Underground Storage Tank Compliance Matrix.xlsx

XLSX spreadsheet 36 KB Posted Nov 21, 2025

Attached to: H391--Underground Storage Inspection & Maintenance Federal contract opportunity
Solicitation number: 36C25026Q0075
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10

About this file

Written by GovTribe AI · Nov 21, 2025

The provided files are Underground Storage Tank (UST) Inventory Worksheets for two Veterans Affairs (VA) healthcare facilities located in Marion and Fort Wayne, Indiana. The documents detail comprehensive compliance matrices for six underground storage tanks at Marion and four underground tanks at Fort Wayne, including specifics on tank types, product types, installation dates, and regulatory compliance requirements. Both facilities have double-walled fiberglass tanks storing diesel and gasoline for purposes such as emergency generators, on-site boilers, and vehicle/equipment fueling.

The related federal contract opportunity (Solicitation No. 36C25026Q0075) is a small business set-aside procurement for underground and above-ground storage tank inspection and maintenance services at these VA Northern Indiana Healthcare System campuses. The solicitation is being conducted under Federal Acquisition Regulation (FAR) Parts 12 and 13, with questions due by November 28, 2025, at 1 PM EDT, and quotes due by December 5, 2025, at 1 PM EDT. The procurement is specifically for the VA Veterans Health Administration's Veterans Integrated Service Network 10, focusing on comprehensive tank inspection, testing, and maintenance services.

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Other files for this federal contract opportunity

Other files attached to H391--Underground Storage Inspection & Maintenance, newest first.
File	Type	Posted
36C25026Q0075 0001.pdf	PDF	Dec 2, 2025
Reference Table 1 - UST Services.pdf	PDF	Nov 21, 2025
36C25026Q0075.pdf	PDF	Nov 21, 2025
36C25026Q0075_2.docx	DOCX document	Nov 21, 2025

