TW26-0142F.pdf

TACOMA PUBLIC UTILITIES / TACOMA WATER

REQUEST FOR BIDS

GREEN RIVER WATERSHED OPERATIONS HEAVY

EQUIPMENT SERVICES

SPECIFICATION NO. TW26-0142F

Form No. SPEC-040C Revised: 06/03/2024

City of Tacoma Tacoma Public Utilities / Water Division

REQUEST FOR BIDS TW26-0142F

GREEN RIVER WATERSHED OPERATIONS HEAVY EQUIPMENT

SERVICES

Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, September 8, 2026 Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m.

Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid submittals. Include the specification number in the subject line of your email. Your submittal must be sent as an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp located at the lobby security desk, as the official time of receipt. Include the specification number on the outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Sealed submittals will be received as follows:

By Email:

sendbid@tacoma.gov Maximum email size including attachments: 35 MB. Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving at its destination. Please allow sufficient time for email delivery of submittals. Timely electronic delivery is at the risk of the supplier.

In Person:

Tacoma Public Utilities Administration Building North, Main Floor, Lobby Security Desk

3628 South 35th Street Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00 a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the main floor.

They will also be held virtually Tuesday’s at 11:15 a.m. Attend a Zoom meeting via this link or call 1 (253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.

Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to www.TacomaPurchasing.org.

If you believe your submittal was sent timely and was not read at bid opening, please contact sendbid@tacoma.gov immediately.

mailto:sendbid@sendbid@tacoma.gov https://us06web.zoom.us/j/88402680573?pwd=eThSaXZxNER0TWRhUGx6U0F2cURMZz09 https://www.cityoftacoma.org/cms/One.aspx?portalId=169&pageId=22848 mailto:sendbid@tacoma.gov

Form No. SPEC-040C Revised: 06/03/2024

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A pre-proposal meeting will not be held.

Project Scope: The City of Tacoma Water Quality Department has the need for ongoing and intermittent heavy equipment services on an "as needed" basis. The purpose of this solicitation is to seek a qualified Contractor who can provide all necessary labor, materials, and equipment for maintenance of roads, lands, and structures as needed on Tacoma Water properties. All labor rates will be subject to Prevailing Wage Requirements for King County Unincorporated in the State of Washington.

Estimate: $150,000 per year Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with State of Washington law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information:

“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by contacting Brandon Snow by email to bsnow@tacoma.gov Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

http://www.tacomapurchasing.org/ http://www.ci.tacoma.wa.us/45bidsapps/PlanholderRegister.aspx http://www.ci.tacoma.wa.us/45bidsapps/PlanholderList.aspx mailto:bsnow@tacoma.gov http://cms.cityoftacoma.org/Purchasing/CandA/ProtestPolicy052711.pdf

Request for Bids Specification No. TW26-0142F Template Revised: 08/01/2025

TABLE OF CONTENTS

TABLE OF CONTENTS

SUBMITTAL CHECK LIST

CITY OF TACOMA

FINANCE/PURCHASING DIVISION

SPECIAL NOTICE TO BIDDERS

1. MINIMUM REQUIREMENTS

2. STANDARD TERMS AND CONDITIONS / GENERAL PROVISIONS

3. INSURANCE REQUIREMENTS

4. DESCRIPTION OF WORK

5. ANTICIPATED CONTRACT TERM

6. CALENDAR OF EVENTS

7. INQUIRIES

8. PRE-BID MEETING

9. DISCLAIMER

10. RESPONSIVENESS

11. AWARD

12. PREVAILING WAGE INFORMATION

13. BID BOND

14. PAYMENT AND PERFORMANCE BONDS

15. DELIVERY

16. WARRANTY – If Applicable

17. INSPECTION

18. APPROVED ITEM EQUIVALENT

19. COMPLIANCE WITH SPECIFICATIONS

20. MATERIALS AND WORKMANSHIP

21. ENVIRONMENTALLY PREFERABLE PROCUREMENT

22. LEAP REQUIREMENTS

23. EQUITY IN CONTRACTING

APPENDIX A

APPENDIX B

APPENDIX C

APPENDIX D

SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Purchasing Division by the date and time specified in the Request for Bids page.

The following items make up your complete electronic submittal package (include all the items below), all items in Appendix A:

Signature Page To be filled in and executed by a duly authorized officer or representative of the bidding entity.

If the bidder is a subsidiary or doing business on behalf of another entity, so state, and provide the firm name under which business is hereby transacted.

Price Proposal Form The unit prices bid must be shown in the space provided. Check your computations for omissions and errors.

Bid Bond

Certification of Compliance with Wage Payment Statutes Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB 2017).

State Responsibility and Reciprocal Bid Preference Information Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB 2010).

Statement of Qualifications

Requirements for the Protection of Water Supply in the Green River Watershed Signature Page

After award, the following documents will be executed:

City of Tacoma Contract (See sample in Appendix B) Must be executed by the successful bidder.

