Type 2 CWN BOA_2023 Solicitation.pdf

Solicitation No. 1202SA23Q9300 U.S. Forest Service National Call When Needed Helicopter Services

PROPOSAL INSTRUCTIONS

This solicitation will be limited to existing contractors who have an established Type II Call When Needed (CWN) agreement in place with the USDA, Forest Service. The award methodology to fill these requirements will be Lowest Price Technically Acceptable. For the 34 - line items (CLIN) the Price will be defined as the Total Evaluated Price = the sum of the Availability for the Mandatory Availability Period (MAP) of each CLIN, the price of a 30-day extension, and the flight rate estimate.

The helicopter must meet the additional technical requirements as listed below.

You must include in your pricing the pre-season cost to mobilize your helicopter, personnel, fuel truck and any ancillary equipment to the designated home base(s) you offer on. Likewise, the cost to de-mobilize at the end of the season shall be included.

A Helicopter information sheet shall be prepared and submitted for each helicopter you offer in response to this solicitation to include your current CWN Agreement. This sheet shall include a signed load calculation for all helicopters and the applicable ATU data for Type II helicopters.

You must submit one Excel Spreadsheet which includes your proposed pricing for the locations you are interested in proposing on. For all other locations you choose not to offer on, please annotate N/A in the total price column for each location. If you are proposing more than one aircraft for a location or have a different price point for the same make/model aircraft submit an additional spreadsheet for each circumstance.

Your pricing shall include your Daily Availability Rate for the applicable MAP. In addition, you shall provide Availability pricing for the 30-Day Optional Extension. Finally, you shall insert the applicable Hourly Flight Rate pricing based on the proposed model of helicopter per

HELICOPTER SERVICES HOURLY FLIGHT RATES, FUEL CONSUMPTION, AND WEIGHT

REDUCTION CHART (See last two pages of this proposal).

By signing the SF1449, you are assenting to required additions (as spelled out below) in addition to the basic requirements of your existing CWN BOA agreement.

Offer shall provide a cover letter that spells out any limitations on how many awards can be accepted.

Your offer shall remain in effect for up to 45 days after the closing date of the solicitation.

Your response to this solicitation shall be submitted to me no later than Monday, May 1st, 2023, by 17:00 MST. Please e-mail your offer to david.hershey@usda.gov. In the subject line of your e-mail, please identify Solicitation No. 1202SA23Q9300. Please take note that no hand-delivered or mailed offers will be accepted since we are currently working remotely. If you have any questions, you can e-mail me at this address or phone me at 208-985-6266.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF XX

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

1202SA23Q9300

6. SOLICITATION ISSUE

DATE

04/20/2023

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DAVID HERSHEY

b. TELEPHONE NUMBER (No collect calls)

Phone (208) 985-6266

8. OFFER DUE DATE/

LOCAL TIME

05/01/2023

17:00 MST

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100% FOR:

U.S. FOREST SERVICE, CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

OWYHEE BUILDING – MS 1100

3833 S DEVELOPMENT AVE

BOISE, ID 83705-5354

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

NAICS: 481212

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8 (A)

SIZE STANDARD:

1500 Employees

11. DELIVERY FOR FOB DESTINA-

TON UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

NATIONAL INTERAGENCY FIRE CENTER

U.S.FOREST SERVICE—CONTRACTING

OWYHEE BUILDING—MS 1100

3833 S. DEVELOPMENT AVE

BOISE, ID 83705-5354

See Block 9

17a. CONTRACTOR/ CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

OFFEROR CODE

ALBUQUERQUE SERVICE CENTER

INCIDENT BUSINESS – CONTRACTS

101B SUN AVENUE, NE

ALBUQUERQUE, NM 87109

TELEPHONE NO. NINE-DIGIT DUNS NO. .

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

2023 Type II Helicopter Support Services See Schedule of items

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 .

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

29. AWARD OF CONTRACT: REF. _________________ __ OFFER

DATED _______________ . YOUR OFFER ON SOLICITATION (BLOCK

5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET

FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNED (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE STANDARD FORM 1449 (REV. 5/2011)

Prescribed by GSA - FAR (48 CFR) 53.212

Solicitation No. 1202SA23Q9300 U.S. Forest Service National Office

GENERAL

It is the intent of this solicitation to award Task Orders for the Mandatory Availability Period (MAP) assignments found in the Schedule of Items. The planned start dates for these assignments are reflected in the Schedule of Items. Successful offerors would be guaranteed the days of Availability found in the Schedule of Items with the Government Option to extend an additional 30 days.

There is a total of 34 CLINs found within the schedule of items.

Line Item#

CLIN

Description Host Base MAP Starting

Location Payload Minimum

Bucket (B) or

Tank (T)