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UST-Inventory_M

MARION UNDERGROUND STORAGE TANK PROGRAM

STANDARD WORKSHEET

IDEM Facility ID Number: 6971
		Last Notification Accepted:	5/16/24
Notification UST Number	1	2	3	4	5	6
Owner UST Number	B76-1 (East Tank)	B76-1 (West Tank)	B5	B175	B55	18
Basic Information
Location	Outside Bldg. 76 (south side)	Outside Bldg. 76 (south side)	Outside Bldg. 5 (south side)	Outside Bldg. 138/175 (north side)	Outside Bldg. 55 (south side)	Formerly Outside Bldg. 18
Product Type	No. 2 Fuel Oil	No. 2 Fuel Oil	Diesel	Diesel	Gasoline	Diesel
Purpose	Fuel for On-site Boilers	Fuel for Emergency Generator	Fuel for Emergency Generator	Fuel for Emergency Generator	Vehicle/Equipment Fueling	Fuel for Emergency Generator
Status	Active	Active	Temporarily Closed - Emptied	Active	Temporarily Closed - Emptied	Closed
Installation Date	10/16/13	10/16/13	7/15/92	9/28/93	6/8/92	8/6/92
Responsible Person
Responsible VANIHCS Personnel	Boiler Plant Manager	Boiler Plant Manager	Maintanence & Operations Section	Maintanence & Operations Section	Maintanence & Operations Section
Regulatory Applicability
Indiana UST Program	Not Regulated - Exempt from definition of "underground storage tank" and therefore the requirements under Indiana's UST program [see 329 IAC 9-1-1(c), which incorporates by reference the definitions from 40 CFR 280.12].	Not Regulated - Exempt from definition of "underground storage tank" and therefore the requirements under Indiana's UST program [see 329 IAC 9-1-1(c), which incorporates by reference the definitions from 40 CFR 280.12].	Not Regulated - Tank emptied. No longer subject to the technical requirements outlined in Subpart C and D. (40 CFR 280.70(a)). Vent lines must remain open and functional. All other lines, pumps, manways, and ancillary equipment must be capped and secured.	Fully Regulated - Subject to all technical requirements outlined in Subpart D of 40 CFR 280. [incorporating by reference 40 CFR 280.10(a)(1)(ii)].	Not Regulated - Tank emptied. No longer subject to the technical requirements outlined in Subpart C and D. (40 CFR 280.70(a)). Vent lines must remain open and functional. All other lines, pumps, manways, and ancillary equipment must be capped and secured.	Not Regulated - Permanently removed from ground on September 16, 2013.
SPCC Plan	Regulated - Subject to SPCC requirements since USTs "used for storing heating oil for consumptive use on the premises where stored" are exempt from the definition of "underground storage tank" under 329 IAC 9-1-1(c) [incorporating by reference 40 CFR 280.12].	Regulated - Subject to SPCC requirements since USTs "used for storing heating oil for consumptive use on the premises where stored" are exempt from the definition of "underground storage tank" under 329 IAC 9-1-1(c) [incorporating by reference 40 CFR 280.12].	Not Regulated - Exempt from SPCC requirements under 40 CFR 112.1(b)(3) due to being defined as "permanently closed".	Not Regulated - Exempt from SPCC requirements under 40 CFR 112.1(d)(2)(i) due to being subject to all the technical requirements under Indiana's UST program.	Not Regulated - Exempt from SPCC requirements under 40 CFR 112.1(b)(3) due to being defined as "permanently closed".	Not Regulated - Permanently removed from ground on September 16, 2013.
Tank Information
Type	Double-walled	Double-walled	Double-walled	Double-walled	Double-walled	Double-walled
Material	Fiberglass	Fiberglass	Fiberglass	Fiberglass	Fiberglass	Fiberglass
Capatible w/ Product Type Stored	Yes	Yes	Yes	Yes	Yes
Nominal Capacity (gallons)	30,000	30,000	1,000	15,000	10,000	10,000
Compartmented / Manifolded?	No	No	No	No	No
Corrosion Protection	Non-corrodible Material	Non-corrodible Material	Non-corrodible Material	Non-corrodible Material	Non-corrodible Material
Piping Information
Type	European Suction	European Suction	American Suction	European Suction	European Suction	American Suction
	Double-walled	Double-walled	Double-walled	Double-walled	Double-walled	Double-walled
Material	Fiberglass	Fiberglass	Flexible Composite	Flexible Composite	Flexible Composite	Fiberglass
Manufacturer			Franklin Electric	Franklin Electric
Model			APT XP	APT XP
Date Piping Installed / Repaired			9/18/19	9/18/19
Corrosion Protection	Non-corrodible Material	Non-corrodible Material	Non-corrodible Material	Non-corrodible Material	Non-corrodible Material
Piping Repairs	Must be repaired in accordance with manufacturer's specifications [40 CFR 280.33(c)]	Must be repaired in accordance with manufacturer's specifications [40 CFR 280.33(c)]	Must be repaired in accordance with manufacturer's specifications [40 CFR 280.33(c)]	Must be repaired in accordance with manufacturer's specifications [40 CFR 280.33(c)]	Must be repaired in accordance with manufacturer's specifications [40 CFR 280.33(c)]
Notes	After April 11, 2016, if a facility repairs 50% or more piping in a single piping run, entire piping run must be removed and secondarily contained piping must be installed.
Release Detection Information
Equipment	INCON Franklin Fueling Systems TS-550 with Probes	INCON Franklin Fueling Systems TS-550 with Probes	Veeder Root TLS4 (Tank Emptied)	Veeder Root TLS4	Veeder Root TLS4 (Tank Emptied)
Primary UST Release Detection [40 CFR 280.43]				ATG Continuous Statistical Leak Detection (CSLD)
Secondary UST Release Detection [40 CFR 280.43]				ATG Interstitiual Monitoring
Primary Piping Release Detection [40 CFR 280.44]				ATG Continuous In-Tank Leak Detection (CITLDS)
Secondary Piping Release Detection [40 CFR 280.44]				3-year Line Tightness Testing
Notes			Not required - tank emptied and temporarily closed.		Not required - tank emptied and temporarily closed.
Release Detection Inspection/Testing Requirements
Annual Operation Testing				At least annually, check release detection equipment for proper operation. [40 CFR 280.40(a)(3)]

Automatic tank gauge and other controllers: test the alarms, verify system configuration, and test battery backup.