Certificate of Insurance and related endorsements (Appendix C) Shall be submitted with all required endorsements

Payment and Performance Bonds (See samples in Appendix B) Payment Bond and Performance Bond: Must be executed by the successful bidder and his/her surety company

General Release (See sample in Appendix B)

CITY OF TACOMA

FINANCE/PURCHASING DIVISION

SPECIAL NOTICE TO BIDDERS

Public works and improvement projects for the City of Tacoma are subject to Washington state law and Tacoma Municipal Code, including, but not limited to the following:

I. STATE OF WASHINGTON

A. RESPONSIBILITY CRITERIA – STATE OF WASHINGTON

In order to be considered a responsible bidder the bidder must meet the following mandatory state responsibility criteria contained in RCW 39.04.350:

1. Have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW, a plumbing contractor license in compliance with chapter 18.106 RCW, an elevator contractor license in compliance with chapter 70.87 RCW, or an electrical contractor license in compliance with chapter 19.28 RCW, as required under the provisions of those chapters, which must have been in effect at the time of bid submittal;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. If applicable:

a. Have Industrial Insurance (workers' compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW;

b. Have a Washington Employment Security Department number, as required in Title

50 RCW;

c. Have a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW and;

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 (unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).

5. If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation;

6. Have received training on the requirements related to public works and prevailing wage under this chapter and chapter 39.12 RCW. The bidder must designate a person or http://app.leg.wa.gov/RCW/default.aspx?cite=18.106 http://app.leg.wa.gov/RCW/default.aspx?cite=70.87 http://app.leg.wa.gov/RCW/default.aspx?cite=19.28 http://app.leg.wa.gov/RCW/default.aspx?cite=39.04.320 http://app.leg.wa.gov/RCW/default.aspx?cite=49.04 http://app.leg.wa.gov/RCW/default.aspx?cite=39.12 persons to be trained on these requirements. The training must be provided by the department of labor and industries or by a training provider whose curriculum is approved by the department. The department, in consultation with the prevailing wage advisory committee, must determine the length of the training. Bidders that have completed three or more public works projects and have had a valid business license in Washington for three or more years are exempt from this subsection. The department of labor and industries must keep records of entities that have satisfied the training requirement or are exempt and make the records available on its website. Responsible parties may rely on the records made available by the department regarding satisfaction of the training requirement or exemption;

7. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW;

8. At the time of bid submittal, not be subject to a revocation of a minor work permit under

RCW 49.12.390(4)

B. RECIPROCAL PREFERENCE FOR RESIDENT CONTRACTORS:

Effective March 30, 2012, RCW 39.04.380 imposes a reciprocal preference for resident contractors. Any bid received from a non-resident contractor from a state that provides an in-state percentage bidding preference is subject application of a comparable percentage disadvantage.

A non-resident contractor from a state that provides an in-state percentage bidding preference means a contractor that:

1. Is from a state that provides a percentage bid preference to its resident contractors bidding on public works projects, and

2. Does not have a physical office located in Washington at the time of bidding on the City of Tacoma public works project.

The state of residence for a non-resident contractor is the state in which the contractor was incorporated, or if not a corporation, the state in which the contractor’s business entity was formed.

The City of Tacoma will evaluate all non-resident contractors for an out of state bidder preference. If the state of the non-resident contractor provides an in state contractor preference, a comparable percentage disadvantage will be applied to the non-resident contractor’s bid prior to contract award. The responsive and lowest and best responsible bidder after application of any non-resident disadvantage will be awarded the contract.

The reciprocal preference evaluation does not apply to public works procured pursuant to RCW 39.04.155, RCW 39.04.280, federally funded competitive solicitations where such http://app.leg.wa.gov/RCW/default.aspx?cite=49.48.082 http://app.leg.wa.gov/RCW/default.aspx?cite=49.46 http://app.leg.wa.gov/RCW/default.aspx?cite=49.52 http://app.leg.wa.gov/RCW/default.aspx?cite=49.12.390 agencies prohibit the application of bid preferences, or any other procurement exempt from competitive bidding.

Bidders must provide the City of Tacoma with their state of incorporation or the state in which the business entity was formed and include whether the bidder has a physical office located in Washington.

The bidder shall submit documentation demonstrating compliance with above criteria on the enclosed State Responsibility and Reciprocal Bidder Information form.

C. SUBCONTRACTOR RESPONSIBILITY

1. The Contractor shall include the language of this subcontractor responsibility section in each of its first tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier.

2. At the time of subcontract execution, the Contractor shall verify that each of its first tier subcontractors meets the following bidder responsibility criteria:

a. Have a current certificate of registration as a contractor in compliance with chapter

18.27 RCW, which must have been in effect at the time of subcontract bid submittal;

b. Have a current Washington Unified Business Identifier (UBI) number;

c. If applicable, have:

i. Have Industrial Insurance (workers' compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW;

ii. A Washington Employment Security Department number, as required in Title 50

RCW;

iii. A Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

iv. An electrical contractor license, if required by Chapter 19.28 RCW;

v. An elevator contractor license, if required by Chapter 70.87 RCW and;

3. Not be disqualified from bidding on any public works contract under RCW 39.06.010

(unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).