MAP

Days

MAP

Start MAP Stop

Estimated Flight Hours

Region 5 Call Sign

1 Missoula, MT #2 Host Base 1,650 B 120 6/3/2023 9/30/2023 260 2 Rappel Libby, MT Host Base 1,650 B 120 6/8/2023 9/28/2023 140 3 Rappel Gallatin Gateway, MT Host Base 1,650 B 120 6/8/2023 9/28/2023 240 4 Durango, CO Host Base 1,650 B 120 5/15/2023 9/11/2023 330 5 Sierra Vista, AZ Host Base 1,650 B 105 5/15/2023 8/28/2023 180 6 Morgan, UT #3 Host Base 1,650 B 120 5/22/2023 9/18/2023 360 7 Rappel Salmon, ID #2 Host Base 1,650 B 120 6/8/2023 9/28/2023 150 8 Rappel Salmon, ID #3 East Wenatchee, WA 1,650 B 120 5/15/2023 9/11/2023 350 9 Rappel Boise, ID #1 Host Base 1,650 B 120 6/8/2023 9/28/2023 255 10 Rappel Price Valley, ID #1 East Wenatchee, WA 1,650 B 120 5/15/2023 9/11/2023 155 11 Rappel Price Valley, ID #2 Host Base 1,650 B 120 6/8/2023 10/5/2023 310 12 Lewiston, CA Host Base 1,650 B 150 6/1/2023 10/28/2023 210 H-506 13 Kernville, CA Host Base 1,650 B 150 5/15/2023 10/11/2023 320 H-523 14 Ramona, CA Host Base 1,200 T 170 6/1/2023 11/17/2023 320 H-538 15 Frazier Park, CA Host Base 1,200 T 150 6/15/2023 11/11/2023 200 H-530 16 Sky Forest, CA Host Base 1,200 T 150 6/1/2023 10/28/2023 190 H-534 17 Cold Springs, CA Host Base 1,650 B 120 6/15/2023 10/12/2023 210 H-517 18 Rappel Trimmer, CA Host Base 1,650 B 120 6/8/2023 9/28/2023 290 H-520 19 Santa Ynez, CA Host Base 1,200 T 120 6/15/2023 10/12/2023 280 H-528 20 Vacant

Solicitation No. 1202SA23Q9300 U.S. Forest Service National Office

21 Quincy, CA Host Base 1,650 B 120 6/1/2023 9/28/2023 225 H-512 22 Rappel Nevada City, CA Host Base 1,650 B 120 6/1/2023 9/28/2023 225 H-514 23 Arroyo Grande, CA Host Base 1,200 T 150 6/1/2023 10/28/2023 220 H-527 24 Chester, CA #1 Host Base 1,650 B 120 6/15/2023 10/12/2023 220 H-510 25 Pollock Pines, CA Host Base 1,650 B 120 6/15/2023 10/12/2023 180 H-516 26 Springville, CA Host Base 1,650 B 150 6/1/2023 10/28/2023 300 H-522 27 Rappel Prineville, OR #2 Salmon, ID 1,650 B 120 6/1/2023 9/28/2023 180 28 Rappel East Wenatchee, WA #3 East Wenatchee, WA 1,650 B 120 5/15/2023 9/11/2023 260 29 Rappel Grants Pass, OR Host Base 1,650 B 120 6/8/2023 9/28/2023 150 30 Rappel John Day, OR #2 Host Base 1,650 B 120 6/8/2023 9/28/2023 190 31 Rappel La Grande, OR #1 Host Base 1,650 B 120 6/8/2023 10/5/2023 130 32 Rappel La Grande, OR #2 East Wenatchee, WA 1,650 B 120 5/15/2023 9/11/2023 140 33 Night Flying Lancaster, CA #1 Host Base 1,200 T 170 6/1/2023 11/17/2023 120 H-531 34 Lancaster, CA #2 Host Base 1,200 T 150 6/1/2023 10/28/2023 250 H-532 35 Grangeville, ID #1 Host Base 1,650 B 120 6/14/2023 10/11/2023 200

Following are the Aircraft Performance Minimums:

Applicable for Type II (Medium) Helicopters Bucket:

CAPABILITY OF:

Hovering out of ground effect (HOGE)

At 7,000 feet pressure altitude and 20 ⁰C with non-jettisonable Payload of 1650 pounds, as determined by Exhibit 13, Standard Interagency Load Calculation form, using a standard pilot weight of 200 pounds and fuel for one hour and 30 minutes (01+30) as determined by Exhibit 12, Hourly Flight Rates, Fuel consumption, and Weight Reduction Chart. For Computed Gross Weight use HELICOPTER SERVICES HOURLY FLIGHT RATES, FUELCONSUMPTION, AND WEIGHT REDUCTION CHART for load calculation.

Solicitation No. 1202SA23Q9300 U.S. Forest Service National Office

Applicable for Type II (Medium) Helicopters Tank:

CAPABILITY OF:

Hovering out of ground effect (HOGE)

At 7,000 feet pressure altitude and 20 ⁰C with non-jettisonable Payload of 1200 pounds, as determined by Exhibit 13, Standard Interagency Load Calculation form, using a standard pilot weight of 200 pounds and fuel for one hour and 30 minutes (01+30) as determined by Exhibit 12, Hourly Flight Rates, Fuel consumption, and Weight Reduction Chart. For Computed Gross Weight use HELICOPTER SERVICES HOURLY FLIGHT RATES, FUEL CONSUMPTION, AND WEIGHT REDUCTION CHART for load calculation.

Electronic Weight and Balance, tablet, or similar device to calculate electronic weight and balance and transmit it via email (when internet access exists). This is for operational weight and balance and is not a substitute for other contract requirements.

Equipped Weight:

Equipped Weight, Bucket Helicopters: Equipped weight equals the Empty Weight (as listed in the Weight and Balance Data) plus the weight of lubricants and onboard equipment required by contract (i.e., including but not limited to survival kit, rappel anchor, first aid kit). Does not include the weight of the bucket and any associated suspension hardware.

Equipped Weight, Tanked Helicopters: Equipped weight equals the Empty Weight (as listed in the Weight and Balance Data) plus the weight of lubricants and onboard equipment required by contract (i.e., including but not limited to survival kit, rappel anchor, first aid kit). Includes the weight of a fixed tank and snorkel.

Solicitation No. 1202SA23Q9300 U.S. Forest Service National Office

REQUIRED ADDITIONS TO THE CWN BOA SPECIFICATIONS

#1 30 Day MAP Option Extension

This solicitation includes a 30-Day Option Extension for each location. The price of this extension will be included in the evaluation of the overall price to determine the lowest overall price for each location. The Forest Service will have the unilateral right to exercise this option no later than seven days prior to the end date of the applicable MAP period for each individual location.