Probes and sensors: inspect for residual buildup, ensure floats move freely, ensure shaft is not damaged, ensure cables are free of kinks and breaks, and test alarm operability and communication with controller.

Automatic line leak detector: ensure the device activates (alarms, restricts flow, or shuts off flow) within an hour when simulating a release equivalent to 3 gallons per hour to 10 pounds per square inch

Vacuum pumps and pressure gauges: Ensure proper communication with sensors and controller

Hand-held electronic sampling equipment associated with groundwater and vapor monitoring: ensure device operates properly.

Annual Test Requirements for Release Detection Components	The following code of practice must be used to comply with paragraph (a)(3) of this section: Petroleum Equipment Institute Publication RP1200, “Recommended Practices for the Testing and Verification of Spill, Overfill, Leak Detection and Secondary Containment Equipment at UST Facilities”.
Walkthrough Inspection	Every 30 days check to make sure the release detection equipment is operating with no alarms or other unusual operating conditions present; and ensure records of release detection testing are reviewed and current [40 CFR 280.36(a)(1)(i)(B)]

Annually check any hand held release detection equipment such as tank gauge sticks for operability and serviceability; [40 CFR 280.36(a)(1)(ii)(B)]

Annually check sumps (used for release detection) for damage, leaks to the containment area, or releases to the environment; and remove liquid or debris. Double walled containment sumps with interstitial monitoring to check for a leak in the intersitial area. [40 CFR 280.36(a)(1)(ii)(A)]

Line tightness testing for Suction Piping	A line tightness test must be conducted at least every 3 years and a periodic test of piping may be conducted only if it can detect a 0.1 gallon per hour leak rate at one and one-half times the operating pressure. [40 CFR 280.41(b)(1)(ii)]
Tightness Testing for Sumps Used in Release Detection Monitoring	Test every 3 years to ensure equipment is liquid tight by using vacuum, pressure, or liquid testing. [40 CFR 280.35(a)(1)(ii)]
Tightness Testing of Repairs	All repairs to underground storage tanks and piping must be tightness tested in accordance with 40 CFR §280.43(c) and 280.44(b) within 30 days following the date of the completion of the repair UNLESS:

1. The repaired tank is internally inspected in accordance with a code of practice developed by a nationally recognized association or an independent testing laboratory

2. The repaired portion of the UST system is monitored monthly for releases in accordance with a method specified in 40 CFR 280.43(d) through (i)