II. CITY OF TACOMA

A. SUPPLEMENTAL RESPONSIBILITY CRITERIA – CITY OF TACOMA:

In order to be considered a responsible bidder, the prospective bidder shall have all of the following qualifications set forth in Tacoma Municipal Code 1.06.262:

1. Adequate financial resources or the ability to secure such resources;

2. The necessary experience, stability, organization and technical qualifications to perform the proposed contract;

3. The ability to comply with the required performance schedule, taking into consideration all existing business commitments;

4. A satisfactory record of performance, integrity, judgment and skills; and

5. Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

a. Bidder Responsibility. Bidders shall not be in violation of 39.04.350 RCW Bidder

Responsibility Criteria - Supplemental Criteria.

In addition to the mandatory bidder responsibility criteria listed immediately above, the City may, in addition to price, consider any or all of the following criteria contained in Tacoma Municipal Code Chapter 1.06.262 in determining bidder responsibility:

1. The ability, capacity, experience, stability, technical qualifications and skill of the respondent to perform the contract;

2. Whether the respondent can perform the contract within the time specified, without delay or interference;

3. Integrity, reputation, character, judgment, experience, and efficiency of the respondents, including past compliance with the City’s Ethics Code;

4. Quality of performance of previous contracts;

5. Previous and existing compliance with laws and ordinances relating to contracts or services;

6. Sufficiency of the respondent’s financial resources;

7. Quality, availability, and adaptability of the supplies, purchased services or public works to the particular use required;

8. Ability of the respondent to provide future maintenance and service on a timely basis;

9. Payment terms and prompt pay discounts;

10. The number and scope of conditions attached to the submittal;

11. Compliance with all applicable City requirements, including but not limited to the City's

Ethics Code and its Small Business Enterprise and Local Employment and Apprenticeship programs;

12. Other qualification criteria set forth in the specification or advertisement that the appropriate department or division head determines to be in the best interests of the City.

The City may require bidders to furnish information, sworn or certified to be true, to demonstrate compliance with the City responsibility criteria set forth above. If the city manager or director of utilities is not satisfied with the sufficiency of the information provided, or if the prospective respondent does not substantially meet all responsibility requirements, any submittal from such respondent must be disregarded.

B. ADDITIONAL SUPPLEMENTAL CRITERIA – NOT APPLICABLE

The Bidder shall demonstrate to the satisfaction of the City of Tacoma that the Bidder is qualified to perform the work under this Contract and therefore are a responsible Bidder. To be responsible, the Bidder must demonstrate an appropriate level of experience, technical competence and successful past performance of work. The information in the Statement of Qualifications Form will assist the City of Tacoma in making such determination.

C. MODIFICATIONS TO SUPPLEMENTAL CRITERIA

Potential bidders may request modifications to the City’s supplemental criteria by submitting a written request to the Purchasing Division no later than 5:00 p.m. Pacific Time, three days prior to the submittal deadline. Please include the Specification No. and Title when submitting such requests. Requests must include justification for why certain criteria should be modified. Requests received after this date and time will not be considered.

Requests for modifications to the supplemental criteria may be submitted via postal mail or delivered personally, or sent by e-mail or fax, within the above timeline as follows:

By Carrier:

City of Tacoma Procurement & Payables Division Tacoma Public Utilities 3628 S 35th Street Tacoma, WA 98409

In Person:

City of Tacoma Procurement & Payables Division Tacoma Public Utilities Lobby Security Desk Administration Building North – Main Floor 3628 S 35th Street Tacoma, WA 98409

By Mail:

City of Tacoma Procurement & Payables Division Tacoma Public Utilities PO Box 11007 Tacoma, WA 98411-0007

Fax: 253-502-8372 E-mail: bids@tacoma.gov

The City will respond to a timely submitted request prior to the bid opening date. Changes to the supplemental criteria, if warranted, will be issued by addendum to the solicitation documents and posted to the City’s website for the attention of all prospective bidders.

D. DETERMINATION OF BIDDER RESPONSIBILITY

If the City determines the bidder does not meet the criteria above and is therefore not a responsible bidder, the City shall notify the bidder in writing with the reasons for its determination. If the bidder disagrees, the bidder may appeal the determination in a manner consistent with the City’s Protest Policy. Appeals are coordinated by the Purchasing Division heard by the Procurement and Payables Division manager for contracts less than or equal to $200,000 and by Contracts and Awards Board for contracts greater than $200,000 mailto:bids@tacoma.gov

1. MINIMUM REQUIREMENTS

See Additional Supplemental Requirements in Notice to Bidders, Section II, B above.

