UCO 1029

The City University of New York intends to procure institutional access to the Institute of Physics (IOP) Publishing journals collection through the IOPscience online platform for a period of four (4) years on behalf of the City University of New York Office of Library Services, for use by the CUNY campus libraries serving students, faculty, researchers, and staff across the five (5) boroughs of New York City.

The procurement will provide systemwide access to a comprehensive portfolio of peer-reviewed scientific journals and related scholarly content supporting teaching, learning, and research in physics, materials science, engineering, environmental science, biomedical sciences, quantum science, and other interdisciplinary fields. The subscription shall provide continuous access to both current and archival content, platform functionality, usage reporting, and ongoing updates made available throughout the subscription term.

Product Requirements

1. Comprehensive Journal Collection Access Access to the complete IOP Publishing journals collection available through the IOPscience platform, including current subscriptions, archival content, and perpetual access rights to subscribed content as permitted under the publisher's licensing terms. Access shall include all eligible journal titles, newly launched publications, acquired titles, and other additions made available by IOP Publishing during the subscription period from 2026 through 2030. The collection must include content across the physical sciences and related disciplines and provide access to full-text articles in HTML and PDF formats.

2. Exclusive Platform Functionality Access to content through the proprietary IOPscience platform, including institutional authentication; advanced search and discovery tools; citation linking;

subject-based navigation; content alerts; accessibility features; interoperability with library discovery services; COUNTER-compliant usage statistics and reporting; and platform maintenance, support, and updates necessary to ensure reliable institutional access and content discoverability.

3. Content Continuity and Maintenance Continuous availability of newly published journal content throughout the contract term, together with platform hosting, preservation, technical support, and other vendor-supplied services required to maintain uninterrupted access for authorized users.

Vendor Requirements

Prospective vendors authorized by IOP Publishing to provide subscriptions, licenses, and related services for the IOPscience platform must demonstrate their ability to provide the complete collection and platform access described herein. Vendors must meet, at a minimum, all functionality, licensing, support, and content-access requirements specified above.

Vendors are invited to submit, no later than the date set forth below:

1. Documentation demonstrating the ability to provide all required content, platform functionality, licensing rights, technical support, and access services described in this advertisement.

2. Written authorization from IOP Publishing confirming the vendor's current authority to market, license, sell, and/or resell subscriptions and services associated with the IOPscience platform and the IOP Publishing journals collection.

3. Documentation verifying that the vendor can provide access to newly released titles, archival content, perpetual access rights where applicable, and usage statistics consistent with publisher and industry standards.

Any purchase resulting from this advertisement shall be governed by the terms and conditions of this advertisement, including all attached specifications and requirements, together with the University's standard Purchase Order Terms and Conditions and Appendix A, Standard Clauses for New York State Contracts, all of which are incorporated herein by reference as though fully set forth herein.

Communication regarding this procurement initiated by or on behalf of an interested vendor through any party other than the designated contact may constitute an impermissible contact under New York State law and may result in disqualification of that vendor.

Vendor Requirement: To be considered for award, the prospective vendors must be authorized by IOP to sell/resell access to IOP Science Platform, to public educational institutions. Prospective vendors that are authorized to sell/resell to such entities must meet, at a minimum, the functionality and product requirements described above. Vendors are invited to submit no later than the date set forth below: 1) documentation verifying that you can meet the minimum product requirements. 2) A letter from IOP, verifying your authority to provide these services. One (1) contract award will be made.

Any purchase that results from this advertisement shall be governed by the terms and conditions of this advertisement (including without limitation, any attached specifications and any other terms and conditions attached hereto or incorporated herein by reference) and by the University’s standard Purchase Order Terms and Conditions and Appendix A, Standard Clauses for New York State Contracts which are incorporated herein by reference with the same effect as it is written.

The restricted period has begun.

Contact with CUNY:

Under the requirements of the Procurement Lobbying Act (PLA), all communications regarding advertised projects are to be channeled through the Designated Contact.

Communication with respect to this procurement initiated by or on behalf of an interested vendor through others may constitute an “impermissible contact” under state law, and could result in disqualification of that vendor.

The designated contact for this procurement is Karen Pinckney (karen.pinckney@ cuny.edu) Compliance Procurement Lobbying Act Required Forms: Vendor shall complete, sign and submit the following forms if they are selected.

a) “Offerer’s Affirmation of Understanding of and Agreement pursuant to State Finance Law § 139-j (3) and § 139-j (6) (b)”

b) “Offerer’s Disclosure of Prior Non-Responsibility Determinations and Certification of Compliance with State Finance Law §139-j and §139-k”

Contact with CUNY:

Under the requirements of the PLA, all communications regarding advertised projects are to be channeled through the Designated Contact. Communication with respect to this procurement initiated by or on behalf.

For rules and regulations and more information on this law, please visit:

http://www.ogs.ny.gov/aboutogs/regulations/advisoryCouncil/Faq.htm (Advisory Council FAQs) http://www.jcope.ny.gov/law/lob/lobbying2.html (New York State Lobbying Act)

No subcontracting shall be permitted under this procurement.