Recordkeeping				Release detection monitoring results - keep for 1 year [40 CFR 280.45(b)]
				Annual operation test records - keep for 3 year. Records must include a list of each area checked, whether each area checked was acceptable or needed action taken, and a description of actions taken to correct an issue. [40 CFR 280.45(b)(1)]
				Walkthrough inspections records - keep for 1 year. Records must include a list of each area checked, whether each area checked was acceptable or needed action taken, and a description of actions taken to correct an issue. [40 CFR 280.36(b)]
				Tank Tightness Test Results - Until the next test. [40 CFR 280.45(b)(2)]
				Containment sump tightness testing records - keep for 3 years. [40 CFR 280.45(b)(1)]
				Manufacturer's Information (i.e. performance claim & maintenance schedules) - keep for 5 years after installation.
				Calibration/maintenance/repair records - keep for 1 year after the servicing work is completed.
Spill Protection Information
Equipment	Spill Catchment Basin (single walled)	Spill Catchment Basin (single walled)	Spill Catchment Basin (single walled)	Spill Catchment Basin (double walled)	Spill Catchment Basin (single walled)
Date Installed			2/1/09	5/1/10
Manufacturer			Franklin Electric	EMCO	OPW
Model			EBW 705-54X	A1004EVR-317SS	1C-2105
Periodic Testing			Not required - tank emptied and temporarily closed.	Test every 3 years to ensure equipment is liquid tight by using vacuum, pressure, or liquid testing. [40 CFR 280.35(a)(1)]	Not required - tank emptied and temporarily closed.
Walkthrough Inspection				Every 30 days visually check for: Damage and remove liquid or debris; check for and remove obstructions in the fill pipe; and check the fill cap to make sure it is securely on the fill pipe. For double-walled spill prevention equipment with interstitial monitoring, check for a leak in the interstitial area. [40 CFR 280.36(a)(1)(i)(A)]
Recordkeeping				Spill Protection testing records - keep for 3 years. [40 CFR 280.35(c)(1)]
				Documentation showing spill prevention equipment and containment sumps used for interstitial monitoring of piping is double-walled and the integrity of both walls is periodically monitored: Keep for as long as periodic measuring is conducted. [40 CFR 280.35(c)(2)]***
				Records of maintenance, repair, and calibration of on-site release detection equipment: One year after servicing is complete. [40 CFR 280.45(c)]
				Walkthrough inspection records - keep for 1 year. Records must include a list of each area checked, whether each area checked was acceptable or needed action taken, a description of actions taken to correct an issue, and delivery records if spill prevention equipment is checked less frequently than every 30 days due to infrequent deliveries. [40 CFR 280.36(b)]
Overfill Prevention Information
Primary Overfill Prevention Equipment			Auto Shutoff / Flapper	Auto Shutoff / Flapper	Auto Shutoff / Flapper
Date Installed
Manufacturer			OPW	OPW
Model			71SO	71SO
Secondary Overfill Prevention Equipment			N/A	N/A	N/A
Under Dispenser Containment Present?			No	No	Yes - Not Testable
Periodic Testing				Test every 3 years to ensure equipment is set to activates at the correct level and will activate when the regulated substance reaches that level. [40 CFR 280.35(a)(2)]
Recordkeeping				Overfill Prevention Equipment test records - keep for 3 years. [40 CFR 280.35(c)(1)]
Operation and Maintenance
Walkthrough Inspection				Conducted in conjuntion with monthly release, spill equipment, and overfill walkthrough inspections.

Facility to utilize Petroleum Equipment Institute Recommended Practice RP 900, "Recommended Practices for the Inspection and Maintenance of UST Systems" form to comply with 40 CFR 280.36(a)(2).

Operator Training Requirements
Designated Operators	All owners and operators of UST systems must ensure they have designated Class A, Class B, and Class C operators.

-At least one Class A and one Class B operator for each UST or group of USTs at a facility; [40 CFR 280.241(a)]

Class A and Class B operators designated after October 13, 2018 must meet requirements in § 280.242 within 30 days of assuming duties.

-Each individual who meets the definition of Class C operator at the UST facility as a Class C operator.

Class C operators designated after October 13, 2018 must be trained before assuming duties of a Class C operator

Retraining Requirements	Operators may need to be retrained if the UST system is not in compliance. [40 CFR 280.244]
Recordkeeping	For as long as the operated is designated at the facility. [40 CFR 280.34(b)(9)]
Other Recordkeeping
Repair Records	Maintain until the UST is permanently closed or undergoes a change-in-service. [40 CFR 280.71)
Tank Closure Records	Records of the site assessment results required for permanent closure: 3 Years after closing an UST. [40 CFR 280.74]
Training Records	A list of currently designated operators trained for each facility and proof of training or retraining for each operator. [40 CFR 280.245]
Notification Records	(1) Notification for all UST systems (§ 280.22), which includes certification of installation for new UST systems (§ 280.20(e)) and notification when any person assumes ownership of an UST system (§ 280.22(b));

(2) Notification prior to UST systems switching to certain regulated substances (§ 280.32(b));

(3) Reports of all releases including suspected releases (§ 280.50), spills and overfills (§ 280.53), and confirmed releases (§ 280.61);

(4) Corrective actions planned or taken including initial abatement measures (§ 280.62), initial site characterization (§ 280.63), free product removal (§ 280.64), investigation of soil and groundwater cleanup (§ 280.65), and corrective action plan (§ 280.66); and

(5) A notification before permanent closure or change-in-service (§ 280.71).