2. STANDARD TERMS AND CONDITIONS / GENERAL PROVISIONS

City of Tacoma General Provisions apply. (See Appendix C)

3. INSURANCE REQUIREMENTS

Successful proposer will provide proof of and maintain the insurance coverage in the amounts and in the manner specified in the City of Tacoma Insurance Requirements contained in this solicitation. (See Appendix C)

4. DESCRIPTION OF WORK

The City of Tacoma (City) / Tacoma Public Utilities (TPU) is soliciting bids to establish one or more contracts with qualified vendors to fulfill the City’s needs for Heavy Equipment Services.

Contract(s) will be awarded to the lowest responsive and responsible bidder(s) based on price, product quality and availability.

The City of Tacoma, Source Water Operations and Treatment has the need for ongoing and intermittent heavy equipment services on an "as needed" basis. The purpose of this solicitation is to seek a qualified Contractor who can provide all necessary labor, materials and equipment for maintenance of roads, lands, and structures as needed on Tacoma Water properties. All labor rates will be subject to Prevailing Wage Requirements for King County Unincorporated in the State of Washington.

The estimated annual usage is $150,000. This is an estimate only and does not guarantee a specific dollar amount to be spent. Contract work historically has included Log sorting, grading of roads, culvert cleaning and road repair and maintenance. Majority of money that potentially could be spent is weather dependent. Weather events that cause road and slope failures would be where the bulk of the money would be spent.

Each bidder is responsible for reviewing the information contained in this bid solicitation, and any information issued through addenda. The bidder shall utilize all information when constructing their bid. It is the intent to award one contract; however, the City reserves the right to award multiple contracts or not award a contract at all, if it is in the best interest of the City to do so.

The Tacoma Green River Watershed entrance is located at 36932 Green River Headworks Rd., SE, Ravensdale, WA 98051

5. ANTICIPATED CONTRACT TERM

The initial contract shall be for a period of one‐year from date of award, with the option to extend two (2) additional one‐year periods upon mutual consent of both parties and subject to the price increase/decrease provisions as listed in bidders price proposal form.

6. CALENDAR OF EVENTS

This is a tentative schedule only and may be altered at the sole discretion of the City.

The anticipated schedule of events concerning this RFB is as follows:

Question Deadline: 8/21/2026 City response to Questions: 8/25/2026 Submittal Due Date: 9/8/2026 Anticipated Award Date, on or about: 10/15/2026

7. INQUIRIES

7.1 Questions can be submitted to Brandon Snow, Senior Buyer, via email to bsnow@tacoma.gov Subject line to read:

TW26-0142F – Green River Watershed Operations Heavy Equipment Services –

VENDOR NAME

7.2 Questions are due by 3 pm on the date included in the Calendar of Events section.

7.3 Questions marked confidential will not be answered or included.

7.4 The City reserves the discretion to group similar questions to provide a single answer or not to respond when the requested information is confidential.

7.5 The answers are not typically considered an addendum.

7.6 The City will not be responsible for unsuccessful submittal of questions.

7.7 Written answers to questions will be posted alongside these specifications at www.tacomapurchasing.org.

8. PRE-BID MEETING

No pre-bid meeting will be held; however, questions and request for clarifications of the specifications may be submitted as stated in the inquiries section.

9. DISCLAIMER

The City is not liable for any costs incurred by the Respondent for the preparation of materials, or a proposal submitted in response to this RFB, for conducting any presentations to the City, or any other activities related to responding to this RFB, or to any subsequent requirements of the contract negotiation process.

mailto:bsnow@tacoma.gov

10. RESPONSIVENESS

Bid submittals must provide ninety (90) days for acceptance by City from the due date for receipt of submittals. All submittals will be reviewed by the City to determine compliance with the requirements and instructions specified in this RFB. The Respondent is specifically notified that failure to comply with any part of this RFB may result in rejection of the submittal as non-responsive. The City reserves the right, in its sole discretion, to waive irregularities deemed immaterial. The City also reserves the right to not award a contract or to issue subsequent RFB’s.

11. AWARD

Awardee shall be required to comply with 2 CFR part 25 and obtain a unique entity identifier and/or be registered in the federal System for Award Management as appropriate.

Award will be made to the lowest responsive, responsible bidder. All bidders shall provide unit or lump sum pricing for each line item. Each line item will be added up for a subtotal price. The subtotal price will be compared amongst each bidder, including any payment discount terms offered twenty (20) days or more. The City may also take into consideration all other criteria for determining award, including evaluation factors set forth in Municipal Code Section 1.06.262.

All other elements or factors, whether or not specifically provided for in this specification, which would affect the final cost to and the benefits to be derived by the City will be considered in determining the award of the contract. The final award decision will be based on the best interests of the City.