#2 Tank Fill Time Verbiage

The tank being offered and installed in the aircraft shall be filled to computed payload capacity via snorkel in no more than 90 seconds at sea level on a standard day, 200 pounds for each pilot and 1 ½ hours of fuel.

#3 Additional aircraft and pilot requirements not specified in the CWN Agreement

(a) CONTRACTOR FURNISHED SPECIAL REQUIREMENTS for line items (Note that exceptions may apply)

Note: Anything checked will have an Exhibit, a B paragraph, solicitation identification number, or CFR Reference that applies.

Lighting for all instruments required by 14 CFR 91.205(b) and approved helicopter lighting for night operation in accordance with 14 CFR 91.205(c)

(b) CONTRACTOR FURNISHED SPECIAL REQUIREMENTS FOR Type 2 Line Items (in addition to (a)

Certificated for full time left seat operations under Part 91, 133 and 135

Rapid Refueling Close Circuit Open Port (Exhibit 8)

(c) CONTRACT PILOT QUALIFICATION

Pilots performing on this contract will meet the requirements of Section B-12 (c) & (d) and B-20.

Contractors will offer pilots approved or eligible for approval in the mission tasks selected below. All pilots offered may be evaluated in accordance with B-12 (b) (2) or when requested by the CO.

Low Level (Recon and Surveillance) - Required All Items

Helitack/Passenger Transport - Required All Standard Category Aircraft

External Load (belly hook) - Required All Items

Water/Retardant Delivery - Required All Bucket and Tank Items

Snorkel - Item 14 Ramona, Item 15 Chuchupate, Item 16 Heaps Peak, Item 19 Santa Ynez, Item 23 Arroyo Grande, Item 33 Fox Field, Item 34 Fox Field.

Solicitation No. 1202SA23Q9300 U.S. Forest Service

Longline VTR (150’) - Required All Items

Mountainous Terrain Flight - Required All Items

Rappel - Item 2 Libby, Item 3 Shenango, Items 7 and 8 Salmon, Item 9 Lucky Peak, 10 and 11 Price Valley, Item 18 Trimmer, Item 22 Nevada City, Item 27 Prineville, Item 28 East Wenatchee, Item 29 Grants Pass, Item 30 John Day, Items 31 and 32 LaGrande.

Night Vision Goggle Operations - Item 33 Fox Field

(d) CONTRACT AIRCRAFT REQUIREMENTS

Extended Height landing gear

Fixed Suppressant/Retardant Delivery Tank (See Exhibit 5) Item 14 Ramona, Item 15 Chuchupate, Item 16 Heaps Peak, Item 19 Santa Ynez. Item 23 Arroyo Grande. Item 33 and 34 Fox Field

Tail Rotor Mod Kit, Increased Take Off Horsepower Kit and PT6T-3 Engines BH

212HP, and BH 212 only

Fast Fin/Strake, BH 212 and for Rappel Line Items 2 Libby, Item 3 Shenango, Items 7 and 8 Salmon, Item 9 Lucky Peak, Items 10 and 11 Price Valley, Item 18 Trimmer, Item 22 Nevada City, Item 27 Prineville, Item 28 East Wenatchee, Item 29 Grants Pass, Item 30 John Day, Items 31 and 32 LaGrande.

Night Flying Operations, Item 33 Fox Field

Certificated For Full Time Left Seat Operations (135 and 133) except for Item 33

NVG

Aircraft found in the table below shall be marked with 8 to 12-inch-high visibility letters on the underside of the aircraft to be visible from the ground with or without tank installed by line item (example” H-500”) (Must be present within 30 days of beginning of MAP).

Item No. Host Base Required

Marking Item No. Host Base Required

Marking

12 Trinity H-506 21 Quincy H-512

13 Kernville H-523 22 Nevada City H-514 14 Ramona H-538 23 Arroyo Grande H-527 15 Chuchupate H-530 24 Chester H-510 16 Heaps Peak H-534 25 Big Hill H-516 17 Bald Mt. H-517 26 Peppermint H-522 18 Trimmer H-520 33 Fox Field NVG H-531 19 Santa Ynez H-528 34 Fox Field H-532

Solicitation No. 1202SA23Q9300 U.S. Forest Service

#4 New Avionics Requirements – These supersede existing avionics requirements in the CWN contract.

(a) Minimum Requirements:

All avionics used to meet this contract must comply with the requirements of paragraph (b), Avionics Specifications, and (c), Avionics Installation and Maintenance Standards. The fo-llowing are the minimum avionics which must be installed:

(1) All Helicopters:

(i) Two VHF-AM Radios (COM 1 and COM 2)

(ii) Two VHF-FM Radios (FM 1 and FM2)

(iii) An Intercom System (ICS) (Not required in K-MAX)

(iv) An Audio Control system applicable to the type of aircraft offered

(v) One Global Positioning System (GPS)

(vi) An Emergency Locator Transmitter (ELT)

(vii) An Automated Flight Following System (AFF)

(viii) An Additional Telemetry Unit

(ix) One Transponder

(x) One Altimeter and Automatic Pressure Altitude Reporting system

(xi) One TSO approved ADS-B OUT System

(xii) Lighting for all instruments required by 14 CFR 91.205(b) and approved helicopter lighting for night operation in accordance with 14 CFR 91.205(c)

NOTE: ADS-B In does not meet USFS requirements for traffic advisory or weather datalink systems when they are required.

(2) Helicopters approved for passengers must also meet the following avionics requirements:

(i) One Auxiliary FM system (AUX FM) (not required with 3 VHF FM radios installed)

(ii) An External Public Address System (PA) with siren capability

(iii) An Intercom System (ICS) for all positions

(iv) An Aft Cabin Audio Controller

Solicitation No. 1202SA23Q9300 U.S. Forest Service

(v) A Traffic Advisory System (TAS)

(vi) One Auxiliary power source (3 pin)

(vii) VHF-FM programming ports

(viii) USB Charging Ports (2 SIC and 2 Aft Cabin)

(3) Reserved

(b) Avionics Specifications:

All avionics used to meet paragraph (a) Minimum Requirements must comply with the following specifications and paragraph (c) Avionics Installation and Maintenance Standards.