Compatibility Documentation Owners and operators must use an UST system made of or lined with materials that are compatible with the substance stored in the UST system.

Demonstrate compatibility of the UST system (including the tank, piping, containment sumps, pumping equipment, release detection equipment, spill equipment, and overfill equipment). Owners and operators may demonstrate compatibility of the UST system by using one of the following options:

(i) Certification or listing of UST system equipment or components by a nationally recognized, independent testing laboratory for use with the regulated substance stored; or

(ii) Equipment or component manufacturer approval. The manufacturer's approval must be in writing, indicate an affirmative statement of compatibility, specify the range of biofuel blends the equipment or component is compatible with, and be from the equipment or component manufacturer. [40 CFR 280.32] Gray areas = Not Applicable Red areas = Missing Information

&"Times New Roman,Regular"&10&P

&"Times New Roman,Regular"&10Environmental Management System: Facility Reporting Matrix Worksheet

UNCONTROLLED WHEN PRINTED

&"Times New Roman,Regular"&10Environmental Management System: Facility Reporting Matrix Worksheet

UNCONTROLLED WHEN PRINTED

UST-Inventory_FW

FORT WAYNE UNDERGROUND STORAGE TANK PROGRAM

STANDARD WORKSHEET

IDEM Facility ID Number: 18029
	Last Notification Accepted:	3/13/24
Notification UST Number	1	2	3	4
Owner UST Number	Diesel East	Diesel West	Gasoline	B16 Gen
Basic Information
Location	Outside Bldg. 2 (Boiler Plant)	Outside Bldg. 2 (Boiler Plant)	Outside Bldg. 2 (Boiler Plant)	Outside Bldg. 16
Product Type	Diesel	Diesel	Gasoline	Diesel
Purpose	Fuel for On-site Boilers and Emergency Generator	Fuel for On-site Boilers and Emergency Generator	Vehicle/Equipment Fueling	Fuel for Emergency Generator
Status	Active	Active	Active	Active
Installation Date	12/1/98	12/1/98	8/1/94	1/1/82
Responsible Person
Responsible VANIHCS Personnel	Maintanence & Operations Section	Maintanence & Operations Section	Maintanence & Operations Section	Maintanence & Operations Section
Regulatory Applicability
Indiana UST Program	Fully Regulated - Subject to all technical requirements under Indiana's UST program (329 IAC Art. 9).	Fully Regulated - Subject to all technical requirements under Indiana's UST program (329 IAC Art. 9).	Fully Regulated - Subject to all technical requirements under Indiana's UST program (329 IAC Art. 9).	Fully Regulated - Subject to all technical requirements outlined in Subpart D of 40 CFR 280. [incorporating by reference 40 CFR 280.10(a)(1)(ii)].
SPCC Plan	Not Regulated - Exempt from SPCC requirements under 40 CFR 112.1(d)(2)(i) due to being subject to all the technical requirements under Indiana's UST program.	Not Regulated - Exempt from SPCC requirements under 40 CFR 112.1(d)(2)(i) due to being subject to all the technical requirements under Indiana's UST program.	Not Regulated - Exempt from SPCC requirements under 40 CFR 112.1(d)(2)(i) due to being subject to all the technical requirements under Indiana's UST program.	Not Regulated - Exempt from SPCC requirements under 40 CFR 112.1(d)(2)(i) due to being subject to all the technical requirements under Indiana's UST program.
Tank Information
Type	Double-walled	Double-walled	Double-walled	Double-walled
Material	Fiberglass	Fiberglass	Fiberglass	Fiberglass
Capatible w/Product Type Stored	Yes	Yes	Yes	Yes
Nominal Capacity (gallons)	12,000	12,000	1,000	2,000
Compartmented / Manifolded?	No	No	No	No
Corrosion Protection	Non-corrodible Material	Non-corrodible Material	Non-corrodible Material	Non-corrodible Material
Piping Information
Type	European Suction	Pressurized	Pressurized	European Suction