The City reserves the right to let the contract to the lowest responsible bidder whose bid will be the most advantageous to the City, price and any other factors considered. In evaluating the proposals, the City may also consider any or all of the following:

1. Compliance with specification.

2. Proposal prices, listed separately if requested, as well as a lump sum total

3. Time of completion/delivery.

4. Warranty terms.

5. Bidder's responsibility based on, but not limited to:

a) Ability, capacity, organization, technical qualifications and skill to perform the contract or provide the services required.

b) References, judgment, experience, efficiency and stability.

c) Whether the contract can be performed within the time specified.

d) Quality of performance of previous contracts or services

12. PREVAILING WAGE INFORMATION

If this project requires prevailing wages under chapter 39.12 RCW, any worker, laborer, or mechanic employed in the performance of any part of the work shall be paid not less than the applicable prevailing rate of wage.

The project site is located in King County, WA.

The effective date for prevailing wages on this project will be the submittal deadline with these exceptions:

1. If the project is not awarded within six months of the submittal deadline, the award date is the effective date.

2. If the project is not awarded pursuant to a competitive solicitation, the date the contract is executed is the effective date.

3. Janitorial contracts follow WAC 296-127-023.

Except for janitorial contracts, these rates shall apply for the duration of the contract unless otherwise noted in the solicitation.

Look up prevailing rates of pay, benefits, and overtime codes from this link:

https://secure.lni.wa.gov/wagelookup/

REQUIRED FILINGS

The contractor and all subcontractors covered under 39.12 RCW shall submit to the Department of Labor and Industries (L&I) for work provided under this contract:

1. A Statement of Intent to Pay Prevailing Wages must be filed with and approved by L&I upon award of contract.

2. An Affidavit of Wages Paid must be filed with and approved by L&I upon job completion.

3. For on-call contracts, retainage can be release annually. Please see the Intent-Affidavit Info for On-Call Contracts in Appendix D

Payments cannot be released by the City until verification of these filings are received by the engineer. Additional information regarding these filings can be obtained by calling the Department of Labor & Industries, Prevailing Wage at 360-902-5335, https://secure.lni.wa.gov/ or by visiting their MY L&I account.

13. BID BOND

The attached Bid Bond (Appendix A) must be executed by the person legally authorized to sign the bid and must be properly signed by representatives of the surety company unless the bid is accompanied by a certified check or cashier’s check.

https://secure.lni.wa.gov/wagelookup/ http://apps.leg.wa.gov/RCW/default.aspx?cite=39.12 https://secure.lni.wa.gov/

13.1 If a Bid Bond is used, the form furnished by the City must be followed; no variation from the language thereof will be accepted. The amount of the Bid Bond must be not less than five percent (5%) of the total amount bid; and, if shown in dollars and cents, the amount of said Bid Bond must be not less than the required five percent; or in lieu of dollars and cents, the bond may be completed by inserting therein, “five percent of the amount of the accompanying proposal”. Bid Bonds will not be returned. Bid Bond should be submitted electronically with bid submittal. Hard copies should be postmarked no later than the submittal date.

13.2 If a certified or cashier’s check is provided by the successful Respondent(s), the amount of their check will be refunded after award of the Contract, City’s receipt of the signed Contract, and acceptance of the Performance Bond, if applicable. Unsuccessful Respondents providing certified checks will be refunded the amount of their check upon award of the Contract.

13.3 Failure to furnish a Bid deposit of a minimum of 5 percent shall make the bid nonresponsive and shall cause the bid to be rejected by the City.

A deposit of at least 5 percent of the total Bid shall accompany each Bid. This deposit may be cash, certified check, cashier’s check, or a proposal bond (Surety bond). Any proposal bond shall be on the Contracting Agency’s form and shall be signed by the Bidder and the Surety. A proposal bond shall not be conditioned in any way to modify the minimum 5 percent required.

The Surety shall: (1) be registered with the Washington State Insurance Commissioner, and

(2) appear on the current Authorized Insurance List in the State of Washington published by the Office of the Insurance Commissioner.

The failure to furnish a Bid deposit of a minimum of 5 percent shall make the Bid nonresponsive and shall cause the Bid to be rejected by the Contracting Agency.

If submitting your bid electronically, A scanned version of the original bid bond or cashier’s check shall accompany your electronic bid submittal. The original bid bond or cashier’s check shall be sent to the Contracting Agency and received by the Contracting Agency within 7 calendar days of the bid opening, or the bidder may be deemed non-responsive.

Original bid bond or cashier’s check will be delivered to:

City of Tacoma Procurement & Payables Division Tacoma Public Utilities 3628 South 35th Street Tacoma, WA 98409

If so, stated in the Contract Provisions, cash will not be accepted for a bid deposit.

14. PAYMENT AND PERFORMANCE BONDS

A payment and performance bonds, including power of attorney, for this project is required in the amount of 25 percent of the Contract total.

14.1 The City’s payment and performance bond forms must be used.

14.2 The payment and performance bonds must be executed by a surety company licensed to do business in the state of Washington.

