complete shipping instructions. Shipping will be statewide.

Materials, Supplies or Equipment:

All materials, supplies or equipment being bid and delivered to the State shall be new, unused, of recent manufacture, first class in every respect, and suitable for their intended purpose.

Warranty Information Equipment shall be warranted for all new equipment: Warranty shall be for 3 years on all parts, 5 years on the frame, basket, shaft, bearings, and seals. Warranty shall cover all parts, labor and freight cost associated with repairs and/or replacement of defective equipment. The warranty shall commence on the date the equipment is put into service by the using agency. Supplier will use whatever means required to facilitate this warranty and will ensure total satisfactory performance to the agency.

Delivery Time Frame:

All items ordered must be delivered to the “Ship To” address shown on the P.O. within thirty (30) days of supplier’s receipt of order.

No deliveries are accepted on weekends nor State holidays.

ADOC Security Requirements:

All persons entering a prison is subject to a search of their person and/or personal items. Search may be frisk searches, searches by metal detectors or searches by narcotics detection canines.

No person who appears to be under the influence of drugs or alcohol or who is otherwise impaired will be allowed entry into a prison.

ADOC reserves the right to deny entrance to or remove from any facility anyone who is suspected of breach of security for failure to follow published rules, regulation, or procedures.

ADOC Delivery Information:

Deliveries arriving at inappropriate times, as determined by the Warden of the facility, are subject to be delayed and may be refused at the Warden’s discretion. Re-delivery at an appropriate time will be at Supplier’s expense.