(1) Communications systems

Transmitters must not open squelch on, or interfere with, other AM or FM transceivers on the aircraft which are monitoring different frequencies. Transmit interlock functions must not be used with communication transceivers. (This paragraph does not apply to single pilot helicopters which are not approved for passengers or non-fire aircraft.)

(i) VHF-AM Radios

VHF-AM radios must be TSO approved aeronautical transceivers, permanently installed, and operate in the frequency band of 118.000 to 136.975 MHz with a minimum of 760 channels in no greater than 25 KHz increments. Transceivers configured to operate in 8.33khz increments are not acceptable for Aerial Supervision Aircraft. Transmitters must have a minimum of 5 Watts carrier output power.

(ii) VHF-FM Radios

All aircraft approved for fire operations must use P25 Digital VHF-FM transceivers meeting the specifications of FS/OAS A-19. FM radios used in all aircraft must be agency approved. FS/OAS A-19 and a list of currently approved FM radios can be found on the following website:

https://www.nifc.gov/resources/NIICD/niicd-documents. The following requirements must be met.

(A) VHF-FM radios must be aeronautical transceivers, permanently installed in a location that is convenient to the PIC and SIC/observer and operate in the frequency band of 138 to 174 MHz. All usable frequencies must be programmable in flight. Narrowband and digital operation must be selectable by channel for both MAIN and GUARD operation. Carrier output power must be 6-10 Watts nominal.

(B) Transceivers must have a GUARD capability constantly monitoring

168.625 MHz and have a tone of 110.9 on all GUARD transmissions.

Simultaneous monitoring of MAIN and GUARD is required. Scanning of GUARD is not acceptable.

Solicitation No. 1202SA23Q9300 U.S. Forest Service

(C) Transceivers must have the capability of encoding CTCSS sub audible tones on all channels. A minimum of 32 tones meeting the current TIA/EIA-603 standards must be selectable.

(D) Transceivers must have the capability to display both receiver and transmitter frequencies. Activation indicators for transmit and receive must be provided for both MAIN and GUARD operation.

(E) The radio must use an external broadband antenna covering the frequency band of 138 to 174 MHz (Comant CI-177-1 or equivalent).

(iii) Auxiliary FM systems (AUX FM)

An interface to properly operate a portable FM radio through the aircraft audio control systems must be provided using an MS3112E12-10S type bulkhead mounted connector with contact assignments as specified by FS/OAS A-17 available at the following website: https://www.nifc.gov/resources/NIICD/niicd-documents. Sidetone for the portable radio must be provided (AEM AA34 or equivalent). The following applies to all AUX FM installations.

(A) An external broadband antenna covering the frequency band of 138 to 174 MHz (Comant CI-177-1 or equivalent) must be installed with the associated coax terminated in a bulkhead mounted BNC connector adjacent to the above 10 pin connector.

(B) A portable radio mount (Field Support Services AUX-EPH-RB or equivalent) must be installed providing the crew unrestricted operation of the radio controls when connected with an 18-inch adapter cable.

(C) A VHF-FM radio meeting the requirements of paragraph (b)(1)(ii) may be installed, in addition to the radios already required, in lieu of the AUX FM system.

(iv) Public Address systems (PA)

PA systems must be operated through the aircraft audio control systems and provide a siren with Yelp and Wail tones activated by the PIC and SIC/observer.

(A) External PA: The PA must use speakers external to the aircraft with sufficient volume to be easily heard 100 feet below a hovering helicopter.

(2) Audio Systems

(i) Intercom Systems (ICS)

ICS must integrate with the aircraft audio control systems and mix with selected receiver audio. An independent ICS volume control, keyed operation, and a “hot mic” capability must be provided for each required position. Passenger volume adjustments must not affect other positions. Hot mic may be voice activated (VOX) or controlled via an activation switch. The ICS must have the capability to isolate the flight crew from passengers.

Solicitation No. 1202SA23Q9300 U.S. Forest Service

ICS is required for the PIC and SIC/observer for all aircraft. Helicopters approved for passengers, must provide ICS at all passenger positions.

(ii) Audio Control Systems

(A) General

The aircraft configuration must comply with the applicable drawing for “Helicopter Audio Requirements” at the following website:

https://www.nifc.gov/resources/NIICD/niicd-documents. A master radio volume control and collocated controls for transmitter selection and independent receiver selection of all required radios must be provided on each required audio controller. Each controller must have the capability to simultaneously select and utilize a different transceiver (and PA where required). Sidetone must be provided for the user as well as for cross monitoring by all positions. Receiver audio must be automatically selected when the corresponding transmitter is selected. Receiver audio must be provided to each position which requires ICS (refer to ICS section for requirements). NAV audio is not required at aft cabin positions.

All required passenger positions must use the SIC/observer’s audio controller unless an aft audio controller is installed. Helicopters approved for passengers must provide radio transmit capability for two aft passenger positions. See the applicable “Helicopter Audio Requirements” drawing for locations.

Audio controls must be labeled as COM-1, FM-1, AUX, PA etc., as appropriate or as COM-1, COM-2, COM-3, etc., with the corresponding transceiver labeled to match. The layout must be in the order of Com 1, Com 2, Com 3, FM 1, FM 2, FM 3 as appropriate for the number of radios installed. Audio must be free of distortion, noise, or crosstalk.