14.3 The cost of a payment and performance bonds must be included in submittal prices.

Bonds will not be paid as a separate line item.

14.4 For a supply-type contract, a certified cashier’s check or cash may be substituted for the bonds; however, this cash or check must remain with the City through the guarantee period and any interest on said amount shall accrue to the City.

The same bonds can remain in place over the life of the contract and annual status inquiries can be directed to Brandon Snow via email to bsnow@tacoma.gov Subject line to read:

TW26-0142F – Green River Watershed Operations Heavy Equipment Services – Vendor Nome

15. DELIVERY

15.1 Delivery shall be to the City of Tacoma, Green River Watershed: 36932 SE Green River Headworks Road, Ravensdale, WA 98051.

Each vendor will be required to submit a delivery timeline they can commit to. Purchase order delivery dates will reflect this timeline. In the event a purchase order deliver date is not met, the City reserves the right to purchase these products elsewhere if they are in a time constraint. If constant late deliveries occur, the City may terminate the contract.

15.2 Hours of operation shall be Monday through Friday, 8:00 a.m. to 3:30 p.m., excluding legal holidays, as referred to in the Standard Terms and Conditions or as otherwise approved by the City.

16. WARRANTY – If Applicable

Labor: Minimum three (3) year warranty.

Parts: Manufacturer’s warranty or minimum one-year warranty whichever is greater.

Contractor shall arrive on-site at the Watershed entrance within 48 hours of notification for all warranty repairs during normal work hours of 8:00 a.m. to 5:00 p.m. Monday through Friday.

Repairs shall include free pick-up and delivery. Repairs must be completed, and vehicle returned within 48 hours of pick-up.

mailto:bsnow@tacoma.gov

Contractor agrees to allow City to make minor warranty repairs where that is most cost effective and, if requested, contractor will credit City for cost of parts, but not labor.

Vendor will warrant goods according to the manufacturer’s warranty guidelines. The start of the warranty commences once the goods are delivered and accepted by the City.

17. INSPECTION

All goods are subject to final inspection and acceptance by the City. If any inspection fails, the vendor shall be required to make arrangements to exchange the goods at their own expense and replace it in a timely manner acceptable to the City.

Material failing to meet the requirements of this contract will be held at Vendor’s risk and may be returned to Vendor. If so returned, the cost of transportation, unpacking, inspection, repackaging, reshipping, or other like expenses are the responsibility of the Vendor.

18. APPROVED ITEM EQUIVALENT

A specific manufacturer for almost all line items has been listed in the Technical Specifications because this is the current manufacturer accepted. For those line items, which do not list a specific manufacturer, bidders shall provide the technical specifications for the manufacturer they are offering. The City may request, after the bid due date, a sample of that product for review and approval by the City. The City reserves all rights to be the sole judge as to whether any other manufacturer can meet or exceed the current specifications they use. Unless an item is indicated “No Substitute”, approved equivalents shall be submitted by the date listed in the Calendar of Events section. Equivalents will be approved by Addendum to the solicitation.

19. COMPLIANCE WITH SPECIFICATIONS

All products shall be new and unused. Any product that does not comply with any part of these technical specifications shall be rejected and the vendor shall, at its own expense, including shipping, replace the item.

20. MATERIALS AND WORKMANSHIP

The successful bidder shall be required to furnish all materials necessary to perform contractual requirements. Materials and workmanship for this contract shall conform to all codes, regulations and requirements for such specifications contained herein and the normal uses for which intended. Material shall be manufactured in accordance with the best commercial practices and standards for this type of goods. All literature and products must be packaged and labeled to sell in the United States.

21. ENVIRONMENTALLY PREFERABLE PROCUREMENT

In accordance with the City’s Sustainable Procurement Policy and Climate Action Plan, it is the policy of the City of Tacoma to encourage the use of products or services that help to minimize the environmental and human health impacts of City Operations. Respondents are encouraged to incorporate environmentally preferable products or services that have a lesser or reduced https://cms.tacoma.gov/sustainability/resolution38248-PurchasingPolicy.pdf https://cms.tacoma.gov/enviro/Sustain/CAP%20Final/Tacoma%20CAP.pdf effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, products, manufacturing, packaging, distribution reuse, operation, maintenance or disposal of the product or service.

The City of Tacoma encourages the use of sustainability practices and desires any awarded contractor(s) to assist in efforts to address such factors when feasible for:

• Durability, reusability, or refillable

• Pollutant releases, especially persistent bioaccumulative toxins (PBTs), low volatile organic compounds (VOCs), and air quality and stormwater impacts

• Toxicity of products used

• Greenhouse gas emissions, including transportation of products and services, and embodied carbon

• Recycled content

• Energy and water resource efficiency

22. LEAP REQUIREMENTS

This project has no LEAP requirements; however, the City of Tacoma is committed to equality in employment for WA-State approved Apprentices, City of Tacoma residents, residents of local economically distressed areas, youth, veterans, minorities, and women. Please contact the LEAP Office for assistance in locating qualified employees. Visit the LEAP website for more information.