	Double-walled	Double-walled	Double-walled	Double-walled
Material	Flexible Composite	Flexible Composite	Flexible Composite	Flexible Composite
Manufacturer	OPW	OPW	OPW	OPW
Model	FlexWorks	FlexWorks	FlexWorks	FlexWorks
Date Piping Installed / Repaired	10/1/23	10/1/23	10/1/23	8/1/09
Corrosion Protection	Non-corrodible Material	Non-corrodible Material	Non-corrodible Material	Non-corrodible Material
Under Dispenser Containment Present?	No	No	Yes - Testable	No
Manufacturer			OPW
Date Installed			10/1/23
Submersible Turbine Pump Present?	No	Yes - Testable	Yes - Testable	No
Manufacturer		FE Petro 3/4 HP	FE Petro 3/4 HP
Date Installed		10/01/2023	10/01/2023
Piping Repairs	Must be repaired in accordance with manufacturer's specifications [40 CFR 280.33(c)]	Must be repaired in accordance with manufacturer's specifications [40 CFR 280.33(c)]	Must be repaired in accordance with manufacturer's specifications [40 CFR 280.33(c)]	Must be repaired in accordance with manufacturer's specifications [40 CFR 280.33(c)]
Notes	After April 11, 2016, if a facility repairs 50% or more piping in a single piping run, entire piping run must be removed and secondarily contained piping must be installed.
Release Detection Information
Equipment	INCON Franklin Fueling Systems TS-550 evo with Probes (installed 11/2013)	INCON Franklin Fueling Systems TS-550 evo with Probes (installed 11/2013)	INCON Franklin Fueling Systems TS-550 evo with Probes (installed 11/2013)	INCON Franklin Fueling Systems TS-550 evo with Probes (installed 11/2013)
Primary UST Release Detection [40 CFR 280.43]	ATG Continuous Statistical Leak Detection (CSLD)	ATG Continuous Statistical Leak Detection (CSLD)	ATG Continuous Statistical Leak Detection (CSLD)	ATG Continuous Statistical Leak Detection (CSLD)
Secondary UST Release Detection [40 CFR 280.43]	ATG Interstitial Monitoring	ATG Interstitial Monitoring	ATG Interstitial Monitoring	ATG Interstitial Monitoring
Model (Probes)	FMP-EIS	FMP-EIS	FMP-EIS	FMP-EIS
Primary Piping Release Detection [40 CFR 280.44]	Not required. [40 CFR 280.41(b)(1)(ii)]	Annual Line Tightness Testing	Annual Line Tightness Testing	Not required. [40 CFR 280.41(b)(1)(ii)]
Secondary Piping Release Detection [40 CFR 280.44]	None Required (Safe Suction)	ELLD w/Annual Testing	ELLD w/Annual Testing	None Required (Safe Suction)
Manufacturer		Vaporless	FE Petro
Model		99 LD-2000	STP-MLD-SGL
Notes		Automatic Line Leak Detectors: Methods which alert the operator to the presence of a leak by restricting or shutting off the flow of regulated substances through piping or triggering an audible or visual alarm may be used only if they detect leaks of 3 gallons per hour at 10 pounds per square inch line pressure within 1 hour. [40 CFR 280.44(a)]	Automatic Line Leak Detectors: Methods which alert the operator to the presence of a leak by restricting or shutting off the flow of regulated substances through piping or triggering an audible or visual alarm may be used only if they detect leaks of 3 gallons per hour at 10 pounds per square inch line pressure within 1 hour. [40 CFR 280.44(a)]
Repairs	Repairs to secondary containment areas of tanks, piping, and containment sumps used for interstitual monitoring must have the secondary containment tested for tightness within 30 days following the date of repair. Except if the repair is internally inspected in accordance with a code of practice or the repaired portion is monitored monthly for releases. [40 CFR 280.33(d)]
Release Detection Inspections/Testing Requirements
Annual Operation Testing	At least annually, check release detection equipment for proper operation. [40 CFR 280.40(a)(3)]

Automatic tank gauge and other controllers: test the alarms, verify system configuration, and test battery backup.