The system must be designed for use with 600 Ohm earphones and carbon equivalent, noise cancelling, boom type microphones (Gentex 5060-4 or equivalent). The PIC and SIC/observer must have U-92 type audio jacks.

All required passenger positions with ICS, including the SIC/observer, must have MS3112E10-6S type 6-pin connectors wired for compatibility with an appropriate drop cord (Alpine Aerotech AAL280 series or equivalent). The 6-pin connector is not required at the SIC position in aircraft requiring dual pilots. Aft passenger connectors must be mounted above the seats and near the passenger’s head. Drop cords must be provided with the aircraft for all passenger positions which require ICS.

In lieu of the 6-pin connector and drop cord, the SIC/observer may use either a foot or console mounted Push-To-Talk (PTT) switch in conjunction with a panel or console mounted switch to select between radio and ICS PTT operation. Crew positions must have radio and ICS PTT switches on their respective cyclic controls in addition to the previous requirements.

(B) Drop Cord Requirements

Solicitation No. 1202SA23Q9300 U.S. Forest Service

• Coil cord that extends to 6 feet nominally

• 6-Pin MS3476L10-6P type connector on the coil cord

• U-92 (TJT-120) type audio jack on the housing

• Large clip

• Volume control

• ICS switch with momentary and lock positions

• Radio PTT switch (only for positions which require radio transmit)

(C) Aft Audio Controllers (when required)

The audio controller must be installed in a location that provides unobstructed access to the controls while seated. Aft passenger audio must follow the selections on the aft audio controller. See the applicable “Helicopter Audio Requirements” drawing for locations.

(D) Required Audio Control systems

• Type 2 Helicopters approved for passengers:

Two audio controllers (which may be combined in a single unit) for the PIC and SIC/observer and an aft audio controller.

(iii) Individual Volume Controls Each required audio controller must have separate controls to independently adjust headphone volume for each communications receiver. The individual volume controls must be a built in, integral part of each audio controller. Toggle and push-on/push-off receiver selectors are acceptable. Push/pull style receiver selectors are unacceptable unless they use a lighted method to identify enabled receivers.

(3) Navigation Systems

(i) Global Positioning Systems (GPS)

(A) Aeronautical GPS

Each required GPS must be TSO approved, permanently installed where both the PIC and SIC/observer can clearly view the display, use an approved external aircraft antenna, and be powered by the aircraft electrical system. The GPS must use the WGS-84 datum, reference coordinates in the DM (degrees/minutes/decimal minutes) format and have the ability to manually enter waypoints in flight. The GPS navigation database must be updated annually covering the geographic areas where the aircraft will operate.

Solicitation No. 1202SA23Q9300 U.S. Forest Service

(B) Portable Aviation GPS

Portable aviation GPS units (Garmin aera, Stratus 3 on ForeFlight, or equivalent) are acceptable when an Aeronautical GPS is not specified. All components must be securely mounted via an approved installation and use the aircraft electrical system. A remote antenna or external aviation GPS is required. The display must present information from an overhead perspective. The PIC must have clear view of the display and unrestricted access to the controls. The GPS must meet the above datum, coordinate, and database requirements for an aeronautical GPS. Tablets must use an external aviation GPS displayed on compatible aviation software. Portable GPS units are not acceptable for aircraft performing IFR or NVG operations.

(C) GPS with Moving Map

The GPS providing data to the moving map must meet all of the above GPS requirements. The moving map’s display must be 3 inches wide,

1.5 inches high, and show the aircraft’s present position relative to user selected waypoints and geographical features. The map may be integrated with the GPS.

(4) Surveillance systems

(i) Emergency Locator Transmitters (ELT)

Emergency locator transmitters must be helicopter models with at least a 5 axis G-switch and certified to TSO-C126 or newer. ELTs must be automatic-fixed, installed in a conspicuous or marked location, and meet the same requirements as those detailed for airplanes in 14 CFR 91.207 (excluding section f). ELT mounts must use rigid attachments and meet the deflection requirements of RTCA/DO-204. Velcro and fabric strap style mounts are not acceptable. ELT antennas must be mounted externally to the aircraft unless installed in a location approved by the aircraft manufacturer. Documentation of current registration is required from the national authority for which the aircraft is registered.

(ii) Automated Flight Following systems (AFF)

Automated flight following systems must be compatible with the government’s tracking program (aff.gov), use satellite communications, and use aircraft power via a dedicated circuit breaker. AFF must be functional in all phases of flight and in all geographic areas where the aircraft will operate. The following additional requirements must be met.

(A) A subscription service must be maintained through the equipment provider allowing position reporting via the Government AFF Program.

The reporting interval must be every two minutes while aircraft power is on.

(B) AFF equipment must be registered with aff.gov providing all requested information. A username and password are required.

Solicitation No. 1202SA23Q9300 U.S. Forest Service

Changes to equipment and registration information must be reported to aff.gov ensuring the program is current prior to aircraft use. Changes may take up to 5 business days to take effect. For assistance, email the AFF Help Desk at affadmin@firenet.gov.

(C) If AFF becomes unreliable the aircraft may, at the discretion of the Government, remain available for service utilizing radio/voice systems for the flight following. The system must be returned to full operational capability within 5 calendar days after the system is discovered to be unreliable.

(D) This clause incorporates the JSON Specification Section Supplement available at https://www.aff.gov/documents/Json_Specification_Section_Supplement.

pdf.

(iii) Additional Telemetry Unit (ATU)

(A) Additional Telemetry Units must be powered by the aircraft’s electrical system and operational in all phases of flight.

(B) The ATU must report tank/bucket open, close, gallons filled, and gallons dropped events with GPS data (Date, Time, Latitude, Longitude, Altitude, Speed and Heading) following the data format as specified in the AFF JSON requirement at https://www.aff.gov/documents/Json_Specification_Section_Supplement.

pdf. Depending on the tank or bucket system, additional data may be requested such as pump on/off and coverage level.