23. EQUITY IN CONTRACTING

This project has no EIC requirements, however, the City of Tacoma is committed to encouraging firms certified through the Washington State Office of Minority and Women’s Business Enterprise to participate in City contracting opportunities. See TMC 1.07 Equity in Contracting Policy at the City’s Equity in Contracting Program website.

mailto:LEAP@tacoma.gov https://tacoma.gov/government/departments/community-and-economic-development/local-employment-and-apprenticeship-training-program/ https://omwbe.diversitycompliance.com/ https://omwbe.diversitycompliance.com/ https://tacoma.gov/government/departments/community-and-economic-development/equity-in-contracting/

APPENDIX A

Signature Page

Price Proposal Form

Bid Bond

Certification of Compliance with Wage Payment Statutes

State Responsibility and Reciprocal Bid Preference Information

Watershed Signature Page: Requirements for the Protection of Water Supply in the Green River

SIGNATURE PAGE

TACOMA WATER DEPARTMENT

All submittals must be in ink or typewritten, executed by a duly authorized officer or representative of the bidding/proposing entity, and received and time stamped as directed in the Request for Bids page near the beginning of the specification. If the bidder/proposer is a subsidiary or doing business on behalf of another entity, so state, and provide the firm name under which business is hereby transacted.

REQUEST FOR PROPOSALS SPECIFICATION NO. TW23-0321N

TACOMA WATER FOREST INVENTORY

The undersigned bidder/proposer hereby agrees to execute the proposed contract and furnish all materials, labor, tools, equipment and all other facilities and services in accordance with these specifications.

The bidder/proposer agrees, by submitting a bid/proposal under these specifications, that in the event any litigation should arise concerning the submission of bids/proposals or the award of contract under this specification, Request for Bids, Request for Proposals or Request for Qualifications, the venue of such action or litigation shall be in the Superior Court of the State of Washington, in and for the County of Pierce.

Non-Collusion Declaration

The undersigned bidder/proposer hereby certifies under penalty of perjury that this bid/proposal is genuine and not a sham or collusive bid/proposal, or made in the interests or on behalf of any person or entity not herein named; and that said bidder/proposer has not directly or indirectly induced or solicited any contractor or supplier on the above work to put in a sham bid/proposal or any person or entity to refrain from submitting a bid/proposal; and that said bidder/proposer has not, in any manner, sought by collusion to secure to itself an advantage over any other contractor(s) or person(s).

Bidder/Proposer’s Registered Name

Address

City, State, Zip

E-Mail Address

E.I.No. / Federal Social Security Number Used on Quarterly Federal Tax Return, U.S. Treasury Dept. Form 941

Date Signature of Person Authorized to Enter into Contracts for Bidder/Proposer

Printed Name and Title

(Area Code) Telephone Number / Fax Number

State Business License Number in WA, also known as UBI (Unified Business Identifier) Number

State Contractor’s License Number (See Ch. 18.27, R.C.W.)

Addendum acknowledgement #1_____ #2_____ #3_____ #4_____ #5_____

THIS PAGE MUST BE SIGNED AND RETURNED WITH SUBMITTAL.

Name of Bidder

PRICE PROPOSAL FORM

SPECIFICATION NO. TW24-0042F

Enter the unit cost for equipment and labor on the form below. Please note that the “Estimated Usage” quantities are intended for evaluation purposes only. Contract payments are based on actual hours worked by the Contractor. Tacoma Water makes no guarantee or implication of actual hours used per item as shown below.

Item No Item Description Unit Cost Estimated

Usage Total Cost

1 Excavator A 300 size $ /hr 8 Hrs $ B 200 size $ /hr 150 Hrs $ C 150± size $ /hr 100 Hrs $ D <100 size (mini) $ /hr 50 Hrs $ E Backhoe $ /hr 20 Hrs $

2 D5 / D6 Dozer $ /hr 40 Hrs $ 3 Loader – 966 size $ /hr 8 Hrs $ 4 Dump Trucks

A On‐Road Dump (10‐12 CY) $ /hr 60 Hrs $ B Truck with Trailer $ /hr 20 Hrs $ C Off‐Road (20± CY) $ /hr 20 Hrs $

5 14 Grader $ /hr 40 Hrs $ 6 Vibratory Roller (min 66” Drum) $ /hr 20 Hrs $ 7 Tracked Shovel Log Loader (Min 90,000 lbs) $ /hr 40 Hrs $

Equipment Transportation (within Watershed boundaries)

A Truck w/Tilt‐Trailer $ /hr 30 Hrs $ B Lowboy $ /hr 30 Hrs $

Move‐In & Move‐out to/from Tacoma Watershed Headwork’s Gates (Lump‐sum per round‐trip) $ /trip 15 Trips $