Annual Test Requirements for Release Detection Components	The following code of practice must be used to comply with paragraph (a)(3) of this section: Petroleum Equipment Institute Publication RP1200, “Recommended Practices for the Testing and Verification of Spill, Overfill, Leak Detection and Secondary Containment Equipment at UST Facilities”.
Walkthrough Inspection	Every 30 days check to make sure the release detection equipment is operating with no alarms or other unusual operating conditions present; and ensure records of release detection testing are reviewed and current [40 CFR 280.36(a)(1)(i)(B)]

Annually check any hand held release detection equipment such as tank gauge sticks for operability and serviceability; [40 CFR 280.36(a)(1)(ii)(B)]

Line tightness testing for Piping	Not required for Safe Suction piping.	Pressurized Piping line tightness testing is satisfied through interstitual monitoring, if designed to detect a release from any portion of the underground piping, if not, an annual tightness test will need conducted. [40 CFR 280.41(b)(1)(i)(B)]	Pressurized Piping line tightness testing is satisfied through interstitual monitoring, if designed to detect a release from any portion of the underground piping, if not, an annual tightness test will need conducted. [40 CFR 280.41(b)(1)(i)(B)]	Not required for Safe Suction piping.
Tightness Testing of Repairs	All repairs to underground storage tanks and piping must be tightness tested in accordance with 40 CFR §280.43(c) and 280.44(b) within 30 days following the date of the completion of the repair UNLESS:

1. The repaired tank is internally inspected in accordance with a code of practice developed by a nationally recognized association or an independent testing laboratory

2. The repaired portion of the UST system is monitored monthly for releases in accordance with a method specified in 40 CFR 280.43(d) through (i)

Recordkeeping	Release detection monitoring results - keep for 1 year [40 CFR 280.45(b)]
	Annual operation test records - keep for 3 year. Records must include a list of each area checked, whether each area checked was acceptable or needed action taken, and a description of actions taken to correct an issue. [40 CFR 280.45(b)(1)]
	Walkthrough inspections records - keep for 1 year. Records must include a list of each area checked, whether each area checked was acceptable or needed action taken, and a description of actions taken to correct an issue. [40 CFR 280.36(b)]
	Tank Tightness Test Results - Until the next test. [40 CFR 280.45(b)(2)]
	Containment sump tightness testing records - keep for 3 years. [40 CFR 280.45(b)(1)]
	Manufacturer's Information (i.e. performance claim & maintenance schedules) - keep for 5 years after installation.
	Calibration/maintenance/repair records - keep for 1 year after the servicing work is completed.
Spill Protection Information
Equipment	Secondary Contained Spill Bucket (double walled)	Secondary Contained Spill Bucket (double walled)	Secondary Contained Spill Bucket (double walled)	Secondary Contained Spill Bucket (double walled)
Date Installed	10/1/23	10/1/23	10/1/23	8/1/09
Manufacturer	OPW	OPW	OPW	OPW
Model	1-2105	1-2105	1-2105
Periodic Testing	Test every 3 years to ensure equipment is liquid tight by using vacuum, pressure, or liquid testing. [40 CFR 280.35(a)(1)]
Walkthrough Inspection	Every 30 days visually check for: Damage and remove liquid or debris; check for and remove obstructions in the fill pipe; and check the fill cap to make sure it is securely on the fill pipe. For double-walled spill prevention equipment with interstitial monitoring, check for a leak in the interstitial area. [40 CFR 280.36(a)(1)(i)(A)]
Spill Equipment Repairs	Within 30 days following any repair to spill equipment, the repaired spill equipment must be tested or inspected to ensure equipment is operating properly and will prevent released to the environment. [40 CFR 280.33(f)]
Recordkeeping	Spill Protection testing records - keep for 3 years. [40 CFR 280.35(c)(1)]
	Documentation showing spill prevention equipment and containment sumps used for interstitial monitoring of piping is double-walled and the integrity of both walls is periodically monitored: Keep for as long as periodic measuring is conducted. [40 CFR 280.35(c)(2)]***
	Records of maintenance, repair, and calibration of on-site release detection equipment: One year after servicing is complete. [40 CFR 280.45(c)]
	Walkthrough inspection records - keep for 1 year. Records must include a list of each area checked, whether each area checked was acceptable or needed action taken, a description of actions taken to correct an issue, and delivery records if spill prevention equipment is checked less frequently than every 30 days due to infrequent deliveries. [40 CFR 280.36(b)]
Overfill Prevention Information
Primary Overfill Prevention Equipment	Auto Shutoff / Flapper	Auto Shutoff / Flapper	Auto Shutoff / Flapper	Auto Shutoff / Flapper
Date Installed	10/01/2023	10/01/2023	10/01/2023	08/01/2009
Manufacturer	OPW	OPW	OPW
Model	61SO	61SOC	61SO
Secondary Overfill Prevention Equipment	Overfill Alarm (ATG)	Overfill Alarm (ATG)	Overfill Alarm (ATG)	Overfill Alarm (ATG)
Periodic Testing	Test every 3 years to ensure equipment is set to activates at the correct level and will activate when the regulated substance reaches that level. [40 CFR 280.35(a)(2)]
Overfill Prevention Equipment Repairs	Within 30 days following any repair to spill equipment, the repaired spill equipment must be tested or inspected to ensure equipment is set to activate at the correct level and will activate when the regulated substance reaches that level [40 CFR 280.33(f)]
Recordkeeping	Overfill Prevention Equipment test records - keep for 3 years. [40 CFR 280.35(c)(1)]
Operation and Maintenance
Walkthrough Inspection	Conducted in conjuntion with monthly release, spill equipment, and overfill walkthrough inspections.