(C) Helicopters performing bucket operations must have a load cell system installed which provides data to the ATU. The ATU must use the difference in weight before and after water is filled or released to provide the data for gallons filled and gallons dropped events. Actuation of the bucket open switch must be used to initiate the open, close, and drop events. To prevent erroneous transmissions caused by metering loads, events may not be sent between filling the bucket and forward flight.

The fill event must be based on a significant gain in weight and sent when forward flight is established. The aircraft and buckets must be configured to provide a ground to a discreet input of the ATU which indicates that a bucket is attached without any action required beyond installing the bucket. This ground connection must not be jumpered on the aircraft. All long lines used during bucket operations must use a dedicated conductor to carry the ground through to each end. Remote hooks must not provide the ground. Type 2 and Type 3 helicopters must use the 9-Pin connector.

(D) The ATU data must be delivered to the government within two minutes from the time of the event and not interfere with any AFF position reports. A subscription service must be maintained through the AFF or ATU equipment provider allowing AFF position reporting and ATU event data via the Government’s applications.

mailto:affadmin@firenet.gov https://www.aff.gov/documents/Json_Specification_Section_Supplement.pdf https://www.aff.gov/documents/Json_Specification_Section_Supplement.pdf https://www.aff.gov/documents/Json_Specification_Section_Supplement.pdf https://www.aff.gov/documents/Json_Specification_Section_Supplement.pdf

Solicitation No. 1202SA23Q9300 U.S. Forest Service

(E) Calibration events, including fill, open, and calculated volume dropped, must be performed no less than seven calendar days prior to the aircraft inspection and must be provided to the aircraft inspector.

The vendor must verify that the system is properly reporting all data correctly and all GPS information is included per event. This must include volume based on the maximum load allowed by the environmental conditions at the time of the calibration flight.

(F) The vendor must provide a completed Attachment 29, ATU System Description, that clearly describes their ATU system.

(G) The vendor must verify the data is transmitting and displaying correctly on the ATU provider’s website and the Government’s ATU application.

(H) If the ATU becomes unreliable, the system must be returned to full operational capability within 5 calendar days after the system is discovered to be unreliable.

(iv) Transponders

Transponder systems must meet the requirements of 14 CFR 91.215(a). Part 135 aircraft must meet the “Mode S” requirements of 14 CFR 135.143(c).

Transponder systems must be tested and inspected every 24 calendar months as specified by 14 CFR 91.413.

(v) Altimeter and Automatic Pressure Altitude Reporting Systems

Altimeter, static pressure, and automatic pressure altitude reporting systems must be installed and maintained in accordance with the IFR requirements of 14 CFR Part 91. These systems must be tested and inspected every 24 calendar months as specified by 14 CFR 91.411.

(vi) Traffic Advisory Systems (TAS)

Traffic advisory systems must be TSO approved, use active interrogation, graphically display traffic relative to the aircraft’s horizontal position, and provide alert audio to the PICs audio control system. The display must be within view of the PIC and SIC/observer. The system must provide coverage in all directions above and below the aircraft with a maximum range of at least 10 nautical miles.

The display must allow range selection of 2 miles or less, unless the 2-mile display area has a diameter of 2.75 inches or larger. Traffic displays must permit aircraft IDs to be turned off.

(5) General Systems

(i) Auxiliary Power Source (3 Pin)

An MS3112E12-3S type connector must be installed and mounted in a location convenient to the passenger compartment and protected by a 5 Amp circuit

Solicitation No. 1202SA23Q9300 U.S. Forest Service breaker. Pin A must be +28 VDC. Pin B must be airframe ground. Pin C must not be used. Reference FS/OAS A-16.

(ii) Bucket/Torch Connector (9 Pin)

(A) An MS3101A24-11S type connector must be installed adjacent to the cargo hook within 12 inches. Household or hospital type connectors are not acceptable. The connector must be adequately supported to prevent tension on the electrical wiring. Pin D must be airframe ground. Pin E must be +28 VDC operated with the “Bucket Open” switch on the collective and protected by a 50 Amp circuit breaker that can be manually opened and reset.

(B) The bucket open switch must be clearly labeled “Open”, spring-loaded to the “Off” position, and mounted on the collective to avoid confusion with the cargo hook release. The switch must be of a different design and mounted in such a way as to not easily be confused with the RPM Control (Beep switch).

(C) Helicopters performing bucket operations which require an ATU must use Pin G for the ground to signal that a bucket is connected.

(iii) VHF-FM Programming Ports

Programming ports must be installed in a location convenient to the SIC/observer. The vendor must have a laptop computer available with compatible programming software and the necessary adapters to load government provided frequency files into each required FM radio. Compatible radio front panel connectors are acceptable.

(iv) USB charging Ports

USB charging ports must be TSO approved, capable of providing at least 2 amps of power to each port simultaneously with an output voltage of 5 VDC and permanently installed in a location convenient to the specified users.

(c) Avionics Installation and Maintenance Standards

All avionics used to meet this contract must comply with the manufacturer’s specifications and installation instructions, federal regulations, and the following requirements.

(1) There must be no interference with required systems from any equipment installed in or carried on the aircraft.

(2) Strict adherence to the guidelines in FAA AC 43.13-1B Chapter 11 “Aircraft Electrical Systems” and Chapter 12 “Aircraft Avionics Systems” as well as FAA AC 43.13-2B Chapter 1 “Structural Data”, Chapter 2 “Communication, Navigation and Emergency Locator Transmitter System Installations” and Chapter 3 “Antenna Installation” is required.