10 Miscellaneous labor (as requested by Tacoma Water) $ /hr 40 Hrs $

Equipment Operator (for rental equipment as requested by Tacoma Water) $ /hr 10 Hrs $

Equipment /Labor Total Transfer Net Price to Request for Quotation Page

Can you accept the City’s Procurement Card for Payments? Yes No Miscellaneous materials and equipment rental (including applicable taxes and fuel) as specifically requested by Tacoma Water shall be paid on an “Actual Cost Plus Contractors Mark‐Up” basis

Contractor Mark‐Up is % of actual cost of material/equipment

Only firm prices will be accepted for the first contract term

Potential escalation percentage for 2nd year shall not exceed % for each unit price

Potential escalation percentage for 3rd year shall not exceed % for each unit price

Form No. SPEC-090A Revised: 08/2004

Herewith find deposit in the form of a cashier’s check in the amount of $__________________ which amount is not less than 5-percent of the total bid.

SIGN HERE__________________________________

BID BOND

KNOW ALL MEN BY THESE PRESENTS:

That we, ______________________________________________________________, as Principal, and

______________________________________________________________________, as Surety, are held and firmly bound unto the City of Tacoma, as Obligee, in the penal sum of __________________

_________________________________________________ dollars, for the payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, by these presents.

The condition of this obligation is such that if the Obligee shall make any award to the Principal for according to the terms of the proposal or bid made by the Principal therefor, and the Principal shall duly make and enter into a contract with the Obligee in accordance with the terms of said proposal or bid and award and shall give bond for faithful performance thereof, with Surety or Sureties approved by the Obligee; or if the

Principal shall, in case of failure to do so, pay and forfeit to the Obligee the penal amount of the deposit specified in the call for bids, then this obligation shall be null and void; otherwise it shall be and remain in full force and effect and the Surety shall forthwith pay and forfeit to the Obligee, as penalty and liquidated damages, the amount of this bond.

SIGNED, SEALED AND DATED THIS _______________ DAY OF __________________, 20______.

PRINCIPAL: SURETY:

__________________, 20______

Received return of deposit in the sum of $ _______________________________________________

City of Tacoma

Certification of Compliance with Wage Payment Statutes

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date March 10, 2023 that the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct.

Bidder

Signature of Authorized Official*

Printed Name

Title

Date City State

Check One:

Individual ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

State of Incorporation, or if not a corporation, the state where business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, proposal must be executed by a partner.

Specification Number: _______________________

Name of Bidder: _____________________________

Revised: 7/01/2026

State Responsibility and Reciprocal Bid Preference Information

A). Certificate of registration as a contractor (Must be in effect at time of bid submittal).

Number: ________________________________ Effective Date: ___________________________ Expiration Date:__________________________

B). Current Washington Unified Business Identifier (UBI) Number:

Number: _________________________________

C). Do you have industrial insurance (workers compensation) coverage for your employees working in Washington?

☐ Yes ☐ No ☐ Not applicable

Washington Employment Security Department Number:

Number: _________________________________

Washington Department of Revenue state excise tax Registration number:

Number: __________________________________

D). Have you been disqualified from bidding on any public works contracts under RCW

39.06.010 or 39.12.065 (3)?

If yes, provide an explanation of your disqualification on a separate page.

E). Have you been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW disqualification on a separate page

F). Have received training on the requirements related to public works and prevailing wage under this chapter and chapter 39.12 RCW?

G). Have you, within the three-year period immediately preceding the date of the bid solicitation, have you been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any disqualification on a separate page http://app.leg.wa.gov/RCW/default.aspx?cite=49.04 http://app.leg.wa.gov/RCW/default.aspx?cite=39.12 http://app.leg.wa.gov/RCW/default.aspx?cite=49.48.082

Specification Number: _______________________

Name of Bidder: _____________________________

Revised: 7/01/2026 provision of chapter 49.46, 49.48, or 49.52 RCW

H). At the time of bid submittal, have you been subject to a revocation of a minor work permit under RCW 49.12.390(4)?

If yes, provide an explanation on a separate page

Do you have a physical office located in the State of Washington?

If incorporated, in what state were you incorporated?

State: ___________________________________

If not incorporated, in what state was your business entity formed?

State: ___________________________________

Submittal of your signed bid constitutes your statement under penalty of perjury as required by RCW 39.04.350 (2), that you are in compliance with the responsible bidder criteria requirements of (G) and (H) above.

http://app.leg.wa.gov/RCW/default.aspx?cite=49.46 http://app.leg.wa.gov/RCW/default.aspx?cite=49.52 http://app.leg.wa.gov/RCW/default.aspx?cite=49.12.390

All pages must be completely filled out and the last page signed by bidder to be considered responsive.

When asked, the bidder shall promptly provide to Tacoma Water any and all information required by Tacoma Water to verify the information…