Facility to utilize Petroleum Equipment Institute Recommended Practice RP 900, "Recommended Practices for the Inspection and Maintenance of UST Systems" form to comply with 40 CFR 280.36(a)(2).

Operator Training Requirements
Designated Operators	All owners and operators of UST systems must ensure they have designated Class A, Class B, and Class C operators.

-At least one Class A and one Class B operator for each UST or group of USTs at a facility; [40 CFR 280.241(a)]

Class A and Class B operators designated after October 13, 2018 must meet requirements in § 280.242 within 30 days of assuming duties.

-Each individual who meets the definition of Class C operator at the UST facility as a Class C operator.

Class C operators designated after October 13, 2018 must be trained before assuming duties of a Class C operator

Retraining Requirements	Operators may need to be retrained if the UST system is not in compliance. [40 CFR 280.244]
Recordkeeping	For as long as the operated is designated at the facility. [40 CFR 280.34(b)(9)]
Other Recordkeeping
Repair Records	Maintain until the UST is permanently closed or undergoes a change-in-service. [40 CFR 280.71)
Tank Closure Records	Records of the site assessment results required for permanent closure: 3 Years after closing an UST. [40 CFR 280.74]
Training Records	A list of currently designated operators trained for each facility and proof of training or retraining for each operator. [40 CFR 280.245]
Notification Records	(1) Notification for all UST systems (§ 280.22), which includes certification of installation for new UST systems (§ 280.20(e)) and notification when any person assumes ownership of an UST system (§ 280.22(b));

(2) Notification prior to UST systems switching to certain regulated substances (§ 280.32(b));

(3) Reports of all releases including suspected releases (§ 280.50), spills and overfills (§ 280.53), and confirmed releases (§ 280.61);

(5) A notification before permanent closure or change-in-service (§ 280.71).

Compatibility Documentation Owners and operators must use an UST system made of or lined with materials that are compatible with the substance stored in the UST system.

(i) Certification or listing of UST system equipment or components by a nationally recognized, independent testing laboratory for use with the regulated substance stored; or

&"Times New Roman,Regular"&10&P

&"Times New Roman,Regular"&10Environmental Management System: Facility Reporting Matrix Worksheet

UNCONTROLLED WHEN PRINTED

&"Times New Roman,Regular"&10Environmental Management System: Facility Reporting Matrix Worksheet

UNCONTROLLED WHEN PRINTED

File details come from the government source that posted it. Updated Nov 21, 2025.