(3) All antennas must be FAA approved, have a Voltage Standing Wave Ratio (VSWR) less than 3.0 to 1 and be properly matched and polarized to their associated avionics

Solicitation No. 1202SA23Q9300 U.S. Forest Service system. Repairs to antennas and cracks exposing the antenna housing or element are not acceptable.

(4) Labeling and marking of all avionics controls and equipment must be understandable, legible, and permanent. Electronic label marking is acceptable.

(5) Avionics installations must not interfere with passenger safety, space or comfort.

Avionics equipment must not be mounted under seats designed for energy attenuation.

In all instances, the designated areas for collapse must be protected.

(6) All avionics equipment must be included on the aircraft’s equipment list by model, nomenclature, weight, and arm.

(7) Avionics systems must meet the performance specifications of FS/OAS A-24 Avionics Operational Test Standards.

(8) Communications equipment must meet the performance specifications of FS/OAS A- 30 Radio Interference Test Procedures. For a copy of all FS/OAS documents visit https://www.nifc.gov/resources/NIICD/niicd-documents.

#5 Aircraft Weighing Requirement

(a) Aircraft Performance Specifications (Minimum) to Be Used for Proposal Evaluation Purposes and Aircraft Weighing and Weight Validation

(1) Aircraft Weighing and Weight Validation

(i) The aircraft’s equipped weight is determined using weight and balance data, which was determined by actual weighing of the aircraft in accordance with the manufacturers requirements and configured in accordance with the contract specifications, as proposed. Additional weighing criteria:

(A) The weighing shall be accomplished by the Contractor or their agent.

(B) All weighing of aircraft shall be performed on scales that have been certified as accurate within the previous one (1) year. The certifying entity may be any accredited weights and measures laboratory using standards traceable to the National Institute of Standards and Technology (NIST). The scales will be listed by make, model and calibration date in the aircrafts weight and balance documentation (See Form B, Exhibit 21).

(C) Weighing shall be:

1. Accomplished within 12 months prior to the due date of proposal submission, and

2. Following any major repair or major alteration or change to the equipment list, which significantly affects the center of gravity of the aircraft.

(D) Helicopter(s) under this solicitation shall:

https://www.nifc.gov/resources/NIICD/niicd-documents

Solicitation No. 1202SA23Q9300 U.S. Forest Service

1. Remain at or below the contracted helicopter equipped weight as proposed in the base year of the contract. When there is a difference in the aircraft's weight between different sets of scales, scales shall be allowed a maintenance tolerance of .2 % (two tenths of a percent) of the scale reading for each set of scales.

For example, a helicopter that weighed 6000 lbs. on one scale set would be allowed a 12 lb. tolerance on each scale set when compared. (Ref. NIST Handbook 44, Table 6).

2. Be allowed a total of 1% above the contracted helicopter equipped weight as proposed during the combined contract option periods.

(E) Cowlings, doors, and fairings shall not be removed to meet contract equipped weight for performance.

(F) If the government requires additional equipment after contract award, no penalty will be assessed.

(ii) After proposal evaluations and prior to or post award all aircraft weighing shall be witnessed and validated by Agency Aircraft Inspector(s). If aircraft must be weighed post award it will be at the option of the Government. The objective of the second and separate weighing is to validate the contractor’s proposed weight as configured to comply with the solicitation requirements. Contractors are responsible for the costs associated with weighing the aircraft excluding Agency Aircraft Inspector costs.

All aircraft shall be weighed prior to start of the Mandatory Availability Period

(MAP).

#6 HELICOPTER MAINTENANCE - B.5(a) 12-14 change the reserved paragraph to require the following:

(12) When less than 50 hours remain before the initial 100-hour inspection, the first 100 hour inspection shall be performed before or after the daily standby, or as approved by the Contracting Officer.

(13) Helicopters on an FAA Approved Aircraft Maintenance Programs (for example 100 Hour Inspections, phase or progressive type inspection), and after having flown 50 or more hours following the start of the Mandatory Availability Period, the Contractor May Perform scheduled inspection or maintenance without loss of availability. From that time, after every subsequent 100 hours of flight (±10%), scheduled inspections or maintenance may be performed without loss of availability per the requirements in (i) thru (iii) below.

(i) When the inspection is due, and the aircraft and flight crew have been released for the day, the contractor will be allowed to perform this scheduled inspection and/or maintenance, up to the end of the following calendar day, without assessment of unavailability.

(ii) When the helicopter is available for service, it is the Contractor’s responsibility to ensure that the flight crew is also available. If the flight crew is

Solicitation No. 1202SA23Q9300 U.S. Forest Service not available when the aircraft is returned to service, unavailability will be assessed from that time until such time that they do become available.

(iii) If the entire calendar day is not used to perform maintenance, no credit of that unused time shall be granted.

(14) During the MAP, contractor may, with the approval of the CO, elect to use 2 additional non-paid calendar days for the accomplishment of scheduled maintenance.

These 2 days need not be consecutive, however they will each be full calendar days.

Contractor shall request approval from the CO at least 48 hours prior to the initiation of the additional scheduled maintenance days. Contractor will not be assessed unavailability for performance purposes and will not be paid availability.

#7 B.25 AUTHORIZED ORDERING ACTIVITIES: This section is deleted and replaced as follows:

B.25 MANDATORY AVAILABILITY PERIOD (MAP) INCLUDING EXTENDED AND

PRE/POST MAP USE (pages 54-55)

(a) MAP will begin on the date stipulated in the Schedule of Items unless:

(1) The Government fails to award the contract at least 30 days prior to the established start date

OR

(2) By mutual consent, a new starting date is established. When a new starting date is established, the number of net days in the availability period will remain the same.

(b) Extended Use. The MAP may be extended on a day-to-day basis either prior to the starting date or subsequent to the ending date set forth in the Schedule of Items provided that no break in service occurs and that such extension is agreed to by both parties via a bi-lateral modification prior to extension and that all terms, conditions, and specifications contained in this contract apply.

(c) During the MAP and any extensions thereof, availability is required 14 hours each day beginning at start of morning civil twilight unless otherwise specified by the Helicopter Manager/ COR.

#8 B.26 DAILY AVAILABILITY REQUIREMENTS – Paragraph B-26(b)(5) change the reserved paragraph to require the following:

(5) Additional maintenance days for scheduled maintenance. During the MAP, contractor may, with the approval of the CO, elect to use two (2) additional non-paid calendar days for the accomplishment of scheduled maintenance. These two (2) days need not be consecutive, however they will each be full calendar days. Contractor shall request approval from the CO at least 48 hours prior to the initiation of the additional scheduled maintenance days. Contractor will not be assessed unavailability for performance purposes (clause B-27 (a)).

#9 B.28 PAYMENT PROCEDURES – Delete the current text under “CWN PAYMENT PROCEDURES” and replace with the following:

Solicitation No. 1202SA23Q9300 U.S. Forest Service

(a) All flight time, daily availability and other authorized charges or deductions shall be recorded on a flight use invoice in Incident Business System (IBS). At the end of each day data shall be entered and reviewed by the Government and the Contractor’s Representative.

(b) Invoices will be packaged electronically for payment on a semi-monthly basis for submission through the IBS process and electronically forwarded to the contractor for review and approval.

Corrections shall be returned electronically to the designated representative for resolution. Upon approval, the package will be electronically forwarded to the Albuquerque Service Center (ASC) for payment. Invoices accumulated during the first half of the month will be processed for payment about the 15th and those accumulated during the last half of the month will be processed about the 1st of the following month.

Go to https://apps.fs.usda.gov/ibs for instructions and more information.

#10 B.30 PAYMENT FOR AVAILABILITY - Delete the current text under B.30 and replace with the following:

(a) Payment of availability will be made at the applicable daily rate in the Schedule of Items and will be recorded in IBS as appropriate minus any reductions due to unavailability.

(b) The Government will pay daily availability as specified in this section. The maximum amount of availability to be earned per day is the daily availability offered amount.

(c) Availability for helicopters and crewmembers (maximum 14-hours-single crew) will be ordered, measured, and recorded each day.

#11 B.35 REIMBURSEMENT FOR MOBILIZATION AND DEMOBILIZATION COSTS - Delete the current language under B.35 and replace with the following:

The Contractor is responsible for all mobilization and demobilization costs to the initial host base and from the final host base location. When the initial dispatch is to an alternate base, the Government shall be entitled to the equivalent of one round trip at no cost from the Contractor’s home base to the initial host base and return from the final host base.

#12 B.41 CWN RELIEF CREW APPROVAL AND PAYMENT - Delete this title and text. Replace as follows:

(a) When Contractor's aircraft is dispatched away from the host base, the Government will authorize payment for additional necessary and reasonable costs involved in transporting authorized relief crewmembers to and from alternate bases when approved in advance by the Contracting Officer. Examples of acceptable expenses are airline tickets; car rentals; privately owned vehicle (POV) at the government mileage rate (Internet site http://www.gsa.gov/mileage) and charter airplane showing aircraft make/model, flight time, hourly rate and departure and destination locations. Unless authorized in advance by the CO, the expense for charter resources shall not exceed reasonable costs by common carrier and are only authorized for mandatory relief exchanges resulting from duty limitations. The Government will not reimburse the Contractor for salary and subsistence costs for Contractor personnel in travel status. The Contractor shall be reimbursed for the total cost of transportation as authorized above minus the Relief Crew Cost Per Person amounts proposed and accepted in the Schedule of Items.

Payment for relief exchanges will be limited to required relief exchanges every 12 days (may be 12 & 2 or 12 & 12).

http://www.gsa.gov/

Solicitation No. 1202SA23Q9300 U.S. Forest Service

(b) The Contractor must complete and submit the Transportation Worksheet Exhibit, attach supporting transportation invoices to the Transportation Worksheet, and enter the total dollar amount as a line entry on the invoice for payment (SC pay item code). Claims that do not include these items or other documents necessary to verify incurred costs will be returned to the Contractor for proper completion.

(c) See Exhibit 3 for Alaska dispatches

#13 B.42 PAYMENT FOR OVERNIGHT ALLOWANCE - Delete this text and replace as follows:

(a) The Contractor shall receive an overnight allowance for each crewmember for each night that the Government requests the crewmembers to stay at a location other than the Host Base. The Government will pay the Contractor the actual cost of lodging up to the current standard maximum rate that is allowed as established by the Federal Travel Regulations (FTR). Rates are available at: www.gsa.gov/perdiem.

(b) Overnight allowance will not be paid when the aircraft is assigned to its Home Base.

(c) If partial overnight allowance is provided by the Government, the Contractor will be reimbursed at current FTR rates for the portion that is Contractor provided.

(d) The appropriate rate for meals and incidental expenses will be paid unless the Government makes three meals available to the Contractor.

(e) The Contractor's lodging will be paid only when lodging is not furnished by the Government.

If the Contractor elects to not utilize Government provided lodging, there is no reimbursement for lodging or transportation costs incurred by the Contractor. When the FTR rate changes, the change in overnight allowance to the Contractor will become effective on the effective date of the FTR change.

(f) The Contractor may claim overnight expenses using following method:

(1) Reimbursement of actual lodging cost up to the Standard Rate including lodging taxes shall require lodging receipts to be submitted with the Flight Use Report. M&IE rate shall be based on the FTR rate. If lodging rates are not available at the FTR rate, the flight use report shall be documented accordingly. Lodging receipts must be kept on file by the contractor and made available to the CO upon request.

(g) The Flight Use Report shall clearly show the…